HomeMy WebLinkAbout2012-09-25 - MINUTES - SPECIAL JOINT REGULAR (2)CITY OF SANTA CLARITA
MINUTES OF CITY COUNCIL
SPECIAL MEETING
5:30 P.M.
MINUTES OF JOINT CITY COUNCIL/
BOARD OF LIBRARY TRUSTEES
REGULAR MEETING
6:00 P.M.
SEPTEMBER 25, 2012
CALL TO ORDER
Mayor Ferry called the special meeting to order at 5:15 p.m.
ROLL CALL
All Councilmembers were present.
PUBLIC PARTICIPATION
No requests to.speak were received.
CLOSED SESSION
' Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose
of holding a:
CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Government Code Section 54956.9(a)
Case Name: Kern vs. Eduardo Pinto, County of Los Angeles, City of Santa Clarita,
and DOES 1-50,
Los Angeles Superior Court, Case No. PC053514
Case Name: Kim, et al. v. City of Santa Clarita, et. al.
Case No. BC407614
Consolidated with Chad Warrick v. City of Santa Clarita, et. al.
and Canyon Gate Maintenance Association v. City of Santa Clarita, et al.
RECESS AND RECONVENE
Mayor Ferry recessed the meeting to Closed Session at 5:16 p.m. and reconvened the meeting at
6:00 p.m.
CITY ATTORNEY ANNOUNCEMENT
Joseph Montes, City Attorney, announced that the City Council voted unanimously in closed
session to authorize the City Attorney and Burke, Williams & Sorensen to defend the City in the
matter of Kern v. Pinto, as listed on tonight's agenda.
' ADJOURN
Mayor Ferry adjourned the meeting at 6:00 p.m.
Meeting Minutes September 25, 2012
INVOCATION
Councilmember McLean delivered the invocation.
CALL TO -ORDER
Mayor/President Ferry called to order the regular joint meeting of the City Council/Board of
Library Trustees at 6:04 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Kellar, second by Weste, to approve the agenda pulling items 3, 6, and 8
for comment.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Mayor Ferry and Councilmembers recognized the Emergency Radio Communications Team and
presented a certificate to three City Volunteers, Brad Marckwardt, Jim Osment, and Mike
Mazzetti for their exemplary leadership.
PRESENTATIONS
Mayor Ferry and Councilmembers proclaimed September 15 through October 15, Hispanic
Heritage Month in the City of Santa Clarita and presented a certificate to Paul de la Cerda and
other Hispanic leaders in the community.
PUBLIC PARTICIPATION
Addressing the Council was Marshal Paster regarding mobile home rent increases, Toby Bazan
regarding scavenging, Doug Fraser representing Manufactured Home Park (MHP) residents
regarding mobile home rent increases, and Mario Alvarez representing Atheist United Meetup of
Santa Clarita regarding discrimination and freedom from religion.
Meeting Minutes 2 September 25, 2012
' City Manager Ken Pulskamp commented that with regard to mobile home issues, Council has
adopted a mobile home ordinance and created the Manufactured Home Rental Adjustment Panel
where Mr. Paster can present his issues.
Mayor Pro Tem Kellar commented on the "In God We Trust" wording in the City's Council
Chambers.
Mayor Ferry and Mayor Pro Tem Kellar commented on the City's scavenging law.
Councilmember Boydston commented on freedom of religion.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember McLean commented on the "Dancing with Our Stars" event where she
participated and won first place, and raised funds for SCV Habitat for Heroes, along with 1 I
other charities; commented on her attendance at a reception for the new Newhall Library to
benefit the Friends of the Library and a reception for the education community, and invited
citizens to attend the library grand opening on Saturday, September 29; discussed the Valley
Mobility Summit that will be held on October 22; and encouraged all to participate in the We
Walk Wednesdays at Valencia Valley Meadows and Old Orchard School starting October 3,
which is National Walk to School Day.
' Councilmember Weste announced that the grand opening of the Newhall library and the street
fair will take place from I0:00am — 4:00pm on Saturday; announced that Senses on Main Street
"Haunted Harvest" will take place on Thursday, October 18; commented that the LA County
Animal Care and Control will celebrate their 75th year and will have a special adoption day at the
Castaic Animal Shelter on Saturday, September 29; and requested that the meeting be adjourned
in memory of Joseph Jaserie.
