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HomeMy WebLinkAbout2012-03-13 - MINUTES - SPECIAL JOINT REGULAR (3)CALL TO ORDER Mayor Ender called the special meeting to order at 5:16 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION No requests to speak were received. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH PROPERTY NEGOTIATOR Government Code Section 54956.8 Assessor's Parcel Numbers 2827-028-005,006,007,008,019 and 020; 2827-029-004 and 016. City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms Assessor's Parcel Number 2840-005-056 Owner- Adrienne Good City's Authorized Negotiator: City Manager RECESS AND RECONVENE Mayor Ender recessed the meeting to Closed Session at 5:17 p.m. and reconvened the meeting at 6:10 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney, Joseph Montes, City Attorney/Agency Counsel, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Ender adjourned the meeting at 6:12 p.m. INVOCATION Councilmember Kellar gave the invocation. Meeting Minutes 1 February 28, 2012 CITY OF SANTA CLARITA MINUTES OF CITY COUNCIL SPECIAL MEETING 5:15 P.M. MINUTES OFJOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. FEBRUARY 28, 2012 CALL TO ORDER Mayor Ender called the special meeting to order at 5:16 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION No requests to speak were received. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH PROPERTY NEGOTIATOR Government Code Section 54956.8 Assessor's Parcel Numbers 2827-028-005,006,007,008,019 and 020; 2827-029-004 and 016. City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms Assessor's Parcel Number 2840-005-056 Owner- Adrienne Good City's Authorized Negotiator: City Manager RECESS AND RECONVENE Mayor Ender recessed the meeting to Closed Session at 5:17 p.m. and reconvened the meeting at 6:10 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney, Joseph Montes, City Attorney/Agency Counsel, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Ender adjourned the meeting at 6:12 p.m. INVOCATION Councilmember Kellar gave the invocation. Meeting Minutes 1 February 28, 2012 CALL TO ORDER Mayor/President Ender called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:15 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Boy Scout Sea Serpent Patrol Troop 583 led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Ferry, to approve the agenda, pulling items 7 and 8 for a separate vote. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Environmental Media Association, Southern California Edison, and Green Seal presented staff with the California Green Communities Silver Award. PRESENTATIONS TO THE CITY Vice Chair Fall presented the Parks, Recreation, and Community Services Commission Goals. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean commented regarding her participation in the Senior Center's Celebrity Waiter fundraiser; discussed participation in the new SCV Transportation Coalition and discussed goals and objectives of the group, and the ability of the group to advocate for the transportation needs of Santa Clarita; discussed attendance at SCAG meetings because of the desire to have input on what happens to the City; discussed the technology and background behind Southern California Edison's Smart Meters Program; and discussed the City's CERT disaster preparation training session. Councilmember Weste discussed participation in the Senior Center's Celebrity Waiter event; commented on the Iron Horse Trailhead project which is nearing completion; discussed attendance at the opening of the new fagade at the Newhall Bicycle Company and Pulchella Winery in Downtown Newhall. Mayor Pro Tem Ferry commented on the Emergency Expo on March 31 at the Hyatt, and discussed his recent engagement. Meeting Minutes 2 February 28, 2012 Councilmember Kellar thanked the Economic Development Corporation for their encouraging Business Outlook presentation; and thanked Jill Bondy of the Senior Center regarding the Celebrity Waiter event. Mayor Ender commented on the access hour at the Emergency Expo where persons with special needs may enjoy the Expo from 9:00 — 10:00 a.m, prior to opening to the general public. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the February 14, 2012, special and regular meetings. