HomeMy WebLinkAbout2012-08-28 - AGENDA REPORTS - MIN APPROVAL (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: 2
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
August 28, 2012
Armin& Chaparyan
APPROVAL OF MEETING MINUTES
City Manager's Office
RECOMMENDED ACTION
City Council and Board of Library Trustees: Approve the minutes of the July 10, 2012, special
and regular meetings.
BACKGROUND
The minutes from the previous City Council special meeting and the Joint City Council/Board of
Library Trustees meeting are submitted for approval.
ALTERNATIVE ACTIONS
Amendments to the minutes may be approved as necessary.
FISCAL IMPACT
None by this action.
ATTACHMENTS
Minutes
CITY OF SANTA CLARITA
MINUTES OF CITY COUNCIL
SPECIAL MEETING
5:15 P.M.
MINUTES OF JOINT CITY COUNCIL/
BOARD OF LIBRARY TRUSTEES
REGULAR MEETING
6:00 P.M.
JULY 10, 2012
CALL TO ORDER
Mayor Ferry called the special meeting to order at 5:16 p.m.
ROLL CALL
All Councilmembers were present.
PUBLIC PARTICIPATION
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose
of holding a:
CONFERENCE WITH PROPERTY NEGOTIATOR
Government Code Section 54956.8
Property: Assessor's Parcel No. 2840-006-016
5.5 acres- Vacant Land, Lost Canyon Road
Agency Negotiator: Owners: Shaffer, Sar, Henrikson, Freeman, et all
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 45956.9(a)
Baylee Renfro vs. City of Santa Clarita
Case No. PC 053194
John Dunbar vs. City of Santa Clarita
Case No. PC 053288
Rudy Losorelli vs. Santa Clarita
Case No. PC 053177
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(c): 1 matter
RECESS AND RECONVENE
Mayor Ferry recessed the meeting to Closed Session at 5:18 p.m. and reconvened the meeting at
6:04 p.m.
Meeting Minutes July 10 2012
CITY ATTORNEY ANNOUNCEMENT
Joseph Montes, City Attorney, announced that the Council voted unanimously to authorize the
City Attorney and the firm of Burke, Williams & Sorensen to defend the City in the matters of
Renfro v. Santa Clarita, Dunbar v, Santa Clarita and Losorelli v. Santa Clarita as listed on the
agenda.
ADJOURN
Mayor Ferry adjourned the meeting at 6:05 p.m.
INVOCATION
Councilmember Weste delivered the invocation.
CALL TO ORDER
Mayor/President Ferry called to order the regular joint meeting of the City Council/Board of
Library Trustees at 6:06 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by McLean, second by Boydston, to approve the agenda, pulling items 3, 4,
5, and 9 for information.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Mayor Ferry and Councilmembers recognized Family Promise and presented a certificate
commemorating their I" anniversary.
Mayor Pro Tem Kellar and Councilmembers recognized Rachel Vargas, with Eternal Valley, for
her contributions to the 24h Annual Memorial Day event.
PRESENTATIONS TO THE CITY
None scheduled.
PUBLIC PARTICIPATION
Addressing the Council was Lynne Plambeck regarding public participation.
Meeting Minutes 2 July 10, 2012
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston congratulated the volunteers who organized the 4th of July Parade and
commented that it was a wonderful event; commented that the community will miss Harry Bell;
inquired about posting an item on a future agenda outlining the Los Angeles County Water
Quality Funding Initiative and commented that it is an added fee.
Mayor Pro Tem Kellar commented on a great turnout at the 4u of July Parade; commented on his
attendance at the Santa Clarita Baptist Church Pancake Breakfast to welcome 130 international
students; discussed attending multiple community meetings; and commented on Santa Clarita
being a great City.
Councilmember McLean requested, and Council concurred to agendize, the preparation of a
letter to the City of San Fernando regarding the Southern California Association of Government
(SCAG) Regional Council seat for District # 67 due to the lack of representation at SCAG
meetings and for staff to research the possibility of a City seat with SCAG; commented
regarding the proposal for Measure R 30 -year extension of 1/2 cent sales tax on transportation
projects based on 2004 population statistics and provided testimony along with the SCV
Transportation Coalition at the June 28, 2012, MTA Board Meeting; and encouraged residents to
attend the Elsmere Canyon Celebration on July 14 at 9:00 a.m.
