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HomeMy WebLinkAbout2012-09-11 - MINUTES - JOINT REGULAR (2)' CITY OF SANTA CLARITA MINUTES OF JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES/SUCCESSOR AGENCY REGULAR MEETING 6:00 P.M. SEPTEMBER 11, 2012 INVOCATION Mayor Pro Tem Kellar delivered the invocation. CALL TO ORDER Mayor/President Ferry called to order the regular joint meeting of the City Council/Board of Library Trustees/Successor Agency at 6:01 p,m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Pro Tem Kellar led the flag salute. ' EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Ferry, to approve the agenda moving Item 9 to be _ considered prior. to the Consent Calendar. _ _ Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS None were awarded. PRESENTATIONS Councilmember Boydston presented the National Preparedness Month Proclamation. Councilmember Weste presented the Tcxting and Driving Proclamation to Dana Cop of AT&T. ' The recent Public Opinion Poll regarding the level of satisfaction with City Services was presented to the Mayor and Council by Ken Striplin, Assistant City Manager. Steve Kenney, Meeting Minutes 1 September 11, 2012 Partner from Public Opinion Strategies, provided comments on the opinion poll and remarked on I the successes of the City of Santa Clarita. PUBLIC PARTICIPATION Addressing the Council was John Cassidy representing Pacific Grove & Monterey Homeowners regarding traffic issue on Via Princessa extension and Isabella Parkway; Doug Fraser representing MHP Residents regarding the upcoming Manufactured Home Park Rent Adjustment Panel (MHPRAP) meeting on September 17; Alan Ferdman regarding 9-11 anniversary; and David Barnett regarding a Code Enforcement issue. One written comment was received. City Manager Ken Pulskamp commented on Via Princessa/Isabella Parkway stating the traffic analysis for the EIR will not create additional traffic on that route, and clarified that the MHPRAP meeting on September 17 is an annual member orientation meeting, and courtesy letters will be sent to residents of Mobile Home Parks regarding the annual increase in rent. Councilmember Boydston requested that staff evaluate the request for a stop sign at Isabella Parkway; requested two items be agendized: including the date Council receives the agenda be moved to two weeks prior to Council meetings; and for Council to receive contracts two weeks prior to being presented at a Council meeting for approval. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean commented on the League of California Cities conference and the accolades that were given to the City by members of the League for managing a prosperous City and commented on receiving the Helen Putnam award for Neighborhood Services Program; discussed the new San Fernando Valley Council of Governments (COG) mobility summit about transportation issues to be held in Santa Clarita on October 22 and asked that information about it be placed on the City's website; and discussed the summit held in Glendale regarding transportation and Measure J which is now Measure N and discussed Metrolink issues with various agencies. Councilmember Weste reminded residents of the upcoming River Rally clean-up on September 22; commented on Hart Park's groundbreaking for needed upgrades to the frontage of the park; and the annual Pow Wow being held at Hart Park on September 22 & 23. Councilmember Boydston thanked Mayor Pro Tem Kellar for hosting the Rubber Ducky Regatta at Bridgeport to benefit the Samuel Dixon Clinic. Mayor Ferry commented on the AAA credit score rating, highest rating possible, that was just awarded to the City for financial excellence by Standard & Poor's and congratulated City Manager Ken Pulskamp; welcomed newly annexed residents of Pair Oaks Ranch, Vista Canyon, and Jakes Way to the City of Santa Clarita, adding four square miles, 15,000 residents, and East Walker Ranch Open Space into the City; and commented on Deputy Joe Trejo's last Council meeting and welcomed Deputy Jeremy Carr. Meeting Minutes 2 September 11, 2012 ' Mayor Pro Tem Kellar commented on the annexation and stated that Santa Clarita is now the third largest city in Los Angeles County. ITEM 9 was heard at this time. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance, By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determines that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the previous City Council /Board of Library Trustees/Successor Agency meetings are submitted for approval. City Council/Board of Library Trustees/Successor Agency: Approve the minutes of the August 28, 2012, special and regular meetings and the August 30, 2012 special meeting. ' ITEM 3 CONSENT CALENDAR CARRIZO DRIVE PEDESTRIAN OVER CROSSING REPLACEMENT, PROJECT M1014 - AWARD CONSTRUCTION CONTRACT This project will replace the existing pedestrian timber bridge crossing at Carrizo Drive near the Valencia Valley Elementary School with a new prefabricated steel truss bridge. City Council approve the plans and specifications for the Carrizo Drive Pedestrian Over Crossing Replacement, Project M1014; reject the nonresponsive bid from Toro Enterprises, Inc.; award the construction contract to C.A. Rasmussen, Inc., in the amount of $401,738 and authorize a contingency in the amount of $60,261, for a total contract amount not to exceed $461,999; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. Ken Pulskamp responded to questions of Councilmember Boydston. ITEM 4 CONSENT CALENDAR AWARD CONTRACTS FOR PLAN REVIEW, BUILDING INSPECTION, AND PERMIT - RELATED PROFESSIONAL SERVICES FOR THE BUILDING & SAFETY DIVISION The Building & Safety division uses contractual services on an as -needed basis to supplement ' staff efforts to reduce plan check turn -around time, manage the inspection workload, and provide a timely response for permit -related services. City Council award contracts to California Code Check, SPS Plan Check Services, Inc., and West Coast Code Consultants, Inc., for plan review, Meeting Minutes 3 September 11, 2012 building inspection, and permit -related professional services for the Building & Safety division, 1 in an annual amount not to exceed $175,000 each; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed $175,000 each, plus Consumer Price Index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. ITEM 5 CONSENT CALENDAR APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE PURCHASE OF A COMPACT EXCAVATOR - Approve the National Joint Powers Alliance Contract 060311 to purchase a Compact Excavator. City Council approve the use of a "Piggyback" contract for the purchase of a Compact Excavator and trailer from Bobcat using National Joint Powers Alliance (NJPA) Contract 060311 in an amount not to exceed $89,740; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. ITEM 6 CONSENT CALENDAR ' OFFICE OF TRAFFIC SAFETY (OTS) SELECTIVE TRAFFIC ENFORCEMENT GRANT PROGRAM - FISCAL YEAR 2012-13 Through a competitive process, the City of Santa Clarita has been awarded a grant from the State of California Office of Traffic Safety (OTS) in the amount of $40,000. The Selective Traffic Enforcement Program (STEP) assists agencies to combat impaired driving, discourage distracted driving, advance pedestrian, motorcycle, and bicycle safety, and enforce traffic laws. City Council accept grant from the Office of Traffic Safety's Selective Traffic Enforcement Program in the amount of $40,000; increase estimated revenues in OTS Grant account 259-4461.006 by $40,000 in Fiscal Year 2012-13; increase estimated expenditures in account 16101-5161.001 (Contractual Services) by $40,000 in Fiscal Year 2012-13; and authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney's approval. ITEM 7 CONSENT CALENDAR OFFICE OF TRAFFIC SAFETY SOBRIETY CHECKPOINT GRANT PROGRAM - FISCAL YEAR 2012-13 Through a competitive process, the City of Santa Clarita/Santa Clarita Valley Sheriffs Station has been awarded a grant in the amount of $131,500 for the 2013 Sobriety Checkpoint Grant Program from the California Office of Traffic Safety (OTS). This program, administered by the UC Berkeley Safe Transportation Research and Education Center (SaleTREC), aims to reduce the number of victims killed and injured in alcohol -impaired crashes. City Council accept 2013 ' Sobriety Checkpoint Grant in the amount of $131,500 from the California Office of Traffic Safety (OTS)/University of California Berkeley, Safe Transportation Research and Education Meeting Minutes 4 September 11, 2012 ' Center (SafeTREC); increase estimated revenues in account 259-4461.007 by $131,500 in Fiscal Year 2012-13; increase estimated expenditures in account 16126-5161.001 (Contractual Services) by $129,500 and in account 16126-5111.001 (Special Supplies) by $2,000 in Fiscal Year 2012-13; and authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney's approval. ITEM 8 CONSENT CALENDAR CHECK REGISTER NO. 18. Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register Nos. 18. Motion by Kellar, second by Weste, to approve the Consent Calendar. On roll call vote: Ayes: McLean, Weste, Kellar, Boydston, Ferry Noes: None Absent: None Motion carried. ' ITEM 9 UNFINISHED BUSINESS APPROVAL OF CITY MANAGER'S CONTRACT In report, Joseph Montes, City Attorney, advised that City Council may recess into closed session prior to approval of the contract per Government Code Section 54957.6 if they wish to further discuss the parameters of the negotiations for the contract with the ad hoc committee, subject to final City Attorney review. Mayor, Frank Ferry explained that as announced at the August 30, 2012, special meeting of the City Council, Ken Striplin was appointed to the position of City Manager effective January 