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HomeMy WebLinkAbout2012-08-28 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/BOARD OF LIBRARY TRUSTEES/SUCCESSOR AGENCY REGULAR MEETING Tuesday, August 28, 2012 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. The maximum time allowed per person will be three (3) minutes per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) INVOCATION - Ferry CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Sandra Cattell and the Sierra Club for their work on the CEMEX issue PRESENTATIONS Proclamation for Senior Center Month/Adult Day Services Week PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the July 10, 2012, special and regular meetings. 3. WORKFORCE INVESTMENT ACT (WIA) ADULT AND DISLOCATED WORKER GRANT - FISCAL YEAR 2012-13 - In July 1998, the City of Santa Clarita entered into a contract with the Antelope Valley Workforce Development Consortium to receive the Workforce Investment Act (WIA) grant for Adult and Dislocated Worker Programs from the Los Angeles County Department of Community and Senior Services. Since then, the City has been receiving annual WIA funding for the operation of the Santa Clarita WorkSource Center and providing employment assistance services to the residents and businesses of the Santa Clarita Valley. RECOMMENDED ACTION: City Council adjust Workforce Investment Act (WIA) Formula Grant funds by $348,788 from the estimated appropriation of $141,809 to $490,597 based on the allocation provided to the City of Santa Clarita through the Antelope Valley Workforce Development Consortium for FY 12-13; increase estimated revenue in account 259-4441.002 by $140,597, from $350,000 to $490,597, for WIA Formula Grant funds; renew and modify the subcontract with the Santa Clarita Community College District (COC) for the operation of the Santa Clarita WorkSource Center, RFP ED -11-12-07, in an amount not to exceed $192,432; authorize City Manager, or designee, to execute all contract documents and renewals, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 4. COMMISSION A MASTER PLAN FOR A CONFERENCE CENTER IN SANTA CLARITA — On March 13, 2012, City Council approved the Santa Clarita Economic Growth Program and directed staff to move forward with its implementation. Part of this plan included commissioning a master plan for a conference center in Santa Clarita. Staff has worked over the past few months to create a Request for Proposal to elicit a firm to execute this master plan. Staff has completed the RFP process and is recommending Kosmont and Associates, Inc. as the consultant to perform the master plan. The RFP review committee scored Kosmont Companies (Kosmont) highly in all areas of judging criteria, including research, public participation, site selection, funding analysis, and reports and presentations. RECOMMENDED ACTION: City Council approve commissioning a master plan for a conference facility in Santa Clarita by Kosmont Companies (Kosmont) in the amount not to exceed $75,000; appropriate $25,000 from the Tourism Marketing District fund balance to account 11305-5161.001; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute all documents subject to City Attorney approval. 5. RAILROAD AVENUE/DRAYTON STREET SIGNAL MODIFICATIONS AND IMPROVEMENTS, PROJECT C2023 - APPROVE THE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT - This project will upgrade the signal at Railroad Avenue and Drayton Street to provide protected left -turn phasing from Railroad Avenue onto Drayton Street and from Railroad Avenue into the shopping center. Efforts will include the construction of pedestrian ramps compliant with the Americans with Disabilities Act (ADA). The project will improve the overall safety at this intersection. RECOMMENDED ACTION: City Council approve the plans and specifications for the Railroad Avenue/Drayton Street Signal Modifications and Improvements, Project C2023; award the construction contract to Taft Electric Company, in the amount of $291,643 and authorize a contingency in the amount of $58,329, for a total contract amount not to exceed $349,972; authorize continued appropriations of $37,861 in Gas Tax Funds (230), $184,603 in Highway Safety Improvement Program (HSIP) Funds (259), and $50,000 in Streetlight Maintenance District Funds (354) to Expenditure Accounts C2023230-5161.001, C2023259-5161.001, and C2023354-5161.001, respectively, from Fiscal Year 2011-12 to Fiscal Year 2012-13; increase HSIP revenues in Account 259-4451.005 by $128,477 and appropriate to Expenditure Account C2023259-5161.001; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 6. LOST CANYON ROAD BRIDGE WIDENING, PROJECT S3029 - AWARD DESIGN CONTRACT- The purpose of this project is to design bridge