HomeMy WebLinkAbout2012-10-09 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA
MINUTES OF JOINT CITY COUNCIL/
BOARD OF LIBRARY TRUSTEES/SUCCESSOR AGENCY
REGULAR MEETING
6:00 P.M.
OCTOBER 9, 2012
INVOCATION
Councilmember Boydston delivered the invocation.
CALL TO ORDER
Mayor/President Ferry called to order the regular joint meeting of the City Council/Board of
Library Trustees/Successor Agency at 6:07 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Boydston led the flag salute.
' EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Kellar second by Boydston, to approve the agenda pulling Item 5 for
public comment and a separate vote.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Mayor Ferry and Council presented a proclamation to members of the Samuel Dixon Family
Health Centers for Rubber Ducky Regatta Day on October 27, 2012 at Bridgeport Park.
PRESENTATIONS
No presentations were scheduled.
PUBLIC PARTICIPATION
Addressing the Council was Thomas Graney regarding oversight of courts, and Cam Nollemeyer
regarding off-track wagering in Santa Clarita.
Meeting Minutes I October 9, 2012
Ken Striplin, Assistant City Manager, commented regarding jurisdiction of courthouses in Santa 1
Clarita; and commented regarding off-track wagering and public noticing.
Councilmember McLean requested a letter be sent to the State regarding the City being
underserved by the Courts.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston commented on the Art and Wine Auction held at the Tournament
Players Club (TPC) last weekend; and invited all to attend Senses on Main, "Haunted Harvest'
taking place on Thursday, October 18.
Mayor Pro Tem Kellar commented on the Rubber Ducky Regatta taking place on October 27 at
Bridgeport Park to benefit the Samuel Dixon Health Center; commented on the Art and Wine
Auction at TPC; and commented regarding the Jazz Festival that he attended at the Valencia
Country Club.
Councilmember Weste commented on the recent Rio Dulce Ranch acquisition, which is now a
part of the Open Space District and Agua Dulce Canyon Parklands.
Councilmember McLean commented on the General Election booklet and encouraged the
community to educate themselves on the issues and vote based on that knowledge; reminded all
about the State of the City Luncheon taking place on October 18 at the Valencia Hyatt; and I discussed the opportunity for the community to attend the Valley Mobility Summit taking place
on October 22 at the Valencia Hyatt as well.
Mayor Ferry commented on Make a Difference Day taking place on October 27, 2012 and the
opportunity to get involved in the community; commented on the upcoming Welcome to the City
events taking place for the newly annexed areas; thanked staff for the Night of Remembrance
event at the Youth Memorial Grove; and commented on the spectacular opening of the Newhall
Library, welcoming 4,000+ visitors.
ITEM 1
CONSENT CALENDAR
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may
determine that the title has been read. City Council determines that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
ITEM 2
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES
The minutes of the previous City Council and Board of Library meetings are submitted for
approval. City Council and Board of Library Trustees: Approve the minutes of the September 25, I 2012, regular meeting.
Meeting Minutcs 2 OCLober 9, 2012
ITEM 3
CONSENT CALENDAR
APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE PURCHASE OF A
VACTOR TRUCK
Approve the National Joint Powers Alliance Contract 031710 -FSC to purchase a vactor truck.
City Council approve the use of a "Piggyback" contract for the purchase of a vactor truck using
National Joint Powers Alliance Contract 031710 -FSC in an amount not to exceed $405,210; and
authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event issues of impossibility of performance arise, contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year, and execute
all documents subject to City Attorney approval.
ITEM 4
CONSENT CALENDAR
ANNEXATION OF PARCELS INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1
(ANNEXATION L-92)
Annexation of parcels receiving benefit into Streetlight Maintenance District No. 1. City
Council adopt Resolution No. 12-68 to initiate annexation proceedings for 11 parcels into
Streetlight Maintenance District (SMD) No. 1; approve the Engineer's Report, and call for and
' set the Public Hearing for November 27, 2012.
ITEM 5
CONSENT CALENDAR
AWARD CONTRACTS FOR BID NUMBER LMD 12-13-01 TO PROVIDE LANDSCAPE
MAINTENANCE SERVICES IN LMD ZONES T-23, T-29, T-51 and 17
Landscape maintenance services for the City's LMD operation are provided through contracts
with private companies. During the coming six months, the City will assume responsibility for
eleven (11) additional local LMD zones as a result of the completed Copperstone, Fair Oaks,
Jakes Way and Vista Canyon annexations, and the pending North Copperhill annexation. City
Council award a two-year maintenance service contract to Stay Green Inc., to provide
contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zones T23, T29
and 17 in the annual amount of $214,500 and $80,000 for unforeseen repairs and maintenance
that are not part of scheduled services for a two-year contract in an amount not to exceed
$589,000; award a two-year maintenance service contract to Oakridge Landscape Inc., to provide
contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zone T-51 in
the annual amount of $84,900, and $40,000 for unforeseen repairs and maintenance that are not
part of scheduled services for a two-year contract in an amount not to exceed $249,800, and;
authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event issues of impossibility of performance arise, and execute up to
three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price
' Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the
annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval.
Addressing the Council on this item was Cam Nottemeyer.
Meeting Minutes 3 October 9, 2012
Assistant City Manager Ken Striplin provided information regarding LMD contractors. I
Councilmember Boydston requested that copies of contracts being considered be distributed with
the agenda.
Councilmember Boydston requested and Council concurred to continue this item to
the meeting of October 23, 2012.
