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HomeMy WebLinkAbout2012-06-26 - MINUTES - SPECIAL JOINT REGULAR (2)CITY OF SANTA CLARITA 1 MINUTES OF CITY COUNCIL SPECIAL MEETING 5:30 P.M. MINUTES OFJOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. JUNE 26, 2012 CALL TO ORDER Mayor Ferry called the special meeting to order at 5:36 p.m. ROLL CALL All Councithnembers were present. PUBLIC PARTICIPATION No requests to speak were received. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the propose ' of holding a: CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION Government Code Section 54956.9(a) Case Name: Mid Century Insurance Company vs. City of Santa Clarita Los Angeles County Superior Court Case No. 12CO1086 Case Name: Matthew Stawecki vs. City of Santa Clarita, et al. Los Angeles County Superior Court Case No. BC495733 Case Name: Tezo Systems Unlimited, Inc. vs. City of Santa Clarita Los Angeles County Superior Court Case No. BS137546 RECESS AND RECONVENE Mayor Ferry recessed the meeting to Closed Session at 5:37 p.m. and reconvened the meeting at 6:10 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney/Agency Counsel, announced that the City Council voted unanimously in Closed Session to authorize the City Attorney and the law firm of Burke, Williams & Sorensen to undertake a defense of the action in the Tezo vs. Santa Clarita and Stawecki vs. City of Santa Clarita matters. Meeting Minutes lune 26, 2012 ADJOURN Mayor Ferry adjourned the meeting at 6:12 p.m. ' INVOCATION Councilmember Boydston delivered the invocation. CALL TO ORDER Mayor/President Ferry called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:15 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Jessica Ancajas, the City Clerk Youth in Government Intern, led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA ' Motion by Weste, second by Kellar to approve the agenda, pulling items 3 and 5 for comment and item 13 for a separate vote. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Council recognized Drake FIougo for installing "Fitness Island" and outdoor fitness zone at Central Park. .Council recognized the Foundation for Children's Dental Health volunteer dentists. PRESENTATIONS TO THE CITY None scheduled. PUBLIC PARTICIPATION Addressing the Council was Deborah Drum and Georgina Hayes, regarding the intersection of Decoro and McBean Parkway; Sandra Cattell, representing the Sierra Club, regarding bags; and Lynne Plambeck representing SCOPE, regarding a plastic bag ordinance. CITY MANAGER COMMENTS (Matters of Public Participation) City Manager Pulskamp commented that the traffic engineer will contact the speakers regarding 1 the Decoro/McBean Parkway intersection, and staff will look at the pedestrian timing issues. City Attorney Montes commented on current litigation and plastic bag ordinances. Meeting Minutes 2 June 26, 2012 In response to questions and comments from Councilmembers McLean, Weste, and Boydston ' and Mayor Pro Tem Kellar regarding bags, City Manager Pulskamp and City Attorney Montes provided information. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Boydston encouraged people to celebrate the Fourth of July and come out to see the Fourth of July Parade and City fireworks; and inquired of City Manager Pulskamp regarding the timeline for agendizing the Library Board and the Historic Preservation Ordinance. Mayor Pro Tem Kellar reminded all to attend the Fourth of July Parade. Councilmember Weste encouraged persons to attend the Fourth of July Parade at 9:00 a.m. on Main Street at Hart Park in Newhall; commented that Santa Clarita Valley Sheriff s Station will celebrate its 40°i anniversary on June 28; and requested that the meeting be adjourned in memory of Nancy Louise Edwards. Councilmember McLean requested that persons attend a meeting on June 28, at the L.A Metro Building in downtown Los Angeles regarding extending the'/ cent sales tax and to advocate for the designation of appropriate funds for Santa Clarita; invited the public to the Elsmere Canyon Celebration on July 14, at 9:00 a.m. at Newhall Avenue and Sierra Highway; encouraged residents to participate in the Orangeline Development Authority's name and logo contest, and stated that information can be found at olda.org; requested that members of the public participate ' in the Community Preservation survey at santa-clarita.com; and in response to a question from Councilmember Boydston, explained the difference between the Orangeline Development Authority and the California High Speed Rail Project. Mayor Ferry made no comments. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determines that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the June 11, 2012, special meeting and the minutes of the June 12, 2012 regular meeting. ITEM 3 ' CONSENT CALENDAR BAY DELTA CONSERVATION PLAN SUPPORT In order to protect California's water supply from the Delta's aging levees which are deteriorating and are unable to withstand the impacts of earthquakes, floods and rising sea levels, Meeting Minutes I I June 26, 2012 there are several possible solutions under review. This new plan to review these possible solutions is called the "Bay Delta Conservation Plan" (BDCP), and it being prepared by , a group of local water agencies, environmental and conservation organizations, state and federal agencies, and other interest groups, to carry out the redesign of the Delta water system. City Council adopt a "support" position for the Bay Delta Conservation Plan and transmit letters of support to Ken Salazar, Secretary, Department of the Interior, California State Governor Jerry Brown, Santa Clarita's State Legislative delegation, and the Castaie Lake Water Agency. Councilmember McLean urged Council to support this item. Addressing the Council on this item were Cam Noltemeyer and Lynne Plambeck. In response to public comments and questions from Coune_ilmember Boydston, City Manager Pulskamp and Dirk Marks, Castaic Lake Water Authority Water Resources Manager provided information. ITEM 4 CONSENT CALENDAR AWARD ANNUAL CONTRACT FOR SECURITY SERVICES FOR THE CITY OF SANTA CLARITA`PARKS, METROLINK STATIONS AND VARIOUS CITY BUILDING The City of Santa Clarita has a need for unarmed guard services for City facilities, including City Hall, Parks Division buildings, events, and Metrolink stations. The presence of an appropriately uniformed guard serves as a visible deterrent to reduce the threat of injury to the public and ' prevents damage and loss of property within the parameters of each service location. City Council award the annual contract for security services for the City of Santa Clarita to Alltech Industries in the amount of $288,092.82, plus a 10% contingency of $28,809.28, for a total amount not to exceed $316,902.10 per year, plus annual Consumer Price Index (CPI) increases; and authorize the City Manager or designee to modify the award in the event issues of impossibility of performance arise, execute up to two annual renewals not to exceed $316,902.10 per year, plus CPI increases, contingent upon the appropriation of funds by the City's annual budget for such fiscal year, and execute all documents, subject to City Attorney approval. ITEM 5 CONSENT CALENDAR 2011-12 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0084 - AWARD CONSTRUCTION CONTRACT The Annual Overlay and Slurry Seal Program project is an integral part of the City's pavement managernent program and provides pavement and slurry seal asphalt maintenance treatments to selected City streets. City Council approve the plans and specifications for the 2011-12 Overlay and Slurry Seal Program, Project M0084; award the construction contract to All American Asphalt in the amount of $5,995,000, and authorize a contingency in the amount of $599,500, for a total contract amount not to exceed $6,594,500; award professional services contract to Pavement Engineering, Inc., in the amount of $65,000, for pavement inspections and updates for the Pavement Management System; award professional services contract to BTC Labs -Vertical Five in the amount of $372,000 for project inspection and materials testing; authorize an expenditure increase not to exceed $50,000, to the existing professional services contract with Pavement Engineering, Inc., for design and construction support services; authorize the transfer of $365,000 from the 2010-11 Federal Overlay Program Account M0083233-5161.001 to the Meeting Minutes 4 June 26, 2012 2011-12 Overlay and Slurry Seal Program Account M0084233-5161.001; increase Expenditure ' Account M0077233-5161.001 by $212,000 and decrease Expenditure Account M0077230- 5161.001 by $212,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. In response to an inquiry made by Councilmember Boydston, Assistant City Engineer Curtis Nay explained the pavement management process. ITEM 6 CONSENT CALENDAR AWARD HEATING AND AIR CONDITIONING MAINTENANCE CONTRACT This contract will provide heating and air conditioning service and maintenance of the HVAC systems located at City Hall; the Corporate Yard facility; the JoAnne Darcy, Valencia, Newhall, and Old Town Newhal] libraries; three Metrolink stations; the Transit Maintenance Facility's administration and bus maintenance buildings; and SCVTV Channel 20 studio. City Council award a contract to F. M. Thomas Air Conditioning Inc. for heating and air conditioning maintenance at various City facilities in the amount of $115,116; authorize a 10 percent contingency of $11,512, for a total price of $126,628, plus Consumer Price Index (CPI) adjustments; and authorize the City Manager or designee to execute all documents, including up to four annual renewals not to exceed $126,628 per year, plus CPI increases, contingent upon the appropriation of funds by the City's annual budget for such fiscal year in accordance with the terms of the contract and to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval. ' ITEM 7 CONSENT CALENDAR 2012 NATIONAL INCLUSION PROJECT'S LET'S ALL PLAY GRANT Accept the 2012 National Inclusion Project's 'Let's All Play' Grant to assist children with special needs as they participate in City Recreation programs. City Council accept the National Inclusion Project's Let's ALL Play Grant in the amount of $9,500.00; increase estimated revenues in account 259-4621.001 by $9,500 in Fiscal Year 2012-2013; increase estimated expenditures in account 15116-5002.001 by $9,500.00 in Fiscal Year 2012-2013; and authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney's approval. ITEM 8 CONSENT CALENDAR SUPPLEMENTAL LEVY OF THE STREETLIGHT MAINTENANCE DISTRICT ASSESSMENT- COPPERSTONE ANNEXATION This required procedural matter orders, approves, and sets the Public Hearing for the supplemental levy of the