HomeMy WebLinkAbout2012-09-11 - AGENDA REPORTS - MIN APPROVAL (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: 2
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
September 11, 2012
jAnnin6Chaparyan
APPROVAL OF MEETING MINUTES
City Manager's Office
RECOMMENDED ACTION
City Council, Board of Library Trustees, and Successor Agency, approve the minutes of the
August 28, 2012, special and regular meetings.
City Council approve the minutes of the August 30, 2012, special meeting.
BACKGROUND
The minutes from the previous City Council special meeting and the Joint City Council/Board of
Library Trustees/Successor Agency meeting are submitted for approval.
ALTERNATIVE ACTIONS
Amendments to the minutes may be approved as necessary.
FISCAL IMPACT
None by this action.
ATTACHMENTS
Minutes
CITY OF SANTA CLARITA
MINUTES OF CITY COUNCIL
SPECIAL MEETING
5:00 P.M.
MINUTES OF JOINT CITY COUNCIL/
BOARD OF LIBRARY TRUSTEES/SUCCESSOR AGENCY
REGULAR MEETING
6:00 P.M.
AUGUST 28, 2012
CALL TO ORDER
Mayor Ferry called the special meeting to order at 5:00 p.m.
ROLL CALL
All Councilmembers were present.
PUBLIC PARTICIPATION
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose
of holding a:
CONFERENCE WITH PROPERTY NEGOTIATOR
Government Code Section 54956.8
Property: Assessor's Parcel Nos. APN's 2827-026-026 and 2827-026-020
Location- Wildwood Canyon
Owner: Susan Rasmussen
City's Authorized Negotiator: City Manager
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(a)
Case Name: Kim, et al. v. City of Santa Clarita, et. al.
Case No. BC407614
Consolidated with Chad Warrick v. City of Santa Clarita, et al.
and Canyon Gate Maintenance Association v. City of Santa Clarita, et al.,
Case Name: Santana, et al., v. City of Santa Clarita; R.C. Becker & Son, Inc.; The
Redevelopment Agency of Santa Clarita,
United States District Court, Central District of California, Los Angeles Division
Case No, CV12-6044SVWf
RECESS AND RECONVENE
Mayor Ferry recessed the meeting to Closed Session at 5:01 p.m. and reconvened the meeting at
6:00 p.m.
Meeting Minutes August 28, 2012
CITY ATTORNEY ANNOUNCEMENT
Joseph Montes, City Attorney, announced that the Council voted four (4) ayes and one (1)
abstention to authorize the City Attorney and the firm of Burke, Williams & Sorensen to defend
the City in the matter of Santana v. Santa Clarita as listed on the agenda.
ADJOURN
Mayor Ferry adjourned the meeting at 6:00 p.m.
INVOCATION
Mayor Ferry delivered the invocation.
CALL TO ORDER
Mayor/President Ferry called to order the regular joint meeting of the City Council/Board of
Library Trustees/Successor Agency at 6:01 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Susan Meyer, Executive Assistant to City Manager Pulskamp led the flag salute.
City Manager Ken Pulskamp commented on his impending retirement.
Mayor Ferry commented that a Special Closed Session will be held on Thursday, August 30,
2012, to discuss and plan for Mr. Pulskamp's retirement.
Mayor Ferry and Council thanked Mr. Pulskamp and commented on his many accomplislunents.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Ferry, second by McLean, to approve the agenda, pulling itenrs 4, 6, 8, 9,
and,13.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Mayor Ferry and Councilmembers recognized Sandra Cattell and the Sierra Club for their work
on the CEMEX issue.
Meeting Minutes 2 August 28, 2012 3—
PRESENTATIONS TO THE CITY
Mayor Ferry and Council presented a proclamation to Rachelle Dardeau of the Santa Clarita
Valley Senior Center in recognition of Senior Center Month and Adult Day Services Week.
PUBLIC PARTICIPATION
Addressing the Council was Sandra Cattell regarding the Senior Center and the Boys and Girls
Club; Duane Harte regarding the award given to Sandra Cattell and the Sierra Club; Dr. Gene
Dorio regarding the Senior Center; Joseph Jasik regarding Ken Pulskamp's retirement and Old
Town Newhall; Allan Cameron regarding the Cemex Mine and Ken Pulskamp's retirement.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston requested that citizens attend events for and support Carousel Ranch;
mentioned current theater plays at the Rep Playhouse and Canyon Theater Guild; requested to
agendize at the next meeting a discussion of the selection process for City Manager;
acknowledged Duane Harte and Andy Fried for fighting the CEMEX mine.