Mayor Ferry made no comments.
Councilmember Weste commented on the free Concerts in the Park; commented that on August
29, the City and partners will host a presentation of Heroin Kills; and asked that the meeting
adjourn in memory of Harry Allen Bell, last year's SCV Man of the Year.
ITEM 1
CONSENT CALENDAR
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may
determine that the title has been read. City Council determines that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
ITEM 2
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES
The minutes of the previous City Council and Board of Library Trustees meetings are submitted
for approval. City Council and Board of Library Trustees: Approve the June 26, 2012 minutes of
the special meeting and the regular meeting.
ITEM 3
CONSENT CALENDAR
ROUND MOUNTAIN LEASE AND RIVER VILLAGE QUIMBY AGREEMENTS WITH
NEWHALL LAND COMPANY
Lease and Quimby Agreements for the final two residential land development projects entitled
by the Newhall Land Company. City Council authorize the City Manager to enter into an
Meeting Minutes 3 July 10, 2012 4
agreement with the Newhall Land Company to share equally in the revenues for the license
agreements on the Round Mountain property for a term not to exceed three years from this date;
authorize the City Manager to hold an irrevocable offer of dedication for a staff -approved
property at an appraised value of no less than $900,000.00 as security for the net value Villa
Metro Project Quimby obligations; and direct staff not to officially accept the dedication as a
permanent parkland holding until such time as Newhall Land fails to complete its development
of public park spaces within the River Village Project by the end of calendar year 2014.
In response to questions from Councilmembers McLean and Boydston, Parks, Recreation and
Community Services Director Rick Gould provided information.
Addressing the Council on this item were Cam Noltemeyer, and Lynne Plambeck representing
Santa Clarita Organization for Planning and the Environment.
Mayor Pro Tem Kellar addressed Ms. Plambeck's comments.
Councilmember Boydston addressed Ms. Noltemeyer's and Ms. Plambeck's comments. In
response to questions from Councilmember Boydston, Parks, Recreation, and Community
Services Director Rick Gould provided additional information.
City Manager Keri Pulskamp addressed the comments.
ITEM 4
CONSENT CALENDAR
AUTHORIZATION TO EXECUTE A LEASE FOR THE CANYON COUNTRY
COMMUNITY CENTER TO BE LOCATED AT 18792-18796 FLYING TIGER DRIVE
The Canyon Country Community Center is proposed at 18792-18796 Flying Tiger Drive, Santa
Clarita. The location consists of approximately 3,900 square feet in a commercial center at the
comer of Sierra Highway and Flying Tiger Drive. City Council authorize the City Manager, or
designee, to execute on behalf of the City a Lease Agreement with HWA Incorporated (Owner)
in the amount of $8,650 per month for the first year of the lease for approximately 3,900 square
feet of commercial space to be used for the Canyon Country Community Center, subject to City
Attorney approval; and authorize the City Manager, or designee, to execute renewal options,
subject to City Attorney approval.
In response to a question from Councilmember McLean, Parks, Recreation and Community
Services Director Rick Gould provided information and Councilmember Boydson provided
comments.
Addressing the Council on this item were Cam Noltemeyer, Alan Ferdman representing the
Canyon Country Advisory Committee, and Berta Gonzalez -Harper.
City Manager Ken Pulskamp provided information in response to comments.
ITEM 5
CONSENT CALENDAR
AWARD CONTRACT TO MENTOR ENGINEERING FOR THE PURCHASE OF
REPLACEMENT MOBILE DATA TERMINALS FOR THE CITY'S DIAL -A -RIDE FLEET
Meeting Minutes
rd
July 10, 2012
This project would replace aging onboard computers currently installed on the City's paratransit
fleet. The mobile data terminals or MDT's are approximately eight (8) years old and have
exceeded their useful life. As a result, the reliability of the system has experienced a significant
decrease, adversely affecting the system's on-time performance and staff's ability to provide
effective customer service. City Council waive the formal procurement process, and award a
contract with Mentor Engineering for the purchase of 32 mobile data terminals for the City's
Dial -a -Ride fleet in the amount of $76,856, which includes the hardware, hardware
configuration, shipping costs and tax, and authorize a contingency of ten (10) percent in the
amount of $7,685 for a total contract not to exceed $84,542; appropriate funds in the amount of
$84,542 from Transit Fund 700 to account 12400-5201.003, and increase grant revenue account
700-4424.012 by $84,542; and authorize the City Manager or designee to execute all documents,
or modify the award in the event that issues of impossibility of performance arise, subject to City
Attorney approval.
