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HomeMy WebLinkAbout2012-11-13 - AGENDA REPORTS - MIN APPROVAL (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: 1 CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by: November 13, 2012 Armin Chaparyan APPROVAL OF MEETING MINUTES City Manager's Office RECOMMENDED ACTION City Council and Board of Library Trustees: Approve the minutes of the October 23, 2012, regular meeting. BACKGROUND The minutes from the previous Joint City Council/Board of Library Trustees meeting is submitted for approval. ALTERNATIVE ACTIONS Amendments to the minutes maybe approved as necessary. FISCAL IMPACT None by this action. ATTACHMENTS Minutes CITY OF SANTA CLARITA MINUTES OF JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. OCTOBER 23, 2012 INVOCATION Councilmember Weste delivered the invocation. CALL TO ORDER Mayor/President Ferry called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:04 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE The Hawk Patrol from Boy Scout Troop 2222 led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar second by Boydston, to approve the agenda pulling Items 6 for a separate vote. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Jennifer Quan of the League of California Cities and Denise Ovrum of HdL Companies, a League partner, presented the Helen Putnam Award for Excellence to Mayor Ferry, Council, and staff for the City's "Neighborhood Services Team and Outreach Program." PRESENTATIONS None. Meeting Minutes 1 October 23, 2012 PUBLIC PARTICIPATION Addressing the Council was Mark Archuletta regarding media coverage and free press, Glo Donnelly regarding open space, Doug Fraser regarding Mobile Home Park Adjustment Ordinance, Blake Bonelli representing Saugus Speedway regarding the Villa Metro project, David Lutness regarding free press, Ray Kutylo representing Santa Clarita Letters to the Editor regarding free speech and free press, Carole Lutness representing Santa Clarita Valley Fair Election regarding free speech. City Manager Ken Pulskamp commented regarding open space, Mobile Home rent increases, and free speech. Councilmember Weste commented on documentation from Mobile Home Park and free speech. Councilmember Boydston requested that if issues of notifications in the Villa Metro Project are not resolved, that the subject matter be agendized. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean commented regarding the Santa Clarita Artist Association Gala that was held at Hart Park on October 20, 2012; commented regarding the Daniel Pearl World Music Day held at the Valencia United Methodist Church on October 21, 2012; discussed the Valley Mobility Summit on October 22 where issues of transportation were addressed and met with and requested that the new CEO and Regional Manager of the California High Speed Rail Authority return to Santa Clarita to address the community's concerns of the project as proposed; invited residents to attend the Santa Clarita Marathon on Sunday, November 4, 2012; and requested that tonight's meeting be adjourned in the memory of Jacqueline Skelly. Councilmember Weste invited residents to attend the free Flu Vaccination Clinic on November 17 at College of the Canyons; and commented on the City's Motorcycle Outreach Program for safer roads in Santa Clarita. Councilmember Boydston invited residents to attend Old Town Newhall, celebrating the completion of the final building improvement grant projects at 4:00 p.m. on October 24; invited residents to attend The Musical Comedy Murders of 1940 and The Giver, both playing at the Canyon Theater Guild this weekend. Mayor Pro Tem Kellar invited residents to attend the Rubber Ducky Regatta fundraiser for the Samuel Dixon Foundation this weekend at Bridgeport Park and also mentioned that at 11:30 a.m., there will be a special recognition of Olympians from Santa Clarita; and requested that the meeting be adjourned in memory of Charles Wood. Mayor Ferry invited residents to give their input on the master plan for a conference center in Santa Clarita on November 8 at 4:00 p.m. in the Century Room; invited residents to the Veteran's Plaza on November 11 at 11:00 a.m. for a ceremony honoring veterans; announced the kick-off summit for Drug Free Youth In Town (DFYIT) program, where over 400 youth will be Meeting Minutes 2 October 23, 2012 in attendance at the Activities Center on October 24; encouraged parents to keep their children safe this Halloween with supervision, lighting, and checking candy; reminded residents about the Hart vs. Valencia football game on October 26; and requested that the meeting also be adjourned in the memory of Chuck Osborn. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meeting are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the October 9, 2012, regular meeting. