HomeMy WebLinkAbout2012-11-13 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA
JOINT CITY COUNCIL/BOARD OF LIBRARY
TRUSTEES/SUCCESSOR AGENCY
REGULAR MEETING
Tuesday, November 13, 2012
6:00 PM
City Council Chambers
23920 Valencia Blvd. 1 st Floor
Santa Clarita, CA 91355
AGENDA
PUBLIC FINANCING AUTHORITY — No New Business
How to Address the City Council
You may address the Council during Public Participation on any matter within the Council's
jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a
presentation of not more than three (3) minutes. Public Participation speaker's cards must be
submitted to the City Clerk BEFORE this portion of the meeting begins. The maximum time
allowed per person will be three (3) minutes per meeting.
Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to
the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is
given three (3) minutes to speak indicated by a colored light system on the Council dais; a green
light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red
light appears when time has expired. Comments should be complete at this time. Each
presentation may not exceed three (3) minutes.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title Il)
INVOCATION - Ferry
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or
if any member of the Council or the public would like to pull for discussion, any item on the
Consent Calendar.
AWARDS AND RECOGNITIONS
Breast Cancer Awareness Month Proclamation
End Domestic Violence Month Proclamation
PRESENTATIONS TO THE CITY
Senator Sharon Runner
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any
speaker cards received once the first speaker has begun will be heard at the end of the meeting
regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and
may only be heard once per meeting under Public Participation.
STAFF COMMENTS (Matters of Public Participation)
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council/
Board of Library Trur stees.meeting is submitted for approval.
RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the
minutes of the October 23, 2012, regular meeting.
2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all
ordinances be read in full prior to Council taking action on the ordinance. By listing the
ordinance title on the Council agenda, Council may determine that the title has been read.
RECOMMENDED ACTION: City Council determine that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
3. AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT - Amendment
to City Manager Employment Agreement
RECOMMENDED ACTION: City Council approve an amendment to the
City Manager Employment Agreement changing the effective date of the appointment
to December 1, 2012, from January 1, 2013.
4. TRANSFER OF PROPERTY LOCATED AT 24518 NEWHALL AVENUE FROM
THE CITY OF SANTA CLARITA TO THE SUCCESSOR AGENCY OF THE
FORMER REDEVELOPMENT AGENCY RETAINING A PORTION THEREFROM
FOR THE INSTALLATION OF A ROUNDABOUT- In 2005, the City purchased the
property located at 24158 Newhall Avenue to assist in the overall redevelopment of Old
Town Newhall. This site has been contemplated to be used for the installation of the
proposed roundabout, located at Newhall Avenue, Main Street and 5th Street. Due to the
dissolution of redevelopment, this property is being requested to be transferred from the City
to the Successor Agency of the former Redevelopment Agency allowing the City to maintain
the portion required to install the roundabout. This proposed action has been approved by the
Oversight Board and the Department of Finance, as required by the redevelopment
dissolution law.
RECOMMENDED ACTION: City Council consent to the transfer of the property located
at 24158 Newhall Avenue to the Successor Agency of the former Redevelopment Agency
retaining a portion therefrom for the installation of a roundabout and execute a Quitclaim
Deed, Successor Agency Board accept the transfer of the property located at 24158 Newhall
Avenue and authorize the City Manager or his designee to execute the quitclaim deed and a
certificate of acceptance.
5. FY 11-12 BRIDGE PREVENTIVE MAINTENANCE PROGRAM, PROJECT M0087,
FEDERAL AID PROJECT BHLS-5450(073) - AWARD CONSTRUCTION
CONTRACT - This project will provide preventive maintenance and repair to various
bridges in the City.
RECOMMENDED ACTION: City Council approve the plans and specifications for the FY
11-12 Bridge Preventive Maintenance Program, Project M0087, Federal Aid Project
BHLS-5450(073); award the construction contract to Peterson -Chase General Engineering
Construction, Inc., in the amount of $154,273, and authorize a contingency in the amount of
$23,141, for a total contract amount not to exceed $177,414; approve the continuance of
funds in the amount of $5,047 in Expenditure Account M0087230-5161.001 from Fiscal
Year 2011-12 to Fiscal Year 2012-13; approve the continuance of funds in the amount of
$200,555 in Expenditure Account M0087229-5161.001 from Fiscal Year 2011-12 to Fiscal
Year 2012-13; and authorize the City Manager or designee to execute all contracts and
associated documents, or modify the awards in the event issues of impossibility of
performance arise, contingent upon the appropriation of funds by the City Council in the
annual budget for such fiscal year, and execute all documents subject to City Attorney
approval.
