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HomeMy WebLinkAbout2012-09-25 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, September 25, 2012 6:00 PM City Council Chambers 23920 Valencia Blvd. 1St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. The maximum time allowed per person will be three (3) minutes per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Emergency Radio Communications Team PRESENTATIONS Hispanic Heritage Month Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is rnade by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the September 11, 2012, regular meeting. 3. FEDERAL LEGISLATOR SUPPORT LETTER: STOP FEDERAL 2013 SEQUESTRATION CUTS AND SAVE CALIFORNIA JOBS - In 2011, the U.S. Congress enacted a federal spending reduction plan in conjunction with increasing the Federal government's borrowing authority called the "Budget Control Act of 2011." This Act placed spending caps on Federal agencies designed to reduce Federal spending by approximately one trillion dollars over the following ten fiscal years. This bill also allowed for the establishment of a joint House and Senate "Supercommittee" charged with finding an additional $1.2 trillion in deficit reduction. It is anticipated that California would lead the nation in job loses with 125,000 projected in fiscal year 2013 particularly the defense contractors and their suppliers. There are 69 aerospace and defense contractors located in Santa Clarita Valley alone representing around 4,000 jobs. The annual sales for these contractors in 2010 were $953 million. While it is difficult to project the specific impact to Santa Clarita, clearly local jobs will be impacted. RECOMMENDED ACTION: City Council adopt the recommendation of the Legislative Committee to send letters to Senator Dianne Feinstein and Senator Barbara Boxer urging them to support the enactment of legislation to prevent the 2013 Federal sequestration cuts and find a balanced budget compromise. 4. ESTABLISHMENT OF LOADING ZONE IN FRONT OF 24415 WALNUT STREET - The owners of Egg Plantation have requested the City establish a twenty (20) foot loading zone in front of the restaurant so patrons can drop off guests, while continuing to seek convenient parking. Staff conducted a review of the request and recommends the installation of the loading zone. RECOMMENDED ACTION: City Council approve the establishment of a twenty (20) foot loading zone in front of 24415 Walnut Street. 5. RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROLS FOR THE INTERSECTION OF NEWHALL AVENUE AND 14TH STREET - William S. Hart High School requested the City investigate installing multiway stop controls at the intersection of Newhall Avenue and 14th Street. The school indicated school-age pedestrian and vehicular traffic congestion at this intersection, particularly during the morning arrival and afternoon dismissal school periods. Staff conducted an analysis of the intersection and determined multiway stop controls will reduce pedestrian/vehicle conflict and enhance the pedestrian safety at the intersection. RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop controls for the intersection of Newhall Avenue and 14th Street. 6. RESOLUTION AUTHORIZING THE CITY TO ACCEPT THE BEVERAGE CONTAINER GRANT, AUTHORIZE THE PURCHASE OF BIGBELLY RECYCLING UNITS AND APPROPRIATE GRANT FUNDS - Authorize acceptance of a Beverage Container Grant and the purchase of BigBelly recycling units using designated grant funds. RECOMMENDED ACTION: City Council adopt a resolution authorizing the acceptance of a Beverage Container Grant in the amount of $120,000 from the Department of Resources Recycling and Recovery and authorize the purchase of BigBelly recycling units using designated grant funds; increase revenues in Beverage Container Grant account 259-4471.007 by $120,000, and appropriate $120,000 to expenditure account 14609-5161.001; and authorize the City Manager or designee to execute all contracts and associated documents upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 7. PRESERVATION OF 5.0 +/- ACRES OF REAL PROPERTY IN WILDWOOD CANYON, LOS ANGELES COUNTY, PORTIONS OF ASSESSOR'S PARCELS 2827-026-020 AND 2827-026-026 - Preservation of 5.0 +/- acres of real property in Wildwood Canyon for increased access and trail connections to 90 acres of existing City -owned open space. RECOMMENDED ACTION: City Council approve the purchase of 5.0 +/- acres of real property for open space preservation, located in Wildwood Canyon, portions of Assessor's Parcels 2827-026-020 and 2827-026-026 at a total cost of $32,500 which includes escrow, title, appraisal fees, and due diligence costs; appropriate $32,500 from the Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004; appropriate $20,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008; authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 8. CITY OF SANTA CLARITA GRANT PROGRAMS - The City of Santa Clarita has two grant programs - Community Services Grants and Arts Grants. The Community Services Grants program is a community outreach program designed to assist community-based, nonprofit organizations with providing services to Santa Clarita residents. The Arts Grants program has two funding categories. The first category, City of Santa Clarita Presents, is for organizations who utilize the Santa Clarita Performing Arts Center at College of the Canyons for public artistic performances. The second category, Community Arts, is for organizations who provide programs and projects for the benefit of the Santa Clarita community. At the February 28, 2012, City Council meeting, Council asked staff to evaluate the City's grant programs in an effort to streamline the application review process for grant programs. Changes are being proposed to ensure that the procedures for both programs are in alignment and that the evaluation and funding processes are completed objectively. RECOMMENDED ACTION: City Council approve the recommended streamlined process for the City of Santa Clarita Grant programs. 