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Home My WebLink About2012-06-26 - AGENDA REPORTS - OVERLAY SLURRY SEAL M0084 (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: 5 CITY OF SANTA CLARITA ,AGENDA REPORT City Manager Approval: Item to be presented by June 26, 2012 Curtis Nay 2011-12 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0084 - AWARD CONSTRUCTION CONTRACT Public Works RECOMMENDED ACTION 1. City Council approve the plans and specifications for the 2011-12 Overlay and Slurry Seal Program, Project M0084. Award the construction contract to All American Asphalt in the amount of $5,995,000, and authorize a contingency in the amount of $599,500, for a total contract amount not to exceed $6,594,500. 3. Award professional services contract to Pavement Engineering, Inc., in the amount of $65,000, for pavement inspections and updates for the Pavement Management System. 4. Award professional services contract to BTC Labs -Vertical Five in the amount of $372,000 for project inspection and materials testing. 5. Authorize an expenditure increase not to exceed $50,000, to the existing professional services contract with Pavement Engineering, Inc., for design and construction support services. 6. Authorize the transfer of $365,000 from the 2010-11 Federal Overlay Program Account M0083233-5161.001 to the 2011-12 Overlay and Slurry Seal Program Account M0084233-5161.001. Increase Expenditure Account M0077233-5161.001 by $212,000 and decrease Expenditure Account M0077230-5161.001 by $212,000. 8. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. nn ir�y`�I1�tJzr,�3f i Lt�li UJJ LU BACKGROUND The Annual Overlay and Slurry Seal Program project is an integral part of the City's pavement management program. Each year, streets are evaluated and identified for their need of rehabilitation or maintenance treatments. The 2011-12 project will provide asphalt overlay and slurry seal treatments in various areas of the City (see attached project streets list). These treatments will provide a smoother ride for traffic and enhance the appearance of the roadway and surrounding area. This year's project is scheduled to begin construction in July and be completed by the end of November 2012. An invitation to bid was published three times (April 25, April 29, and May 2, 2012) and posted to the City's website. Plans and specifications were also sent to area plan rooms. Seven bids were submitted to the City and opened by Purchasing on May 21, 2012. The results of the bids are shown below: Company All American Asphalt Toro Enterprises, Inc. Palp, Inc., DBA Excel Paving Company Sully -Miller Contracting Company C.A. Rasmussen, Inc. Silvia Construction, Inc. Granite Construction Co. Location Bid Amount Corona, CA $ 5,995,000.00 Oxnard, CA $ 6,097,175.84 Long Beach, CA $ 6,243,333.00 Brea, CA $ 6,250,270.00 Valencia, CA $ 6,276,400.60 Rancho Cucamonga, CA $ 6,277,688.89 Watsonville, CA $ 6,995,228.40 The basis for awarding this project is the base bid plus the alternates. The City reserves the right to award the base bid and any of the alternates at the City's discretion. The bid results shown above include all of the Additive Alternates (1 through 8). Staff recommends awarding the base bid and additive alternates 1 through 8. Upon review of the bids, staff recommends awarding the construction contract to the lowest responsive bidder, All American Asphalt, which possesses a state contractor's license and is in good standing with the Contractors State License Board. The bid from All American Asphalt was reviewed for accuracy and conformance to the contract documents and found to be complete. To ensure efficient and proper procedures in construction and materials testing, costs for construction inspection and materials testing services were anticipated and identified