HomeMy WebLinkAbout2012-04-24 - AGENDA REPORTS - TONER PRINTER SUPPLIES (4)Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Joe Oerum
DATE: April 24, 2012
SUBJECT: AWARD BID TO 'THE OFFICE PAL' FOR TONER AND
PRINTER SUPPLIES FOR ALL CITY PRINTERS AND COPIERS
DEPARTMENT:. City Manager's Office
RECOMMENDED ACTION
1. City Council award a contract to The Office Pal in the amount not to exceed $57,189 for
all toner and printer supplies used by City departments.
2. Authorize the City Manager or designee to modify the award in the event other issues of
impossibility of performance arise, execute up to two (2) annual renewal options not to
exceed $57,189 each year, plus Consumer Price Index (CPI) adjustments, contingent
upon the appropriation of funds by the City Council in the annual budget for such Fiscal
Year, and execute all documents, subject to City Attorney approval.
BACKGROUND
Periodically, the City reviews existing contracts for goods and services. Purchasing and
Technology Services partnered on a recent solicitation fo procure best pricing for toner and
printers supplies for all City departments.
An invitation to bid was prepared and published twice, on January 29 and February 1, 2012. The
invitation was conducted in compliance with the support of Santa Clarita Businesses program.
The notice was forwarded to the Chamber of Commerce, Valley Industry Association, and 23
suppliers on file. The bid was posted on the City's website and downloaded by 66 companies.
Fifteen suppliers submitted bids, which were opened by Purchasing on February 29, 2012. The
results of the bids are as follows: