HomeMy WebLinkAbout2013-08-27 - AGENDA REPORTS - BID # LMD12-13-31 TREE MAINT (2)Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval: 7;4 A14ti'lo-&
Item to be presented by: Kevin Tonoian
DATE: August 27, 2013
SUBJECT: AWARD CONTRACT FOR BID NUMBER LMD-12-13-31 FOR
CITYWIDE TREE MAINTENANCE PROGRAM
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council:
1. Award a three-year contract to Stay Green, Inc., for the reoccurring pre -scheduled
maintenance of Santa Clarita's Urban Forestry in an annual amount not to exceed $853,550.
2. Reject all bids for the service request crew.
3. Authorize the City Manager or designee to modify all documents to contract with the next
lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its
obligations or perform, subject to City Attorney final document approval, contingent upon
the appropriation of funds by the City Council in the annual budget for such fiscal year.
4. Direct staff to return to the Council prior to the conclusion of the three-year contract to
consider authorizing the City Manager or designee to execute up to two annual renewal
options not to exceed the annual bid amounts, plus Consumer Price Index (CPT) adjustments.
BACKGROUND
The City's Special Districts operation is responsible for overseeing the Citywide tree
maintenance program. Santa Clarita encompasses more than 100,000 trees, inclusive of
approximately 50,000 street trees located within the public right-of-way, with an additional
50,000 maintained by the Landscape Maintenance District (LMD) operation.
As way of background, it is necessary for the City to rely upon contractual services to provide
As way of background, it is necessary for the City to rely upon contractual services to provide
routine maintenance for Urban Forestry and LMD trees, as the City has neither the in-house staff
nor the capital resources required to maintain them. Further, the City utilizes the same
contractors to oversee other tree -related maintenance, including tree planting, pest control, weed
control, tree removal, stump grinding, and irrigation installation.
Prior to Fiscal Year 2012-13, responsibility for managing the trees was divided among the City's
Urban Forestry and Special Districts operations. Each of the work units contracted with different
vendors to conduct maintenance for trees within the scope of their individual responsibilities. In
Fiscal Year 2012-13, the City's Urban Forestry operation was consolidated with Special Districts
to enhance organization efficiencies by centralizing responsibility for all Citywide trees within
one department.
The Urban Forestry and LMD tree maintenance contracts will expire on September 15, 2013. In
reviewing the contracts, staff determined the City would benefit from combining all
pre -scheduled annual tree maintenance work into one contract. Furthermore, staff determined it
would also be beneficial to have a dedicated contractor available to help the City respond to the
more than 200 monthly tree -related service requests submitted by our residents.
The Purchasing Division prepared a bid solicitation for Citywide Annual Tree Maintenance in
compliance with the Support of Santa Clarita Businesses program. The bid was published on
May 23, 2013, and sent to 290 vendors on file. Twenty-three vendors downloaded a bid packet,
and five vendors submitted bid responses.
On June 24, 2013, five bid responses were opened by the Purchasing Division. The vendors'
bids were reviewed for accuracy and conformance to the contract documents and found to be
complete. Staff finds Stay Green, Inc., to be the lowest responsive bidder for the Urban Forestry
and LMD annual tree maintenance and ISS Grounds Control, Inc. to be the lowest responsive
bidder for the service request crew.
The reoccurring operational savings derived from this competitive bid and award process will
enable the City to put more resources toward additional urban forestry projects. Specifically,
staff will be able to focus greater efforts on completing reforestation projects along major
thoroughfares and provide additional support to capital improvement projects which directly
involve street trees such as the annual concrete rehabilitation program.
CitVwide Annual Tree Maintenance Program
The primary focus on the bid solicitation focused upon securing services to manage the City's
annual tree maintenance program. Cost associated with this work is comprised of four items
including trimming, removals, pest management, and inventorying.