Councilmember Boydston commented on his attendance at the recent Michael Hoefflin
Foundation fundraiser at the Mann Bio Medical Park and congratulated them on their work to
benefit children with cancer; invited citizens to the State of the City Luncheon on October I8 at
the Hyatt; commented on his attendance at the Valencia Industrial Association luncheon which
included a discussion on chloride issues; and requested updates on the Sanitation Board from
staff.
Mayor Pro Tem Kellar announced the Santa Clarita Jazz and Blues Festival on Saturday at the
Valencia Country Club, and directed residents to visit scvjazzandblues.com for more
information.
Mayor Ferry announced the 3`d Annual Box City Event sponsored by Family Promise will be
held at Bridgeport Park this Saturday where participants will sleep overnight in cardboard boxes
and raise funds for local homeless kids; commented on the success of the "Dancing with Our
' Stars" event, and announced that this Saturday at Central Park, the T" Annual Evening of
Remembrance will take place in the Youth Grove.
Meeting Minutes 3 September 25, 2012
ITEM 1 1
CONSENT CALENDAR
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may
determine that the title has been read. City Council determine that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
ITEM 2
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES
The minutes of the previous City Council and Board of Library Trustees meetings are submitted
for approval. City Council and Board of Library Trustees: Approve the minutes of the
September 11, 2012, special and regular meeting.
ITEM 3
CONSENT CALENDAR
FEDERAL LEGISLATOR SUPPORT LETTER: STOP FEDERAL 2013 SEQUESTRATION
CUTS AND SAVE CALIFORNIA JOBS
In 2011, the U.S. Congress enacted a federal spending reduction plan in conjunction with
increasing the Federal government's borrowing authority called the "Budget Control Act of '
2011." This Act placed spending caps on Federal agencies designed to reduce Federal spending
by approximately one trillion dollars over the following ten fiscal years. This bill also allowed
for the establishment of a joint House and Senate "Supercommittee" charged with finding an
additional $1.2 trillion in deficit reduction. It is anticipated that California would lead the nation
in job loses with 125,000 projected in fiscal year 2013 particularly the defense contractors and
their suppliers. There are 69 aerospace and defense contractors located in Santa Clarita Valley
alone representing around 4,000 jobs. The annual sales for these contractors in 2010 were $953
million. While it is difficult to project the specific impact to Santa Clarita, clearly local jobs will
be impacted. City Council adopt the recommendation of the Legislative Committee to send
letters to Senator Dianne Feinstein and Senator Barbara Boxer urging them to support the
enactment of legislation to prevent the 2013 Federal sequestration cuts and find a balanced
budget compromise.
In response to inquiries from Councilmember McLean, City Manager Ken Pulskamp provided
additional information.
ITEM 4
CONSENT CALENDAR
ESTABLISHMENT OF LOADING ZONE IN FRONT OF 24415 WALNUT STREET
The owners of Egg Plantation have requested the City establish a twenty (20) foot loading zone
in front of the restaurant so patrons can drop off guests, while continuing to seek convenient
parking. Staff conducted a review of the request and recommends the installation of the loading '
zone. City Council approve the establishment of a twenty (20) foot loading zone in front of
24415 Walnut Street.
Meeting Minutes 4 September 25, 2012
ITEM 5
CONSENT CALENDAR
RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROLS
FOR THE INTERSECTION OF NEWHALL AVENUE AND 14TH STREET
William S. Hart High School requested the City investigate installing multiway stop controls at
the intersection of NewhallAvenue and 14th Street. The school indicated school-age pedestrian
and vehicular traffic congestion at this intersection, particularly during the morning arrival and
afternoon dismissal school periods. Staff conducted an analysis of the intersection and
determined multiway stop controls will reduce pedestrian/vehicle conflict and enhance the
pedestrian safety at the intersection. City Council adopt Resolution No. 12-62 authorizing the
installation of multiway stop controls for the intersection of Newhall Avenue and 14th Street.
ITEM 6
CONSENT CALENDAR
RESOLUTION AUTHORIZING THE CITY TO ACCEPT THE BEVERAGE CONTAINER
GRANT, AUTHORIZE THE PURCHASE OF BIGBELLY RECYCLING UNITS AND
APPROPRIATE GRANT FUNDS
Authorize acceptance of a Beverage Container Grant and the purchase of BigBelly recycling
1 units using designated grant funds. City Council adopt Resolution No. 12-63 authorizing the
acceptance of a Beverage Container Grant in the amount of $120,000 fiom the Department of
Resources Recycling and Recovery and authorize the purchase of BigBelly recycling units using
designated grant funds; increase revenues in Beverage Container Grant account 259-4471.007 by
$120,000, and appropriate $120,000 to expenditure account 14609-5161.001; authorize the City
Manager or designee to execute all contracts and associated documents upon the appropriation of
funds by the City Council in the annual budget for such fiscal year, and execute all documents
subject to City Attorney approval.
