HomeMy WebLinkAbout2012-12-11 - AGENDA REPORTS - MID YEAR BUDGET ADJUSTMENTS (2)Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
NEW BUSINESS City Manager Approval:
Item to be presented by: Ken Striplin
DATE: December 11, 2012
SUBJECT: FISCAL YEAR 2012-13 MID -YEAR BUDGET ADJUSTMENTS
DEPARTMENT: City Manager's Office
RECOMMENDED ACTION
City Council:
1. Authorize adjustments to Fiscal Year 2012-13 budget in the amount specified in Exhibit A.
2. Adopt a resolution amending the position classification plan.
BACKGROUND
As the organization approaches the middle of the fiscal year, City staff evaluates the adopted
budget, revenue projections, and economic conditions for the remainder of the fiscal year. It is
standard procedure to perform a mid -year review of the City's budgetary and financial position to
ensure any deviations from the initial budget projections are proactively addressed. Staff also
reviews requests for appropriations to address new priorities which are unfunded or underfunded.
Revenues
Recommended mid -year revenue adjustments total $13,804,192. By fund, the revenue
adjustments are as follows:
General Fund
TDA Article 8
Special Districts Funds
Various Grant Funds
Transit Funds
$ 939,980
$ 6,196,390
$ 5,419,271
S 1,454,139
$ 1,162,230
A.ili'lip;lmNTLIIIIN
Internal Service Funds $ 551,489
Developer Fee Fund $ 409,784
Gas Tax $ (444,600)
GASB 45 OPEB $ (739,000)
Bridge and Thoroughfare Districts $ (964,282)
Other Special Revenue Funds $ (181,209)
Total Proposed Revenue Adjustments $13.804.192
In the General Fund, recommended revenue adjustments include increases of $358,000 in
development revenues for permitting in the residential tracts in the Fair Oaks annexation and for
Villa Metro and Valle di Oro; $288,500 in Transient Occupancy Taxes; $152,000 in Code Fines;
$60,000 for Round Mountain lease revenue; $43,000 in Parks and Recreation revenue; $40,000
in Film Permits, $30,000 for year one of the County's contribution for the DFYIT program; and
$31,300 for an energy rebate. Recommended revenue decreases in the General Fund include
$51,000 in Interest Income as a result of lower interest rates; $24,500 in Industrial Waste
Inspection Fees; and $19,000 in Enterprise Zone Vouchering revenue.
Recommended increases in TDA Article 8 funds is for expected revenues to fund the ongoing
2011-12 Overlay and Slurry projects. Increases to Special Districts is to account for Los Angeles
County's Landscape Maintenance District Fund Balance transfer to the City from assessment
revenue related to twelve newly annexed zones. Adjustments to the Transit Fund include
increases of $1,135,000 in 2009 ARRA moneys for the ongoing implementation of the Transit
Information Network (TIN) project; over $557,000 in Proposition A funds as a result of
increased projections by Metro; $149,000 in Municipal Operators Service Improvement Program
(MOSIP) funds for the purchase of replacement buses; $91,000 in ASI reimbursements; and a
decrease of $190,000 to farebox revenue. Additionally, a reduction of $536,000 in interfund
transfers to fund bus operations and various transit capital projects is recommended.
The recommended adjustments to the Developer Fees revenue of $400,000 is to account for
developer contributions funding the design of the Sierra Highway Pedestrian Bridge and
Roadway Improvements at Golden Valley Road project. Total project cost is $1.8 million and
will be fully funded by the developer. Recommended decreases include $449,000 in Gas Tax
revenue as a result of decreased projections by the State of California; $739,000 in interest
income to correct the interest earnings budget in the Other Post Employment Benefits (OPER)
Trust fund; and $964,000 in Bridge and Thoroughfare Fees due to developer project delays.
Proposed decreases to Other Special Revenue Funds of $181,000 is to account for lower interest
income projections.
Expenditures
Recommended mid -year expenditure budget adjustments total $2,479,649. By fund, these
expenditure adjustments are as follows:
General Fund
Special Districts Fund
705,368
1,251,890
z
Transit Fund
$
844,797
Developer Fee Fund
$
400,000
Gas Tax
$
139,200
Internal Service Funds
$
76,000
TDA Art 8
$
(395,309)
Bridge and Thoroughfare Districts
$
(350,000)
Miscellaneous Federal Grant
$
(99,055)
Other Special Revenue Funds
$
(93,242)
Total Proposed Expenditure Adjustments
$
2,479,649
In the General Fund, recommended budget appropriations include $120,000 for continuation of
the CEMEX mining opposition efforts and an additional $50,000 will be allocated from existing
budget; $150,000 in Public Safety for additional patrol unit hours dedicated to the Fair
Oaks/Jakes Way newly annexed area; $100,923, for the maintenance of the newly annexed parks;
$92,500 for a graffiti abatement vehicle; $25,000 for the 2013 Tour of California; $20,000 for
handicap lifts for park pools to be in compliance with the Americans with Disabilities Act; and
$22,166 for costs associated with the DFYIT license and stipends for club advisors.
The recommended expenditure increases in the Special Districts Fund includes base budget
appropriations for twelve new zones being transferred from the County of Los Angeles to the
City, as a result of recent annexations; $49,400 for Zone 20 El Dorado Village; $112,541 for
Zone 33 Canyon Park; $29,412 for Zone 44 Bouquet Canyon; $15,917 for Zone 48 Shadow
Hills; $365,725 for Zone 51 Valencia High School; $39,383 for Zone 62 Canyon Heights;
$82,800 for Zone 65 Fair Oaks Phase I; $100,720 for Zone 65A Fair Oaks Phase 2 and 3;
$185,152 for Zone 65B Fair Oaks Park; $66,411 for Zone 67 Miramontes; $55,811 for Zone 71
North Copperhill Haskell Canyon Ranch, and $5,855 for Zone 72 North Copperhill 22.
