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HomeMy WebLinkAbout2012-10-23 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, October 23, 2012 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of agenda items and following the consideration of agenda items. However, each person will be allowed to speak only onetime during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain; and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Helen Putnam Award PRESENTATIONS Senator Sharon Runner PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the October 9, 2012, regular meeting. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. 2012 CITYWIDE ENGINEERING AND TRAFFIC SURVEY STUDY - Establish prima facie speed limits on each roadway segment included in the 2012 Citywide Traffic and Engineering Survey. RECOMMENDED ACTION: City Council adopt a resolution establishing prima facie speed limits on each roadway segment included in the 2012 Citywide Engineering and Traffic Survey Study (Study); direct the City Clerk to certify the Study; direct staff to implement the necessary signing changes brought about by adopting this Study; and request the Sheriffs Department continue the radar enforcement program on City streets and highways covered in the Study as soon as the signing changes are made. 4. CLASS II BIKEWAY IMPROVEMENTS, PROJECT T1013 - AWARD CONSTRUCTION CONTRACT - The Class II Bikeway Improvements, Project T1013, will stripe and sign bikeways on Centre Pointe Parkway from Golden Triangle Road to Golden Valley Road, Golden Triangle Road from Centre Pointe Parkway to Rainbow Glen Drive, Orchard Village Road from McBean Parkway to Lyons Avenue, Tourney Road from Valencia Boulevard to Magic Mountain Parkway, and Decoro Drive from Copper Hill Drive to Copperstone Drive. RECOMMENDED ACTION: City Council approve the plans and specifications for the Class II Bikeway Improvements, Project T1013; award the construction contract to Sterndahl Enterprises, Inc., in the amount of $178,900 and authorize a contingency in the amount of $17,890, for a total contract amount not to exceed $196,790 from expenditure accounts T1013238-5161.001 and T1013259-5161.001; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 4 5. AWARD JANITORIAL SERVICES CONTRACT - This contract will provide janitorial services for City Hall, Corporate Yard, Metrolink Stations, the McBean Regional Transit Center, the Transit Maintenance Facility, and SCVTV Channel 20 Studios. RECOMMENDED ACTION: City Council reject the bid received from Lee's Maintenance Service, Inc., as nonresponsive for failure to provide an affidavit of non -collusion, as specified in the instructions of Bid GS -12-13-08; award the contract to ABM Janitorial Services for janitorial services in the amount of $170,268, and authorize a ten -percent contingency of $17,026, for a total amount not to exceed $187,294; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, execute up to four annual renewal options not to exceed the annual bid amount plus Consumer Price Index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 6. AWARD CONTRACTS FOR BID NUMBER LMD 12-13-01 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES IN LMD ZONES T-23, T-29, T-51, and 17 - Landscape maintenance services for the City's LMD operation are provided through contracts with private companies. During the coming six months, the City will assume responsibility for eleven (11) additional local LMD zones as a result of the completed Copperstone, Fair Oaks, Jakes Way, and Vista Canyon annexations, and the pending North Copperhill annexation. RECOMMENDED ACTION: City Council award a two-year maintenance service contract to Stay Green Inc., to provide contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zones T23, T29, and 17 in the annual amount of $214,500 and $80,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $589,000; award a two-year maintenance service contract to Oakridge Landscape Inc., to provide contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zone T-51 in the annual amount of $84,900, and $40,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $249,800, and; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 7. CHECK REGISTER NO. 21- Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 21. NEW BUSINESS 8. DOCKWEILER DRIVE ALIGNMENT, PROJECT 53023 - AWARD CONTRACT FOR PRELIMINARY ENGINEERING, CALIFORNIA PUBLIC UTILITIES COMMISSION APPLICATION, AND ENVIRONMENTAL DOCUMENTS - The purpose of this project is to provide the preliminary engineering, California Public Utilities Commission application, and environmental documents necessary to ascertain the feasibility of the General Plan alignment for Dockweiler Drive, which identifies the connection of Dockweiler Drive to Lyons Avenue at Railroad Avenue. RECOMMENDED ACTION: City Council award the contract for the Dockweiler Drive Alignment, Project 53023, to Hall & Foreman, Inc., in the amount of $384,905, and authorize a contingency in the amount of $76,981, for a total contract amount of $461,886; authorize the continuance of $422,454 in Via Princessa Bridge & Thoroughfare Funds (302) in Expenditure Account S3023302-5161.001 from Fiscal Year 2011-12 to Fiscal Year 2012-13; authorize the appropriation of $125,000 in Via Princessa Bridge & Thoroughfare Funds (302) to Expenditure Account 53023302-5161.001; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 9. CITY COUNCIL HEALTH BENEFITS - At the May 22, 2012, regular City Council meeting, Councilmember Boydston requested that an item be agendized to discuss the discrepancy in amounts received by him versus other Councilmembers with respect to the cash in lieu of health insurance benefit that Councilmembers and employees are eligible to receive. This discrepancy is a result of the implementation of a two-tier benefit program that the City Council previously approved. Councilmember Boydston requested a legal analysis of that implementation as well as administrative options for the City Council to consider. At the next regular City Council meeting on June 12, 2012, Councilmember Boydston requested this item be postponed to a future Council meeting pending guidance from the California Fair Political Practices Commission (FPPC) concerning whether he may participate in discussions related to the amount of benefits he receives. RECOMMENDED ACTION: City Council receive and file this staff report concerning the implementation of the City's two-tier health benefit system as it applies to Councilmembers and employees. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Edward Walker FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, November 13, 2012, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 18, 2012, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. ArM'in6 Chap n Interim City Clerk Santa Clarita, California