In response to inquiries from Councilmember McLean, City Manager Ken Pul skamp provided
additional information.
ITEM 7
CONSENT CALENDAR
PRESERVATION OF 5.0 +/- ACRES OF REAL PROPERTY IN WILDWOOD CANYON,
LOS ANGELES COUNTY, PORTIONS OF ASSESSOR'S PARCELS 2827-026-020 AND
2827-026-026
Preservation of 5.0 +/- acres of real property in Wildwood Canyon for increased access and trail
connections to 90 acres of existing City -owned open space. City Council approve the purchase of
5.0 +/- acres of real property for open space preservation, located in Wildwood Canyon, portions
of Assessor's Parcels 2827-026-020 and 2827-026-026 at a total cost of $32,500 which includes
' escrow, title, appraisal fees, and due diligence costs; appropriate $32,500 from the Open Space
Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure
Account 12592-5201.004; appropriate $20,000 from Open Space Preservation District Fund
Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008;
Meeting Minutes 5 September 25, 2012
authorize the City Manager, or designee, to execute all documents, subject to City Attorney I approval.
ITEM 8
CONSENT CALENDAR
CITY OF SANTA CLARITA GRANT PROGRAMS
The City of Santa Clarita has two grant programs - Community Services Grants and Arts Grants.
The Community Services Grants program is a community outreach program designed to assist
community-based, nonprofit organizations with providing services to Santa Clarita residents.
The Arts Grants program has two funding categories. The first category, City of Santa Clarita
Presents, is for organizations who utilize the Santa Clarita Performing Arts Center at College of
the Canyons for public artistic performances. The second category, Community Arts, is for
organizations that provide programs and projects for the benefit of the Santa Clarita community.
At the February 28, 2012, City Council meeting, Council asked staff to evaluate the City's grant
programs in an effort to streamline the application review process for grant programs. Changes
are being proposed to ensure that the procedures for both programs are in alignment and that the
evaluation and funding processes are completed objectively. City Council approve the
recommended streamlined process for the City of Santa Clarita Grant programs.
ITEM 9
CONSENT CALENDAR
ASSIGNMENT AGREEMENT WITH YOLO COUNTY TRANSPORTATION DISTRICT I AND CONTRACT WITH MOTOR COACH INDUSTRIES FOR THE PURCHASE OF SIX,
45 -FOOT COMMUTER BUSES
In order to meet growing demand for commuter services to and from the Santa Clarita Valley,
City's Transit Division is in need of six (6) 45 -foot commuter buses. City Council authorize the
City Manager or designee to execute an Assignment Agreement with Yolo County
Transportation District, and waive the formal bid process; negotiate and execute a contract with
Motor Coach Industries (MCI) for the purchase of six (6), 45 -foot buses, in an amount not to
exceed $3,782,170, or modify the awards in the event issues of impossibility of performance
arise, subject to City Attorney approval; appropriate funds in the amount of $3,782,170 to the
automotive equipment account 12400-5201.003, and increase the federal grant revenue account
700-4424.009 by $3,025,736.
ITEM 10
CONSENT CALENDAR
RECREATION SOFTWARE MANAGEMENT SYSTEM REPLACEMENT
Award of five-year contract to RecI to provide Santa Clarita with a web -based recreation
software management system. City Council award a five-year contract in the amount of
$240,000 to RecI for recreation software management services, with the option of three, one-
year additional renewals; appropriate $20,000 from Technology Replacement Fund 720 to
account number 12203-5 161.001, for the initial setup, data migration, report creation, staff
training, and supplemental mobile devices; authorize the City Manager or designee to execute all
contracts and associated documents, or modify the awards in the event issues of impossibility of '
performance arise, and execute up to three (3) annual renewal options, and execute all documents
subject to City Attorney approval.