Based on pricing in the current contract, staff estimated that approximately 16,000 City trees
could be trimmed per year. However, due to competitive pricing realized through the bid
process, the unit value received was below price expectations. Current unit pricing for tree
INIM
trimming is $42 per tree with the Urban Forestry contract and $62 per tree with the LMD
contract. The new bid has an average unit price of $33.36 per tree for a general tree trimming.
As a result of competitive pricing, the City will now be able to perform maintenance on
approximately 20,000 trees, rather than the amount of trees estimated at the time the bid
specifications were developed. This will allow the City to maximize existing monies allocated
within our base operational budget and maintain a pruning schedule which allows staff to trim
trees on average every four to five years.
Staff is recommending award of a contract to Stay Green, Inc. for an annual amount not to
exceed $853,550 for reoccurring pre -scheduled tree maintenance. This contract would provide
sufficient funds to support the annual pruning of 20,000 trees, the annual removal of 350 trees,
inventorying of 7,500 trees, and various pest management services.
Monthly Tree -Related Service Request Pro2ram
As part of this competitive bid process, the City also requested pricing for a three-person daily
crew that would focus solely on the completion of tree -related service requests which are
generated by our residents. Staff sought competitive pricing to fullfill this ongoing maintenance
need through a soliciation process, which guaranteed a minimum of 200 annual service days.
ISS Grounds Control, Inc. submitted the lowest bid for the service request crew. However, since
the bids were opened, staff was notified that the landscape maintenance division of ISS Grounds
Control, Inc. has been sold to Four Seasons Landscape and Property Services, Inc. Staff
recommends that all bids for the Service Request Crew contract be rejected with the intent to
re -solicit due to the change in ownership of ISS Grounds Control, Inc. during the bid process.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Sufficient funds for the Citywide Tree Maintenance Program were appropriated as part of the
Fiscal Year 2013-14 Budget.
ATTACHMENTS
Tree Maintenance Bid Results
BID LMD 12-13-31 (Contract Exhibit A) in Clerk's Reading File
Stay Green, Inc. Contract (Draft) available in the City Clerk's Reading File
Stay Green, Inc. (Contract Exhibit B) in Clerk's Reading File
I S_
LIVID 12-13-31 Bid Results
Annual Tree Maintenance
Vendor
Location
Bid
Stay Green, Inc.
Santa Clarita, CA
$720,100
ISS Grounds Control
Santa Clarita, CA
$1,160,905
United Pacific Services, Inc.
La Habra, CA
$1,320,SOO
West Coast Arborists, Inc.
Anaheim, CA
$2,314,12S
Thrifty Tree Service, Inc.
Los Angeles, CA
$5,329,550
Service Request Crew
Vendor Location Bid
ISS Grounds Control Santa Clarita, CA $208,000
Stay Green, Inc. Santa Clarita, CA $220,000
United Pacific Services, Inc. La Habra, CA $230,400
West Coast Arborists, Inc. Anaheim, CA $300,000
Thrifty Tree Service, Inc. Los Angeles, CA $575,000
— Y—
EXHIBIT A
FOR PUBLICATION ON: Thursday, May 23, 2013
NOTICE INVITING BIDS
Sealed bids must be received before 11:00 AM on Monday, June 24, 2013, by the Purchasing Agent of
the City of Santa Clarita, 23920 Valencia Boulevard, Suite 120, Santa Clarita, California, 91355-2196, at
which time, or shortly thereafter, they will be publicly opened and read in Suite 120 for the purchase of:
LMD-12-13-31
TREE MAINTENANCE PROGRAM
Specifications for this bid may be downloaded from the City's Purchasing website at www.santa-
clarita.com/purchasing. Please refer to specifications for complete details and bid requirements. There
will be a pre-bid meeting on Monday, June 3, 2013 at 9:00 AM beginning at City Hall, 23920 Valencia
Blvd., in the Council Chambers to review the bid.