Mayor Pro Tem Kellar requested that citizens support the Rubber Ducky Festival, a fundraiser
for Samuel Dixon Family Health Center on October 27 in Bridgeport Park; and commented on
Bergies restaurant in Canyon Country which has a new owner.
Councilmember McLean announced that the Metro Regional Rail awarded $2,000,000 for design
and construction of a new Metrolink Station at Hollywood Way on the Antelope Valley line to
Burbank Airport; commented that the Orange Line Development Authority is conducting a new
agency name and logo contest; commented on the CEMEX mine issue and requested residents
send letters to Federal Legislators, Senators Feinstein and Boxer, and Representative McKeon;
and invited citizens to the Gala for the Old Town Newhall Library on September 21 benefiting
the Friends of Santa Clarita Public Library.
Councilmember Weste invited citizens to the grand opening of the Old Town Newhall Library
on September 29; commented on library usage during the summer programs; and requested that
Council adjourn in memory of Harry Grats, a decorated WWII veteran and local activist.
Mayor Ferry congratulated Monsignor Martini and OLPH Parish Community for the opening of
the new Pastoral Center; requested to agendize the review of LMD district on Whites Canyon in
Canyon Country; commented on his attendance to a presentation given to Congressman Buck
McKeon at the Newhall Community Center; recognized John O'Connell from the YMCA and
Jim Ventress from the Boys and Girls Club; requested staff present to Council a report on the
recent citizen satisfaction survey; and commented on a farewell roast for City Manager, Ken
Pulskamp.
ITEM 1
CONSENT CALENDAR
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may
Meeting Minutes 3 August 28, 2012
determine that the title has been read. City Council determines that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
ITEM 2
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES
The minutes of the previous City Council and Board of Library Trustees meetings are submitted
for approval. City Council and Board of Library Trustees: Approve the minutes of the July 10,
2012, special and regular meetings.
ITEM 3
CONSENT CALENDAR
WORKFORCE INVESTMENT ACT (WIA) ADULT AND DISLOCATED WORKER
GRANT- FISCAL YEAR 2012-13
In July 1998, the City of Santa Clarita entered into a contract with the Antelope Valley
Workforce Development Consortium to receive the Workforce Investment Act (WIA) grant for
Adult and Dislocated Worker Programs from the Los Angeles County Department of
Community and Senior Services. Since then, the City has been receiving annual WIA funding for
the operation of the Santa Clarita WorkSource Center and providing employment assistance
services to the residents and businesses of the Santa Clarita Valley. City Council adjust
Workforce Investment Act (WIA) Formula Grant funds by $348,788 from the estimated
appropriation of $141,809 to $490,597 based on the allocation provided to the City of Santa
Clarita through the Antelope Valley Workforce Development Consortium for FY 12-13; increase
estimated revenue in account 259-4441.002 by $140,597, from $350,000 to $490,597, for WIA
Formula Grant funds; renew and modify the subcontract with the Santa Clarita Community
College District (COC) for the operation of the Santa Clarita WorkSource Center, RFP ED -11-
12-07, in an amount not to exceed $192,432; authorize City Manager, or designee, to execute all
contract documents and renewals, or modify the award in the event that issues of impossibility of
performance arise, subject to City Attorney approval.
ITEM 4
CONSENT CALENDAR
COMMISSION A MASTER PLAN FOR A CONFERENCE CENTER IN SANTA CLARITA
Jason Crawford, Economic Development Manager, reported that on March 13, 2012, City
Council approved the Santa Clarita Economic Growth Program and directed staff to move
forward with its implementation. Part of this plan included commissioning a master plan for a
conference center in Santa Clarita. Staff has worked over the past few months to create a
Request for Proposal to elicit a firm to execute this master plan. Staff has completed the RFP
process and is recommending Kosmont and Associates, Inc. as the consultant to perform the
master plan. The RFP review committee scored Kosmont Companies (Kosmont) highly in all
areas of judging criteria, including research, public participation, site selection, funding analysis,
and reports and presentations. City Council approve commissioning a master plan for a
conference facility in Santa Clarita by Kosmont Companies in the amount not to exceed $75,000;
appropriate $25,000 from the Tourism Marketing District fund balance to account 11305-
5161.001; authorize the City Manager or designee to execute all contracts and associated
Mecting minutes 4 August 28, 2012
documents, or modify the awards in the event issues of impossibility of performance arise, and
execute all documents subject to City Attorney approval.
Mr. Crawford responded to questions of Councilmember Boydston.