ITEM 6
CONSENT CALENDAR
AWARD CONTRACT FOR BID NUMBER LMD 11-12-38, FOR LANDSCAPE
MAINTENANCE SERVICES AT TRANSIT FACILITIES
Award landscape maintenance service contract at City Transit Facilities to the lowest and
responsive bidder Oakridge Landscape. City Council award a contract to Oakridge Landscape,
Inc. for monthly landscape maintenance services to City Transit Facilities in an annual amount of
$42,000, plus $20,000 for unforeseen repairs and maintenance, and not a part of scheduled
services for a two-year contract in the amount not to exceed $124,000; appropriate $26,600 from
Transit Fund balance (Fund 700) to 15207-5161.010; and authorize the City Manager or
designee to execute all contracts and associated documents, or modify the awards in the event
issues of impossibility of performance arise, and execute up to three (3) annual renewal options
not to exceed the annual bid amounts, plus Consumer Price Index (CPI) adjustments, contingent
upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year,
and execute all documents subject to City Attorney approval.
ITEM 7
CONSENT CALENDAR
AWARD CONTRACT FOR BID NUMBER LMD-11-12-36, FOR LANDSCAPE
MAINTENANCE SERVICES AT NORTHBRIDGE, CHESEBROUGH, DAVID MARCH,
PACIFIC CREST, FAIR OAKS AND COPPERHILL PARKS
Award landscape maintenance service contract to the lowest and responsive bidder Venco
Western, Inc. City Council Award a contract to Venco Western, Inc. for monthly landscape
maintenance services at Northbridge, Chesebrough, David March, Pacific Crest, Fair Oaks and
Copperhill Parks in the annual amount of $77,376, plus $40,000 for unforeseen repairs and
maintenance that are not a part of scheduled services, for a two-year contract in the amount not
to exceed $234,752; and authorize the City Manager or designee to execute all contracts and
associated documents, or modify the awards in the event issues of impossibility of performance
arise, and execute up to three (3) amoral renewal options not to exceed the annual bid amounts,
plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the
City Council in the annual budget for such Fiscal Year, and execute all documents subject to
City Attorney approval.
Meeting Minutes 5 July 10, 2012 /
ITEM 8
CONSENT CALENDAR
CHECK REGISTER NO. 13.
Approval of the Check Register. City Council approve and ratify for payment the demands
presented in Check Register No. 13,
ITEM 9
CONSENT CALENDAR
APPROVAL OF THE LICENSE AGREEMENT TO LEASE CITY -OWNED DARK FIBER
OPTIC STRANDS
Freedom Telecommunications, Inc. is seeking to lease City -owned dark fiber strands along a
portion of Sierra Highway to close a gap in their regional fiber network which extends
throughout Southern California north to the Antelope Valley. City Council approve the License
Agreement with Freedom Telecommunications, Inc., and authorize the City Manager, or
designee, to execute all documents, subject to City Attorney approval.
In response to a question from Councilmember Boydston, Administrative Services Manager
Kevin Tonoian provided information.
Motion by Boydston, second by Weste, to approve the Consent Calendar.
On roll call vote:
Ayes: McLean, Weste, Kellar, Boydston, Ferry
Noes: None
Absent: None
Motion carried.
ITEM 10
PUBLIC HEARING
SUPPLEMENTAL LEVY OF THE STREETLIGHT MAINTENANCE DISTRICT
ASSESSMENT - COPPERSTONE ANNEXATION
Mayor Ferry opened the public hearing.
City Clerk Sarah Gorman, stated that all notices required by law have been provided.
Mayor Ferry closed the public hearing.
Motion by Kellar, second by Weste, to conduct a public hearing, and adopt
Resolution No. 12-51 approving the Supplemental Engineer's Report for the Fiscal
Year 2012-2013 annual levy of assessments for the continuation of maintenance for
the Copperstone Streetlight Maintenance District.
On roll call vote:
Ayes: Weste, Kellar, Boydston, McLean, Ferry
Noes: None
Absent: None
Motion carried.
