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HomeMy WebLinkAbout2012-12-11 - AGENDA REPORTS - MID YEAR BUDGET ADJUSTMENTS (2)Agenda Item: 10 CITY OF SANTA CLARITA AGENDA REPORT NEW BUSINESS City Manager Approval: Item to be presented by: Ken Striplin DATE: December 11, 2012 SUBJECT: FISCAL YEAR 2012-13 MID -YEAR BUDGET ADJUSTMENTS DEPARTMENT: City Manager's Office RECOMMENDED ACTION City Council: 1. Authorize adjustments to Fiscal Year 2012-13 budget in the amount specified in Exhibit A. 2. Adopt a resolution amending the position classification plan. BACKGROUND As the organization approaches the middle of the fiscal year, City staff evaluates the adopted budget, revenue projections, and economic conditions for the remainder of the fiscal year. It is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities which are unfunded or underfunded. Revenues Recommended mid -year revenue adjustments total $13,804,192. By fund, the revenue adjustments are as follows: General Fund TDA Article 8 Special Districts Funds Various Grant Funds Transit Funds $ 939,980 $ 6,196,390 $ 5,419,271 S 1,454,139 $ 1,162,230 A.ili'lip;lmNTLIIIIN Internal Service Funds $ 551,489 Developer Fee Fund $ 409,784 Gas Tax $ (444,600) GASB 45 OPEB $ (739,000) Bridge and Thoroughfare Districts $ (964,282) Other Special Revenue Funds $ (181,209) Total Proposed Revenue Adjustments $13.804.192 In the General Fund, recommended revenue adjustments include increases of $358,000 in development revenues for permitting in the residential tracts in the Fair Oaks annexation and for Villa Metro and Valle di Oro; $288,500 in Transient Occupancy Taxes; $152,000 in Code Fines; $60,000 for Round Mountain lease revenue; $43,000 in Parks and Recreation revenue; $40,000 in Film Permits, $30,000 for year one of the County's contribution for the DFYIT program; and $31,300 for an energy rebate. Recommended revenue decreases in the General Fund include $51,000 in Interest Income as a result of lower interest rates; $24,500 in Industrial Waste Inspection Fees; and $19,000 in Enterprise Zone Vouchering revenue. Recommended increases in TDA Article 8 funds is for expected revenues to fund the ongoing 2011-12 Overlay and Slurry projects. Increases to Special Districts is to account for Los Angeles County's Landscape Maintenance District Fund Balance transfer to the City from assessment revenue related to twelve newly annexed zones. Adjustments to the Transit Fund include increases of $1,135,000 in 2009 ARRA moneys for the ongoing implementation of the Transit Information Network (TIN) project; over $557,000 in Proposition A funds as a result of increased projections by Metro; $149,000 in Municipal Operators Service Improvement Program (MOSIP) funds for the purchase of replacement buses; $91,000 in ASI reimbursements; and a decrease of $190,000 to farebox revenue. Additionally, a reduction of $536,000 in interfund transfers to fund bus operations and various transit capital projects is recommended. The recommended adjustments to the Developer Fees revenue of $400,000 is to account for developer contributions funding the design of the Sierra Highway Pedestrian Bridge and Roadway Improvements at Golden Valley Road project. Total project cost is $1.8 million and will be fully funded by the developer. Recommended decreases include $449,000 in Gas Tax revenue as a result of decreased projections by the State of California; $739,000 in interest income to correct the interest earnings budget in the Other Post Employment Benefits (OPER) Trust fund; and $964,000 in Bridge and Thoroughfare Fees due to developer project delays. Proposed decreases to Other Special Revenue Funds of $181,000 is to account for lower interest income projections. Expenditures Recommended mid -year expenditure budget adjustments total $2,479,649. By fund, these expenditure adjustments are as follows: General Fund Special Districts Fund 705,368 1,251,890 z Transit Fund $ 844,797 Developer Fee Fund $ 400,000 Gas Tax $ 139,200 Internal Service Funds $ 