ITEM 5
CONSENT CALENDAR
RAILROAD AVENUE/DRAYTON STREET SIGNAL MODIFICATIONS AND
IMPROVEMENTS, PROJECT C2023 - APPROVE THE PLANS AND SPECIFICATIONS
AND AWARD CONSTRUCTION CONTRACT
This project will upgrade the signal at Railroad Avenue and Drayton Street to provide protected
left -turn phasing from Railroad Avenue onto Drayton Street and from Railroad Avenue into the
stropping center. Efforts will include the construction of pedestrian ramps compliant with the
Americans with Disabilities Act (ADA). The project will improve the overall safety at this
intersection. City Council approve the plans and specifications for the Railroad Avenue/Drayton
Street Signal Modifications and Improvements, Project C2023; award the construction contract
to Taft Electric Company, in the amount of $291,643 and authorize a contingency in the amount
of $58,329, for a total contract amount not to exceed $349,972; authorize continued
appropriations of $37,861 in Gas Tax Funds (230), $184,603 in Highway Safety Improvement
Program (HSIP) Funds (259), and $50,000 in Streetlight Maintenance District Funds (354) to
Expenditure Accounts C2023230-5161.001, C2023259-5161.001, and C2023354-5161.001,
respectively, from Fiscal Year 2011-12 to Fiscal Year 2012-13; increase HSIP revenues in
Account 259-4451.005 by $128,477 and appropriate to Expenditure Account C2023259-
5161.001; and authorize the City Manager or designee to execute all contracts and associated
documents, or modify the awards in the event issues of impossibility of performance arise,
contingent upon the appropriation of funds by the City Council in the annual budget for such
fiscal year, and execute all documents subject to City Attorney approval.
ITEM 6
CONSENT CALENDAR
LOST CANYON ROAD BRIDGE WIDENING, PROJECT S3029 - AWARD DESIGN
CONTRACT
The purpose of this project is to design bridge widening improvements that will accommodate
two 12 -foot -wide travel lanes, 4 -foot shoulders, and a multi -use path on the northern side of the
bridge. City Council award the design contract for the Lost Canyon Road Bridge Widening,
Project S3029, to Biggs Cardosa Associates, Inc., in the amount of $295,990, and authorize a
contingency in the amount of $29,599, for a total amount of $325,589; and authorize the City
Manager or designee to execute all contracts and associated documents, or modify the awards in
the event issues of impossibility of performance arise, contingent upon the appropriation of funds
by the City Council in the annual budget for such fiscal year, and execute all documents subject
to City Attorney approval.
City Manager Pulskamp responded to questions of Councilmember Boydston.
Meeting Minutes 5 August 28, 2012 6
ITEM 7
CONSENT CALENDAR
TAX -SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATION 1064
The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services
within the District's service area. To provide wastewater treatment service to property located
outside of the District's service area, the boundary must be expanded through the annexation
process. City Council adopt the Sanitation District's Resolution No. 12-53, approving and
accepting the negotiated exchange of property tax revenues resulting from Sanitation District
Annexation 1064.
ITEM 8
CONSENT CALENDAR
CANYON COUNTRY COMMUNITY CENTER, PROJECT F3018 - APPROVE PLANS AND
SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT
Request for City Council to approve the plans and specifications for Canyon Country
Community Center and award the construction contract. City Council approve the plans and
specifications for Canyon Country Community Center; award the construction contract to John
Burgeson Contractors, Inc., in the amount of $243,861 and authorize a 5 percent contingency in
the amount of $12,193 for a total contract amount not to exceed $256,054; approve unspent
appropriations from Fiscal Year 2011-12 to Fiscal Year 2012-13 to the following accounts:
15315-5111.008 CCCC - New Personnel Computers S 35,000
15315-5201.001 CCCC - Furniture/Fixtures $ 45,000
F3018601-5161.001 Canyon Country Community Center $188,841
Total $268,841
Appropriate $72,309 from Park Dedication (Quimby) Fund Balance to Account F3018305-
5161.001; approve Transfers Out and Transfers In from the General Fund (10019500-5501.601)
to the General Fund Capital (601-4711.100) in the amount of $197,491; authorize an increased
expenditure in Account F3018305-5161.001 in the amount of $10,000 for existing professional
services contract with Jim Mickartz, Architect, for a total contract amount not to exceed $60,000;
and authorize the City Manager, or designee, to execute all contracts and associated documents,
or modify the awards in the event issues of impossibility of performance arise, contingent upon
the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and
execute all documents subject to City Attorney approval.
Councilmember Boydston asked for clarification and copies of the bids that were disqualified.
Addressing the Council on this item was Alan Ferdman representing the Canyon Country
Advisory Committee. One (1) written comment card was received.