9. ASSIGNMENT AGREEMENT WITH YOLO COUNTY TRANSPORTATION DISTRICT AND CONTRACT WITH MOTOR COACH INDUSTRIES FOR THE PURCHASE OF SIX, 45 -FOOT COMMUTER BUSES - In order to meet growing demand for commuter services to and from the Santa Clarita Valley, City's Transit Division is in need of six (6) 45 -foot commuter buses. RECOMMENDED ACTION: City Council authorize the City Manager or designee to execute an Assignment Agreement with Yolo County Transportation District, and waive the formal bid process; negotiate and execute a contract with Motor Coach Industries (MCI) for the purchase of six (6), 45 -foot buses, in an amount not to exceed $3,782,170, or modify the awards in the event issues of impossibility of performance arise, subject to City Attorney approval; appropriate funds in the amount of $3,782,170 to the automotive equipment account 12400-5201.003, and increase the federal grant revenue account 700-4424.009 by $3,025,736. 10. RECREATION SOFTWARE MANAGEMENT SYSTEM REPLACEMENT - Award of five-year contract to Reel to provide Santa Clarita with a web -based recreation software management system. RECOMMENDED ACTION: City Council award a five-year contract in the amount of $240,000 to Reel for recreation software management services, with the option of three, one-year additional renewals; appropriate $20,000 from Technology Replacement Fund 720 to account number 12203-5161.001, for the initial setup, data migration, report creation, staff training, and supplemental mobile devices; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options, and execute all documents subject to City Attorney approval. 11. JOINT RESOLUTION BETWEEN THE COUNTY OF LOS ANGELES (COUNTY) AND THE CITY OF SANTA CLARITA (CITY) TO TRANSFER LANDSCAPE MAINTENANCE DISTRICT (LMD) ZONES T-65 (FAIR OAKS RANCH, PHASE I), T -65A (FAIR OAKS RANCH, PHASE II & III), AND T-33 (CANYON PARK FROM THE COUNTY OF LOS ANGELES TO THE CITY) - Required Council action pursuant to Section 22612 of the California Streets and Highways Code. RECOMMENDED ACTION: City Council adopt resolutions transferring Landscape Maintenance District (LMD) administration and maintenance responsibilities for LMD Zone T-65 (Fair Oaks Ranch, Phase I), T -65A (Fair Oaks Ranch, Phase II & III) and Zone T-33 (Canyon Park) from the County of Los Angeles to the City of Santa Clarita. 12. CHECK REGISTER NO. 19 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 19. PUBLIC HEARINGS 13. MASTER CASE 10-135: FIRST READING OF AMENDMENTS TO SECTION 17.03.145 OF THE SANTA CLARITA UNIFIED DEVELOPMENT CODE - HISTORIC PRESERVATION - On September 9, 2008, the City Council of the City of Santa Clarita adopted Ordinance 08-14 establishing the City's first Historic Preservation Ordinance. Council directed staff to return with a more comprehensive ordinance. RECOMMENDED ACTION: City Council conduct a public hearing and hear results of a national survey of Historic Preservation Ordinances, and introduce and pass to second reading an ordinance entitled: AN ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA APPROVING MASTER CASE 10-135, UNIFIED DEVELOPMENT CODE AMENDMENT 10-008, TO ADOPT A NEGATIVE DECLARATION AND AMEND SECTION 17.03.145, THE HISTORIC PRESERVATION ORDINANCE. 14. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING THE ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO ALBERT EINSTEIN ACADEMY - Pursuant to applicable state law, the bonds are issued as limited obligations of the California Statewide Communities Development Authority, not of the City, payable solely out of the revenues and receipts derived from the applicable project. The adoption of the resolution will not require the City to be financially obligated nor liable, nor provide any financing for the project at Albert Einstein Academy. Section 147(f) of the Internal Revenue Code of 1986 requires the local governmental unit hold a public hearing and approve the issuance of the bonds. The City of Santa Clarita has performed several TEFRA bond issuance hearings over the last couple of years. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution approving the issuance of revenue bonds by the California Statewide Communities Development Authority (CSCDA) for Albert Einstein Academy. NEW BUSINESS 15. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH IMPACT SCIENCES, INC., TO PREPARE THE SUBSEQUENT ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE MASTER'S COLLEGE MASTER PLAN MODIFICATION PROJECT; REQUEST FOR PROPOSALS FOR AN INDEPENDENT LAND USE CONSULTANT - City staff is recommending Impact Sciences prepare a Subsequent EIR for the Master's College master plan modification project; City staff to conduct a request for proposals (RFP) to hire an independent land use consultant to review the proposed master plan modification project and interim access options. RECOMMENDED ACTION: City Council authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, with Impact Sciences, Inc., to prepare a Subsequent Environmental Impact Report and related documents for The Master's College (College) master plan modification project, for a contract amount of $204,221, plus a 15 -percent contingency in the amount of $30,633, for a total not to exceed $234,854, and execute all documents subject to City Attorney approval; and direct staff to conduct a Request for Proposals (RFP) and appropriate $30,000 from Contingency Account 19300-5401.001 to Planning Account 13100-5161.001 to hire an independent land use consultant to review the proposed project and interim access options and make recommendations on the project. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Joseph Jaserie FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, October 9, 2012, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on September 20, 2012, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Armine Chaff an Interim City Clerk Santa Clarita, California 10