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determines that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 CONSENT CALENDAR 2012 CITYWIDE ENGINEERING AND TRAFFIC SURVEY STUDY - Establish prima facie speed limits on each roadway segment included in the 2012 Citywide Traffic and Engineering Survey. City Council adopt Resolution No. 12-69 establishing prima facie speed limits on each roadway segment included in the 2012 Citywide Engineering and Traffic Survey Study (Study); direct the City Clerk to certify the Study; direct staff to implement the necessary signing changes brought about by adopting this Study; and request the Sheriffs Department continue the radar enforcement program on City streets and highways covered in the Study as soon as the signing changes are made. ITEM 4 CONSENT CALENDAR CLASS II BIKEWAY IMPROVEMENTS, PROJECT T1013 - AWARD CONSTRUCTION CONTRACT - The Class II Bikeway Improvements, Project T1013, will stripe and sign bikeways on Centre Pointe Parkway from Golden Triangle Road to Golden Valley Road, Golden Triangle Road from Centre Pointe Parkway to Rainbow Glen Drive, Orchard Village Road from McBean Parkway to Lyons Avenue, Tourney Road from Valencia Boulevard to Magic Mountain Parkway, and Decoro Drive from Copper Hill Drive to Copperstone Drive. City Council approve the plans and specifications for the Class II Bikeway Improvements, Project T1013; award the construction contract to Stemdahl Enterprises, Inc., in the amount of $178,900 and authorize a contingency in the amount of $17,890, for a total contract amount not to exceed $196,790 from expenditure accounts T1013238-5161.001 and T1013259-5161.001; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. Meeting Minutes 3 October 23, 2012 ITEM 5 CONSENT CALENDAR AWARD JANITORIAL SERVICES CONTRACT - This contract will provide janitorial services for City Hall, Corporate Yard, Metrolink Stations, the McBean Regional Transit Center, the Transit Maintenance Facility, and SCVTV Channel 20 Studios. City Council reject the bid received from Lee's Maintenance Service, Inc., as nonresponsive for failure to provide an affidavit of non -collusion, as specified in the instructions of Bid GS -12-13-08; award the contract to ABM Janitorial Services for janitorial services in the amount of $170,268, authorize a ten -percent contingency of $17,026, for a total amount not to exceed $187,294; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, execute up to four annual renewal options not to exceed the annual bid amount plus Consumer Price Index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. ITEM 6 CONSENT CALENDAR AWARD CONTRACTS FOR BID NUMBER LMD 12-13-01 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES IN LMD ZONES T-23, T-29, T-51, and 17 - Landscape maintenance services for the City's LMD operation are provided through contracts with private companies. During the coming six months, the City will assume responsibility for eleven (11) additional local LMD zones as a result of the completed Copperstone, Fair Oaks, Jakes Way, and Vista Canyon annexations, and the pending North Copperhill annexation. City Council award a two-year maintenance service contract to Stay Green Inc., to provide contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zones T23, T29, and 17 in the annual amount of $214,500 and $80,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $589,000; award a two- year maintenance service contract to Oakridge Landscape Inc., to provide contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zone T-51 in the annual amount of $84,900, and $40,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $249,800, and; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. Councilmember Boydston commented that staff should look at the layout of all LMD contracts and return with an update report prior to the renewal option of the contract; requested that the current LMD contract be approved for a two (2) year term without the optional three (3) year annual renewals. Meeting Minutes 4 October 23, 2012 Kevin Tonoian, Administrative Services and IT Manager, responded to Councilmember Boydston's request. City Attorney Montes and City Manager Pulskamp made clarifying comments in response to Mayor Ferry's inquiry regarding the renewal options and the non -routine expenditures. City Attorney Montes and City Manager Pulskamp made clarifying comments in response to inquiry of Councilmembers McLean and Weste regarding bids and the contracted rate for the optional renewal years. Motion by Boydston, second by Weste, to have staff return to Council with an update report at the end of the second year of the contract before awarding the optional renewal of the contract. On roll call vote: Ayes: Boydston, McLean, Weste, Kellar, Ferry Noes: None Absent: None Motion carried. ITEM 7 CONSENT CALENDAR CHECK REGISTER NO. 21 Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 21. Motion by Boydston, second by Kellar, to approve the Consent Calendar. On roll callvote: Ayes: McLean, Weste, Kellar, Boydston, Ferry