ITEM 9
CONSENT CALENDAR
SANTA CLARITA SPORTS COMPLEX MULTI-PURPOSE SPORTS FIELD
LIGHTING PROJECT P3018 - AWARD CONSTRUCTION CONTRACT
Mecting Minutes 6 August 28, 2012
This project will install lights on the existing circular sports field next to the skate park facility
City Council award construction contract to R&M Contracting, Inc., in the amount of
$181,356.70, and add alternate # 1 in the amount of $5,445.00; authorize a 7 percent contingency
in the amount of $13,076.10, for a total project amount of $199,877.80. Funds have been
budgeted in Fiscal Year 2012-13 in account P3018-305.5161.001; and authorize the City
Manager, or designee, to execute all contracts and associated documents, or modify the awards
in the event issues of impossibility of performance arise, contingent upon the appropriation of
funds by the City Council in the annual budget for such Fiscal Year, and execute all documents
subject to City Attorney approval.
Councilmember Boydston asked for clarification and copies of the bids that were disqualified.
Councilmember McLean asked for clarification. regarding the types of lighting that will be used.
City Manager Ken Pulskamp responded to Councilmember McLean's inquiry.
ITEM 10
CONSENT CALENDAR
PURCHASE OF 5.5 +/- ACRES OF REAL PROPERTY INSANDCANYON, SANTA
CLARITA, CA, LOS ANGELES COUNTY ASSESSOR'S PARCEL 2840-006-016
Purchase 5.5 +/- acres of real property in Sand Canyon for the purpose of future infrastructure
improvements. City Council approve the purchase of 5.5 +/- acres of real property in Sand
Canyon, Assessor's Parcel 2840-006-016, for future infrastructure and road improvements, at a
total cost of $25,000, which includes escrow, title, appraisal fees, and due diligence costs-,
appropriate $20,000 from the Eastside Bridge and Thoroughfare District Fund Balance (301) to
Expenditure Account 14404-5201.004; and authorize the City Manager, or designee, to execute
all contracts and associated documents,subject to City Attorney approval.
ITEM 11
CONSENT CALENDAR
FISCAL YEAR 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
(JAG) PROGRAM
The City of Santa Clarita has been awarded a grant for $31,168 by the U.S. Department of
Justice, Bureau of Justice Assistance through the Fiscal Year 2012 Edward Byrne Memorial
Justice Assistance Grant (JAG) program. City Council accept Fiscal Year 2012 Edward Byrne
Memorial Justice Assistance Grant (JAG) funds from the U.S. Department of Justice, Bureau of
Justice Assistance; increase estimated revenues in account 206-4461.013 (Justice Assistance
Grant 2012) by $31,168; increase estimated expenditures in account 16114-5111.001 (Special
Supplies) by $6,193, in account 16114-5161.001 (Contractual Services) by $15,975, in account
16114-5161.002 (Professional Services) by $2,500, and in account 16114-5191.001 (Travel and
Training) by $6,500; increase revenue account 206-4461.010 (Justice Assistance Grant 2009) by
$972 (from interest income), and expenditures in account 16111-5161.001 (Contractual Services)
by $972; and authorize the City Manager, or designee, to execute all contracts and associated
documents, and execute all documents subject to City Attorney approval.
Meeting Minutes 7 August 28, 2012 9
ITEM 12
CONSENT CALENDAR
AWARD CONTRACT FOR BID NUMBER LMD 11-12-43 FOR LANDSCAPE
MAINTENANCE SERVICES IN LMD ZONES T2, T3, T4, T5, T6, AND T7
Consideration of award of a two-year contract to Stay Green Inc. for the continued maintenance
of LMD Zones T2, T3, T4, T5, T6, and T7. City Council award a two-year maintenance service
contract to Stay Green Inc., to provide contractual landscape maintenance for Landscape
Maintenance Districts (LMD) Zones T2, T3, T4, T5, T6, and T7 in the annual amount of
$216,000, and $149,000 for unforeseen repairs and maintenance that are not part of scheduled
services for a two-year contract in an amount not to exceed $730,000; and authorize the City
Manager or designee to execute all contracts and associated documents, and execute up to three
(3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index
(CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual
budget for such Fiscal Year, and execute all documents subject to City Attorney approval.
ITEM 13
CONSENT CALENDAR
AWARD CONTRACT FOR BID NUMBER LMD 11-12-44 FOR LANDSCAPE
MAINTENANCE SERVICES IN LMD ZONES TS AND T17
Consideration of award of landscape maintenance service contracts to Marina Landscape Inc. for
LMD Zone T8 and Stay Green Inc. for LMD Zone T17.
Councilmember Boydston requested a separate vote on this item due to lack of time to review the
information prior to the Council meeting.
