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HomeMy WebLinkAbout2012-05-08 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCILBOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, May 08, 2012 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by.a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Ferry CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Library Bookmark Contest Winners CPRS Award in recognition of the Open Space Program Proclamation for Armed Forces Day - Recognizing Real Life Church and the Habitat for Humanity PRESENTATIONS TO THE CITY None COMMITTEE REPORTS/COUNCILMEMBER COMMENTS 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the April 24, 2012, special and regular meetings. 3. RENEWAL OF SUPPORT FOR SANTA CLARITA VALLEY ECONOMIC DEVELOPMENT CORPORATION (SCVEDC) - The SCVEDC is requesting a financial investment for its third year in operation in the amount of $200,000. In November 2009, the City Council approved an initial first year investment in the SCVEDC of $200,000. Moving forward, the expectations for the SCVEDC are to focus on business attraction with tangible results during the current calendar year that show major businesses relocating to the Santa Clarita Valley as a result of SCVEDC efforts. RECOMMENDED ACTION: City Council authorize expenditure of up to $200,000 from the Economic Development budget (Account number 11301-5171.005) for the renewal of support for the Santa Clarita Valley Economic Development Corporation (SCVEDC); and authorize the City Manager or his designee to negotiate and execute a renewal agreement with the SCVEDC, subject to City Attorney approval. 3 4. COMMISSION/PANEL VACANCIES - Terms of various Planning Commissioners, Parks, Recreation & Community Services Commissioners, Arts Commissioners, and Open Space Preservation District Financial Accountability and Audit Panelmembers (FAAP) will expire on July 31, 2012. Additionally, there is an unscheduled vacancy for one term ending . July 31, 2014, as a result of John Dortch's resignation April 8, 2012. This item will initiate the process to fill these vacancies. RECOMMENDED ACTION: City Council declare vacancies on the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel (FAAP), and approve the recruitment process. 5. SUBMISSION OF THE DRAFT 2012-2013 ANNUAL ACTION PLAN AND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING ALLOCATION RECOMMENDATIONS - The City of Santa Clarita receives CDBG Entitlement funds annually from the U.S. Department of Housing and Urban Development and is required to submit an Annual Action Plan. RECOMMENDED ACTION: City Council approve the Draft 2012-2013 Annual Action Plan (Annual Plan) and the Community Development Block Grant (CDBG) funding recommendations contained therein, and authorize the City Manager or designee to execute all required documents, subject to approval of the City Attorney. 6. DEMOLITION OF BUILDINGS - OLD TOWN NEWHALL, PROJECT F2008 - AWARD CONSTRUCTION CONTRACT - The project will allow for the demolition of three existing buildings located in Old Town Newhall, located on property owned by the City. RECOMMENDED ACTION: City Council approve project specifications and award the construction contract for the demolition of buildings in Old Town Newhall, Project F2008, to C & R Demolition Industries, Inc., in the amount of $37,500, and authorize a contingency in the amount of $7,500; appropriate $35,000 from Public Facilities Replacement Fund (723) to Expenditure Account F2008723-5161.001 and transfer $25,000 from Expenditure Account P3012723-5161.001 to Expenditure Account F2008723-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. El 7. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Street Light Maintenance District, Golden Valley Ranch Open Space Maintenance District, and Tourism Marketing District (TMD). RECOMMENDED ACTION: City Council adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2012/13 for the Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, and the Golden Valley Ranch Open Space Maintenance District;adopt the annual report for the Tourism Marketing District (TMD) and a resolution of intent to continue a business improvement area in the City of Santa Clarita to be designated as the Tourism Marketing District and setting a time and a place of a hearing to consider the establishment of such area; adopt resolutions declaring the City's intention to levy assessments and preliminarily approving Engineer's Reports for the Special Districts; and set a Public Hearing for May 22, 2012. 8. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT- Consideration and adoption of resolutions associated with the annual process of ordering, approving, andsetting the public hearing on the annual levy of the Open Space Preservation District is required by the Landscaping and Lighting Act of 1972. RECOMMENDED ACTION: City Council adopt resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2012/13; and adopt resolution declaring the City's intention to levy assessments and preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2012/13, and set a Public Hearing for May 22, 2012. 