Meeting Minutes 6 September 25, 2012
ITEM 11
CONSENT CALENDAR
JOINT RESOLUTION BETWEEN THE COUNTY OF LOS ANGELES (COUNTY) AND
THE CITY OF SANTA CLARITA (CITY) TO TRANSFER LANDSCAPE MAINTENANCE
DISTRICT (LMD) ZONES T-65 (FAIR OAKS RANCH, PHASE I), T -65A (FAIR OAKS
RANCH, PHASE II & III), AND T-33 (CANYON PARK FROM THE COUNTY OF LOS
ANGELES TO THE CITY)
Required Council action pursuant to Section 22612 of the California Streets and Highways Code.
City Council adopt Resolution No. 12-64 transferring Landscape Maintenance District (LMD)
administration and maintenance responsibilities for LMD Zone T-65 (Fair Oaks Ranch, Phase 1),
adopt Resolution No. 12-65 Zone T -65A (Fair Oaks Ranch, Phase 11 & III) and adopt
Resolution No. 12-66 Zone T-33 (Canyon Park) from the County of Los Angeles to the City of
Santa Clarita.
ITEM 12
CONSENT CALENDAR
CHECK REGISTER NO. 19
Approval of the Check Register. City Council approve and ratify for payment the demands
' presented in Check Register No. 19.
Motion by Boydston, second by Weste, to approve the Consent Calendar.
On roll call vote:
Ayes: McLean, Weste, Kellar, Boydston, Ferry
Noes: None
Absent: None
Motion carried.
ITEM 13
PUBLIC HEARING
MASTER CASE 10-135: FIRST READING OF AMENDMENTS TO SECTION I7.03.145 OF
THE SANTA CLARITA UNIFIED DEVELOPMENT CODE - HISTORIC PRESERVATION
Mayor Ferry opened the public hearing.
Deputy City Clerk Susan Caputo stated that all notices required by law have been provided.
Councilmember Boydston recused himself from participation and voting on this item due to a
possible conflict of interest and requested to speak as a private citizen after the presentation.
Jeff Mogan, Planning Manager, stated that on September 9, 2008, the City Council of the City of
Santa Clarita adopted Ordinance 08-14 establishing the City's first Historic Preservation
Ordinance. Council directed staff to update and propose amendments to the ordinance. Council
Meeting Minutes 7 September 25, 2012
directed staff to return with a more comprehensive ordinance. ,
Addressing the Council on this item was Councilmember TimBen Boydston speaking as a
private citizen, Alan Ferdman representing Canyon Country Advisory Committee, Valerie
Thomas, Berta Gonzalez -Harper, Leon Worden, Kevin Korenthal, Edward Marg representing the
Santa Clarita Historical Society, Robert Heinisch representing the American Legion Post 507,
Tim Crissman, Frank Maga, Molly Hodson, Frank Rock, Carol Rock, Alan Pollack and Duane
Harte representing Santa Clarita Valley Historical Society, Norman Harris, and Cynthia Harris.
Mayor Ferry closed the public hearing.
In response to comments and concerns from Council, Planning Manager Jeff Hogan discussed
the `opt in' clause in the ordinance, the noticing process that took place, the community outreach
efforts, the Planning Commission's role as an advisory committee and their procedures to
determine historical structures, and the current proposed incentives.
Councilmember McLean expressed her concerns with the current ordinance and proposed
amendments and requested that credentialed professionals be involved in an advisory role.
Councilmember Weste commented that the current ordinance does not contain enough incentives
to encourage property owners to participate in historic preservation.
Mayor Pro Tem Kellar expressed his approval of the ordinance presented and the `opt in' clause.
Mayor Ferry requested clarification regarding the benefits of the `opt in' clause. Assistant
Planner II David Peterson explained that the primary benefit of the `opt in' clause is the Mills
Act Tax Relief program. As a result of the Mills Act Tax Relief program, a tax break may be
given based on three different assessments. A secondary benefit is the exemption from
entitlement fees for construction and a third benefit is that the historic building code is less
stringent than the current California building code if making any permitted repairs. Mayor Ferry
commented he did not feel that the `opt in' clause is enough incentive for property owners.
Mayor Pro Tem Kellar expressed concern for the rights of the property owners.
Councilmember Weste proposed that 11 key structures be preserved: Newhall Ice Company,
Sheriff Substation 46, two (2) Tom Mix cottages, parts of Melody Ranch -- at the Main Gate and
the Gene Autry House, and potentially the Barn, California Star Oil Company (Standard) House
on Pine Street, the First Santa Clarita Courthouse, Old Newhall Jail, and the American Legion
Hall; that the City should require the property owners who propose to demolish any of these
structures, relocate the designated structure to a site approved by the City; the minor use permit
should remain in place and the City should establish a process for property owners to nominate
their property for designation. Request staff to find additional incentives for property owners for
the `opt in' clause, and requested that staff talk to LA Conservancy.