Mecling Minutes 6 July 10, 2012
ITEM 11
UNFINISHED BUSINESS
NOMINATION AND APPOINTMENT OF COMMISSIONERS/PANELMEMBERS
Addressing the Council on this item were Sandra Cattell, Sterling King representing Jim Farley,
Mike Ripling, Wendy Albright, Valerie Thomas representing Placenta Canyon Property Owners
Association, Nancy Tujetsch, Cam Noltemeyer, Molly Hodson, Berta Gonzalez -Harper, Allan
Cameron, Lynn Vogel, Lynne Plambeck, Mary Frances Larson, Dr. Gene Dorio, Carlo Basail,
Annette Lucas, Leigh Hart, Rob Hall, and Del Nelson.
Mayor Ferry opened nominations for the vacancies on the Planning Commission, the Parks,
Recreation, and Community Services Commission, the Arts Commission, and the Open Space
Preservation District Financial Accountability and Audit Panel.
Motion by Kellar, second by McLean, to nominate Charles Heffernan to the
Planning Commission; John Dow to the Arts Commission; Duane Harte to the
Parks, Recreation, and Community Services Commission; and Spence Leafdale to
the Open Space Preservation District Financial Accountability and Audit Panel.
On roll call vote:
Ayes: Kellar, Boydston, McLean, Weste, Ferry
Noes: None
Absent: None
Motion carried.
Motion by Weste, second by Boydston, to nominate Susan Orloff to the Open Space
Preservation District Financial Accountability and Audit Panel.
On roll call vote:
Ayes: Boydston, McLean, Weste, Kellar, Ferry
Noes: None
Absent: None
Motion carried.
Motion by Boydston to nominate Diane Trautman to the Planning Commission;
Alan Ferdman to the Parks, Recreation, and Community Services Commission;
Valerie Thomas to the Arts Commission; and James Farley to the Open Space
Preservation District Financial Accountability and Audit Panel.
Councilmember McLean did not wish to vote as a block.
Second by McLean to approve the nomination of Diane Trautman to the Planning
Commission.
On roll call vote:
Ayes: McLean, Weste, Kellar, Boydston, Ferry
Noes: None
Absent: None
Motion carried.
Meeting Minutes 7 July 10, 2012 2 J
Second by McLean to approve the nomination of James Farley to the Open Space
Preservation District Financial Accountability and Audit Panel.
On roll call vote:
Ayes: Weste, Kellar, Boydston, McLean, Ferry
Noes: None
Absent: None
Motion carried.
Second by Kellar to approve the nomination of Valerie Thomas to the Arts
Commission.
On roll call vote:
Ayes: Kellar, Boydston
Noes: McLean, Ferry
Abstain: Weste
Absent: None
Motion carried.
In response to a question from Mayor Ferry regarding the status of the motion, City Attorney Joe
Montes indicated that the Council has adopted a norm in the event of a tie vote and an
abstention. The abstention is deemed consent on the motion if the abstention is not based on a
declared conflict of interest.
Councilmember Weste requested to change her vote.
City Attorney Montes read the Council policy on tie votes.
In response to a question from Mayor Ferry regarding the procedure to change Councilmember
Weste's vote, City Attorney Joe Montes advised that the Council has allowed Councihnembers
to change votes. In response to procedure questions from Councilmember McLean and Mayor
Ferry, City Attorney Joe Montes advised the Council that a motion for reconsideration, if passed,
would allow for another vote on the matter.
Motion by Kellar, second by McLean, for reconsideration of vote for Valerie
Thomas to the Arts Commission.
On roll call vote:
Ayes: Kellar, Boydston, McLean, Weste, Ferry
Noes: None
Abstain: None
Absent: None
Motion carried.
Motion by Boydston, second by Kellar, to approve the nomination of Valerie
Thomas to the Arts Commission.
Meeting Minutes g July 10, 2012 /�
On roll call vote:
Ayes: Boydston, Kellar
Noes: McLean, Weste, Ferry
Absent: None
Motion failed.
In response to questions by Mayor Ferry, City Attorney Joe Montes provided information
regarding a Council resolution regarding the procedure for Commission nominations and
outlined the procedure when a nomination is made but Council does not approve the nomination.
He further stated that if a nominee does not receive approval, the nominating authority shall
submit a new nominee at the next regular meeting of the City Council. The Council may motion
to waive the procedural rule to postpone it to the next Council meeting.