6. 2011-12 FEDERAL OVERLAY PROGRAM, PROJECT M0089 - CREATE A NEW
PROJECT AND BUDGET, AWARD CONSTRUCTION CONTRACT, AND
CONTINUE APPROPRIATION FOR PROJECTS M0083 AND M0084 FROM
FISCAL YEAR 2011-12 TO FISCAL YEAR 2012-13 AND BUDGET TRANSFERS
FOR PROJECTS M0077 AND M0090 - The annual overlay and slurry seal project is an
integral part of the City's pavement management program and provides pavement and slurry
seal asphalt maintenance treatments to selected City streets. Federal Project M0089 will
repave/overlay Bouquet Canyon Road between Newhall Ranch Road and Magic Mountain
Parkway.
RECOMMENDED ACTION: City Council approve the plans and specifications for the
2011-12 Federal Overlay Program, Project M0089; approve the bid withdrawal of Silvia
Construction, and award the construction contract to Toro Enterprises, Inc., in the amount of
$1,244,956, and authorize a ten -percent contingency of $124,496 for a total contract amount
not to exceed $1,369,452; authorize the following transactions totaling $1,509,452 to fund
the 2011-12 Federal Overlay Program, Project M0089: authorize the transfer of $250,000 in
project savings of TDA Article 8 (Fund 233) from the 2010-11 Overlay and Slurry Seal
Program, expenditure account M0077233-5161.001 to the 2011-12 Federal Overlay Program,
expenditure account M0089233-5161.001; authorize the continued appropriation of $22,321
of project savings of TDA Article 8 (Fund 233) in expenditure account M0083233-5161.001
from Fiscal Year 2011-12 to Fiscal Year 2012-13 and transfer $22,321 to expenditure
account M0089233-5161.001; authorize the continued appropriation of $600,000 of STPL
(Fund 202) in expenditure account M0084202-5161.001 from Fiscal Year 2011-12 to Fiscal
Year 2012-13 and transfer $600,000 to expenditure account M0089202-5161.001; and
authorize the transfer of $637,131 of TDA Article 8 (Fund 233) from the 2012-13 Overlay
and Slurry Seal Program, expenditure account M0090233-5161.001, to the 2011-12 Federal
Overlay Program, expenditure account M0089233-5161.001; and authorize the City Manager
or designee to execute all contracts and associated documents, or modify the awards in the
event issues of impossibility of performance arise, contingent upon the appropriation of funds
by the City Council in the annual budget for such fiscal year, and execute all documents
subject to City Attorney approval.
7. MCBEAN REGIONAL TRANSIT CENTER PARK-AND-RIDE, PROJECT T1012,
FEDERAL TRANSIT ADMINISTRATION, AMERICAN RECOVERY AND
REINVESTMENT ACT, FUNDING PROJECT NOS. CA -95-X137, CA -96-X071, AND
CA -04-0246 - APPROVE PLANS AND SPECIFICATIONS AND AWARD
CONSTRUCTION CONTRACT - The project will expand the existing McBean Regional
Transit Center by adding five bus bay concrete platforms covered by steel canopies for
commuter buses, landscape enhancements, low -impact design elements, such as permeable
concrete pavement, bio-swale, and bio -retention, and light emitting diode lighting, closed
circuit television surveillance cameras, and electrical system. The park-and-ride project will
create 282 parking spaces for the public transit riders.
RECOMMENDED ACTION: City Council approve the plans and specifications for the
McBean Regional Transit Center Park -and -Ride, Project T1012, Federal Transit
Administration, American Recovery and Reinvestment Act (ARRA), Funding Project Nos.