Motion by McLean, second by Kellar, to award a two-year maintenance service
contract to Marina Landscape Inc. to provide contractual landscape maintenance for
Landscape Maintenance Districts (LMD) Zone T8 in the annual amount of $180,192,
and $99,000 for unforeseen repairs and maintenance that are not part of scheduled
services for a two-year contract in an amount not to exceed $558,384; award a two-year
maintenance service contract to Stay Green Inc. to provide contractual landscape
maintenance for Landscape Maintenance Districts (LMD) Zone T17 in the annual
amount of $10,140, and $5,000 for unforeseen repairs and maintenance that are not
part of scheduled services for a two-year contract in an amount not to exceed $30,280;
and authorize the City Manager or designee to execute all contracts and associated
documents, and execute up to three (3) annual renewal options not to exceed the annual
bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the
appropriation of funds by the City Council in the annual budget for such Fiscal Year,
and execute all documents subject to City Attorney approval.
On roll call vote:
Ayes: Weste, Kellar, McLean, Ferry
Noes: None
Absent: None
Abstain: Boydston
Motion carried.
Meeting MI[iUteJ 8 August 28, 2012
ITEM 14
CONSENT CALENDAR
JOINT RESOLUTIONS APPROVING AND ACCEPTING THE NEGOTIATED EXCHANGE
OF PROPERTY TAX REVENUE RESULTING FROM THE PROPOSED ANNEXATION OF
SOUTH SAND CANYON TO THE CITY OF SANTA CLARITA AND TO THE GREATER
LOS ANGELES COUNTY VECTOR CONTROL DISTRICT
This item is for the City Council to consider Joint Resolutions for the annexation of the South
Sand Canyon area into the City of Santa CIarita and to the Greater Los Angeles County Vector
Control District. City Council adopt a Joint Resolution No. 12-54, approving and Accepting the
Negotiated Exchange of Property Tax Revenue for the annexation of the South Sand Canyon
area to the City of Santa Clarita; and adopt a Joint Resolution No. 12-55, approving and
Accepting the Negotiated Exchange of Property Tax Revenue for the annexation of the South
Sand Canyon area to the Greater Los Angeles County Vector Control District.
ITEM 15
CONSENT CALENDAR
JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS
ANGELES, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, AND THE
GOVERNING BODIES OF THE GREATER LOS ANGELES COUNTY VECTOR CONTROL
DISTRICT, SANTA CLARITA VALLEY SANITATION DISTRICT OF LOS ANGELES
COUNTY, CASTAIC LAKE WATER AGENCY, AND NEWHALL COUNTY WATER
DISTRICT, APPROVING AND ACCEPTING THE NEGOTIATED EXCHANGE OF
PROPERTY TAX REVENUE RESULTING FROM "GREATER LOS ANGELES COUNTY
VECTOR CONTROL DISTRICT ANNEXATION NO. 2011-22" TO THE GREATER LOS
ANGELES COUNTY VECTOR CONTROL DISTRICT
This item is for the City Council to consider the adoption of a joint tax transfer resolution for the
annexation of portions of the North Copperhill annexation area to the Greater Los Angeles
County Vector Control District. City Council adopt Joint Resolution No. 12-56, of Negotiated
Exchange of Property Tax Revenue for the North Copperhill annexation area to the Greater Los
Angeles County Vector Control District.
ITEM 16
CONSENT CALENDAR
RESOLUTION ESTABLISHING THE SUCCESSOR AGENCY AS A SEPARATE LEGAL
ENTITY AND RESOLUTION ADOPTING A CONFLICT OF INTEREST CODE RELATED
TO THE SUCCESSOR AGENCY
On June 27, 2012, Assembly Bill 1484 was signed into law which, among other substantial
changes to the disolution of redevelopment, determined Successor Agencies are separate legal
entities from the City. Therefore, the City Council must complete procedural actions, including
the filing of a Statement of Organization, assuming the role of governing body, and adopting a
Conflict of Interest code. City Council adopt Resolution No. 12-57, "Organizing and
Designating the Performance of Certain Administrative Duties of the Successor Agency to the
Redevelopment Agency of the City of Santa Clarita and Authorizing the City Clerk to File a
Statement of Organization of Such Successor Agency with the Secretary of State and the County
Clerk of Los Angeles County." Successor Agency adopt Resolution No. 12-58, adopting a
Meeting Minutes 9 August 28,2012 /0
l
Conflict of Interest code.
