HomeMy WebLinkAbout2012-06-26 - AGENDA REPORTS - SECURITY SERVICES CONTR (2)Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval
Item to be presented by:
DATE: June 26, 2012
Joseph Oerum
SUBJECT: AWARD ANNUAL CONTRACT FOR SECURITY SERVICES
FOR THE CITY OF SANTA CLARITA PARKS, METROLINK
STATIONS AND VARIOUS CITY BUILDINGS
DEPARTMENT: City Manager's Office
RECOMMENDED ACTION
1. City Council award the annual contract for security services for the City of Santa Clarita to
Alltech Security, Inc. in the amount of $288,092.82, plus a 10% contingency of $28,809.28,
for a total amount not to exceed $316,902.10 per year, plus annual Consumer Price Index (CPI)
increases.
2. Authorize the City Manager or designee to modify the award in the event issues of
impossibility of performance arise, execute up to two annual renewals not to exceed $316,902.10
per year, plus CPI increases, contingent upon the appropriation of funds by the City's annual
budget for such fiscal year, and execute all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita has a need for unarmed guard services for City facilities, including
City Hall, Parks Division buildings, events, and Metrolink stations. The presence of an
appropriately uniformed guard serves as a visible deterrent to reduce the threat of injury to the
public and prevents damage and loss of property within the parameters of each service location.
The City's current contract for guard services will expire in July, 2012. To obtain the best
possible guard service for the City, an invitation to bid was published on April 19 and 24, 2012,
and conducted in compliance with a multiple criteria bid format. This format was used to provide
specific and accurate requirements for these services, such as cost, demonstration of ability,
resources and vendor support.
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r-THOWED
The bid notice was forwarded to the Chamber of Commerce, the Valley Industry Association and
posted on the City's website where 43 vendors downloaded the bid package. The following eight
bid responses were recieved and then opened by the Purchasing Division on May 24, 2012:
Company
Cost
Score
Ranking
Alltech Industries, Monterey Park, CA
$288,092.92
79.55
1
All Nations Security Services, Inc., Los Angeles, CA
$307,100.18
73.10
2
World Security, Northridge, CA
$322,001.36
61.22
3
The Alpha & Omega Group Inc., Inglewood, CA
$289,087.15
58.72
4
Access Control Security, Inc., Northridge, CA
$398,242.50
44.23
5
US Security Associates, Commerce, CA
$400,181.60
42.83
6
Securitas, Northridge, CA
$366,230.10
37.30
7
Copper Eagle Control and Security, Santa Clarita, CA
$440,616.00
30.83
8
After all bids were reviewed for accuracy and conformance, calculations were completed on all
the responses and the highest score belonged to Alltech Industries. Their bid response was found
to be complete and references checked which indicate that Alltech industries would perform to
the City's satisfaction.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for this contract have been appropriated as part of the Fiscal Year 2012-2013 in various
Parks Facilities, Sports Complex, Arts & Events, City Hall and Transit Accounts
(14501 -5161.001,14509 -5161.001,15202-5161.001,15203-5161.001,15205-5161.001,
15402-5161.002, 15405-5161.002, 15407-5161.002).