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Home My WebLink About2012-06-12 - AGENDA REPORTS - EMERGENCY MGMT AGENCY FIN (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: 10 CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by June 12, 2012 Rick Gould DESIGNATING OFFICIALS AUTHORIZED TO FILE APPLICATION TO THE STATE OF CALIFORNIA EMERGENCY MANAGEMENT AGENCY TO OBTAIN FINANCIAL ASSISTANCE RELATING TO DISASTERS Parks, Recreation, and Community Services RECOMMENDED ACTION City Council adopt a resolution authorizing the City Manager, and designees, as approved agents, and authorizes staff to provide the California Emergency Management Agency with a certified copy of the resolution. BACKGROUND According to Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, it is required that the City Council now designate an authorized agent every three years to execute and file the application to the California Emergency Management (Cal EMA) Agency to obtain certain federal and/or state financial assistance. The Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 constitutes the statutory authority for most Federal disaster response activities, especially as they pertain to the Federal Emergency Management Agency (FEMA) and FEMA programs. The universal resolution is not disaster -specific and will be kept on file by Cal EMA for a period of three years. The City agents designated by title include the City Manager, the Assistant City Manager, and the Director of Public Works. ALTERNATIVE ACTIONS 1. Designate agents following each federally declared disaster. A I U!opfedtl. Regio �I� 2. Other direction as determined by City Council. FISCAL IMPACT None by this action. ATTACHMENTS Resolution Cal EMA 130 Agent Resolution Form 2 RESOLUTION 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DESIGNATING THOSE OFFICIALS AUTHORIZED TO FILE APPLICATION TO THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY TO OBTAIN CERTAIN FEDERAL AND STATE FINANCIAL ASSISTANCE WHEREAS, certain federal financial assistance under P.L. 93-288, as amended by Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, or state financial assistance under the Natural Disaster Assistance Act, is available to the public entity. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows that: City Manager Assistant City Manager Director of Public Works are hereby authorized to execute for and on behalf of the City of Santa Clarita, a public entity established under the laws of the State of California, this application and to file it in the California Emergency Management Agency for the purpose of obtaining certain federal financial assistance under P.L. 93-288, as amended by Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the National Disaster Assistance Act. THAT the City of Santa Clarita, a public entity established under the laws of the State of California, hereby authorizes its agent to provide to the California Emergency Management Agency for all matter pertaining to such state disaster assistance the assurance and agreements required. SECTION 1. The City Clerk shall certify to the adoption of this Resolution. APPROVED this 12 day of June 2012. MAYOR ATTEST: CITY CLERK DATE: 2 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA) I, Sarah P. Gorman, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 12 day of June 2012, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: 3 CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) CERTIFICATION OF CITY COUNCIL RESOLUTION I, , City Clerk of the City of Santa Clarita, do hereby certify that this is a true and correct copy of the original Resolution 12- adopted by the City Council of the City of Santa Clarita, California on 2012, which is now on file in my office. Witness my hand and seal of the City of Santa Clarita, California, this day of 20 City Clerk By Deputy City Clerk 4 STATE OF CALIFORNIA CALIFORNIA EMERGENCY MANAGEMENT AGENCY Cal EMA 130 Cal EMA ID No: 037-69088 DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON -STATE AGENCIES BE IT RESOLVED BY THE City Council OF THE City of Santa Clarita (Governing Body) (Name of Applicant) THAT City Manager GR (Title of Authorized Agent) Assistant City Manager OR (Title of Authorized Agent) Director of Public Works (Title of Authorized Agent) is hereby authorized to execute for and on behalf of the City of Santa Clarita , a public entity (Name of Applicant) established under the laws of the State of California, this application and to file it with the California Emergency Management Agency for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the Califomia Disaster Assistance Act. THAT the City of Santa Clarita , a public entity established under the laws of the State of California, (Name of Applicant) hereby authorizes its agent(s) to provide to the California Emergency Management Agency for all matters pertaining to such state disaster assistance the assurances and agreements required. Please check the appropriate box below: ❑This is a universal resolution and is effective for all open and futures disasters up to three (3) years following the date of approval below. ❑This is a disaster specific resolution and is effective for only disaster number(s) Passed and approved this 12th day of June 12012 Frank Ferry, Mayor (Name and Title of Governing Body Representative) Bob Kellar, Mayor Pro Tem (Name and Title of Governing Body Representative) Laurene Weste, Councilmember I Sarah Gorman (Name) City of Santa Clarita (Name of Applicant) (Name and Title of Governing Body Representative) CERTIFICATION duly appointed and City Clerk of (Title) do hereby certify that the above is a true and correct copy of a Resolution passed and approved by the City Council (Governing Body) on the 12th day of June 2012. (Signature) Cal EMA 130 (Rev.4/11) Page I City of Santa Clarita (Name of Applicant) Clerk (Title) FA STATE OF CALIFORNIA CALIFORNIA EMERGENCY MANAGEMENT AGENCY Cal EMA 130 - Instructions A Designation of Applicant's Agent Resolution for Non -State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted. When completing the Cal EMA Form 130, Applicants should fill in the blanks on page I. The blanks are to be filled in as follows: Resolution�Section: Governing Body: This is the group responsible for appointing and approving the Authorized Agents. Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc. Name of Applicant: The public entity established under the laws of the State of California. Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California. Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Emergency Management Agency regarding grants applied for by the Applicant. There are two ways of completing this section: I. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position and is replaced by another individual in the same title. If "Titles Only" is the chosen method, this document must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can be completed by any authorized person within the agency and does not require the Governing Body's signature. 2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal EMA Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document or their title changes. Governing Body Representative: These are the names and titles of the approving Board Members. Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents, and a minimum of two or more approving board members need to be listed. Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval. Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate "Self Certification." Cal EMA 130 (Rev.4/11) Page 2