1, 2013, subject to negotiation of the employee contract. The City Council appointed the Mayor and Mayor Pro -Tem as the ad hoc committee to negotiate said contract. Subsequently, the ad hoc committee met and negotiated the terms of the contract. City Attorney Montes explained that the two changes to the proposed contract are due to recent legislation; Section 14c pertaining to termination and severance pay and Section 17b pertaining to fringe benefits and cost of living adjustments (COLA). Addressing the Council on this item were Duane Harte, Pauline Harte, Glenn Adamick, Alan Ferdman, Cam Noltemeyer, Dee Dee Jacobson, Berta Gonzalez -Harper, Steve Arklin, Fred Arnold, Chris Angelo representing SCV Chamber of Commerce, Don Fleming representing SCV Economic Development Corporation, Dominic Sabatino, and Jim Backer. Mayor Ferry commented on the transparency of securing the talent of Ken Striplin and the importance of maintaining the culture of the organization. Meeting Minutes 5 September 11, 2012 Mayor Pro Tem Kellar commented on the tremendous responsibility of the City Manager and ' thanked the residents for the comments and the overall approval stated for the decision that Council has made. Councilmember Weste commented on how pleased she is on the appointment of Ken Striplin to City Manager and the unique culture of the City of Santa Clarita. Councilmember Boydston inquired about asking questions regarding the appointment and contract specifics in open session. City Attorney Montes explained the process regarding answering questions vs. negotiating the contract in open session. Councilmember Boydston tormented regarding the process of appointing Mr. Striplin; questioned the breakdown of the cost of the contract including pay and benefits; section one (1) regarding the effective date and the severance clause and the possibility of Mr. Pulskamp changing his mind; the amount of deferred compensation; the pension formula and health benefit formula; questioned the termination clause and severance pay; increases to salary based on job performance; cost of living adjustment (COLA) increase and fringe benefits; and the type of automobile and auto allowance Mr. Striplin would be provided under the contract. Councilmember Boydston requested that Council recess to Closed Session. Council concurred. RECESS AND RECONVENE Mayor Ferry recessed to Closed Session at 7:46 p.m. and reconvened to open session at I 8:25 p.m. Motion by Kellar, second by Weste, for City Council to approve City Manager contract, which has been negotiated and suggested for approval by the ad hoe committee. On roll call vote: Ayes: Weste, Kellar, McLean, Ferry Noes: Boydston Absent: None Motion carried. Councilmember Boydston commented that it is his opinion that increases should be merit based. Councilmember McLean commented regarding Council's authority to grant a merit increase and Council's control over the City Manager's position. Councilmember Weste clarified that Council remains the controlling authority over all COLA and merit increases. Councilmember Boydston requested to pull item 3 from consent calendar. ' Meeting Minutes 6 September 11, 2012 ' ITEM 10 APPROVAL OF REFINANCING OF $17,370,000 COMMUNITY FACILITIES DISTRICT NO. 2002-1 (VALENCIA TOWN CENTER) SPECIAL TAX BONDS, 2002 SERIES BY THE ISSUANCE OF COMMUNITY FACILITIES DISTRICT NO. 2002-1 (VALENCIA TOWN CENTER) REFUNDING SPECIAL TAX BONDS, SERIES 2012 Motioned by Ferry, second by Kellar to waive staff report. Hearing no objections, it so ordered. In report, Darren Hernandez, Deputy City Manager, explained that in 2002, the City of Santa Clarita Community Facilities District No. 2002-1 (Valencia Town Center) issued special tax bonds secured by special taxes on the Valencia Town Center shopping center. The property owner, Valencia Town Center Associates, LP, has been working with the City to refund the 2002 Bonds for interest rate savings. Motion by Weste, second by McLean, for City Council, acting as the legislative body of the City of Santa Clarita Community Facilities District No. 2002-1 (Valencia Town Center), adopt Resolution No. CFD 12-61 authorizing the issuance of its special tax refunding bonds, and the execution and delivery of a Fiscal Agent Agreement, a Continuing Disclosure Certificate, a Bond Purchase Agreement, an Escrow Agreement, and an Official Statement and approving a Preliminary Official Statement in Connection Therewith. On roll call vote: Ayes: Kellar, Boydston, McLean, Weste, Ferry Noes: None Absent: None Motion carried. PUBLIC PARTICIPATION CONTINUED No requests to speak were received. ADJOURNMENT Mayor Ferry adjourned the meeting at 8:32 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, September 25, 2012, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia.Blvd., VVnta Cita, CA. MA ATTEST: CI 'CLE I Meeting Minutes 7 September 11, 2012