Noes: None Absent: None Motion carried. ITEM 8 NEW BUSINESS DOCKWEILER DRIVE ALIGNMENT, PROJECT 53023 - AWARD CONTRACT FOR PRELIMINARY ENGINEERING, CALIFORNIA PUBLIC UTILITIES COMMISSION APPLICATION, AND ENVIRONMENTAL DOCUMENTS Councilmember Weste recused herself from participating on this item due to the proximity of her property to the subject area and left the dais. Curtis Nay, Assistant City Engineer, stated that the purpose of this project is to provide the Meeting Minutes 5 October 23, 2012 preliminary engineering, California Public Utilities Commission application, and environmental documents necessary to ascertain the feasibility of the General Plan alignment for Dockweiler Drive, which identifies the connection of Dockweiler Drive to Lyons Avenue at Railroad Avenue. Addressing the Council on this item were Allan Cameron, Valerie Thomas representing Placerita Canyon Property Owner's Association (PCPOA), Mary Frances Larson, Glo Donnelly, Nanette Meister, Robert Leemon, Eugene Nelson representing Placerita Canyon Property Owner's Association (PCPOA), Bob Hall representing Placerita Canyon Property Owner's Association (PCPOA). Two (2) written comments cards were received. Robert Newman, Director of Public Works, responded to public comment and inquiry of the Council. Motion by Boydston to continue this item. Motion failed for lack of second. Motion by Kellar, second by McLean, to award the contract for the Dockweiler Drive Alignment, Project 53023, to Hall & Foreman, Inc., in the amount of $384,905, and authorize a contingency in the amount of $76,981, for a total contract amount of $461,886; authorize the continuance of $422,454 in Via Princessa Bridge & Thoroughfare Funds (302) in Expenditure Account S3023302-5161.001 from Fiscal Year 2011-12 to Fiscal Year 2012-13; authorize the appropriation of $125,000 in Via Princessa Bridge & Thoroughfare Funds (302) to Expenditure Account S3023302-5161.001; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. On roll call vote: Ayes: Kellar, McLean, Ferry Noes: Boydston Recused: Weste Absent: None Councilmember Boydston explained that he was not comfortable voting yes at this time because he did not feel the residents on Dockweiler were adequately notified regarding the project. Councilmember McLean emphasized that her yes vote is specifically for the purpose of obtaining information on the possibility of this project. Mayor Ferry recessed the meeting at 7:45 p.m. and reconvened at 7:51 p.m. Meeting Minntcs 6 October 23, 2012 ITEM 9 NEW BUSINESS CITY COUNCIL HEALTH BENEFITS (UPDATED 10/22/12 TO INCLUDE END NOTES) Councilmember Boydston recused himself from participating on this item due to the FPPC advice that there is a conflict of interest on his behalf due to the fact that he is a category of one as a Council. Human Resources Manager Jennifer Curtis and City Attorney Joe Montes reported that at the May 22, 2012, regular City Council meeting, Councilmember Boydston requested that an item be agendized to discuss the discrepancy in amounts received by him versus other Councilmembers with respect to the cash in lieu of health insurance benefit that Councilmembers and employees are eligible to receive. This discrepancy is a result of the implementation of a two-tier benefit program that the City Council previously approved. Councilmember Boydston requested a legal analysis of that implementation as well as administrative options for the City Council to consider. At the next regular City Council meeting on June 12, 2012, Councilmember Boydston requested this item be postponed to a future Council meeting pending guidance from the California Fair Political Practices Commission (FPPC) concerning whether he may participate in discussions related to the amount of benefits he receives. Addressing the Council on this item was Glo Donnelly, Alan Ferdman, Valerie Thomas, Allan Cameron, Lynne Plambeck, and TimBen Boydston,. City Attorney Joe Montes responded and made clarifications to public comment and Council inquiry. Motion by Kellar, second by Ferry, to receive and file this staff report concerning the implementation of the City's two-tier health benefit system as it applies to Councilmembers and employees. On roll call vote: Ayes: Kellar, McLean, Weste, Ferry Noes: None Recused: Boydston Absent: None PUBLIC PARTICIPATION CONTINUED Addressing the Council was Alan Ferdman regarding the 2nd tier health benefit, and Allan Cameron regarding an opposition to a Public Utilities Commission San Onofre issue, and child molestation incidents in the Boy Scouts of America. ADJOURNMENT Mayor Ferry adjourned the meeting in memory of Edward Walker, Jacqueline Skelly, Charles Wood, and Chuck Osborn at 9:00 p.iu. Mcetina Minutes 7 October 23, 2012 FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, November 13, 2012, at 6:00 p.m. in the Council Chamber, I st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLERK Meeting Minutes 8 October 23, 2012