In accordance with the provisions of California Public Contract Code Section 3300, the
successful bidder shall submit proof of a State Contractor's License, C-27 and D-49
with bid response. Failure to possess and or move to possess the specified license as
instructed, shall render the bid as non-responsive and shall act as a bar to awarding
the contract to that bidder. As provided for in Section 22300 of the California Public
Contract Code, the Contractor may substitute securities for monies withheld by the
City to ensure performance under the contract. There is no Engineer's estimate for this
work.
This contract is subject to the State prevailing wage requirements of the California Labor Code including
Sections 1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section 1773 of the Labor Code, the general
prevailing wage rates in the county, or counties, in which the work is to be done have been determined by
the Director of the California Department of Industrial Relations. These wages are set forth in the
General Prevailing Wage Rates for this project, available from the California Department of Industrial
Relations' Internet web site at http://www.dir.ca.gov/dlsrl;)wd. Future effective general prevailing wage
rates which have been predetermined and are on file with the California Department of Industrial
Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing
rate of per them wages shall be posted at the job site.
Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor
Compliance Program, approved by the DIR for projects with a Bid Advertise Date of November 20, 2003
or later, and which will become part of the conformed documents. All pertinent California statutes and
regulations, including, but not limited to those referred to in the City's Labor Compliance Program, are
incorporated herein by reference as though set forth in their entirety. Additionally, the Contractor is
responsible for obtaining a current edition of all California statutes and regulations and adhering to the
latest editions of such. Contractor shall submit certified copy of all Certified Payroll Records (CPRs) with
the progress payment on at least monthly basis to the City. The specifications in this notice shall be
considered a part of any contract made pursuant thereto.
Purchasing
(661) 286-4193
.— JI(_
CITY OF SANTA CLARITA
INVITATION FOR BID
I* I OX3 4 LIA I all Pa W54 I
BID OPENING: June 24,2013, 11:00 AM
The City of Santa Clarita invites sealed bids for:
Terms of payment:
TREE MAINTENANCE PROGRAM
Subtotal US$
Delivery: Sales or Use Tax (8.75%): US$
TOTAL: US$
1. Return original of Bid to: City of Santa Clarita
Purchasing Agent
23920 Valencia Blvd., Suite 120
Santa Clarita, CA 91355-2196
2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service
rendered.
3. Bidder shall honor bid prices for ninety (90) days or for the stated contract period, whichever is
longer.
4. Bids must be on this Bid form and signed by the vendor's authorized representative. This
signature acknowledges the proposer has read and understands the requirements contained on
pages 1 to 65, Exhibits A through D, Attachments A through D to and separate Appendix C
(Labor Compliance Program).
5. The last day for questions will be 5:00 PM, June 14, 2013.
6. The vendor is responsible for the accuracy and completeness of any solicitation form not
obtained directly from the City.
7. A pre-bid meeting will be held on Monday, June 3, 2013 at 9:00 AM. Vendors will
meet at City Hall, 23920 Valencia Blvd., in the Council Chambers, Santa Clarita, CA. All
interested vendors are strongly encouraged to attend as this will be the ONE and ONLY
pre-bid meeting for this bid.
BIDDER TO READ
I have, read, understood, and agree to the terms and conditions on all pages of this bid. The undersigned
agrees to furnish the commodity or service stipulated on this bid as stated above.
Company -
Name (Print):
Address:
Company Phone No. Title of Person Signing
_5__
TABLE 0FCONTENTS
TREE MAINTENANCE PROGRAM
LKAU]^11~12^31
Section..................... ............................................................ ..........
PaQe
NoticeInviting Bids ...... ......................... ...............................................
Invitationk/Bid .................... ............................................................
.... 1
TableofContents ....................... ................. ...........................................
BidInstructions ..... .....................................................................
,......... 3
Termsand Conditions ..............................................................................
Administrative Specifications ................ ...................... ......................
...... 10
Bid Security Bond/Proposal Guarantee Bid Bond ........ —,...............................
3Y
Faithful Performance Bond .............. .........................................................
33
Material Labor (Puymoot) Bond Zone T'18 ........................ ............................
34
SampleContract ........................................................................................
35
BidSchedule ............................................................................................
41
Documentation Checklist ................................................... ......................
53
Designation ofSubcontractors .............. ...................... ..............................
54
References..................................................... .........................................
58
Exhibit AViolation Records .........................................................................
57
ExhibitBStaff ................................... .............................................
......... 50
Exhibit CHoliday Schedule ................................. --.----......—.-59
Exhibit DTree Inventory ....... ....................................................................
0O
AttachmentA..........................................................................................
Attachment8..................................................................................
........
AttachmentC...........................................................................................
AttachmentD...........................................................................................
APPENDIX A Labor Compliance Program (separate attachment)
4
A. BID INSTRUCTIONS
Submitting Proposals. (a) The bid response must be submitted on this form and include the
notice, Request for Proposal Schedule, and all forms or information included in or required by
Section C, Specifications, (attachments accepted), original and one copy in a sealed envelope
with the wording "Bid", bid number and closing date marked on the outside. (b) All documentation
of unit pricing or other cost breakdowns as outlined in this bid must be submitted to support the
total bid price. (c) Proposals/corrections received after the closing time will not be opened. The
City will not be responsible for bids not properly marked and delivered. Upon award, all
submissions become a matter of public record.
2. Preparation. All proposals must be typed or written in black ink, except signatures. Errors may
be crossed out and corrected in ink, then initialed in ink by the person signing the bid. In
compliance with Resolution 93-9, all bids and attachments must be submitted double -sided on
recycled paper.
3. Currency. All references to dollar amounts in this solicitation and in vendor's response refer to
United States currency. Payments will be made in Unite States Currency.
4. Alternatives. Any changes or alternatives must be set forth in a letter attached to this bid. The
City has the option of accepting or rejecting any alternative bid.
5. Environmentally Preferable Purchasing. The City of Santa Clarita, being fully aware of the limited
nature of our resources and the leadership role government agencies have, supports the
Environmentally Preferable Purchasing (EPP) program with Resolution 05-103. With changes in
technology and industries occurring rapidly it is frequently difficult to be aware of the latest
innovations. Therefore, it is the intent of the City of Santa Clarita to seek out those products
which result in less energy usage, least impact on natural resources and greatest reuse of post-
industrial and post -consumer material. Bidders are strongly encouraged to offer products and
services meeting these criteria and point out those specific aspects or features in their bid. In
accordance with Public Contract Code 22152 bidders are required to certify in writing the
minimum, if not exact, percentage of postconsurner materials in the products, materials, goods, or
supplies, offered or sold.
Remection. The City reserves the right to reject any or all bids and to waive any informality in any
bid. The City may reject the bid of any bidder who has previously failed to perform properly, or
complete on time, contracts of a similar nature, or to reject the bid of a bidder who is not in a
position to perform such a contract satisfactorily. The City may reject the bid of any bidder who is
in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita.
Addenda. The City will not accept responsibility for incomplete packages or missing addenda. It
is the bidder's responsibility to contact the project manager, for public projects, or Purchasing
prior to submission of the bid to make certain the package is complete and all required addenda
are included. This information will also be available from the City's website if the bid was
downloaded. Bidders are cautioned against relying on verbal information in the preparation of bid
responses. All official information and guidance will be provided as part of this solicitation or
written addenda.
Awards. The City will award in accordance with S.C.M.C. § 3.12.205 (Support of Santa Clarita
Businesses) unless Part C identifies this bid as a multiple criteria bid or this bid is for public
works, professional services or is federally funded. Qualifications of responsibility will be in
accordance with the S.C.M.C. Lowest cost is the lowest total cost to the City to acquire the
goods and/or services resulting from this solicitation. The City may make an award based on
partial items unless the bid submitted is marked "All or none." Where detailed specifications
and/or standards are provided the City considers them to be material and may accept or reject
deviations. The results of the bid will be posted on the City's website at www.santa-
clarita.com/purchasing normally within 24 hours.