Mayor Ferry asked that staff give a valuation of the properties listed. '
Meeting Minutes 8 September 25, 2012
' Council consensus to have staff return to Council with additional incentives for property owners
to `opt in', requested that staff consult with the LA Conservancy, and prepare a ballpark value of
the 11 aforementioned structures, and present amended ordinance language for Council to
consider.
Councilmember McLean requested including plaques on City Property for notable structures no
longer at the property.
Motion by Kellar, second by Weste, to reopen the public hearing and continute to a
date uncertain.
On roll call vote:
Ayes: Weste, Kellar, McLean, Ferry
Noes: None
Recused: Boydston
Absent: None
Motion carried.
ITEM 14
PUBLIC HEARING
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA
APPROVING THE ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA
STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO ALBERT EINSTEIN
ACADEMY
Mayor Ferry opened the public hearing.
Deputy City Clerk Susan Caputo, stated that all notices required by law have been provided.
Council concurred to waive staff report.
In report, Casey Bingham, Administrative Analyst, explained pursuant to applicable state law,
the bonds are issued as limited obligations of the California Statewide Communities
Development Authority, not of the City, payable solely out of the revenues and receipts derived
from the applicable project. The adoption of the resolution will not require the City to be
financially obligated nor liable, nor provide any financing for the project at Albert Einstein
Academy. Section 147(f) of the Internal Revenue Code of 1986 requires the local governmental
unit hold a public hearing and approve the issuance of the bonds. The City of Santa Clarita has
performed several TEFRA bond issuance hearings over the last couple of years.
Kevin Korenthal representing Albert Einstein Academy for Letters, Arts, and Sciences declined
his request to speak.
IMayor Ferry closed the public hearing.
Meeting Minutes 9 September 25, 2012
Motion by Kellar, second by Weste, to adopt Resolution No. 12-67 approving the 1
issuance of revenue bonds by the California Statewide Communities Development
Authority (CSCDA) for Albert Einstein Academy.
On roll call vote:
Ayes: Kellar, Boydston, McLean, Weste, Ferry
Noes: None
Absent: None
Motion carried.
ITEM 15
NEW BUSINESS
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH
IMPACT SCIENCES, INC., TO PREPARE THE SUBSEQUENT ENVIRONMENTAL
IMPACT REPORT (EIR) FOR THE MASTER'S COLLEGE MASTER PLAN
MODIFICATION PROJECT; REQUEST FOR PROPOSALS FOR AN INDEPENDENT
LAND USE CONSULTANT
Councilmember Weste recused herself from participation and voting on this item due to a
possible conflict of interest due to the proximity of her property to the project area.
Planning Manager Jeff Hogan explained that City staff is recommending Impact Sciences 1
prepare a Subsequent Environmental Impact Report (EIR) for the Master's College master plan
modification project.
Addressing the Council on this item was Valerie Thomas representing the Placerita Canyon
Property Owners Association, and Consultant Dennis Hardgrave representing the Master's
College.
In response to inquiries from Councilmember Boydston, Mr. Hogan and Mr. Hardgrave provided
additional information.
Motion by Kellar, second by Boydson, for City Council to authorize the City
Manager or designee to execute all contracts and associated documents, or modify
the awards in the event issues of impossibility of performance arise, with Impact
Sciences, Inc., to prepare a Subsequent Environmental Impact Report and related
documents for The Master's College (College) master plan modification project, for
a contract amount of $204,221, plus a 15 -percent contingency in the amount of
$30,633, for a total not to exceed $234,854, and execute all documents subject to City
Attorney approval; and direct staff to conduct a Request for Proposals (RFP) and
appropriate $30,000 from Contingency Account 19300-5401.001 to Planning
Account 13100-5161.001 to hire an independent land use consultant to review the
proposed project and interim access options and make recommendations on the
project.
Meeting Minutes 10 September 25, 2012
On roll call vote:
Ayes: Boydston, McLean, Kellar, Ferry
Noes: None
Recused: Weste
Absent: None
Motion carried.
ADJOURNMENT
Mayor Ferry adjourned the meeting in memory of Joseph Jaserie at 8:43 p.m.
FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, October 9, 2012, at 6:00 p.m.
in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clari�a, CA.
FUT. WOL
Meeting Minutes 11 September 25.2012