in the original budget. A request for proposal was sent to several consultants. Upon reviewing the consultants' proposals, staff recommends awarding the construction management and materials testing services contract to BTC Labs -Vertical Five in an amount not to exceed $372,000. BTC Labs -Vertical Five has worked well with the City on past projects and has demonstrated competent and timely services. While the City maintains a "Support of Local Businesses" policy that can be utilized by the City Council when warranted, the City is governed by the State Public Contract Code with regard to public works project procurement. In these types of procurements, the State Public Contract Code does not permit a city to utilize a "Support of Local Businesses" policy and instead requires G the contract be awarded to the "lowest responsible bidder." As confirmed by the City Attorney's Office, this direction precludes the City from applying any superseding criteria for award except in the case of a tie. Thus, in awarding public works contracts, the City is not permitted to award to the second lowest bidder just because they are local, as the State Public Contract Code does not allow the City to recognize them as the "lowest responsible bidder." Last year's paving project, 2010-11 Federal Overlay Program, Project M0083, has $365,000 in savings that is recommended to be transferred to this year's project. Also, staff is seeking authorization of an expenditure increase not to exceed $50,000, for design services to the existing professional services contract with Pavement Engineering, Inc., for design and construction support services. Additionally, staff is recommending a funding swap of $212,000 in Gas Tax Funds currently budgeted in the 2010-11 Overlay and Slurry Seal Program, Project M0077, with Transportation Development Act Article 8 Funds in the amount of $212,000, to maximize the use of available Transportation Development Act funding. As part of the annual street maintenance project, the City also inspects and records pavement conditions citywide. Staff is seeking authorization of $65,000 for Pavement Engineering, Inc., for pavement inspections and updates to the City's Pavement Management System. The City is responsible for the maintenance of 999 lane miles. Adequate funds have been appropriated for construction management, survey, labor compliance, staff oversight, and project administration costs, as well as a future federally funded overlay project. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT The budget for the 2011-12 Overlay and Slurry Seal Program, Project M0084, is $7,750,000. The recommended actions will make available a budget of $8,115,000 for the 2011-12 Overlay and Slurry Seal Program to adequately provide for all anticipated construction and project management costs, and for a future federally funded overlay program, the 2011-12 Federal Overlay Program. ATTACHMENTS Streets List City of Santa Clarita 2011-12 Overlay and Slurry Seal Program, Project M0084 Street List Base Bid Arterials Citywide To Street Name From To Fanchon Ln Rainbow Glen Dr Flo Ln Golden Triangle Isabella Parkway Rainbow Glen Dr Golden Valley Parkway Digouts various locations Ada St Intersection McBean Parkway Valencia Blvd McBean Parkway Valencia Blvd Del Monte Newhall Ave Digouts various locations North End Soledad Canyon Rd W. of Prairie Ln Poppy Meadow St Valencia Blvd McBean Parkway Citrus St Base Bid Neighborhood C4 Canyon Country Street Name From To Cedarcreek St Honby Ave East to Conform Honby Ave Soledad Canyon Rd North End Soledad St Honby Ave Furnivall Ave Base Bid Neighborhood C11 Canyon Country Street Name From To Bainbury St Winterdale Dr Lakecrest Ave Gailxy Ave Soledad Canyon Rd Bainbury St La Veda Ave Bainbury St West End Lakecrest Ave Bainbury St Goodvale Rd