76,000 TDA Art 8 $ (395,309) Bridge and Thoroughfare Districts $ (350,000) Miscellaneous Federal Grant $ (99,055) Other Special Revenue Funds $ (93,242) Total Proposed Expenditure Adjustments $ 2,479,649 In the General Fund, recommended budget appropriations include $120,000 for continuation of the CEMEX mining opposition efforts and an additional $50,000 will be allocated from existing budget; $150,000 in Public Safety for additional patrol unit hours dedicated to the Fair Oaks/Jakes Way newly annexed area; $100,923, for the maintenance of the newly annexed parks; $92,500 for a graffiti abatement vehicle; $25,000 for the 2013 Tour of California; $20,000 for handicap lifts for park pools to be in compliance with the Americans with Disabilities Act; and $22,166 for costs associated with the DFYIT license and stipends for club advisors. The recommended expenditure increases in the Special Districts Fund includes base budget appropriations for twelve new zones being transferred from the County of Los Angeles to the City, as a result of recent annexations; $49,400 for Zone 20 El Dorado Village; $112,541 for Zone 33 Canyon Park; $29,412 for Zone 44 Bouquet Canyon; $15,917 for Zone 48 Shadow Hills; $365,725 for Zone 51 Valencia High School; $39,383 for Zone 62 Canyon Heights; $82,800 for Zone 65 Fair Oaks Phase I; $100,720 for Zone 65A Fair Oaks Phase 2 and 3; $185,152 for Zone 65B Fair Oaks Park; $66,411 for Zone 67 Miramontes; $55,811 for Zone 71 North Copperhill Haskell Canyon Ranch, and $5,855 for Zone 72 North Copperhill 22. Additionally, a one-time appropriation of $198,000 is also recommended for the purchase and installation of 30 new WeatherTrack controllers in Canyon Park,Valencia High School, Fair Oaks Phase 1, and Fair Oaks Phase 2 and 3. Expenditure increases in the Transit Fund include $684,797 for the Consumer Price Index (CPI) adjustment to MV Transportation's contractual agreement and $160,000 for the construction of various bus stop improvements. Developer Fee Fund increase of $400,000 is for design of the Sierra Highway Pedestrian Bridge and Roadway Improvements at Golden Valley Road project. Recommended expenditure increases in Gas Tax include $120,000 for the design and construction of approximately 1,000 linear feet of sidewalks in two separate locations near the new Canyon Country Community Center. The recommended expenditure increases in the Internal Service Funds include an appropriation of $75,000 in facilities replacement funds for the roof repair and replacement at the Newhall Community Center. 3 The decrease in expenditures in the TDA Article 8 fund includes $345,309 in interfund transfers to transit for transit support operations, and $50,000 due to the delay in the 2012-13 Bridge Maintenance Program. The approval process by Caltrans for each stage of the project takes approximately eight weeks; prior to construction, an approval must be granted before staff can proceed with the next phase. Staff recommends re -budgeting construction funds to fiscal year 2013-14. The recommended expenditure adjustments in Bridge and Thoroughfare Districts include increases of $150,000 for the Sierra Highway Bridges over the Santa Clara River; $100,000 for the Via Princessa Sidewalk Improvements; and a decrease of $600,000 in Newhall Pedestrian Improvements funding due to project delays. While construction of the sidewalk along Newhall Avenue is complete, the construction improvements over the rail line will not proceed this fiscal year due to additional requirements by the Southern California Regional Rail Authority (SCRRA) that were not included in the project's budget. At this time, staff recommends placing this project on hold until grant funding is secured. The recommended expenditure adjustments in Other Special Revenue Funds include, increase of $56,388 in Tourism Marketing District (TMD) for the 2013 Tour of California and for the summer trolley; $37,000 in Public Education and Government funds to connect the public television studio to the City's