HomeMy WebLinkAbout2012-10-09 - AGENDA REPORTS - VACTOR TRUCK CONTR (2)Agenda Item: 3
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Travis Lange
DATE: October 9, 2012
SUBJECT: APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR
THE PURCHASE OF A VACTOR TRUCK
DEPARTMENT: Public Works
RECOMMENDED ACTION
City Council approve the use of a 'Piggyback" contract for the purchase of a vactor truck
using National Joint Powers Alliance Contract 031710 -FSC in an amount not to exceed
$405,210.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event issues of impossibility of performance arise, contingent upon
the appropriation of funds by the City Council in the annual budget for such fiscal year, and
execute all documents subject to City Attorney approval.
BACKGROUND
City Council authorized the purchase of a vactor truck during the Fiscal Year 2012-13 budget
process. The Stormwater field operation works to preserve the City's environment and quality of
life for its residents. While the public rarely sees the work effort and accomplishments, the
benefits of the Stormwater operation are substantial. Every winter, many Southern California
communities experience regular flooding and clogged storm drains. This type of flooding and
damage rarely occurs in Santa Clarita due, in large part, to the specialized equipment and
Stormwater staffs efforts. The vactor truck is a compressed natural gas vehicle, with lower
emissions than diesel -fueled vehicles, and is equipped with one of the most powerful cleaning
systems in the industry.
Currently, staff has one vactor truck, and it is used for maintaining storm drains, cleaning roads,
and parkway drains. With an additional vactor truck, staff can perform the increased
APPROVED
responsibilities due to recent and pending annexations efficiently and quickly. Additionally, this
equipment will help protect the Santa Clara River and place the City in a better position to
comply with the National Pollutant Discharge Elimination System permit with the additional
cleanings.
On July 11, 1995, the City Council approved the use of "piggyback" purchasing. This process
permits the City to place orders against a competitively awarded, pre-existing public agency
contract. The National Joint Powers Alliance (NJPA) contract 031710 -FSC for public utility
equipment was competitively solicited and awarded on May 27, 2012, and extended to
May 27, 2014. Staff believes the NJPA contract provides the most competitive pricing and
highest quality equipment to the City, thereby offering the best value.
ALTERNATIVE ACTIONS
Other actions as determined by the City Council.
FISCAL IMPACT
Funds for this equipment purchase was appropriated during the Fiscal Year 2012-13 budget
process in Stormwater Account 14600-5201.003.