ITEM 6
CONSENT CALENDAR
CHECK REGISTER NO. 20
Approval of the Check Register. City Council approve and ratify for payment the demands
presented in Check Register No. 20.
Motion by Kellar, second by Boydston, to approve the Consent Calendar with the
exception of Item 5.
On roll call vote:
Ayes: Weste, Kellar, Boydston, McLean, Ferry
Noes: None
Absent: None
Motion carried.
ITEM 7
UNFINISHED BUSINESS
CITY COUNCIL NORMS AND PROCEDURES
Mayor Ferry explained that the City Council Norms and Procedures for City Council were
adopted to ensure that the City Council conducts its business in an efficient and orderly fashion.
The Norms and Procedures provide certain parliamentary procedures that have been found to be
useful in order to assure that the communication and process of government are fair, reasonable,
and just. During the August 28, 2012 City Council Meeting, the City Council appointed Mayor
Frank Ferry and Mayor Pro Tem Bob Kellar to review and recommend updates to the City
Council Norms and Procedures.
Addressing the Council on this item were Karla Edwards, lion Harbeson, Daryl Manzer, Glo
Donnelly, Cam Noltemeyer, Lori Rivas, Dr. Gene Doric, Carl Boyer, Annette Lucas, Val
Thomas, Allan Cameron, Ray Kutylo representing Santa Clarita Letters to the Editor on
Facebook, and Diane Trautman.
Mayor Ferry commented regarding clarifying language in the Norms; Councilmember
presentation of an item at Council meetings; addressing the difference in pay for
Councilmembers; formalizing the process by writing down the current procedures on agendizing
an item; ending Council meetings at 11:30 p.m.; and Council questions and inquiries. '
Meeting Minutes 4 October 9, 2012
Councilmember McLean commented that clarification be made on item number six; language of
shall vs. should; length of debate on an item; clarification on section 5 (F); section 7 should be
stricken; clarification on section 8 (B); and section 9 should be amended to allow any member
add an item to the agenda.
Councilmember Weste commented regarding guidelines; the protocol of going to the City
Manager for Council needs instead of directly to staff, the workload; good manners; treatment of
each other; and speaking with the press and notifying the City Manager's Office.
Councilmember Boydston commented regarding respect to staff and one another; adopting
Robert's Rules of Order; would like to read into the record the violation of the California
Constitution in regard to the proposed changes to Resolution No. 11-68; violation of right of
privacy, right of free speech, right to listen to constituents; restricts bringing questions to
attorney's office; restricting inquiries directly to staff pertaining to section 4 (B) (6); and that
section 4 (G) (3) violates first amendment rights of free speech.
Mayor Ferry requested for the record, clarification from Councilmember Boydston of the intent
on not informing City Staff or the Mayor of discussions with the press; Councilmember
Boydston would like this section struck completely from the norms.
Councilmember Boydston commented on section 4 (H) (3/4) where Council should follow
' Robert's Rules of Order to add a separate vote to end a debate; commented on the requirement to
go through the City Manager's Office to gather information rather than directly from staff,
affords less of an opportunity for a Councilmember to gather information than the general public;
commented on section 5 (F) where individuals and agencies should not be in the same category
for correspondence distribution; commented on section 5 (G) and suggested to leave language in
the norms about staff objectivity; section 7 (A), Council Requests, suggested to not place limits
on requests for information from staff, commented on section 7 (C), and suggested that the
addition of the City Attorney's time is fine and City Manager should also be limited; commented
on section 8, video and PowerPoint presentations should be allowed at Council meetings without
a majority vote.
Mayor Ferry requested clarification from Councilmember Boydston and asked what is a
reasonable time frame for presentations to Council.
Councilmember Boydston commented on section 9, Council Agenda, that he does not want
section (A) revised.
Mayor Ferry requested additional feedback on how Councilmember Boydston would like to'see
this section written, how to create a procedure where one member of Council does not take
control over the agenda by agendizing any topic, any time.
Councilmember Boydston commented on section 9 (E), time to review agendas, stating that he
does not agree with the majority vote to continue an item.
Meeting Minutes 5 October 9, 2012
Mayor Ferry commented on the continuance of items and how that creates a backlog of City I business.
Mayor Pro Tem Kellar commented that the word "shall" should be replaced with a more flexible
term; commented on the Norms and Procedures as common sense and not absolute rules;
commented that the Norms and Procedures do not infringe on people's rights; stated that the
Council should be respectful of staff's time and not make requests of items that require large
quantities of copy paper; and commented that he will take Council's recommendations and
carefully consider the changes to the norms.
Councilmember McLean commented that facts should be stated when assertions are made.
Council concurred to continue this item to a date uncertain.
PUBLIC PARTICIPATION CONTINUED
Addressing the Council was Ray Kutylo regarding the open discussion; Annette Lucas regarding
the appearance of targeting of Councilmember Boydston and the appearance that the Council is
not working together; and Allan Cameron regarding the City of Santa Clarita getting into the
business of producing electricity and agendizing the chloride issue.
Councilmember McLean clarified for the record that she was listening to Councilmember I Boydston.
ADJOURNMENT
Mayor Ferry adjourned the meeting at 8:51 p.m.
FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, October 23, 2012, at 6:00
p.m. in the Council Chamber, 1st floor of City Hall, 23920 ValenSj.4.?lvd., rapta C a, CA.
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Meeting Minutes 6 October 9, 2012