CA -95-X137, CA -96-X071, and CA -04-246; award the construction contract to TOBO
Construction, Inc., in the amount of $3,630,000, and authorize a contingency in the amount
of $620,000 for a total contract amount not to exceed $4,250,000; authorize an increased
expenditure in the amount of $181,000 to the existing professional services contract with
Tetra Tech, Inc., for construction engineering support, including construction survey staking,
quality assurance construction material testing, and structural welding inspection services;
appropriate funds in the amount of $912,428 to expenditure account T1012700-5161.001
and $36,608 to expenditure account T1012261-5161.001. Increase the Federal ARRA
revenue account 700-4424.012 by $156,451, Federal 5307 revenue account 700-4424.009 by
$361,715, and Municipal Operators Service Improvement Program revenue account
700-4422.007 by $394,262; decrease revenues and expenditures by $300,000 in accounts
229-4424.009 and T1012229-5161.001, and increase revenues and expenditures by $300,000
in accounts 700-4424.009 and T1012700-5161.001; decrease expenditure account
T1012261-5161.001 (Proposition A Local Return) by $200,000, and increase expenditure
account T1012232-5161.001 (Air Quality Management District Fund) by $200,000; and
authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event issues of impossibility of performance arise, contingent upon
the appropriation of funds by the City Council in the annual budget for such fiscal year, and
execute all documents subject to City Attorney approval.
8. RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO
THE STATE OF CALIFORNIA NATURAL RESOURCES AGENCY FOR
ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM FUNDING
Acquisition of property within the City's southern border to preserve wildlife corridors.
RECOMMENDED ACTION: City Council adopt a resolution authorizing submittal of the
Southern Border Wildlife Corridor Acquisition Project for an Environmental Enhancement
and Mitigation Program (EEMP) Grant application to the California Natural Resources
Agency and California Department of Transportation (Caltrans).
9. MEMORANDUMS OF UNDERSTANDING (MOU) WITH THE LOS ANGELES
COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR
PROPOSITION C 40% DISCRETIONARY GRANT FUNDS FOR FISCAL YEARS
2012-2022 AND FOR PROPOSITION C 5% TRANSIT SECURITY FUNDS FOR
FISCAL YEAR 2012-2013 - This would allow the City to receive Proposition C
Discretionary Grant funds and Proposition C Transit Security Funds.
RECOMMENDED ACTION: City Council approve the Memorandum of Understanding
(MOU) between the City and the Los Angeles County Metropolitan Transportation Authority
(METRO) to receive Proposition C 40 Percent Discretionary Grant Funds; approve the
Memorandum of Understanding (MOU) between the City and the Los Angeles
County Metropolitan Transportation Authority (METRO) to receive Proposition C Five
Percent Transit Security Grant Funds; and authorize the City Manager or designee to sign
both MOU's on behalf of the City, subject to City Attorney approval.
10. AWARD CONTRACT FOR BID NUMBER LMD 12-13-03 FOR LANDSCAPE
MAINTENANCE SERVICES IN LMD ZONES T33 (CANYON PARK), T65 (FAIR
OAKS RANCH PHASE I), AND T65A (FAIR OAKS RANCH PHASE II & III)
Landscape maintenance services for the City's LMD operation are provided through
contracts with private companies. During the coming six months, the City will assume
responsibility for 11 additional local LMD zones as a result of the completed Copperstone,
Fair Oaks, Jakes Way, and Vista Canyon annexations, and the pending North Copperhill
annexation.
RECOMMENDED ACTION: City Council award a two-year maintenance service contract
to Stay Green Inc., to provide contractual landscape maintenance for Landscape Maintenance
Districts (LMD) Zones T33, T65, and T65A in the annual amount of $137,081, and $60,000
for non -routine repairs and maintenance not inclusive of the base scope of services, for a
two-year contract in an amount not to exceed $394,162; Authorize the City Manager or
designee to execute all contracts and associated documents, or modify the awards in the event
issues of impossibility of performance arise, and execute up to three (3) annual renewal
options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments,
contingent upon the appropriation of funds by the City Council in the annual budget for such
Fiscal Year, and execute all documents subject to City Attorney approval.
11. CONTINUE PUBLIC HEARING TO ANNEX PARCELS INTO STREETLIGHT
MAINTENANCE DISTRICT NO. 1 (ANNEXATION L-92) - On October 9, 2012, the
City Council adopted Resolution 12-68 declaring the City's intent to annex 1 I parcels into
Streetlight Maintenance District No. I and set the public hearing for November 27, 2012.
Due to noticing requirements it is requested the public hearing be continued to January 8,
2013.
RECOMMENDED ACTION: City Council adopt a resolution continuing the public
hearing for the annexation of I 1 parcels into Streetlight Maintenance District No. I to
January 8, 2013, from November 27, 2012.