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determines that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 CONSENT CALENDAR MEMORANDUM OF UNDERSTANDING (MOU) WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR PROPOSITION A INCENTIVE GRANT PROGRAM FOR FISCAL YEAR 2012 - 2016 Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (METRO) for Proposition A Subregional Incentive Grant Program for Fiscal Years 2012 — 2016. City Council approve the Memorandum of Understanding between the City and the Los Angeles Metropolitan Transportation Authority (METRO) to receive Proposition A Subregional Incentive Grant funds, and authorize the City Manager or designee to sign the MOU on behalf of the City, subject to City Attorney approval. ITEM 4 CONSENT CALENDAR ENTER INTO ASSIGNMENT AGREEMENT WITH CITY OF FRESNO, AND CONTRACT WITH GILLIG FOR THE PURCHASE OF TEN, 40 -FOOT COMPRESSED NATURAL GAS (CNG) BUSES Enter into assignment agreement with City of Fresno and contract with Gillig for the purchase of ten, 40 -foot compressed natural gas (CNG) buses. City Council authorize the City Manager or designee to execute an Assignment Agreement with the City of Fresno, and waive the formal bid process; negotiate and execute a contract with Gillig for the purchase of ten (10), 40 -foot CNG buses, in the amount of $4,844,200, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval; appropriate funds in the amount of $4,844,200 to account 12400- 201.003, and increase the federal grant revenue account 700-4424.009 by $3,875,360 and the Meeting Minutes 3 February 28, 2012 Municipal Operators Service Improvement Program (MOSIP) revenue account 700-4422.007 by $968,840. ITEM 5 CONSENT CALENDAR JUNE 30, 2011 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT COMMITTEE LETTER The City's independent audit firm, Caporicci & Larson, CPA, has completed the City's annual audit for fiscal year ending June 30, 2011. Caporicci & Larson, CPA, conducted the audit in accordance with generally accepted auditing standards, whereby an audit plan was prepared and followed to obtain reasonable assurance that the City's financial statements were free from material misstatements. City Council approve the Component Unit Financial Statements and the Redevelopment Agency State Controller Report for fiscal year ending June 30, 2011; the Comprehensive Annual Financial Report (CAFR) and Audit Committee Letter for fiscal year ending June 30, 2011. ITEM 6 CONSENT CALENDAR ARTS GRANTS RECOMMENDATIONS FOR FISCAL YEAR 2011-12 Approve the funding recommendations of the Arts Commission for the 2011-12 Arts Grants program. Addressing the Council on this item was Marilyn Hackett representing Prayer Angels for the Military. Following discussion, Councilmember McLean proposed to change the amount of the grants awarded to a maximum amount of $5,000 for future years in order to accommodate more recipients; and requested that the Arts Grant awarding process be placed on a future agenda for review and discussion. Following further discussion regarding possibly providing additional funding from Council contingency funds to accommodate the Wartime Romance and Santa Clarita Valley International programs, and the objective scoring criteria; motion by Ferry, second by Kellar to approve Arts Commission recommendations for Arts Grants for Fiscal Year 2011-12, in an amount not to exceed $48,000; direct staff to execute agreements approved for funding, authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. On roll call vote: Ayes: McLean, Weste, Ferry, Kellar, Ender Noes: None Absent: None Motion carried. Request by Councilmember Weste and to allow City Manager Pulskamp latitude to do some type of sponsorship for Wartime Romance and to return to Council for possible further discussion of the current process. Council concurred. ITEM 7 CONSENT CALENDAR COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2011-12 Meeting Minutes 4 February 28, 2012 The Community Services Grant program provides grants for local community organizations on a competitive basis. This item is the Community Services Grant Committee's project recommendations for Fiscal Year 2011-12. Mayor Ender recused herself from discussion and voting on this item due to the fact that she serves on the Board of the YMCA, and Councilmember Weste recused herself due to the fact that she serves on the Board of Friends of Hart Park. Mayor Pro Tem Ferry conducted the discussion of the item. Motion by McLean, second by Kellar, to approve the Community Services Grant Committee's Project Recommendations for Fiscal Year 2011-12, in an amount not to exceed $72,000; direct staff to execute agreements approved for funding; and authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. Motion: McLean, second Kellar Ayes: Ferry, Kellar, McLean Noes: None Absent: None Recused: Weste, Ender Motion carried. ITEM 8 CONSENT CALENDAR OLD TOWN NEWHALL LIBRARY, PROJECT F2007; AND CANYON COUNTRY AND VALENCIA OPERATING ACCOUNT, 12050 — AWARD