fiber optic system; and a decrease of $402,813 in Prop A, Prop C and Measure R due to decreased funding projections from Metro. New Recreation Programs As part of the mid -year process and in response to community requests, new recreation programs and their associated fees (Exhibit B) were created, consistent with Resolution No. 12-27, A Resolution of the City Council of the City of Santa Clarita, California, Establishing a Schedule of Fees and Charges for City Services, Section 3 — New Fees which states "Any fees for new services established throughout the year shall be incorporated into the City's fee structure and collected with recovery percent consistent with similar services." ALTERNATIVE ACTIONS Other actions as determined by the City Council. FISCAL IMPACT Adoption of the mid -year adjustments will increase the estimated revenues for all funds in the amount of $13,804,192 and budgeted expenditures in the amount of $2,479,649. ATTACHMENTS 2012-13 Mid -Year Requests - Exhibit A 2012-13 Mid -Year Changes to Fee Schedule - Exhibit B Resolution i 5', rn ocoo c. �o a r-aor1ie - -C�rr,n v, nro v r� a w ry �rnr v� `9 1� N Q P b M V b b Vl b P 1� r , O W P 'Y N y C N N r P a „1 •Y RQ�VCHdVIm c r ' h o o u F w vi v O O C vl O O N V Lz n r ,O N n� �C rn P O O V b V t� P O n b Nl V r V w S N P 1� O e C 1 v> H 5', �j m a c y e E C � y t = c 3 ro U � 6 N m d II. o � a F a � U U N � N E N O U a .E c R 'fl d L r r M M d u u w 4 y _ v a O d Gl E i Y E F y > y > o c Po R d c e v c c 0 0 v 0. d 0. 0 o w c7 d az m a L 7 J v a V v C C [J L N Q v on D t L o O N 73 LE U V L F 3 O O c0 W yi.Vp O O O R O S O O C O b0 G L OO vl M P vi M ti W DA i0 V 0, M OO — V v c H .V C 6 d E y O v o S 0 � Q T ^nr` 'Fj O Vi v� v� vl vl vl vl vl N N N D O N M V O O O O O O O C O Vl M M M M M M M M O M M M M V1 V1 VI Vl V1 V1 Vl V1 rel N_ N N N N_ N N N i:. 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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE POSITION CLASSIFICATION PLAN WHEREAS, Section 37206 of the Government Code requires the City Council to prescribe the time and method of paying salaries, wages and benefits for employees of the City; and WHEREAS, the City Council has authorized and directed, under provisions of the Municipal Code of the City of Santa Clarita, Section 2.080.060, the City Manager to prepare a proposed salary plan for all employees of the City and it has authorized and directed under the provision of Ordinance i 1-16, Section 3.d., the City Manager to prepare and revise a position classification plan. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. The position classification plan is hereby amended to include the following changes effective January 4, 2013: Classification Assistant Engineer, Development Services Grade 45 Risk Administrator Grade 45 Purchasing Agent Grade 42 Financial Analyst Grade 42 Change Project Development Coordinator, Development Services, Grade 42 Purchasing Agent/Risk Administrator Grade 45 (title change only) Project Technician Grade 32 Senior Financial Analyst Grade 45 SECTION 2. All prior resolutions and parts of resolutions in conflict with this resolution are hereby rescinded. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. 0 PASSED, APPROVED, AND ADOPTED this 11th day of December 2012 MAYOR ATTEST: CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES )ss. CITY OF SANTA CLARITA ) I, Armine Chaparyan, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 1 Ith day of December, 2012, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) CITY CLERK 2 r/ 0 CERTIFICATION OF CITY COUNCIL RESOLUTION I, Annine Chaparyan, City Clerk of the City of Santa Clarita, do hereby certify that this is a true and correct copy of the original Resolution No. 12-_, adopted by the City Council of the City of Santa Clarita, California on December 11, 2012, which is now on file in my office. Witness my hand and seal of the City of Santa Clarita, California, this day of , 20 Armine Chaparyan City Clerk By Susan Caputo Deputy City Clerk 3 1�1)