12. CHECK REGISTER NO. 22 - Approval of the Check Register.
RECOMMENDED ACTION: City Council approve and ratify for payment the demands
presented in Check Register No. 22.
PUBLIC HEARINGS
13. PRE -ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA
AND COPPER HILL ESTATES, LLC FOR COUNTY OF LOS ANGELES
APPROVED VESTING TENTATIVE TRACT MAP 52829, NORTH COPPER HILL
ANNEXATION - This is an item for the City Council to consider entering into a
Pre -Annexation Agreement with Copper Hill Estates, LLC, to allow for the property owner
to record their Los Angeles County -approved Vesting Tentative Map with the City of Santa
Clarita following annexation to the City.
RECOMMENDED ACTION: City Council conduct a public hearing; and authorize the
City Manager and/or designee to execute a Pre -Annexation Agreement between the City of
Santa Clarita and Copper Hill Estates, LLC, for County of Los Angeles approved Vesting
Tentative Tract Map 52829, for the North Copper Hill Annexation, subject to City Attorney
approval.
UNFINISHED BUSINESS
14. CITY COUNCIL NORMS AND PROCEDURES - During the October 9, 2012, City
Council Meeting, Mayor Ferry and Mayor Pro Tem Kellar presented recommended changes
to the City Council Norms and Procedures. At that time, the City Council provided
feedback, recommended additional changes, and directed that the item return to the Council
for further consideration and approval.
RECOMMENDED ACTION: City Council approve the amended City Council Norms and
Procedures.
15. HEALTH BENEFITS FOR CITY COUNCIL AND UNREPRESENTED
EMPLOYEES - The two-tier cash in lieu City benefit for employees, including
Councilmembers, was the subject of a report at the October 23, 2012, regular City Council
meeting. In brief, the report explained that pursuant to direction provided by the City
Council at a closed session on November 23, 2010, the City Manager met with unrepresented
employees, negotiated with Service Employees International Union (SEN), Local 721, for
represented employees, and then implemented a reduced cash in lieu benefit for all
employees (including Councilmembers) hired on or after January 1, 2011, and employees
re -hired by the City after a break in service. The two-tier cash in lieu benefit has been
consistently implemented since January 1, 201 LDuring the course of the October 23, 2012,
City Council meeting, some members of the public expressed concern that the City Council
in 2010 did not formally approve the cash in lieu two-tier benefit for unrepresented
employees and Councilmembers at an open Council meeting as required by Government
Code section 54957.6. A review of the resolution adopted by the Council on December 14,
2010, confirms that while other benefits were described in the resolution, the reduction in the
cash in lieu benefit was not. Three of these benefit changes were outlined in Resolution
#10-92, which was part of the Fiscal Year 2010-2011 mid -year budget; however, the change
to the cash in lieu benefit was not included in this resolution since the reduction was for new
employees or re -hired employees after a break in service and did not require an increase in
budget.
RECOMMENDED ACTION: Adopt a resolution to clarify the intent of City Council with
regard to the implementation of the two-tier cash in lieu benefits for unrepresented
employees and Councilmembers based upon the Council's direction at the
November 23, 2010, closed session. This resolution corrects and amends Resolution #10-92,
which was adopted by the City Council on December 14, 2010.
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NEW BUSINESS
16. DISTRIBUTION OF CITY COUNCIL AGENDA PACKETS - At the
September 11, 2012, regular City Council meeting, Councilmember Boydston asked to
agendize to a future meeting discussion of the timing of the agenda packet distribution for
City Council meetings.
RECOMMENDED ACTION: City Council review the distribution schedule for City
Council meeting agendas and approve the continuation of the current schedule.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. No further speaker cards will be accepted once Public Participation begins. Speakers
may not address items that have been considered this evening. Speaker cards may not be
submitted relating to any items listed on the agenda.
STAFF COMMENTS (Matters of Public Participation)
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, November 27, 2012, at
6:00 p.m. in the Council Chamber, I st floor of City Ball, 23920 Valencia Blvd., Santa Clarita,
CA.
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CERTIFICATION
I, An -nine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and
qualified City Clerk for the City of Santa Clarita and that on November 8, 2012, between the
hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa
Clarita Sheriffs Station.
I
A me Ch4earyarfj
Interim City Clerk
Santa Clarita, California