9. APPOINTMENT OF COUNCILMEMBER BOYDSTON TO SERVE AS A MEMBER OF THE SANTA CLARITA BOARD OF LIBRARY TRUSTEES — On April 19, 2012, Mayor Ender submitted her resignation from the Santa Clarita Board of Library Trustees. To fill this vacancy, it would be appropriate for the City Council to consider and adopt a Resolution appointing Councilmember Boydston to the Board of Library Trustees for a vacancy expiring June 30, 2013. RECOMMENDED ACTION: City Council adopt a Resolution appointing Councilmember Boydston to the Santa Clarita Board of Library Trustees for a vacancy expiring June 30, 2013. 5 10. AWARD CONTRACT FOR TRASH MAINTENANCE AND GENERAL CLEANING SERVICES OF BUS STOPS - Award contract to Great Cleaning Service, Inc for the trash maintenance and general cleaning service of bus stops. RECOMMENDED ACTION: City Council award a contract to Great Cleaning Service, Inc. for the trash maintenance and general cleaning services of bus stops, Bid No. TR -11-12-23, in the amount of $71,927, and authorize a contingency of 10% of the award, or $7,193, for a total of $79,120. ; Authorize the City Manager or designee to execute all contract documents, or modify the award in the even that issues of impossibility of performance arise, subject to City Attorney approval 11. AWARD CONTRACT FOR BID NUMBER LMD-11-12-30, FOR LANDSCAPE MAINTENANCE,SERVICES IN LANDSCAPE MAINTENANCE DISTRICT ZONE 18 TOWN CENTER / TOURNEY AND T-1 CITYSCAPES - City staff facilitated a competitive bid process to secure new landscape maintenance service contracts for ' Landscape Maintenance Districts No. 18 (Town Center/Tourney) and T-1 (Cityscapes). Through this process, staff has determined Oakridge's bid to be lowest and responsive, and as such recommends award of contract by the City Council. RECOMMENDED ACTION: City Council award a contract to Oakridge Landscape, Inc. for landscape maintenance services to Landscape Maintenance District (LMD) Zones 18 (Town Center/Tourney) and T-1 (Cityscapes) in the annual amount of $122,880, plus a 20 percent contingency of $24,576, for a two-year contract in the amount not to exceed $294,912; Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 12. SANTA CLARITA PUBLIC LIBRARY REVISED INTERNET USE AND SAFETY POLICY - The Santa Clarita Public Library Internet Use Policy was originally adopted by the Board of Library Trustees in May of 2011 in compliance with the Children's Internet Protection Act to prevent minors from accessing harmful materials. RECOMMENDED ACTION: Santa Clarita Library Board of Trustees approve revised Santa Clarita Public Library Internet Use and Safety Policy. on 13. TRANSFER TITLE OF TWO RETIRED SURPLUS BUSES TO ANTELOPE VALLEY TRANSIT AUTHORITY - In August 2010, Santa Clarita Transit took delivery of four new 2010 commuter buses and retired four 1998 buses that had reached the end of their useful life. Of the four retired buses, two are maintained as contingency vehicles, and two are considered surplus. The Antelope Valley Transit Authority (AVTA) has requested that the City of Santa Clarita donate the two surplus vehicles to their agency. RECOMMENDED ACTION: City Council authorize the City Manager to transfer ownership of two (2) retired and surplus commuter buses to the Antelope Valley Transit Authority. 14. CHECK REGISTER NO.7 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 7. PUBLIC HEARINGS 15. CONDUCT PUBLIC HEARING AND ADOPT AN ORDINANCE GRANTING A FRANCHISE AGREEMENT TO CRIMSON CALIFORNIA PIPELINE, L.P. - On March 27, 2012 the City Council adopted a Resolution to declare the City's intent to adopt the proposed franchise agreement with Crimson California Pipeline, L.P. for the purpose of transporting oil by pipeline in certain designated areas of the City. RECOMMENDED ACTION: City Council conduct second reading and Public Hearing and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, GRANTING A FRANCHISE TO CONSTRUCT AND USE AN OIL PIPELINE TO CRIMSON CALIFORNIA PIPELINE, L.P."; appropriate revenue in the amount of $15,000 to Franchise Fee Revenue Account No. 100-4012.001. 7 NEW BUSINESS 16. MAYOR ROTATION SYSTEM - Historically, Council has selected its mayor and mayor pro tempore in December each year. When the Council incorporated in 1987, the City Council adopted a policy of rotating the mayor on an annual basis to coincide with the City's birthday on December 15. RECOMMENDED ACTION: City Council to consider proposal by Councilmember TimBen Boydston to appoint the mayor and mayor pro tempore positions during the second meeting in April each year. 17. CHANGE FORMAT OF PUBLIC PARTICIPATION AND COUNCILMEMBER COMMENTS AT COUNCIL MEETINGS - Currently, the public participation portion of a Council meeting occurs after all agenda items are heard. During this portion of the meeting, members of the public may speak on any topic. Additionally, Councilmember comments are heard after any presentations to the City, and before the consent calendar. RECOMMENDED ACTION: City Council approve proposal by Mayor Ferry to move public participation to the beginning of Council meetings with a 30 -minute limit (ten speakers at three minutes each), with the remainder of public participation to occur after all agenda items are heard, and to move Councilmember comments to the end of the meeting. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) 8 ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, May 22, 2012, at 6:00 p.m. in the Council Chamber, Ist floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sarah P. Gorman, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 2, 2012, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. arab P. Gorman, Esq. City Clerk Santa Clarita, California E