widening improvements that will accommodate two 12 -foot -wide travel lanes, 4 -foot shoulders, and a multi -use path on the northern side of the bridge. RECOMMENDED ACTION: City Council award the design contract for the Lost Canyon Road Bridge Widening, Project S3029, to Biggs Cardosa Associates, Inc., in the amount of $295,990, and authorize a contingency in the amount of $29,599, for a total amount of $325,589; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 7. TAX -SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATION 1064 The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to property located outside of the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council adopt the Sanitation District's resolution approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation 1064. 8. CANYON COUNTRY COMMUNITY CENTER, PROJECT F3018 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT Request for City Council to approve the plans and specifications for Canyon Country Community Center and award the construction contract. RECOMMENDED ACTION: City Council approve the plans and specifications for Canyon Country Community Center; award the construction contract to John Burgeson Contractors, Inc., in the amount of $243,861 and authorize a 5 percent contingency in the amount of $12,193 for a total contract amount not to exceed $256,054; approve unspent appropriations from Fiscal Year 2011-12 to Fiscal Year 2012-13 to the following accounts: 15315-5111.008 CCCC -New Personnel Computers $ 35,000 15315-5201.001 CCCC - Furniture/Fixtures $ 45,000 F3018601-5161.001 Canyon Country Community Center $188,841 Total $268,841 Appropriate $72,309 from Park Dedication (Quimby) Fund Balance to Account F3018305-5161.001; approve Transfers Out and Transfers In from the General Fund (10019500-5501.601) to the General Fund Capital (601-4711.100) in the amount of $197,491; authorize an increased expenditure in Account F3018305-5161.001 in the amount of $10,000 for existing professional services contract with Jim Mickartz, Architect, for a total contract amount not to exceed $60,000; and authorize the City Manager, or designee, to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 9. SANTA CLARITA SPORTS COMPLEX MULTI-PURPOSE SPORTS FIELD LIGHTING PROJECT P3018 - AWARD CONSTRUCTION CONTRACT- This project will install lights on the existing circular sports field next to the skate park facility. RECOMMENDED ACTION: City Council award construction contract to R&M Contracting, Inc., in the amount of $181,356.70, and add alternate # 1 in the amount of $5,445.00; authorize a 7 percent contingency in the amount of $13,076.10, for a total project amount of $199,877.80. Funds have been budgeted in Fiscal Year 2012-13 in account P3018-305.5161.001; and authorize the City Manager, or designee, to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 10. PURCHASE OF 5.5 +/- ACRES OF REAL PROPERTY IN SAND CANYON, SANTA CLARITA, CA, LOS ANGELES COUNTY ASSESSOR'S PARCEL 2840-006-016 - Purchase 5.5 +/- acres of real property in Sand Canyon for the purpose of future infrastructure improvements. RECOMMENDED ACTION: City Council approve the purchase of 5.5 +/- acres of real property in Sand Canyon, Assessor's Parcel 2840-006-016, for future infrastructure and road improvements, at a total cost of $25,000, which includes escrow, title, appraisal fees, and due diligence costs; appropriate $20,000 from the Eastside Bridge and Thoroughfare District Fund Balance (301) to Expenditure Account 14404-5201.004; and authorize the City Manager, or designee, to execute all contracts and associated documents, subject to City Attorney approval. 11. FISCAL YEAR 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - The City of Santa Clarita has been awarded a grant for $31,168 by the U.S. Department of Justice, Bureau of Justice Assistance through the Fiscal Year 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) program. RECOMMENDED ACTION: City Council accept Fiscal Year 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) funds from the U.S. Department of Justice, Bureau of Justice Assistance; increase estimated revenues in account 206-4461.013 (Justice Assistance Grant 2012) by $31,168; increase estimated expenditures in account 16114-5111.001 (Special Supplies) by $6,193, in account 16114-5161.001 (Contractual Services) by $15,975, in account 16114-5161.002 (Professional Services) by $2,500, and in account 16114-5191.001(Travel and Training) by $6,500; increase revenue account 206-4461.010 (Justice Assistance Grant 2009) by $972 (from interest income), and expenditures in account 16111-5161.001 (Contractual Services) by $972; and authorize the City Manager, or designee, to execute all contracts and associated documents, and execute all documents subject to City Attorney approval. 