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Home My WebLink About2012-02-28 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, February 28, 2012 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE - Boy Scout Sea Serpent Patrol Troop 583 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual.item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS California Green Communities Silver Award PRESENTATIONS TO THE CITY Parks, Recreation, and Community Services Commission Goals presented by Vice Chair Fall COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the February 14, 2012, special and regular meetings. 2 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. MEMORANDUM OF UNDERSTANDING (MOU) WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR PROPOSITION A INCENTIVE GRANT PROGRAM FOR FISCAL YEAR 2012 - 2016 - Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (METRO) for Proposition A Subregional Incentive Grant Program for Fiscal Years 2012 - 2016. RECOMMENDED ACTION: City Council approve the Memorandum of Understanding between the City and the Los Angeles Metropolitan Transportation Authority (METRO) to receive Proposition A Subregional Incentive Grant funds, and authorize the City Manager or designee to sign the MOU on behalf of the City, subject to City Attorney approval. 4. ENTER INTO ASSIGNMENT AGREEMENT WITH CITY OF FRESNO, AND CONTRACT WITH GILLIG FOR THE PURCHASE OF TEN, 40 -FOOT COMPRESSED NATURAL GAS (CNG) BUSES - Enter into assignment agreement with City of Fresno and contract with Gillig for the purchase of ten, 40 -foot compressed natural gas (CNG) buses. RECOMMENDED ACTION: City Council authorize the City Manager or designee to execute an Assignment Agreement with the City of Fresno, and waive.the formal bid process; negotiate and execute a contract with Gillig for the purchase of ten (10), 40 -foot CNG buses, in the amount of $4,844,200, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval; appropriate funds in the amount of $4,844,200 to account 12400-201.003, and increase the federal grant revenue account 700-4424.009 by $3,875,360 and the Municipal Operators Service Improvement Program (MOSIP) revenue account 700-4422.007 by $968,840. 3 5. JUNE 30, 2011 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT COMMITTEE LETTER - The City's independent audit firm, Caporicci & Larson, CPA, has completed the City's annual audit for fiscal year ending June 30, 2011. Caporicci & Larson, CPA, conducted the audit in accordance with generally accepted auditing standards, whereby an audit plan was prepared and followed to obtain reasonable assurance that the City's financial statements were free from material misstatements. RECOMMENDED ACTION: City Council approve the Component Unit Financial Statements and the Redevelopment Agency State Controller Report for fiscal year ending June 30, 2011; the Comprehensive Annual Financial Report (CAFR) and Audit Committee Letter for fiscal year ending June 30, 2011. 6. ARTS GRANTS RECOMMENDATIONS FOR FISCAL YEAR 2011-12 - Approve the funding recommendations of the Arts Commission for the 2011-12 Arts Grants program. RECOMMENDED ACTION: City Council approve Arts Commission recommendations for Arts Grants for Fiscal Year 2011-12, in an amount not to exceed $48,000; direct staff to execute agreements approved for funding, authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. 7. COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2011-12 - The Community Services Grant program provides grants for local community organizations on a competitive basis. This item is the Community Services Grant Committee's project recommendations for Fiscal Year 2011-12. RECOMMENDED ACTION: City Council approve Community Services Grant Committee's Project Recommendations for Fiscal Year 2011-12, in an amount not to exceed $72,000; direct staff to execute agreements approved for funding; and authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. Gd 8. OLD TOWN NEWHALL LIBRARY, PROJECT F2007; AND CANYON COUNTRY AND VALENCIA OPERATING ACCOUNT, 12050 — AWARD CONTRACTS FOR FURNISHINGS, FIXTURES, AND EQUIPMENT, AND AUTHORIZE INCREASED SPENDING AUTHORITY - Purchase of furniture, fixtures, and equipment for the Old Town Newhall Library in accordance with the approved library programs and floor plans. RECOMMENDED ACTION: City Council award contracts and authorize expenditures totaling $1,981,800 for library furniture and electronic equipment in accordance with the library programs and building floor plan, and increase expenditure authority identified as follows: award contracts for purchase and installation of furniture in the amount of $703,800, including contingency, to the following: Interior Office Solutions in the amount of $190,000; BKM Office Environments in the amount of $180,000; Agati Furniture in the amount of $26,000; Yamada Enterprises in the amount of $230,000; KI in care of Innerspace Systems in the amount of $63,000; Lyons Workspace Products in care of Innerspace Systems in the amount of $1,600; Arcadia in care of Innerspace Systems in the amount of $1,200; and Innerspace Systems in the amount of $12,000; award contracts for purchase and installation of electronic equipment in the amount of $848,000, including contingency, to the following: Lenovo