ITEM 17
CONSENT CALENDAR
PUBLIC SAFETY CONTRACTS: LA COUNTY PROBATION SERVICES AND DRUG
INTERVENTION SPECIALIST
Santa Clarita enjoys one of the lowest crime rates in the region. Santa Clarita's low crime rate is
attributed to strong partnerships between the community and the Los Angeles County Sheriff's
Department. This partnership is coupled with the City's commitment to community based,
problem solving policing, and aggressive crime suppression efforts. Keeping Santa Clarita a safe
and desirable place to live, work, and play is top priority. With resources from throughout the
community, information sharing and cooperation enables the Sheriff's Department to identify
particular needs and provide necessary resources to address and resolve problems.
Cooperation among the local courts, the District Attorney's office, the Sheriff's Department and
City staff help to ensure that violating individuals are held accountable. The two contracts
recommended for City Council approval are crucial to effectively monitor the activities of
probationers located in Santa Clarita, and to maintain aggressive efforts to keep drugs off the
streets, away from schools, and out of the hands of our youth. City Council award two one-year
contracts and authorize the City Manager or designee to execute all contracts and associated
documents, or modify the awards in the event issues of impossibility of performance arise,
execute up to three (3) annual renewal options not to exceed the annual bid amounts plus
Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City
Council in the annual budget for such Fiscal Year, and execute all documents subject to City
Attorney approval: A one-year contract for probation services with the Los Angeles County
Probation Department in the amount of $136,000, and a one-year contract for the Drug
Intervention Specialist position assisting the Juvenile Intervention Team (J -Team) in the amount
not to exceed $60,000.
ITEM 18
CONSENT CALENDAR
CHECK REGISTER NOS. 14,15, AND 16, and 17
Approval of the Check Register.
City Council approve and ratify for payment the demands presented in Check Register Nos. 14,
15, 16, and 17.
Motion by Mayor Pro -tem Kellar, second by Councilmember McLean, to approve
the Consent Calendar with the exception of Item 13.
On roll call vote:
Ayes: McLean, Weste, Kellar, Boydston, Ferry
Noes: None
Absent: None
Motion carried.
Meeting Minutes 10 August 28, 2012 /
ITEM 19
PUBLIC HEARING
2012 CONGESTION MANAGEMENT PROGRAM LOCAL DEVELOPMENT REPORT
Mayor Ferry opened the public hearing.
Deputy City Clerk Susan Caputo, stated that all notices required by law have been provided.
In report, Andrew Yi, Traffic Engineer, explained that the Congestion Management Program is a
state -mandated program administered in Los Angeles County by the Los Angeles County
Metropolitan Transportation Authority (Metro). The City is required to hold a public hearing and
report new net development activities to Metro to receive state gas tax funds.
No requests to speak were received on this item.
Mayor Ferry closed the public hearing.
Motion by Kellar, second by Boydston, for City Council to conduct a public hearing
and adopt Resolution No. 12-59, finding the City to be in conformance with the
Congestion Management Program; and direct staff to deliver the adopted resolution
and the 2012 Congestion Management Program Local Development Report to the
Los Angeles County Metropolitan Transportation Authority on or before
September 1, 2012.
On roll call vote:
Ayes: Weste, Kellar, Boydston, McLean, Ferry
Noes: None
Absent: None
Motion carried.
ITEM 20
PUBLIC HEARING
MASTER CASE NO. 12-052: CITY OF SANTA CLARITA CLIMATE ACTION PLAN
Mayor Ferry opened the public hearing.
Deputy City Clerk Susan Caputo, stated that all notices required by law have been provided.
Jeff Hogan, Planning Manager, explained that the City of Santa Clarita received direction from
the Attorney General to complete a Climate Action Plan as a part of the City's new General Plan.
Addressing the Council on this item were Isabella Clark, David Lutness representing SCOPE,
Rachel Stotler, Carole Lutness representing both SCOPE and Isabella Clark, Nanette Meister,
Robert Leemon, and John Hall.
Council made comments regarding the Climate Action Plan.
Meeting Minutes 11 August 28, 2012
Jeff Hogan, Planning Manager, David Peterson, Assistant Planner II, Steve Messner, Consultant,
and Ian Pari, Sr. Traffic Engineer responded to and made clarifications regarding questions of
Councilmember Boydston.
Mayor Ferry closed the public hearing.
Motion by Kellar, second by Weste, for City Council to adopt Resolution No. 12-60
adopting the Negative Declaration and approving Master Case 12-052, consisting of
the Santa Clarita Climate Action Plan.
On roll call vote:
Ayes: Kellar, Boydston, McLean, Weste, Ferry
Noes: None
Absent: None
Motion carried.
Mayor Ferry recessed the meeting at 8:00 p.m. and reconvened at 8:19 p.m.
