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Home My WebLink About2012-09-11 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/BOARD OF LIBRARY TRUSTEES/SUCCESSOR AGENCY REGULAR MEETING Tuesday, September 11, 2012 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. The maximum time allowed per person will be three (3) minutes per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS None PRESENTATIONS National Preparedness Month Proclamation Texting and Driving Proclamation Public Opinion Poll PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. j`� 2. APPROVAL OF MEETING MINUTES - The minutes of the previous Joint City Council/ Board of Library Trustees/Successor Agency meeting and the City Council special meeting are submitted for approval. RECOMMENDED ACTION: City Council, Board of Library Trustees, and Successor Agency, approve the minutes of the August 28, 2012, special and regular meetings. City Council approve the minutes of the August 30, 2012, special meeting. 3. CARRIZO DRIVE PEDESTRIAN OVER CROSSING REPLACEMENT, PROJECT M1014 - AWARD CONSTRUCTION CONTRACT - This project will replace the existing pedestrian timber bridge crossing at Carrizo Drive near the Valencia Valley Elementary School with a new prefabricated steel truss bridge. RECOMMENDED ACTION: City Council approve the plans and specifications for the Carrizo Drive Pedestrian Over Crossing Replacement, Project M1014; reject the nonresponsive bid from Toro Enterprises, Inc.; award the construction contract to C.A. Rasmussen, Inc., in the amount of $401,738 and authorize a contingency in the amount of $60,261, for a total contract amount not to exceed $461,999; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 4. AWARD CONTRACTS FOR PLAN REVIEW, BUILDING INSPECTION, AND PERMIT -RELATED PROFESSIONAL SERVICES FOR THE BUILDING & SAFETY DIVISION - The Building & Safety division uses contractual services on an as -needed basis to supplement staff efforts to reduce plan check turn -around time, manage the inspection workload, and provide a timely response for permit -related services. RECOMMENDED ACTION: City Council award contracts to California Code Check, SPS Plan Check Services, Inc., and West Coast Code Consultants, Inc., for plan review, building inspection, and permit -related professional services for the Building & Safety division, in an annual amount not to exceed $175,000 each; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed $175,000 each, plus Consumer Price Index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 4 5. APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE PURCHASE OF A COMPACT EXCAVATOR - Approve the National Joint Powers Alliance Contract 060311 to purchase a Compact Excavator. RECOMMENDED ACTION: City Council approve the use of a "Piggyback" contract for the purchase of a Compact Excavator and trailer from Bobcat using National Joint Powers Alliance (NJPA) Contract 060311 in an amount not to exceed $89,740; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 6. OFFICE OF TRAFFIC SAFETY (OTS) SELECTIVE TRAFFIC ENFORCEMENT GRANT PROGRAM - FISCAL YEAR 2012-13 - Through a competitive process, the City of Santa Clarita has been awarded a grant from the State of California Office of Traffic Safety (OTS) in the amount of $40,000. The Selective Traffic Enforcement Program (STEP) assists agencies to combat impaired driving, discourage distracted driving, advance pedestrian, motorcycle, and bicycle safety, and enforce traffic laws. RECOMMENDED ACTION: City Council accept grant from the Office of Traffic Safety's Selective Traffic Enforcement Program in the amount of $40,000; increase estimated revenues in OTS Grant account 259-4461.006 by $40,000 in Fiscal Year 2012-13; increase estimated expenditures in account 16101-5161.001 (Contractual Services) by $40,000 in Fiscal Year 2012-13; and authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney's approval. 7. OFFICE OF TRAFFIC SAFETY SOBRIETY CHECKPOINT GRANT PROGRAM - FISCAL YEAR 2012-13 - Through a competitive process, the City of Santa Clarita/Santa Clarita Valley Sheriffs Station has been awarded a grant in the amount of $131,500 for the 2013 Sobriety Checkpoint Grant Program from the California Office of Traffic Safety (OTS). This program, administered by the UC Berkeley Safe Transportation Research and Education Center (SafeTREC), aims to reduce the number of victims killed and injured in alcohol -impaired crashes. RECOMMENDED ACTION: City Council accept 2013 Sobriety Checkpoint Grant in the amount of $131,500 from the California Office of Traffic Safety (OTS)/University of California Berkeley, Safe Transportation Research and Education Center (SafeTREC); increase estimated revenues in account 259-4461.007 by $131,500 in Fiscal Year 2012-13,- increase 012-13;increase estimated expenditures in account 16126-5161.001 (Contractual Services) by $129,500 and in account 16126-5111.001 (Special Supplies) by $2,000 in Fiscal Year 2012-13; and authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney's approval. 8. CHECK REGISTER NO. 18. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 18. UNFINISHED BUSINESS 9. APPROVAL OF CITY MANAGER'S CONTRACT - As announced at the August 30, 2012, special meeting of the City Council, Ken Striplin was appointed to the position of City Manager effective January 1, 2013, subject to negotiation of the employee contract. The City Council appointed the Mayor and Mayor Pro -Teen as the ad hoc committee to negotiate said contract. Subsequently, the ad hoc committee met and negotiated the terms of the contract. RECOMMENDED ACTION: City Council review and approve City Manager contract, which has been negotiated and suggested for approval by the ad hoc committee. City Council may recess into closed session prior to approval of the contract per Government Code Section 54957.6 if they wish to further discuss the parameters of the negotiations for the contract with the ad hoc committee, subject to final City Attorney review. Conference with Labor Negotiators: Mayor and Mayor Pro -Tem Unrepresented Employee: City Manager NEW BUSINESS 10. APPROVAL OF REFINANCING OF $17,370,000 COMMUNITY FACILITIES DISTRICT NO. 2002-1 (VALENCIA TOWN CENTER) SPECIAL TAX BONDS, 2002 SERIES BY THE ISSUANCE OF COMMUNITY FACILITIES DISTRICT NO. 2002-1 (VALENCIA TOWN CENTER) REFUNDING SPECIAL TAX BONDS, SERIES 2012 - In 2002, the City of Santa Clarita Community Facilities District No. 2002-1 (Valencia Town Center) issued special tax bonds secured by special taxes on the Valencia Town Center shopping center. The property owner, Valencia Town Center Associates, LP, has been working with the City to refund the 2002 Bonds for interest rate savings. RECOMMENDED ACTION: City Council, acting as the legislative body of the City of Santa Clarita Community Facilities District No. 2002-1 (Valencia Town Center), adopt the following resolution: Resolution Authorizing the Issuance of Its Special Tax Refunding Bonds, and the Execution and Delivery of a Fiscal Agent Agreement, A Continuing Disclosure Certificate, a Bond Purchase Agreement, an Escrow Agreement, and an Official Statement and Approving a Preliminary Official Statement in Connection Therewith. 7 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, September 25, 2012, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on September 6, 2012, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. dll�-i A iine Chapay Interim City Clerk Santa Clarita, California