Additionally, a one-time appropriation of $198,000 is also recommended for the purchase and
installation of 30 new WeatherTrack controllers in Canyon Park,Valencia High School, Fair
Oaks Phase 1, and Fair Oaks Phase 2 and 3.
Expenditure increases in the Transit Fund include $684,797 for the Consumer Price Index (CPI)
adjustment to MV Transportation's contractual agreement and $160,000 for the construction of
various bus stop improvements.
Developer Fee Fund increase of $400,000 is for design of the Sierra Highway Pedestrian Bridge
and Roadway Improvements at Golden Valley Road project.
Recommended expenditure increases in Gas Tax include $120,000 for the design and
construction of approximately 1,000 linear feet of sidewalks in two separate locations near the
new Canyon Country Community Center.
The recommended expenditure increases in the Internal Service Funds include an appropriation
of $75,000 in facilities replacement funds for the roof repair and replacement at the Newhall
Community Center.
3
The decrease in expenditures in the TDA Article 8 fund includes $345,309 in interfund transfers
to transit for transit support operations, and $50,000 due to the delay in the 2012-13 Bridge
Maintenance Program. The approval process by Caltrans for each stage of the project takes
approximately eight weeks; prior to construction, an approval must be granted before staff can
proceed with the next phase. Staff recommends re -budgeting construction funds to fiscal year
2013-14.
The recommended expenditure adjustments in Bridge and Thoroughfare Districts include
increases of $150,000 for the Sierra Highway Bridges over the Santa Clara River; $100,000 for
the Via Princessa Sidewalk Improvements; and a decrease of $600,000 in Newhall Pedestrian
Improvements funding due to project delays. While construction of the sidewalk along Newhall
Avenue is complete, the construction improvements over the rail line will not proceed this fiscal
year due to additional requirements by the Southern California Regional Rail Authority
(SCRRA) that were not included in the project's budget. At this time, staff recommends placing
this project on hold until grant funding is secured.
The recommended expenditure adjustments in Other Special Revenue Funds include, increase of
$56,388 in Tourism Marketing District (TMD) for the 2013 Tour of California and for the
summer trolley; $37,000 in Public Education and Government funds to connect the public
television studio to the City's fiber optic system; and a decrease of $402,813 in Prop A, Prop C
and Measure R due to decreased funding projections from Metro.
New Recreation Programs
As part of the mid -year process and in response to community requests, new recreation programs
and their associated fees (Exhibit B) were created, consistent with Resolution No. 12-27, A
Resolution of the City Council of the City of Santa Clarita, California, Establishing a Schedule of
Fees and Charges for City Services, Section 3 — New Fees which states "Any fees for new
services established throughout the year shall be incorporated into the City's fee structure and
collected with recovery percent consistent with similar services."
ALTERNATIVE ACTIONS
Other actions as determined by the City Council.
FISCAL IMPACT
Adoption of the mid -year adjustments will increase the estimated revenues for all funds in the
amount of $13,804,192 and budgeted expenditures in the amount of $2,479,649.
ATTACHMENTS
2012-13 Mid -Year Requests - Exhibit A
2012-13 Mid -Year Changes to Fee Schedule - Exhibit B
Resolution
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I �8
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA CLARITA, CALIFORNIA,
AMENDING THE POSITION CLASSIFICATION PLAN
WHEREAS, Section 37206 of the Government Code requires the City Council to
prescribe the time and method of paying salaries, wages and benefits for employees of the City;
and
WHEREAS, the City Council has authorized and directed, under provisions of the
Municipal Code of the City of Santa Clarita, Section 2.080.060, the City Manager to prepare a
proposed salary plan for all employees of the City and it has authorized and directed under the
provision of Ordinance i 1-16, Section 3.d., the City Manager to prepare and revise a position
classification plan.
NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as
follows:
SECTION 1. The position classification plan is hereby amended to include the following
changes effective January 4, 2013:
Classification
Assistant Engineer, Development Services
Grade 45
Risk Administrator
Grade 45
Purchasing Agent
Grade 42
Financial Analyst
Grade 42
Change
Project Development Coordinator,
Development Services, Grade 42
Purchasing Agent/Risk Administrator
Grade 45 (title change only)
Project Technician
Grade 32
Senior Financial Analyst
Grade 45
SECTION 2. All prior resolutions and parts of resolutions in conflict with this resolution
are hereby rescinded.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
0
PASSED, APPROVED, AND ADOPTED this 11th day of December 2012
MAYOR
ATTEST:
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )ss.
CITY OF SANTA CLARITA )
I, Armine Chaparyan, City Clerk of the City of Santa Clarita, do hereby certify
that the foregoing resolution was duly adopted by the City Council of the City of Santa Clarita at
a regular meeting thereof, held on the 1 Ith day of December, 2012, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
CITY CLERK
2 r/ 0
CERTIFICATION OF
CITY COUNCIL RESOLUTION
I, Annine Chaparyan, City Clerk of the City of Santa Clarita, do hereby certify that this is a true
and correct copy of the original Resolution No. 12-_, adopted by the City Council of the City
of Santa Clarita, California on December 11, 2012, which is now on file in my office.
Witness my hand and seal of the City of Santa Clarita, California, this day of
, 20
Armine Chaparyan
City Clerk
By
Susan Caputo
Deputy City Clerk
3 1�1)