ITEM 21
UNFINISHED BUSINESS
NOMINATION AND APPOINTMENT OF COMMISSIONERS/PANELMEMBERS
In report, Armine Chaparyan, Interim City Clerk and Redevelopment Manager, explained that at
the regular meeting of May 8, 2012, the City Council declared vacancies and directed the City
Clerk to post and publish the Notice of Vacancy for various positions on the City's Commissions
and Panel. Several appointments were made at the July 10, 2012, regular City Council meeting,
with two remaining appointments outstanding.
Joe Montes, City Attorney, gave an explanation of Resolution No. 91-194 prescribing the
procedure for application, nomination, and appointment to City Commissions.
Mayor Ferry clarified that per the explanation of Resolution No. 91-194 by City Attorney
Montes, Alan Ferdman and Duane Harte would not be eligible for renomination to the PRCS
Commission this evening, and that John Dow and Valerie Thomas would not be eligible for
renomination to the Arts Commission this evening.
Addressing the Council were David Lutness, Carole Lutness representing SCV Fair Election
Committee, Robert Leemon, Nanette Meister, Ray Kutylo, Ed Dunn, Richard Cardenas, Molly
Hodson, Mary Frances Larson, Valerie Thomas, Trudi Nash, Allan Cameron, Alice Khosravy,
Berta Gonzales -Harper. Two (2) written comment cards were received.
Councilmember Boydston read a note from Alan Ferdman to city employee Cruz Caldera.
Councilmember Boydston requested to make a video presentation. Joe Montes, City Attorney,
clarified the summary of the procedure he gave earlier and that Mr. Ferdman is not eligible for
nomination this evening. Following discussion, Council determined that the video would not be
Meeting Minutes 12 August 28, 2012
shown due to the fact that the Mr. Ferdman would not be eligible to be nominated to the PRCS
Commission this evening.
Councilmember Boydston asked if there was any support for agendizing resolution 91-194 for
possible amendment. No support was heard.
Motion by Boydston, second by Kellar, to nominate Michael Cruz to the Parks,
Recreation and Community Services Commission.
On roll call vote:
Ayes: Boydston, McLean, Weste, Kellar, Ferry
Noes: None
Absent: None
Motion carried.
Motion by Boydston, second by Kellar, to nominate Gary Choppe to the Arts
Commission.
On roll call vote:
Ayes: McLean, Weste, Kellar, Boydson, Ferry
Noes: None
Absent: None
Motion carried.
ITEM 22
NEW BUSINESS
CITY COUNCIL NORMS AND PROCEDURES
Mayor Ferry explained that the City Council Norms and Procedures were adopted to ensure that
the City Council conducts its business in an efficient and orderly fashion. The Norms and
Procedures provide certain parliamentary procedures that have been found to be useful in order
to assure that the communication and process of government are fair, reasonable, and just. The
last amendment to the Norms and Procedures was approved by the City Council on July 12,
2011. This amendment provided procedures on motions regarding a tie vote of the City Council.
Addressing the Council on this item was Alan Ferdman.
Councilmember Boydston commented that the respect language should be retained in the Norms
and Procedures and requested that Robert's Rules of Order be entertained for adoption and asked
that the provision allowing Councilmembers to gather information be retained.
Motion by Weste, second by Kellar, for City Council to appoint the Mayor and
Mayor Pro Tem to a committee to review the City Council Norms and Procedures
and return to the full City Council for discussion and adoption.
Meeting Minutes 13 August 28, 20t2 /4-�
On roll call vote:
Ayes: Kellar, Boydston, McLean, Weste, Ferry
Noes: None
Absent: None
Motion carried.
ITEM 23
NEW BUSINESS
FINANCIAL SUPPORT FOR THE SANTA CLARITA VALLEY SENIOR CENTER AND
THE SANTA CLARITA VALLEY BOYS AND GIRLS CLUB
Mayor Pro Tem Kellar discussed and requested that the City provide funding for the Santa
Clarita Valley Senior Center and the Santa Clarita Valley Boys and Girls Club to help offset the
shortfalls in funding for each of the organizations this year, and requested a report on the funds
used in six (6) months.
Commenting from the Senior Center that the funding would specifically be used for home
delivered meals was Rick Patterson and Rachelle Dardeau.
Commenting from the Boys and Girls Club that the funding would be used to keep the facility
open the same number of hours it currently is and the shortfall that the club is facing was Jim
Ventress and representing the Board of Directors, Tom Dierkman.
Addressing the Council on this item were Nanette Meister, Robert Leemon, Carole Lutness
representing SCV Fair Election, David Lutness, and Alan Ferdman. One (1) written comment
card was received.
Motion by Kellar, second by Weste, to provide a one-time financial support in the
amount of $100,000 to the Santa Clarita Valley Senior Center and $100,000 to the
Santa Clarita Valley Boys and Girls Club from the Council Contingency Fund
specifically to fund the purposes addressed by the representatives.
