Loading...
HomeMy WebLinkAbout2012-06-26 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCILBOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, June 26, 2012 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the City Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. The maximum time allowed per person will be three (3) minutes per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title Il) INVOCATION - Boydston CALL TO ORDER ROLL CALL FLAG SALUTE - Jessica Ancajas - City Clerk Youth in Government Intern EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Drake Hougo for installing "Fitness Island," an outdoor fitness zone at Central Park Recognize Foundation for Children's Dental Health volunteer dentists PRESENTATIONS TO THE CITY None scheduled. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to 2 the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received after the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES -Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve the minutes of the June 11, 2012, special meeting. City Council and Board of Library Trustees: Approve the minutes of the June 12, 2012, regular meeting. 3. BAY DELTA CONSERVATION PLAN SUPPORT- In order to protect California's water supply from the Delta's aging levees which are deteriorating and are unable to withstand the impacts of earthquakes, floods and rising sea levels, there are several possible solutions under review. This new plan to review these possible solutions is called the "Bay Delta Conservation Plan' (BDCP), and it is being prepared by a group of local water agencies, environmental and conservation organizations, state and federal agencies, and other interest groups, to carry out the redesign of the Delta water system. RECOMMENDED ACTION: City Council adopt a "support" position for the Bay Delta Conservation Plan and transmit letters of support to Ken Salazar, Secretary, Department of the Interior, California State Governor Jerry Brown, Santa Clarita's State Legislative delegation, and the Castaic Lake Water Agency. 4. AWARD ANNUAL CONTRACT FOR SECURITY SERVICES FOR THE CITY OF SANTA CLARITA PARKS, METROLINK STATIONS AND VARIOUS CITY BUILDINGS - The City of Santa Clarita has a need for unarmed guard services for City facilities, including City Hall, Parks Division buildings, events, and Metrolink stations. The presence of an appropriately uniformed guard serves as a visible deterrent to reduce the threat of injury to the public and prevents damage and loss of property within the parameters of each service location. RECOMMENDED ACTION: City Council award the annual contract for security services for the City of Santa Clarita to Alltech Industries in the amount of $288,092.82, plus a 10% contingency of $28,809.28, for a total amount not to exceed $316,902.10 per year, plus annual Consumer Price Index (CPI) increases; and authorize the City Manager or designee to modify the award in the event issues of impossibility of performance arise, execute up to two annual renewals not to exceed $316,902.10 per year, plus CPI increases, contingent upon the appropriation of funds by the City's annual budget for such fiscal year, and execute all documents, subject to City Attorney approval. 5. 2011-12 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0084 - AWARD CONSTRUCTION CONTRACT - The Annual Overlay and Slurry Seal Program project is an integral part of the City's pavement management program and provides pavement and slurry seal asphalt maintenance treatments to selected City streets. RECOMMENDED ACTION: City Council approve the plans and specifications for the 2011-12 Overlay and Slurry Seal Program, Project M0084; award the construction contract to All American Asphalt in the amount of $5,995,000, and authorize a contingency in the amount of $599,500, for a total contract amount not to exceed $6,594,500; award professional services contract to Pavement Engineering, Inc., in the amount of $65,000, for pavement inspections and updates for the Pavement Management System; award professional services contract to BTC Labs -Vertical Five in the amount of $372,000 for project inspection and materials testing; authorize an expenditure increase not to exceed $50,000, to the existing professional services contract with Pavement Engineering, Inc., for design and construction support services; authorize the transfer of $365,000 from the 2010-11 Federal Overlay Program Account M0083233-5161.001 to the 2011-12 Overlay and Slurry Seal Program Account M0084233-5161.001; increase Expenditure Account M0077233-5161.001 by $212,000 and decrease Expenditure Account M0077230-5161.001 by $212,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. AWARD HEATING AND AIR CONDITIONING MAINTENANCE CONTRACT - This contract will provide heating and air conditioning service and maintenance of the HVAC systems located at City Hall; the Corporate Yard facility; the JoAnne Darcy, Valencia, Newhall, and Old Town Newhall libraries; three Metrolink stations; the Transit Maintenance Facility's administration and bus maintenance buildings; and SCVTV Channel 20 studio. RECOMMENDED ACTION: City Council award a contract to F. M. Thomas Air Conditioning Inc. for heating and air conditioning maintenance at various City facilities in the amount of $115,116; authorize a 10 percent contingency of $11,512, for a total price of $126,628, plus Consumer Price Index (CPI) adjustments; and authorize the City Manager or designee to execute all documents, including up to four annual renewals not to exceed $126,628 per year, plus CPI increases, contingent upon the appropriation of funds by the City's annual budget for such fiscal year in accordance with the terms of the contract and to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval. 7. 