12. AWARD CONTRACT FOR BID NUMBER LMD 11-12-43 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONES T2, T3, T4, T5, T6, AND T7 - Consideration of award of a a two-year contract to Staygreen Inc. for the continued maintenance of LMD Zones T2, T3, T4, T5, T6, and T7. RECOMMENDED ACTION: City Council award a two-year maintenance service contract to Staygreen Inc., to provide contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zones T2, T3, T4, T5, T6, and T7 in the annual amount of $216,000, and $149,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $730,000; and authorize the City Manager or designee to execute all contracts and associated documents, and execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the, annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 13. AWARD CONTRACT FOR BID NUMBER LMD 11-12-44 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONES T8 AND T17 - Consideration of award of landscape maintenance service contracts to Marina Landscape Inc. for LMD Zone T8 and Stay Green Inc. for LMD Zone T17. RECOMMENDED ACTION: City Council award a two-year maintenance service contract to Marina Landscape Inc. to provide contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zone T8 in the annual amount of $180,192, and $99,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $558,384; award a two-year maintenance service contract to Stay Green Inc. to provide contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zone T17 in the annual amount of $10,140, and $5,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $30,280; and authorize the the City Manager or designee to execute all contracts and associated documents, and execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 14. JOINT RESOLUTIONS APPROVING AND ACCEPTING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM THE PROPOSED ANNEXATION OF SOUTH SAND CANYON TO THE CITY OF SANTA CLARITA AND TO THE GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT - This item is for the City Council to consider Joint Resolutions for the annexation of the South Sand Canyon area into the City of Santa Clarita and to the Greater Los Angeles County Vector Control District. RECOMMENDED ACTION: City Council adopt a Joint Resolution Approving and Accepting the Negotiated Exchange of Property Tax Revenue for the annexation of the South Sand Canyon area to the City of Santa Clarita; and adopt a Joint Resolution Approving and Accepting the Negotiated Exchange of Property Tax Revenue for the annexation of the South Sand Canyon area to the Greater Los Angeles County Vector Control District. 15. JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, AND THE GOVERNING BODIES OF THE GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT, SANTA CLARITA VALLEY SANITATION DISTRICT OF LOS ANGELES COUNTY, CASTAIC LAKE WATER AGENCY, AND NEWHALL COUNTY WATER DISTRICT, APPROVING AND ACCEPTING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM "GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT ANNEXATION NO. 2011-22" TO THE GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT - This item is for the City Council to consider the adoption of a joint tax transfer resolution for the annexation of portions of the North Copperhill annexation are to the Greater Los Angeles County Vector Control District. RECOMMENDED ACTION: City Council adopt the Joint Resolution of Negotiated Exchange of Property Tax Revenue for the North Copperhill annexation area to the Greater Los Angeles County Vector Control District. 16. RESOLUTION ESTABLISHING THE SUCCESSOR AGENCY AS A SEPARATE LEGAL ENTITY AND RESOLUTION ADOPTING A CONFLICT OF INTEREST CODE RELATED TO THE SUCCESSOR AGENCY - On June 27, 2012, Assembly Bill 1484 was signed into law which, among other substantial changes to the disolution of redevelopment, determined Successor Agencies are separate legal entities from the City. Therefore, the City Council must complete procedural actions, including the filing of a Statement of Organization, assuming the role of governing body, and adopting a Conflict of Interest code. RECOMMENDED ACTION: City Council adopt "A Resolution Organizing and Designating the Performance of Certain Administrative Duties of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita and Authorizing the City Clerk to File a Statement of Organization of Such Successor Agency with the Secretary of State and the County Clerk of Los Angeles County." Successor Agency adopt a resolution adopting a Conflict of Interest code. 10 17. PUBLIC SAFETY CONTRACTS: LA COUNTY PROBATION SERVICES AND DRUG INTERVENTION SPECIALIST - Santa Clarita enjoys one of the lowest crime rates in the region. Santa