Motion by Councilmember McLean to waive the procedural rule to suspend the
need to bring it back to the next meeting. Councilmember Boydston indicated that
he did not wish to waive the rule. Motion failed for lack of a second.
Mayor Ferry requested clarification on the procedure for the nomination at the next meeting, if
the nominations re -opened to the public. City Attorney Montes clarified that the resolution
references the current list of applicants and that this procedure is followed until a failed third
time, at which point any Councilmember may nominate from the list of applicants.
Mayor Ferry proposed to Councilmember Boydston to either bring back the nomination at the
next Council meeting or waive the procedure and present a new nomination from the applicant
list. Councilmember Boydston indicated that he did not wish to waive the rule. Mayor Pro Tem
Kellar clarified that the Council is adhering to the rules. Mayor Ferry declared that at the next
scheduled meeting the City will entertain the motion for either Gary Richard Choppe or J. Eric
Schmidt, who are the remaining candidates on the applicant list. City Attorney Joe Montes gave
clarification in response to Councilmember Boydston's question about the nomination stating
that only a new nominee from the current lists of applicants for the position may be submitted.
Motion by Boydston to approve the nomination of Alan Ferdman to the Parks,
Recreation and Community Services Commission.
Motion failed for lack of a second.
Mayor Ferry called for a new nomination from Councilmember Boydston.
Councilmember Boydston stated that he will wait for the next meeting.
Mayor Ferry stated that the nominations for Arts Commission and Parks,
Recreation, and Community Services Commission positions will be placed on the
agenda for the August 28, 2012, City Council meeting.
ITEM 12
NEW BUSINESS
BOARD OF LIBRARY TRUSTEES
Darren Hernandez, Deputy City Manager and Administrative Services Director, spoke regarding
the composition of the Library Board of Trustees.
Meeting Minutes 9 July 10, 2012 /0
Addressing the Council on this item were Valerie Thomas, Lori Rivas, Cam Noltemeyer, Alan
Ferdman, Berta Gonzalez -Harper, and Annette Lucas.
Two written comments were submitted.
Councilmember Boydston provided comments regarding the formation of a citizen library board.
Motion by Boydston, second by Kellar, to appoint a board of library trustees
composed of citizens.
Mayor Pro Tem Kellar, and Councilmembers Weste and McLean provided comments.
In response to questions from Mayor Pro Tem Kellar, Councilmembers McLean, Weste, and
Mayor Ferry, City Attorney Montes provided information.
In response to questions from Councilmember Weste, Deputy City Manager and Administrative
Services Director Darren Hernandez provided information.
Councilmember Boydston provided clarification of his recommendation for a citizen library
board of trustees.
Boydston withdrew the motion to approve the creation of a library board of trustees
composed of citizens.
Motion by Kellar, second by McLean, for City Council to adopt Resolution No.
12-52 reappointing Mayor Pro Tem Kellar and Councilmember Weste to the Santa
Clarita Board of Library Trustees for three-year terms through June 30, 2015.
On roll call vote:
Ayes: McLean, Weste, Kellar, Boydston, Ferry
Noes: None
Absent: None
Motion carried.
Council directed staff to return to Council with a report on the different types of boards (whether
independent Citizen Library Board of Trustees or a Citizen Advisory Group reporting to a
Council Library Board of Trustees) and review the effectiveness of other cities' library boards.
PUBLIC PARTICIPATION CONTINUED
Addressing the Council was Cam Noltemeyer regarding Council meetings; Annette Lucas
regarding political signs; Berta Gonzalez -Harper regarding Council comments; and Allan
Cameron regarding Elsmerc Canyon and Cemex.
Councilmember McLean asked City Attorney Joe Montes a question regarding number of
parking spots for the Canyon Country Community Center.
Mecting Minutes 1 Q July 10, 2012
In response to questions regarding Committee Appointments from Councilmember Boydston,
City Attorney Montes provided information.
City Manager Ken Pulskamp provided information regarding political signs.
ADJOURNMENT
Mayor Ferry adjourned the meeting at 9:39 p.m. in memory of Harry Allen Bell.
FUTURE MEETINGS
The next regular meeting of the City Council will•be held Tuesday, August 28, 2012, at 6:00
p.m. in the Council Chamber, I st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
MAYOR
ATTEST:
CITY CLERK
Meeting Minutcs I I July 10, 2012 ��