Streetlight Maintenance District Assessment for the Copperstone area which is scheduled to annex into the City of Santa Clarita on or before July 1, 2012. City Council adopt Resolution No. 12-48, initiating proceedings for the levy and collection of assessments for Fiscal Year 2012-13 for the Streetlight Maintenance District specific to the Copperstone Annexation Area; and adopt Resolution No. 12-49, declaring the City's intention to levy assessments and preliminarily approving the Supplemental Engineer's Reports for the Streetlight Maintenance District; and set a Public Hearing for July 10, 2012. Meeting Minutes 5 June 26, 2012 ITEM 9 CONSENT CALENDAR AWARD CONTRACT FOR BID NUMBER LMD 11-12-32, FOR LANDSCAPE MAINTENANCE SERVICES IN LANDSCAPE MAINTENANCE DISTRICT ZONE 28 NEWHALL Award landscape maintenance service contract for Landscape Maintenance District (LMD) Zone 28 Newhall to the lowest and responsive bidder Marina Landscape. City Council award a contract to Marina Landscape, Inc. for landscape maintenance services to LMD Zone 28 Newhall in the annual amount of $30,160 plus a 15 percent contingency of $4,524, for a two- year contract in the amount not to exceed $69,368; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. ITEM 10 CONSENT CALENDAR JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AND THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES APPROVING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM THE PROPOSED NORTH COPPERHILL ANNEXATION AND A RESOLUTION APPROVING THE TRANSFER OF THREE PARKS WITHIN THE NORTH COPPERHILL ANNEXATION AREA TO THE CITY OF SANTA CLARITA This item is for the City Council to adopt a Joint Resolution of the City Council of the City of Santa Clarita and the Board of Supervisors of the County of Los Angeles for the negotiated exchange of property tax revenue resulting from the proposed annexation of the North Copperhill annexation area and approving a resolution to transfer three parks within the annexation area from the County of Los Angeles to the City of Santa Clarita. City Council adopt Joint Resolution No. 12-50, of Negotiated Exchange of Property Tax Revenue for the North Copperhill annexation area; and authorize the City Manager or his designee to sign, subject to the approval of the City Attorney, a Park Property Transfer Agreement to accept Deputy March Park, Pacific Crest Park, and Copperhill Park into the City of Santa Clarita parks system upon completion of the annexation. ITEM 11 CONSENT CALENDAR CHECK REGISTER NO. 12 Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 12. ITEM 12 CONSENT CALENDAR AWARD POOL CHEMICAL CONTRACT FOR CITY POOLS Request awarding of a contract for pool chemicals used in all City pools. City Council award a contract to Waterline Technology for pool chemicals, for an initial term of one year, with the option of two additional renewals in an amount not to exceed $85,554.71 annually; authorize the City Manager, or designee, to modify the award in the event issues of impossibility of Meeting Minutes 6 June 26, 2012 performance arise, subject to City Attorney approval; and authorize City Manager, or designee, ' to execute all documents, subject to City Attorney approval, and execute two renewals at an annual cost not to exceed $85,554.71 plus the cost of any Consumer Price Index (CPI) increases. ITEM 13 CONSENT CALENDAR ACQUISITION OF LIBRARY MATERIALS TO ENHANCE THE OPENING -DAY COLLECTION OF THE OLD TOWN NEWHALL LIBRARY Authorize the purchase of library materials (books, CD's, DVDs) to enhance and increase the collection of library materials at the new Old Town Newhall Library. Addressing the Council on this item was Cam Noltemeyer. City Attorney Montes stated that Councilmember Weste did not have a conflict of interest on this item because the resources are system wide resources. Councilmember Weste requested that a separate vote be taken on this item. Motion by McLean, second by Boydston, to authorize the City Manager or designee to place an order through, and amend the contract with, Library Systems & Services, LLC (LSSI) in the amount of $250,000 for acquisition of opening day library materials to enhance the existing collection of the Newhall Library. On roll call vote: Ayes: McLean, Kellar, Boydston, Ferry Noes: None Abstained: Weste Absent: None Motion carried. In response to comments from the public and a question from Councilmember Boydston, Deputy City Manager Darren Hernandez provided information. Mayor Ferry and Councilmember Boydston discussed public comment on agenda items. Motion by Weste, s6cond by McLean, to approve the consent calendar, with the exception of item 13. On roll call vote: Ayes: Weste, Kellar, Boydston, Mclean, Ferry Noes: None Absent: None Motion carried. Meeting Minutes 7 June 26, 2012 PUBLIC PARTICIPATION CONTINUED Addressing the Council was Alan Ferdman, representing the Canyon Country Advisory I Committee, extending gratitude to Mayor Perry for attending the Committee meeting the prior week and thanked Deputy Carr for attending as well. Three written comments were submitted. ADJOURNMENT Mayor Ferry adjourned the meeting at 7:35 p.m. in memory of Nancy Louise Carr. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, July 10, 2012, at 6:00 p.m, in the Council Chamber, I st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. MA Zd ATTEST: CITY CLERK Meeting Minutes 8 June 26, 2012