HomeMy WebLinkAbout2012-12-11 - AGENDA REPORTS - FEDERAL AID GRANT FUNDING (2)Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Curtis Nay
DATE: December 11, 2012
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE EXECUTION OF
GRANT FUNDING AGREEMENTS OR FUTURE
MODIFICATIONS THEREOF FOR LOCAL, STATE, AND
FEDERAL AID FUNDED PROJECTS
DEPARTMENT: Public Works
RECOMMENDED ACTION
City Council adopt a resolution to clarify the intent of City Council with regard to authorizing the
execution of grant funding agreements; authorize the City Manager, Assistant City Manager, City
Clerk, City Attorney, and Director of Public Works or their designee's to execute grant
documents. This resolution amends Resolution 03-77, which was adopted by the City Council on
June 10, 2003.
BACKGROUND
The City of Santa Clarita (City) is often awarded grant funding for public works projects from a
number of different local, state, and federal agencies. To secure these funds, agencies typically
request the City enter into an agreement including, but not limited to, a Memorandum of
Understanding, Letter of Agreement, Program Supplement Agreement, Grant Award Agreement,
or other grant award contract. This enables the funding agency to reimburse the City for the
agreed upon grant funds as described in the document.
The Los Angeles County Metropolitan Transportation Authority (Metro) requested the City
designate who is allowed to sign on behalf of the City Council, including the positions of City
Manager, Assistant City Manager, City Clerk, City Attorney, and Director of Public Works or
their designee, all of whom may be included on the signature page of a Metro funding agreement.
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To meet Metro's request, this resolution will amend Resolution 03-77, which authorized the
execution of Program Supplement Agreements for federal aid funded projects. The amended
resolution expands on the original language to name local, state, and federal funded programs
and lists additional funding agreements.
With the approval of this resolution, the City will be able to expedite the routing and signature of
these agreements, which provide the mechanism for the City to receive reimbursement for grant
funding. Upon City Council approval, the City Manager, Assistant City Manager, City Clerk,
City Attorney, and Director of Public Works or their designee will be allowed and directed to
execute local, state, and federal funding agreements or future amendment or modifications
thereof.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
No fiscal impact. This resolution will provide for grant fund reimbursement by the local, state,
and federal funding agencies.
ATTACHMENTS
Resolution - Amended
Resolution 03-77
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RESOLUTION 12-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA CLARITA, CALIFORNIA,
AUTHORIZING THE EXECUTION OF GRANT FUNDING AGREEMENTS
OR FUTURE MODIFICATIONS THEREOF FOR LOCAL, STATE, AND FEDERAL AID
FUNDED PROJECTS
WHEREAS, the Congress of the United States has enacted numerous funding
programs, which include, but are not limited to, the Surface Transportation Authorization, known
as "Moving Ahead for Progress in the 21st Century" (MAP -21). This funding mechanism
includes the National Highway Performance Program (NHPP), Surface Transportation Program
(STP), Congestion Mitigation and Air Quality Improvement Program (CMAQ), Highway Safety
Improvement Program (HSIP), Metropolitan Planning, Transportation Alternatives Program
(TAP), and Safe Routes to School (SRTS). In addition other funding programs are administered
on a local level including Proposition C 10 percent and Proposition C 25 percent. The City of
Santa Clarita also receives funding from the Federal Emergency Management Agency (FEMA)
including but not limited to public works improvement projects where Grant Award Agreements
will be executed; and
WHEREAS, the Legislature of the State of California has enacted legislation by
which certain funds may be made available for use on local transportation facilities and public
works projects of public entities qualified to act as recipients of these funds in accordance with
the intent of the law; and
WHEREAS, the City of Santa Clarita is a public entity eligible to receive local, state,
and federal funding for transportation and public works improvement projects, through the Los
Angeles County Metropolitan Transportation Authority, the California Department of
Transportation, FEMA, and other grant funding agencies; and
WHEREAS, A Program Supplement Agreement, Letter of Agreement, Memorandum
of Understanding, Fund Exchange Agreement, Grant Award Agreement, and other such
agreements to secure grant funding are required to be executed between the City of Santa Clarita
and the funding agency; and
WHEREAS, the City Council of the City of Santa Clarita wishes to delegate
authorization to execute these agreements and any amendments thereto to the City Manager,
Assistant City Manager, City Clerk, City Attorney, and Director of Public Works, or their
designee, who will be authorized to execute grant funding agreements.
NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby
resolve as follows:
SECTION 1. The City Manager, Assistant City Manager, City Clerk, City Attorney, and
Director of Public Works or their designee is hereby authorized to execute all documents relating
to grant funding agreements including, but not limited to, Master Agreement, Program
Supplement Agreement, Letter of Agreement, Memorandum of Understanding, Fund Exchange
Agreement, Grant Award Agreement, Fund Transfer Agreement, and any amendments thereto
with the agency providing funding or with any other agency that may require execution of these
documents.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 11th day of December 2012.
MAYOR
ATTEST:
INTERIM CITY CLERK
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RESOLUTION NO. 03-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARTTA, CALIFORNIA, AUTHORIZING THE EXECUTION OF
ALL FUTURE PROGRAM SUPPLEMENT AGREEMENTS EXECUTING THE
MASTER AGREEMENT NO. 07-5450 OR FUTURE MODIFICATIONS THEREOF
FOR FEDERAL AID FUNDED PROJECTS
WHEREAS, the Congress of the United States has enacted the Intermodal Surface
Transportation Efficiency Act of 1991 to fund programs which include, but are not Iimited to, the
Surface Transportation Program (RSTP), the Congestion Mitigation and Air _Quality
Improvement Program (CMAQ), the Transportation Enhancement Activities Program (TEA),
and the Bridge Replacement and Rehabilitation Program (HBRR) (collectively the 'Programs"];
and
WHEREAS, the Legislature of the State of California has enacted legislation by which
certain federal funds (RSTP and CMAQ) may be made available for use on local transportation
facilities of public entities qualified to act as recipients of these federal funds in accordance with
intent of federal law; and
WHEREAS; the City of Santa Clarita is eligible to receive federal and/or State funding
for certain transportation projects, through the California Department of Transportation; and
WHEREAS, Master Agreements, Program Supplement Agreements, Fund Exchange
Agreements, and/or Fund Transfer Agreements need to be executed with the California
Department of Transportation before such funds could be claimed; and
WHEREAS, the City Council of the City of Santa Clarita wishes to delegate
authorization to execute these agreements and any amendments thereto to the City Manager, or
his designee, be authorized to execute all Master Agreements, Program Supplement Agreements,
Fund Exchange Agreements, and Fund Transfer Agreements, and any amendments thereto with
the California Department of Transportation.
NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve
as follows:
SECTION 1. The City Manager or designee is hereby authorized to execute all Master
Agreements, Program Supplement Agreements, Fund Exchange Agreements, and/or Fund
Transfer Agreements.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
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PASSED, APPROVED, AND ADOPTED this 10th day of June, 2003.
ATTEST:
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Sharon L. Dawson, CMC, City Clerk of the City of Santa Clarita, do hereby certify that
the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a
regular meeting thereof, held on the 10th day of June, 2003, by the following vote:
AYES: COUNCILIvEMBERS: Ferry, McLean, Weste, Kellar
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Smyth
CITY CLERK