2012 NATIONAL INCLUSION PROJECT'S LET'S ALL PLAY GRANT - Accept the 2012 National Inclusion Project's 'Let's All Play' Grant to assist children with special needs as they participate in City Recreation programs. RECOMMENDED ACTION: City Council accept the National Inclusion Project's Let's ALL Play Grant in the amount of $9,500.00; increase estimated revenues in account 259-4621.001 by $9,500 in Fiscal Year 2012-2013; increase estimated expenditures in account 15116-5002.001 by $9,500.00 in Fiscal Year 2012-2013; and authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney's approval. 8. SUPPLEMENTAL LEVY OF THE STREETLIGHT MAINTENANCE DISTRICT ASSESSMENT - COPPERSTONE ANNEXATION - This required procedural matter orders, approves, and sets the Public Hearing for the supplemental levy of the Streetlight Maintenance District Assessment for the Copperstone area which is scheduled to annex into the City of Santa Clarita on or before July 1, 2012. RECOMMENDED ACTION: City Council adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2012-13 for the Streetlight Maintenance District specific to the Copperstone Annexation Area; adopt resolutions declaring the City's intention to levy assessments and preliminarily approving the Supplemental Engineer's Reports for the Streetlight Maintenance District; and set a Public Hearing for July 10, 2012. 9. AWARD CONTRACT FOR BID NUMBER LMD 11-12-32, FOR LANDSCAPE MAINTENANCE SERVICES IN LANDSCAPE MAINTENANCE DISTRICT ZONE 28 NEWHALL - Award landscape maintenance service contract for Landscape Maintenance District (LMD) Zone 28 Newhall to the lowest and responsive bidder Marina Landscape. RECOMMENDED ACTION: City Council award a contract to Marina Landscape, Inc. for landscape maintenance services to LMD Zone 28 Newhall in the annual amount of $30,160 plus a 15 percent contingency of $4,524, for a two-year contract in the amount not to exceed $69,368; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 10. JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AND THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES APPROVING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM THE PROPOSED NORTH COPPERHILL ANNEXATION AND A RESOLUTION APPROVING THE TRANSFER OF THREE PARKS WITHIN TI4E NORTH COPPERHILL ANNEXATION AREA TO THE CITY OF SANTA CLARITA - This item is for the City Council to adopt a Joint Resolution of the City Council of the City of Santa Clarita and the Board of Supervisors of the County of Los Angeles for the negotiated exchange of property tax revenue resulting from the proposed annexation of the North Copperhill annexation area and approving a resolution to transfer three parks within the annexation area from the County of Los Angeles to the City of Santa Clarita. RECOMMENDED ACTION: City Council adopt a Joint Resolution of Negotiated Exchange of Property Tax Revenue for the North Copperhill annexation area; and authorize the City Manager or his designee to sign, subject to the approval of the City Attorney, a Park Property Transfer Agreement to accept Deputy March Park, Pacific Crest Park, and Copperhill Park into the City of Santa Clarita parks system upon completion of the annexation. 11. CHECK REGISTER NO. 12. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 12. 12. AWARD POOL CHEMICAL CONTRACT FOR CITY POOLS - Request awarding of contract for pool chemicals used in all City pools. RECOMMENDED ACTION: City Council award a contract to Waterline Technology for pool chemicals, for an initial tern of one year, with the option of two additional renewals in an amount not to exceed $85,554.71 annually; authorize the City Manager, or designee, to modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval; and authorize City Manager, or designee, to execute all documents, subject to City Attorney approval, and execute two renewals at an annual cost not to exceed $85,554.71 plus the cost of any Consumer Price Index (CPI) increases. 13. ACQUISITION OF LIBRARY MATERIALS TO ENHANCE THE OPENING -DAY COLLECTION OF THE OLD TOWN NEWHALL LIBRARY - Authorize the purchase of library materials (books, CD's, DVD's) to enhance and increase the collection, of library materials at the new Old Town Newhall Library, RECOMMENDED ACTION: City Council and Board of Library Trustees authorize the City Manager or designee to place an order through, and amend the contract with, Library Systems & Services, LLC (LSSI) in the amount of $250,000 for acquisition of opening -day library materials to enhance the existing collection of the Newhall Library. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, July 10, 2012, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sarah P. Gorman, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on June 21, 2012, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Au u l l� Sarah P. Gorman, Esq. City Clerk Santa Clarita, California