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Home My WebLink About2012-01-10 - AGENDA REPORTS - SC WORKSOURCE CENTER CONTR (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT Agenda Item: 4 CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by: January 10, 2012 AWARD CONTRACT FOR OPERATION OF THE SANTA CLARITA WORKSOURCE CENTER FROM FEBRUARY 1, 2012, THROUGH JUNE 30, 2012 City Manager's Office RECOMMENDED ACTION City Council: 1. Award a contract to Santa Clarita Community College District (COC) for the operation of the Santa Clarita WorkSource Center, RFP ED -11-12-07, in an amount not to exceed $150,000. 2. Authorize the City Manager or designee to execute all contract documents and renewals, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 3. Make the line item account changes to the WIA budget as outlined in Attachment B. BACKGROUND The City of Santa Clarita (City) solicited a request for proposals seeking a contractor to deliver operation and management services at the Santa Clarita WorkSource Center (Center) from February 1, 2012, through June 30, 2012. The City of Santa Clarita currently operates the Center at the College of the Canyons Dr. Dianne G. Van Hook University Center. The operation of this Center is funded from the annual Workforce Investment Act (WIA) grant provided by the Antelope Valley Workforce Development Consortium (Consortium). The City chose to solicit proposals at this time to find a more efficient and cost-effective solution to providing workforce services to the Santa Clarita community. There are several known providers of workforce D services in California and other local cities have also chosen to contract out this service including the City of Palmdale and the City of Los Angeles. Santa Clarita currently offers Universal Access Core A and Core B levels of service at the Center with a partner agency on site offering supportive, intensive, and training levels of service for WIA customers. For purposes of this RFP, the City solicited proposals for a contractor to operate the Universal Access Core A and Core B levels of service only (See Attachment A for a description of levels of service). The proposal stated that our expectation was that responses would not exceed $150,000 for staffing needs to meet the goals outlined in the RFP ED -11-12-07. The notice was published twice, on October 16 and October 19, 2011, and notifications were sent to 20 known suppliers on file. Additionally, 17 firms downloaded the proposal package from the City's website, and two suppliers submitted bids which were opened on November 22, 2011. Based upon depth of understanding of the intended goals of the WorkSource Center, as well as previous experience with job placement services and grants, staff recommends COC be awarded the contract to operate the Santa Clarita WorkSource Center. The Antelope Valley Workforce Development Consortium unanimously supported this recommendation at the board meeting on December 29, 2011. COC has extensive business partnerships in the Santa Clarita community that will assist job seekers with placement into local jobs. In addition, they have over 40 industry advisory groups on campus that meet twice a year to keep a constant pulse on what jobs are available and the experience and skill necessary to obtain them. Through partnerships with the existing COC Career Center, the Employee Training Institute (ETI), the Center for Applied Competitive Technologies (CACT), and the Small Business Development Center (SBDC), COC is able to provide direct access to resources and training for WorkSource customers as part of COC's Economic Development Division. COC has a long successful history in the workforce development arena. The ETI was established in 1989, the CACT was created in 1998, the SBDC was established in 2005 and most recently the Fast Track Institute was launched in 2010 to focus on short-term intensive programs designed to prepare unemployed and under -employed for placement in high demand local jobs. The City will continue managing the financial aspects of the WIA program and all reporting requirements. Existing partnerships with COC will continue including collaboration on recruitment efforts for the Fast Track program, job fairs, and the existing contract with COC for classes taught each month at the WorkSource Center. The overall WIA budget for FYI 1-12 is $358,264. The City will allocate no more than $150,000 to COC for staffing costs for FYI 1-12 from February 2012 through June 2012 and retain the remaining $208,264 for marketing, rent, office supplies and the staffing costs incurred for July 2011 -January 2012. This contract is for five months with two successive one-year options for renewal to be instituted at the City's discretion based on performance and grant funding. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT Funds for this expenditure are budgeted in the Workforce Investment Act Grant (WIA - 15303). No General Fund dollars will be used for this procurement. ATTACHMENTS Attachment A Attachment B TEGL 7-99 Pager 7-8 Table 1: Proposed Registration for W IA Services Core°A Services`° WIArCore $'Services WIA` Intensrve'Services w WIA`'rFAirnng3Sernces-. - Al Self ServicekR ; kit, w4 r t '., t Asn #� (registrafion�required)h �.+•, .1 z_.;,r e: (registration required) f ra1'' r' F,r f .k{,., ; (registration required) (no registration,, „x 4, „�ifn, {k § `iy� L� k re J o.,vS.. rY �.+u �� fx ki 4 ��6.n �#',.. t��1SS3%r�a»�C{F"ais.�+9+�t .w:�71�+.`.R2_$?dV�?'.. YM.•1'iY,�.,, re'q �.�.knti�. 51is,FvsFvb?.w �A to '.tv'ashr,n a.'tF Determination of Staff assisted job Comprehensive & Occupational skills training eligibility to receive search & placement specialized assessment, assistance under assistance, including such as diagnostic Title IB career counseling testing & interviewing Outreach, intake Follow-up services, Full development of On the job training (which may include including counseling individual employment WPRS referrals) & regarding the plan orientation to the One- workplace. (The Stop center individual would already be registered to be receiving follow-up services Initial assessment of Staff assisted job Group Counseling Workplace training & skill levels, aptitudes, referrals (such as cooperative education abilities & need for testing & background programs supportive services checks Employment statistics Staff assisted job Individual counseling & Private sector training information including development (working career planning programs job vacancy listings, with employers & job skill requirements jobseekers) for job listings, & information on demand occupations Performance Staff assisted Case management Skill upgrading & information on eligible workshops and job retraining training providers clubs Performance Short-term pre -vocational Entrepreneurial training information on the local services One -Stop delivery system Information on Follow-up services, Job readiness training supportive services including counseling for and referral to registrants (those supportive services previously receiving intensive training services) after entering employment Information regarding Adult education and filing for unemployment literacy activities in compensation combination with training Core A` ServicesWIA3Core'BServtces 4 (appWlAlntensroe Servicess� �WIA Training Services Ma'y, -' - Self Service° �� , (registration required), 4Y' .. pb$ F % (r egistrationAregwred)' : s. :,s W OW K + (registration regwred) I'nformatwrial2 Art :�f;��r*r,� �f ,fit' (no registrations.°?rz$x,� v 5ifi t ttr Assistance in Customized training establishing eligibility for welfare-to-work activities and for other training and education programs Resource room usage Internet browsing (job, information and traininq searches Internet accounts (Career Kit, Personnel Kit Initial development of em to ment olan Talent referrals (informational. E.g., talent scouts, labor exchange referrals of resumes without further screenin Workshops and job clubs 5 *'ats" ��45f �r Key`Org' �,�� Account �4u r1 � �r� �� ' r �� a r -11-t .1 �Budget�as o , 31212911t1�Occuron �T�otal�Changes to; 1110112 New Butlget' Amounts 15303 5001.001 Regular Employees 18,069.00 ! 830h00) 6,239 00 $ $ (11 $ a'+ Part Time Salaries and Wages(PTS including' 15303 5002.001 medicare/workers comp) $ 184,436.00 $; x(115°000 00) $ 69,436.00 _x 15303 5003.001 Overtime $ 1,500.00 $ (130000) 15303 5004.001 Vacation Pay 15303 5004.002 Vacation Payout, v",'9, ,ter 15303 5005.001 Sick Leave Pay 15303 5006.001 Sick Leave Payoutm� Fringe Benefits�< d� 15303 5011.001 Health & Welfare $ 2,516.00 1$ 890.00 15303 5011.002 Life Insurance $ 39.00$ (25Q0) "$ • 14.00 15303 5011.003 LTD Ins. $ 117.00 (75 00) $' 42 00 15303 5011.004 Medicare $ 3,230.00 �$ r$h(409,00) $ 2,821.00 15303 5011.005 Worker's Comp $ 4,981.00 k(4281 00) $ 700.00 15303 5011.006 PERS $ 7,676.00$ R 4 800 ,OOr a $ 1x2,476.00 15303 5011.007 Deferred Comp. $ 412.00 $ , w .� (250 00) $ 1' 62.00 15303 5011.011 EAP $ 6.00$ e i' bai 4 k 15303 5101.001 Publication & Subscriptions $ 436.00 ,$r�} $ 436 00 Vim: 15303 5101.002 Membership & Dues ' <" � 15303 5101.003 Office Supplies $ 15,861.00 z$ (5000 00) $ t0,861.00 �+$5P 5101.004 Printing $ 4,400.00 $ 4,400:0015303 " 15303 5101.005 Postage 9 $ 50.00 1 {$ `a " �°fit•' $ 50?00 2 , �� 15303 5111.001 Special Supplies d f 1,, 15303 5121.001 Rent $ 36,956.00 $ " .�uRy+'� � $ 36,956.00 15303 5131.003 Telephone Utility{� 15303 5161.001 Contractual Services $ 40,044.00 $ R A�140 OOk $ 1!80;044?00 i000 'V yrKs j 15303 5161.002 Professional Services $ 30,000.00 (19 12 00) $ 28088,00 r" -Ya %Q` 15303 5161.005 Promotion & Publicity $ 9,000.00 $ p T.` (5 000 00) $ 4,000.00 15303 5191.001 Travel & Training, a 15303 5191.003 Education Reimbursement: �"•7 "' 15303 5191.004 Auto Allowance &Mileage $ 400.00 $ � + . � � $ 400.00 P° Irz Grand Total "". 'Y � F �j$�360 129 MAV