CONTRACTS FOR FURNISHINGS,, FIXTURES, AND EQUIPMENT, AND AUTHORIZE INCREASED SPENDING AUTHORITY Purchase of furniture, fixtures, and equipment for the Old Town Newhall Library in accordance with the approved library programs and floor plans. Councilmember Weste recused herself from voting on this item due to the proximity of her property to the project location. Addressing the Council on this item was Alan Ferdman representing the Canyon Country Advisory Committee. Motion by Kellar, second by Ferry, to award contracts and authorize expenditures totaling $1,981,800 for library furniture and electronic equipment in accordance with the library programs and building floor plan, and increase expenditure authority identified as follows: award contracts for purchase and installation of furniture in the amount of $703,800, including contingency, to the following: Interior Office Solutions in the amount of $190,000; BKM Office Environments in the amount of $180,000; Agati Furniture in the amount of $26,000; Yamada Enterprises in the amount of $230,000; KI in care of Innerspace Systems in the amount of $63,000; Lyons Workspace Products in care of Innerspace Systems in the amount of $1,600; Arcadia in care of Innerspace Systems in the amount of $1,200; and Innerspace Systems in the amount of $12,000; award contracts for purchase and installation of electronic equipment in the amount of $848,000, including contingency, to the following: Lenovo in the amount of $78,000; Dell Computers in the amount of $25,000; Bibliotheca-ITG in the amount of $533,000; AWE in the amount of Meeting Minutes 5 February 28, 2012 $20,000; Datalink Networks in the amount of $35,000; Insight in the amount of $36,000; and Laptops Anytime in the amount of $121,000; authorize an increased expenditure in the amount of $430,000, to existing contracts as follows: LPA, Inc., in the amount of $300,000, for architectural design services and MNS Engineers, Inc., in the amount of $130,000, for staffing services; transfer $260,240 from Canyon Country Library Repair Account F3017601-5161.001 to Public Library Account 12050-5201.013; decrease F3017601-5161.001 and increase 12050-5201.013 by $260,240; increase Transfers In Account 309-4711.601 and increase Transfers Out Account 60119500-5501.309 by $260,240; authorize an easement to Southern California Edison to provide underground service to the Old Jail; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. On roll call vote: Ayes: Ferry, Kellar, McLean Recused: Weste Noes: None Absent: None ITEM 9 CONSENT CALENDAR SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA CLARITA ADOPT THE RECOGNIZED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR THE PERIOD OF FEBRUARY 1, 2012, TO JUNE 30, 2012 As part of the dissolution process for the Redevelopment Agency, the City, acting as the Successor Agency, must undertake a number of administrative actions. City Council, acting as Successor Agency for the Redevelopment Agency of the City of Santa Clarita, adopt the Recognized Obligation Payment Schedule; and adopt an administrative budget for the period of February 1, 2012, to June 30, 2012, appropriate the funds listed in the document, and increase Tax Increment Revenue Account 392- 4001.007 by $873,591. Addressing the Council on this item was Alan Ferdman representing the Canyon Country Advisory Committee. City Manager Pulskamp provided information in response to the speaker. ITEM 10 CONSENT CALENDAR JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AND THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES APPROVING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM THE PROPOSED VISTA CANYON/FAIR OAKS/JAKES WAY ANNEXATION This item is for the City Council to adopt a Joint of the City Council of the City of Santa Clarita and the Board of Supervisors of the County of Los Angeles for the negotiated exchange of property tax revenue resulting from the proposed annexation of the Vista Canyon, Fair Oaks Ranch, Jakes Way, and West Sand Canyon communities. Meeting Minutes 6 February 28, 2012 Councilmember Kellar recused himself from participating on this item due to business interests in the subject area. Motion by Weste, second by Mclean, to adopt Joint Resolution No. 12-5 of Negotiated Exchange of Property Tax Revenue for the proposed Vista Canyon/Fair Oaks/Jakes Way Annexation; and authorize the City Manager or designee to sign, subject to the approval of the City Attorney, a Park Property Transfer Agreement to accept the Fair Oaks Park into the City of Santa Clarita parks system upon completion of the annexation. On roll call vote: Ayes: McLean, Weste, Ferry, Ender