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HomeMy WebLinkAbout2012-02-14 - AGENDA REPORTS - TRANS DEV PLAN UPDATE (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: 4 CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval Item to be presented by February 14, 2012 Adrian Aguilar AWARD CONTRACT FOR TRANSPORTATION DEVELOPMENT PLAN UPDATE Administrative Services RECOMMENDED ACTION City Council: Appropriate funds in the amount of $148,571 from Transit Fund 700 to Account 12400.5161.002. 2. Award a contract to Moore & Associates for a Transportation Development Plan Update, Bid No. TR -11-12-08, in the amount of $135,015, and authorize a contingency of 10% of the award, or $13,502, for a total of $148,517. 3. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. BACKGROUND Since its inception in July 1992, Santa Clarita Transit has been one of the fastest growing public transportation providers in Los Angeles County. The primary Santa Clarita Transit service area covers the region between the I-5/Golden State Freeway from Castaic to the northeastern border of Canyon Country along SR-14/Antelope Valley Freeway. Santa Clarita Transit provides fixed -route local and commuter express bus service, as well as dial -a -ride paratransit services. As part of its program of continuing service development, the City of Santa Clarita constructed three heavily utilized Metrolink commuter rail stations and one regional transfer station. The third Metrolink station to be opened has become a major sub -regional, inter -modal transportation hub. Here, riders are able to make transfers between local and express bus, commuter rail, �PRVi private bus operator, and vanpool services. The regional transfer station has become a heavily utilized transfer location for patrons traveling between various bus routes. Additionally, the City is in the process of adding a 285 -space park-and-ride and a commuter bus platform to this location. These additions will allow for express bus service and enhanced transfer opportunities at the regional transfer station. This project will update the long—range transit needs study (completed November 2006) that will project future service requirements. Development patterns within the Santa Clarita Valley offer an attractive environment in which to study and test the development of alternative transit delivery systems and services. The Transportation Development Plan (TDP) Update is intended to present the service needs and corresponding financial plan necessary to meet projected needs. The TDP will encompass a ten-year period, covering Santa Clarita Transit's fiscal years 2013 to 2023. Each year, the TDP will evaluate service needs on a regional basis covering the current service areas of Canyon Country, Newhall, Saugus, and Valencia. Additional rapidly developing Santa Clarita Valley communities in unincorporated areas, such as Sunset Pointe, Southern Oaks, Stevenson Ranch, Westridge, Newhall Ranch, Val Verde, Castaic, and Tesoro Del Valle, will also be included. The TDP will provide the mechanism for Santa Clarita Transit's ongoing planning activities and act as the document by which the provider can communicate its service plans and financial needs to the various funding jurisdictions. The preceding TDP had indicated that a 56% increase in service levels is needed to keep pace with growth and development within our Valley. However, due to the economic downturn, this projected growth has not fully materialized, and subsequently our service levels have not greatly increased. To continue the success Santa Clarita Transit has experienced thus far, the City must ensure that the level and type of transit services provided are reflective of current and projected employment, population growth, development, and available funding. The updated TDP would serve as a roadmap for future transit development and will help achieve the goal of reducing the community's reliance on the automobile as the preferred mode of travel. The Request for Proposal was published twice on October 24 and October 20, 2011. Notifications were sent to 35 consultants on file. Seven proposals were received on December 15, 2011. Written proposals were scored according to five categories: Understanding of the Project Requirements (15%), Staff Qualifications (35%), Experience (20%), References (10%), and Cost of Services Provided (20%). A panel of three City staff members and one Los Angeles County Public Works staff member evaluated and scored all responsive proposals. The following table shows the initial ranking for each of the responsive proposals received: —,2,— Proposed Firms Proposed Cost Initial Score Nelson Nygaard $254,784 93.50 San Francisco, CA 92.00 San Francisco, CA Transportation Management & Design $164,439 90.75 Carlsbad, CA ajic Consulting Group Moore & Associates $135,015 89.00 Santa Clarita, CA ajic Consulting Group $130,136 88.00 Santa Clarita, CA Wendel $242,655 86.50 Buffalo, NY Dan Boyle and Associates $197,895 85.80 San Diego, CA Connetics Transportation Group Non -Responsive Culver City, CA Based on the initial scoring, the top four firms were invited to interview with the evaluation panel on January 19 and January 23, 2012. Subsequently, each panel member rescored the firms based on the written proposals submitted and the oral interviews using the evaluation criteria outlined previously. A table showing the final scoring of the top four firms is below: Proposed Firms Final Cumulative Score Moore & Associates 94.50 Santa Clarita, CA Nelson Nygaard 92.00 San Francisco, CA Transportation Management & Design 90.75 Carlsbad, CA ajic Consulting Group 82.75 Santa Clarita, CA Staff recommends Council select Moore & Associates for this engagement, based upon their depth of understanding of the project, staff qualifications, previous experience, references, and overall cost. While all of the firms interviewed have the qualifications to complete this project, it is staff's position that Moore & Associates would provide the greatest value to the City. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT The total cost of this project, including contingency, is $148,571 and does not require any General Fund monies. Adequate monies are available and require a one-time appropriation of funds from the Transit Fund 700 to account 12400-5161.002.