On roll call vote:
Ayes: Boydston, McLean, Weste, Kellar, Ferry
Noes: None
Absent: None
Motion carried.
PUBLIC PARTICIPATION CONTINUED
Addressing the Council was Doug Fraser representing Manufactured Home Park Residents,
regarding the annual, CPI update and the mobilehome ordinance, Berta Gonzales -Harper
regarding the retirement of City Manager Pulskamp; and Rachel Stotler from Girl Scout Troup
5922 regarding the installation of a sidewalk on Orchard Village Road between Avenida Rortada
and St. Stephen's Church. One (t) written comment card was received.
Councilmember Boydston commented on contacting the FPPC.
Meeting Minutes 14 August 28, 2012 / lr
ADJOURNMENT
Mayor Ferry adjourned to the Special Closed Session on Thursday, August 30 in memory of
Harry Gratz, at 10:15 p.m.
FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, September 11, 2012, at 6:00
p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
u: 1:
ATTEST:
CITY CLERK
Meeting Minutes 15 August 28, 2012 A0
CITY OF SANTA CLARITA
MINUTES OF CITY COUNCIL
SPECIAL MEETING
4:00 P.M.
AUGUST 30, 2012
CALL TO ORDER
Mayor Ferry called the special meeting to order at 4:00 p.m.
ROLL CALL
All Councilmembers were present.
PUBLIC PARTICIPATION
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session pursuant to:
PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957
Title City Manager
RECESS TO CLOSED SESSION
Mayor Ferry recessed to Closed Session at 4:01 p.m.
RECONVENE TO OPEN SESSION
Mayor Ferry reconvened to Open Session at 5:48 p.m.
CITY ATTORNEY ANNOUNCEMENT
City Attorney Joe Montes announced that in Closed Session the City Council voted 4 in favor of,
and Councilmember Boydston voted against, appointing Ken Striplin as Santa Clarita's next City
Manager, subject to approval of a City Manager contract in open session at a regular City
Council meeting, with Mr. Striplin to assume the position of City Manager on January 1, 2013,
which is the day after Mr. Pulskamp's retirement takes effect. Councilmember Boydston
requested that the record reflect he voted against the appointment because the City Council only
interviewed one candidate.
ITEM 1
DESIGNATION OF CITY'S NEGOTIATORS FOR CITY MANAGER CONTRACT
In report, Joe Montes, City Attorney, advised that the since the City Council in Closed Session
appointed a City Manager, a contract with the appointee will be required. Such contract, after
negotiation, will need to be agendized for consideration by the City Council in open session at a
regular Council Meeting. To facilitate that process, it would be appropriate for the City Council
to designate an individual Councilmember or a two person ad hoc subcommittee of the City
Council to negotiate the terms of such contract with the appointee.
Meeting Minutes 1 August 30, 2012 / 7
Motion by McLean, second by Weste to designate the Mayor and Mayor Pro Tem as
an ad hoc subcommittee to negotiate the contract with the Council's appointee.
On roll call vote:
Ayes: McLean, Weste, Ferry, Kellar, Boydston
Noes: None
Absent: None
Motion carried.
Mayor Ferry commented on the appointment and referenced Ken Striplin's background and
significant experience.
Mayor Pro Tem Kellar commented that he is relieved that a qualified person will remain in the
leadership position and discussed the continuity in the organization. He also commented on the
confidence of staff with newly appointed City Manager Ken Striplin.
Councilmember McLean commented on the continuity of government and that the appointment
of Mr. Striplin is in the best interest of the City.
Councilmember Weste commented on how fortunate the City is that the leader at the helm
mentored others instilling the goals and ideals to carry forward a legacy and congratulated Mr.
Striplin on his appointment.
Councilmember Boydston commented that a citizen committee which he was part of chose the
last City Manager. He commented that Mr. Pulskamp competed with people from all across the
country and that it was a thorough process and that he feels that a more thorough process in this
circumstance would have given him the confidence that the City is selecting the best person for
this position.
Mayor Ferry spoke of the 17 year relationship that the majority of the Council has with Mr.
Striplin; commented on his credentials, his vision for the City, and stated that the City need not
spend tax payer money and risk losing Mr. Striplin-to another City as he would be aggressively
sought after and that he is the best person for the position.
Mr. Striplin addressed the Council on his impending role as City Manager and thanked Council
for his appointment.
ADJOURN
Mayor Ferry adjourned the special meeting at 6:02 p.m.
then
ATTEST:
CITY CLERK
Meeting Minutes
August 30, 2012 9
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