Base Bid Neighborhood C12 Street Name From To Ada St Oak Spring Canyon Rd Sam PI Ada St Marilyn Dr Rue Daniel Cindy Ct Sam PI North End Loretta Ln Rosehaven Ln Ada St Marilyn Dr Rosehaven Ln Meadow Dr Rosehaven Ln Loretta Ln East End Rue Daniel Ada St North End Rue Entrde Soledad Canyon Rd Rosehaven Ln Sam Place Ada St North End IN■ Base Bid Neighborhood C25 Canyon Country Street Name From To Cedar Valley Way Sierra Estate Dr Highway 14 Bridge Hillsfall Ct Cedar Valley Way North End Kalb Ct Cedar Valley Way North End Kandi Ct Cedar Valley Way North End Mountain Dale Ct Ridge Vale Dr West End Pad Ct Cedar Valley Way South End Ridge Vale Dr North End South End Base Bid Neighborhood N3 Newhall Street Name From To Oakridge Dr Via Princessa Railroad Ave Flower Fields Ave Rolling Greens Way Heather Vale St Heather Vale St Flower Fields Ave South End Little Cedar Way Oakridge Drive East End Oakridge Dr Via Princessa White Wing Way Red Bluff Ct Rolling Greens Way West End Rolling Greens Way Via Princessa South End Vasquez Rock Ct Oakridge Dr East End Via Princessa (WB) Claibourne Ln Bridge Deck Via Princessa (EB) Bridge Deck East End White Wing Way Heather Vale St East End Wood Dale Ct Little Cedar Way South End 5 Base Bid Neighborhood N10 Newhall Street Name From To Airville Ave Cherry St South End Arlen Or Apple St West End Heather Knolls PI Apple St West End Highland Glen Or Apple St West End Highspring Ave Rosepark Ct North End , Lloyd Houghton PI Apple St West End Peachland Ave Lyons Ave Rosepark Ct Base Bid Neighborhood S8 Saugus Street Name From To Caitlin Ln Timothy Or West End Maroge Circle Timothy Or Nicholas Circle Myrtle Wy Rodgers Or Samual Or Nickie Ln Timothy Or West End Rodgers Or Plum Canyon Rd Adriene Way Romar Ln Rodgers Or West End Samual Or West End East End Timothy Or Rodgers Or North End Base Bid Neighborhood V18S and V23S Valencia Street Name From To Alta Madera Or Avenida Navarre Avenida Velarte Via Dabna Via Valer Avenida Navarre Via Delicia Avenida Navarre Via Dabna Via Valer Via Dabna Via Nautica Via Nautica Avenida Velarte South End [,J Add Alternates Alt 1 - Neighborhood N4 Newhall Street Name From To Claibourne Ln Via Princessa West End Stratford Dr Claibourne Ln Oxford Ln Alt 2 - Neighborhood N8 Newhall Street Name From To Avenida Dorena La Glorita Circle Lyons Ave La Glorita Circle Markel Dr Wiley Canyon Rd Markel Dr Cheryl Kelton PI North End Alt 3 - Neighborhood S9 Saugus Street Name From To Arriba Dr Seco Canyon Rd East End Chaparro Dr Seco Canyon Rd Decoro Dr Decoro Dr Seco Canyon Rd Chaparro Or Garzota Dr Seco Canyon Rd Barbacoa Dr Santa Clarita Rd Arriba Dr Chaparro Dr Alt 4 - Neighborhood C20 Canyon Country Street Name From To Ironstone Dr Nugget Dr Soledad Canyon Rd Nugget Dr River Circle West End River Circle Soledad Canyon Rd Soledad Canyon Rd Alt 5 - Neighborhood V26S Valencia Street Name From To Vista Hills Dr Cariz Dr Farrow Dr Vista Ridge Or Farrow Dr Wiley Canyon Rd 7 Alt 6 - Neighborhood S8 Slurry Saugus Street Name From To Balta Dr Lisa Gail Dr Jay Carroll Dr Bena Ct Lisa Gail Dr South End Charles Dr Satinwood Dr South End Ebb Ct Jay Carroll Dr South End Ellis Ct Satinwood Dr South End Helton Dr Satinwood Dr Marshall Way Jay Carroll Dr East End West End Jay Carroll Dr Ebb Ct Rodgers Dr Laplante Way Lisa Gail Dr South End Lisa Gail Dr Charles Dr Jay Carroll Dr Marshall Way Susan Carole Dr East End Radfall Ct Susan Carole Dr South End Satinwood Dr Wellston Dr Charles Dr Susan Carole Dr Radfall Ct South End Vernal Way Lisa Gail Dr South End Wellston Dr Susan Carole Dr Bouquet Canyon Rd Alt 7 - Neighborhood C14 (Shadow Pines) Canyon Country Street Name From To Shadow Pines Blvd Soledad Canyon Rd Begonias Ln Alt 8 - Soledad Canyon Road Canyon Country Street Name From To Soledad Canyon Road W. of Prairie Ln Sand Canyon Rd on