Clarita's low crime rate is attributed to strong partnerships between the community and the Los Angeles County Sheriff's Department. This partnership is coupled with the City's commitment to community based, problem solving policing, and aggressive crime suppression efforts. Keeping Santa Clarita a safe and desirable place to live, work, and play is top priority. With resources from throughout the community, information sharing and cooperation enables the Sheriffs Department to identify particular needs and provide necessary resources to address and resolve problems. Cooperation among the local courts, the District Attorney's office, the Sheriffs Department and City staff help to ensure that violating individuals are held accountable. The two contracts recommended for City Council approval are crucial to effectively monitor the activities of probationers located in Santa Clarita, and to maintain aggressive efforts to keep drugs off the streets, away from schools, and out of the hands of our youth. RECOMMENDED ACTION: City Council award two one-year contracts and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval: A one-year contract for probation services with the Los Angeles County Probation Department in the amount of $136,000, and a one-year contract for the Drug Intervention Specialist position assisting the Juvenile Intervention Team (J -Team) in the amount not to exceed $60,000. 18. CHECK REGISTER NOS. 14, 15, AND 16, and 17 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 14, 15, 16, and 17. 11 PUBLIC HEARINGS 19.2012 CONGESTION MANAGEMENT PROGRAM LOCAL DEVELOPMENT REPORT - The Congestion Management Program is a state -mandated program administered in Los Angeles County by the Los Angeles County Metropolitan Transportation Authority (Metro). The City is required to hold a public hearing and report new net development activities to Metro to receive state gas tax funds. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution finding the City to be in conformance with the Congestion Management Program; and direct staff to deliver the adopted resolution and the 2012 Congestion Management Program Local Development Report to the Los Angeles' County Metropolitan Transportation Authority on or before September 1, 2012. 20. MASTER CASE NO. 12-052: CITY OF SANTA CLARITA CLIMATE ACTION PLAN - The City of Santa Clarita received direction from the Attorney General to complete a Climate Action Plan as a part of the City's new General Plan. RECOMMENDED ACTION: City Council adopt a resolution adopting the Negative Declaration and approving Master Case 12-052, consisting of the Santa Clarita Climate Action Plan. UNFINISHED BUSINESS 21. NOMINATION AND APPOINTMENT OF COMMISSIONERS/PANELMEMBERS - At the regular meeting of May 8, 2012, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for various positions on the City's Commissions and Panel. Several appointments were made at the July 10, 2012, regular City Council meeting, with two remaining appointments outstanding. RECOMMENDED ACTION: City Council make appointments to the Parks, Recreation and Community Services Commission and Arts Commission. 12 NEW BUSINESS 22. CITY COUNCIL NORMS AND PROCEDURES - The City Council Norms and Procedures for the City Council was adopted to ensure that the City Council conducts its business in an efficient and orderly fashion. The Norms and Procedures provide certain parliamentary procedures that have been found to be useful in order to assure that the communication and process of government are fair, reasonable, and just. The last amendment to the Norms and Procedures was approved by the City Council on July 12, 2011. This amendment provided procedures on motions regarding a tie vote of the City Council. RECOMMENDED ACTION: City Council appoint the Mayor and Mayor Pro Tem to a committee to review the City Council Norms and Procedures and return to the full City Council for discussion and adoption. 23. FINANCIAL SUPPORT FOR THE SANTA CLARITA VALLEY SENIOR CENTER AND THE SANTA CLARITA VALLEY BOYS AND GIRLS CLUB - Discussion of a proposal to provide funding for the Santa Clarita Valley Senior Center and the Santa Clarita Valley Boys and Girls Club. RECOMMENDED ACTION: City Council discuss and provide direction to staff regarding one-time financial support to the Santa Clarita Valley Senior Center and the Santa Clarita Valley Boys and Girls Club from the City Contingency Fund. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Harry Gratz. 13 FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, September 11, 2012, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on August 23, 2012, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. ine Chaptari Interim City (?lerk Santa Clarita, California 14