Noes: None Recused: Kellar Absent: None Motion carried. ITEM 11 CONSENT CALENDAR CHECK REGISTER NO. 3 Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 3. Motion by Ferry, second by Kellar, to approve the Consent Calendar, with the exception of Item numbers 6, 7, 8 and 10. On roll call vote: Ayes: McLean, Weste, Ferry, Kellar, Ender Noes: None Absent: None Motion carried. ITEM 12 PUBLIC HEARING PRE -ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND PHANTOM TERRACE ASSOCIATES FOR THE POTENTIAL ANNEXATION TO THE CITY OF SANTA CLARITA Mayor Ender opened the public hearing. City Clerk Sarah Gorman, stated that all notices required by law have been provided. Jeff Hogan, Interim Planning Manager, advised that the purpose of this item is to facilitate annexation to -the City of Santa Clarita. Phantom Terrace Associates have requested a Pre -Annexation Agreement to clarify the process for annexation to the City. Phantom Terrace Associates has an Approved Vesting Tentative Tract Map in County territory that would become a part of the City should the North Copperhill Annexation be approved by the Local Agency Formation Commission. Mayor Ender closed the public hearing. Meeting Minutes 7 February 28, 2012 Councilmembers McLean and Weste inquired regarding the 67 acres of privately owned open space and the conditions in place to ensure that it remains open and accessible to the public. Interim Planning Manager Hogan clarified that the land is deed restricted permanent open space and that it includes an easement for public access. Motion by Kellar, second by Ferry, to conduct the public hearing and grant the City Manager the authority to execute a Pre -Annexation Agreement between the City of Santa Clarita and Phantom Terrace Associates subject to City Attorney approval. On roll call vote: Ayes: Weste, Ferry, Kellar, McLean, Ender Noes: None. Absent: None. Motion carried. ITEM 13 NEW BUSINESS NOMINATION AND APPOINTMENT OF COMMISSIONER TO THE PLANNING COMMISSION Councilmember Kellar nominated Charles Heffernan to fill the vacant Planning Commission seat for the remaining term through July 31, 2012. Addressing the Council on this item was Denise Henderson. Motion by Kellar, second by Weste, to nominate and approve the appointment of Charles Heffernan to the Planning Commission. On roll call vote: Ayes: Ferry, Kellar, McLean, Weste, Ender Noes: None. Absent: None. Motion carried. ITEM 14 NEW BUSINESS ARTS COMMISSION ARTS BLUEPRINT PHASE I Rick Gould, Director of Parks, Recreation, & Community Services, advised that in December 2009 the Arts Commission was formed. Shortly thereafter, the Commission began to develop the first phase of an Arts Blueprint, which is intended to serve as a guiding document for the next three years in five subject areas. Following discussion regarding the Arts Foundation and film screening, and sending a copy of the Blueprint to other entities, motion by Kellar, second by Weste, to approve Arts Blueprint Phase I. On roll call vote: Ayes: Kellar, McLean, Weste, Ferry, Ender Noes: None. Meeting Minutes 8 February 28, 2012 Absent: None. Motion carried. ITEM 15 NEW BUSINESS SANTA CLARITA SHERIFF STATION Ken Pulskamp, City Manager, advised that at their regular meeting of February 14, 2012, the Los Angeles County Board of Supervisors unanimously authorized the Chief Executive Officer to finalize the terms and conditions of two option agreements to provide sites for a new courthouse and future regional Sheriff Station in the Santa Clarita Valley. Councilmember McLean requested that staff monitor the County Board of Supervisor agendas. Motion by Weste, second by Kellar, to send rive -signature letters to Los Angeles County Sheriff Leroy Baca and Members of the Los Angeles County Board of Supervisors requesting that the appropriate individuals within the County of Los Angeles engage in a collaborative effort with the City of Santa Clarita to address the future provision of law enforcement services and facilities within the City of Santa Clarita and throughout the Santa Clarita Sheriff Station service area. On roll call vote: Ayes: McLean, Weste, Ferry, Kellar, Ender Noes: None. Absent: None. Motion carried. PUBLIC PARTICIPATION Addressing the Council was David Delawder, regarding Santa Clarita Transit Route 797, and Alan Ferdman, representing the Santa Clarita Community Council, regarding a March 7 City Council forum. ADJOURNMENT Mayor Ender adjourned the meeting at 8:11 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, March 13, 2012, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. a "' ATTEST: 1 U�-- CITY CLERK Meeting Minutes 9 February 28, 2012