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Home My WebLink About2012-07-10 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, July 10, 2012 6:00 PM City Council Chambers 23920 Valencia Blvd. IA Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Family Promise on their 1 st anniversary Rachel Vargas, with Eternal Valley, for her contributions to the annual Memorial Day program PRESENTATIONS TO THE CITY None scheduled PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Each presentation may not exceed three (3) minutes. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. The maximum time allowed per person will be three (3) minutes per meeting. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the items) will be removed from the Consent Calendar and will be considered separately. . 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve the minutes of the June 26, 2012, special meeting. City Council and Board of Library Trustees: Approve the minutes of the June 26, 2012, regular meeting. 3. ROUND MOUNTAIN LEASE AND RIVER VILLAGE QUIMBY AGREEMENTS WITH NEWHALL LAND COMPANY- Lease and Quimby Agreements for the final two residential land development projects entitled by the Newhall Land Company. RECOMMENDED ACTION: City Council authorize the City Manager to enter into an agreement with the Newhall Land Company to share equally in the revenues for the license agreements on the Round Mountain property for a term not to exceed three years from this date; authorize the City Manager to hold an irrevocable offer of dedication for a staff -approved property at an appraised value of no less than $900,000.00 as security for the net value Villa Metro Project Quimby obligations; direct staff not to officially accept the dedication as a permanent parkland holding until such time as Newhall Land fails to complete its development of public park spaces within the River Village Project by the end of calendar year 2014. 4. AUTHORIZATION TO EXECUTE A LEASE FOR THE CANYON COUNTRY COMMUNITY CENTER TO BE LOCATED AT 18792-18796 FLYING TIGER DRIVE - The Canyon Country Community Center is proposed at 18792-18796 Flying Tiger Drive, Santa Clarita. The location consists of approximately 3,900 square feet in a commercial center at the corner of Sierra Highway and Flying Tiger Drive. RECOMMENDED ACTION: City Council authorize the City Manager, or designee, to execute on behalf of the City a Lease Agreement with HWA Incorporated (Owner) in the amount of $8,650 per month for the first year of the lease for approximately 3,900 square feet of commercial space to be used for the Canyon Country Community Center, subject to City Attorney approval; and authorize the City Manager, or designee, to execute renewal options, subject to City Attorney approval. 4 5. AWARD CONTRACT TO MENTOR ENGINEERING FOR THE PURCHASE OF REPLACEMENT MOBILE DATA TERMINALS FOR THE CITY'S DIAL -A -RIDE FLEET - This project would replace aging onboard computers currently installed on the City's paratransit fleet. The mobile data terminals or MDT's are approximately eight (8) years old and have exceeded their useful life. As a result, the reliability of the system has experienced a significant decrease, adversely affecting the system's on-time performance and staffs ability to provide effective customer service. RECOMMENDED ACTION: City Council waive the formal procurement process, and award a contract with Mentor Engineering for the purchase of 32 mobile data terminals for the City's Dial -a -Ride fleet in the amount of $76,856, which includes the hardware, hardware configuration, shipping costs, and tax, and authorize a contingency of 10 percent in the amount of $7,685 for a total contract not to exceed $84,542; appropriate funds in the amount of $84,542 from Transit Fund 700 to account 12400-5201.003, and increase grant revenue account 700-4424.012 by $84,542; and authorize the City Manager or designee to execute all documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 6. AWARD CONTRACT FOR BID NUMBER LMD 11-12-38, FOR LANDSCAPE MAINTENANCE SERVICES AT TRANSIT FACILITIES - Award landscape maintenance service contract at City Transit Facilities to the lowest and responsive bidder Oakridge Landscape. RECOMMENDED ACTION: City Council award a contract to Oakridge Landscape, Inc. for monthly landscape maintenance services to City Transit Facilities in the annual amount of $42,000, plus $20,000 for unforeseen repairs and maintenance, and not a part of scheduled services for a two-year contract in the amount not to exceed $124,000; appropriate $26,600 from Transit Fund balance (Fund 700) to 15207-5161.010; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amounts, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 7. AWARD CONTRACT FOR BID NUMBER LMD-11-12-36, FOR LANDSCAPE MAINTENANCE SERVICES AT NORTHBRIDGE, CHESEBROUGH, DAVID MARCH, PACIFIC CREST, FAIR OAKS AND COPPERHILL PARKS - Award landscape maintenance service contract for to the lowest and responsive bidder Venco Western, Inc. RECOMMENDED ACTION: City Council Award a contract to Venco Western, Inc. for monthly landscape maintenance services at Northbridge, Chesebrough, David March, Pacific Crest, Fair Oaks and Copperhill Parks in the annual amount of $77,376, plus $40,000 for unforeseen repairs and maintenance that are not a part of scheduled services, for a two-year contract in the amount not to exceed $234,752; Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amounts, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 8. CHECK REGISTER NO. 13. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 13. 9. APPROVAL OF THE LICENSE AGREEMENT TO LEASE CITY -OWNED DARK FIBER OPTIC STRANDS - Freedom Telecommunications, Inc. is seeking to lease City -owned dark fiber strands along a portion of Sierra Highway to close a gap in their regional fiber network which extends throughout Southern California north to the Antelope Valley. RECOMMENDED ACTION: City Council approve the License Agreement with Freedom Telecommunications, Inc., and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. PUBLIC HEARINGS 10. SUPPLEMENTAL LEVY OF THE STREETLIGHT MAINTENANCE DISTRICT ASSESSMENT - COPPERSTONE ANNEXATION - As a required procedure, staff presents for City Council's consideration the Final Supplemental Engineer's Report for the Copperstone Streetlight Maintenance District and requests approval to provide the Los Angeles County Auditor Controller necessary data for the assessments to appear on the Fiscal Year 2012-2013 Property Tax Rolls. RECOMMENDED ACTION: City Council conduct a public hearing, and adopt resolution approving the Supplemental Engineer's Reports for the Fiscal Year 2012-2013 annual levy of assessments for the continuation of maintenance for the Copperstone Streetlight Maintenance District. UNFINISHED BUSINESS 11. NOMINATION AND APPOINTMENT OF COMMISSIONERS/PANELMEMBERS - At the regular meeting of May 8, 2012, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for two regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and OSPD Financial Accountability and Audit Panel (FAAP). An additional, unscheduled vacancy exists on the FAAP due to the resignation of John Dortch. RECOMMENDED ACTION: Mayor Pro Tem Kellar, Councilmember Boydston, and Councilmember Weste make nominations, and Council make appointments to the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel. NEW BUSINESS 12. BOARD OF LIBRARY TRUSTEES - Discussion of the composition of the Library Board of Trustees. RECOMMENDED ACTION: City Council adopt a Resolution reappointing Mayor Pro Tem Kellar and Councilmember Weste to the Santa Clarita Board of Library Trustees for three-year terms through June 30, 2015. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, August 28, 2012, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sarah P. Gorman, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on July 5, 2012, between the hours of 9:00 a.m, and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. a P. Gorman, sq. City Clerk Santa Clarita, California 0