in the amount of $78,000; Dell Computers in the amount of $25,000; Bibliotheca-ITG in the amount of $533,000; AWE in the amount of $20,000; Datalink Networks in the amount of $35,000; Insight in the amount of $36,000; and Laptops Anytime in the amount of $121,000; authorize an increased expenditure in the amount of $430,000, to existing contracts as follows: LPA, Inc:,, in the amount of $300,000, for architectural design services and MNS Engineers, Inc., in the amount of $130,000, for staffing services; transfer $260,240 from Canyon Country Library Repair Account F3017601-5161.001 to Public Library Account 12050-5201.013; decrease F3017601-5161.001 and increase 12050-5201.013 by $260,240; increase Transfers In Account 309-4711.601 and increase Transfers Out Account 60119500-5501.309 by $260,240; authorize an easement to Southern California Edison to provide underground service to the Old Jail; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA CLARITA ADOPT THE RECOGNIZED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR THE PERIOD OF FEBRUARY 1, 2012, TO JUNE 30, 2012 - As part of the dissolution process for the Redevelopment Agency, the City, acting as the Successor Agency, must undertake a number of administrative actions. RECOMMENDED ACTION: City Council, acting as Successor Agency for the Redevelopment Agency of the City of Santa Clarita, adopt the Recognized Obligation Payment Schedule; and adopt an administrative budget for the period of February 1, 2012, to June 30, 2012, appropriate the funds listed in the document, and increase Tax Increment Revenue Account 392-4001.007 by $873,591. 5 10. JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AND THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES APPROVING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM THE PROPOSED VISTA CANYON/FAIR OAKS/JAKES WAY ANNEXATION - This item is for the City Council to adopt a Joint Resolution of the City Council of the City of Santa Clarita and the Board of Supervisors of the County of Los Angeles for the negotiated exchange of property tax revenue resulting from the proposed annexation of the Vista Canyon, Fair Oaks Ranch, Jakes Way, and West Sand Canyon communities. RECOMMENDED ACTION: City Council adopt a Joint Resolution of Negotiated Exchange of Property Tax Revenue for the proposed Vista Canyon/Fair Oaks/Jakes Way Annexation; and authorize the City Manager or his designee to sign, subject to the approval of the City Attorney, a Park Property Transfer Agreement to accept the Fair Oaks Park into the City of Santa Clarita parks system upon completion of the annexation. 11. CHECK REGISTER NO.3 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 3. PUBLIC HEARINGS 12. PRE -ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND PHANTOM TERRACE ASSOCIATES FOR THE POTENTIAL ANNEXATION TO THE CITY OF SANTA CLARITA - To facilitate annexation to the City of Santa Clarita, Phantom Terrace Associates have requested a Pre -Annexation Agreement to clarify the process for annexation to the City. Phantom Terrace Associates has an Approved Vesting Tentative Tract Map in County territory that would become a part of the City should the North Copperhill Annexation be approved by the Local Agency Formation Commission. RECOMMENDED ACTION: City Council conduct a public hearing and grant the City Manager the authority to execute a Pre -Annexation Agreement between the City of Santa Clarita and Phantom Terrace Associates subject to City Attorney approval. Co NEW BUSINESS 13. NOMINATION AND APPOINTMENT OF COMMISSIONER TO THE PLANNING COMMISSION - Nomination and approval of individual to fill the vacant Planning Commission seat for the remaining term through July 31, 2012. RECOMMENDED ACTION: City Council nominate and approve appointment to the Planning Commission. 14. ARTS COMMISSION ARTS BLUEPRINT PHASE I - In December 2009 the Arts Commission was formed. Shortly thereafter, the Commission began to develop the first phase of an Arts Blueprint, which is intended to serve as a guiding document for the next three years in five subject areas. RECOMMENDED ACTION: City Council approve Arts Blueprint Phase I. 15. SANTA CLARITA SHERIFF STATION - At their regular meeting of February 14, 2012, the Los Angeles County Board of Supervisors unanimously authorized the Chief Executive Officer to finalize the terms and conditions of two option agreements to provide sites for a new courthouse and future regional Sheriff Station in the Santa Clarita Valley. RECOMMENDED ACTION: City Council send five -signature letters to Los Angeles County Sheriff Leroy Baca and Members of the Los Angeles County Board of Supervisors requesting that the appropriate individuals within the County of Los Angeles engage in a collaborative effort with the City of Santa Clarita to address the future provision of law enforcement services and facilities within the City of Santa Clarita and throughout the Santa Clarita Sheriff Station service area. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, March 13, 2012, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sarah P. Gorman, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on February 23, 2012, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. po arah P. Gorman, Esq. City Clerk Santa Clarita, California