-'7--
(continued)
Cooperative Bidding. Other public agencies may be extended the opportunity to purchase off this
bid with the agreement of the successful vendor(s) and the City of Santa Clarita. The lack of
exception to this clause in vendor's response will be considered agreement. However, the City of
Santa Clarita is not an agent of, partner to or representative of these outside agencies and is not
obligated or liable for any action or debts that may arise out of such independently negotiated
"piggy -back" procurements.
10. Amendments. Any and all changes to this contract must be made in writing and agreed to by the
City. Performance by the contractor will be considered agreement with the terms of this contract.
11. Taxes, Charges and Extras. (a) Bidder must show as a separate item California State Sales
and/or Use Tax. (b) The City is exempt from Federal Excise Tax. (c) Charges for transportation,
containers, packing, etc. will not be paid unless specified in bid. Contractor/vendor agrees to
cooperate with the City in all matters of local taxation.
12. Payment. (a) Bidder shall state payment terms offered. (b) Payment will be made on the pay
period after receipt and acceptance of goods and/or services and upon using department
confirmation of such acceptance.
13. Assignment. No assignment by the vendor of contract or any part hereof, or of funds to be
received hereunder, is binding upon the City unless the City gave written consent before such
assignment.
14. Sub contractors. For all public projects, the Bidder must list any subcontractors that will be used,
the work to be performed by them, and total number of hours or percentage of time they will
spend on the project.
15. Prevailing wage. For all public works, the Bidder is required to bid prevailing wage. For the
purposes of this paragraph, public works includes maintenance. The City of Santa Clarita Labor
Compliance Program is included herein as an informative reference for the successful bidder. It
does not require any completion prior to contract award but should be reviewed for all necessary
provisions and requirements.
16. Protection of Resident Workers. The City of Santa Clarita actively supports the Immigration and
Nationality Act (INA) which includes provisions addressing employment eligibility, employment
verification, and nondiscrimination. Under the INA, employers may hire only persons who may
legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to
work in the U.S. The employer must verify the identity and employment eligibility of anyone to be
hired, which includes completing the Employment Eligibility Verification Form (1-9). The
Contractor shall establish appropriate procedures and controls so no services or products under
the Contract Documents will be performed or manufactured by any worker who is not legally
eligible to perform such services or employment.
17. Indemnification. The bidder is required to indemnify and hold the City harmless from and against
any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of any agreement entered into between the parties. Should the City be
named in any suit, or should any claim be brought against it by suit or otherwise, whether the
same be groundless or not, arising out of this Agreement, or its performance, the bidder must
defend the City (at the City's request and with counsel satisfactory to the City) and indemnify the
City for any judgment rendered against itorany sums paid out in settlement orotherwise.
18. Bonds. When deemed necessary by the City, bid bonds shall be furnished by all bidders in the
amount of at least 10% of the total value of the bid to guarantee that bidders will enter into
contract to furnish goods at prices stated. The bonding company must be listed on Treasury
Circular 570 and licensed to operate in the state of California. Likewise, a Performance Bond
and/or Material and Labor bonds shall be required of the successful bidder when stated in the
A.,
BID INSTRUCTIONS (continued)
specification (cash deposit, certified or cashier's check or money order may be substituted in lieu
of either bond).
19. Insurance. For contracts involving services the City requires insurance. Proof of insurance shall
be provided by using an ACORD certificate of insurance and shall be provided prior to contract
signing. Insurance shall be "Primary and Non -Contributory" and must name the "City of Santa
Clarita" as an additional insured. The certificate shall list coverage for General Liability (limit of
$2,000,000 CSIL or $2,000,000 per occurrence with a $4,000,000 aggregate), Auto Liability (limit
of $1,000,000), and Worker's Compensation (statutory requirement). For professional services,
Professional Liability with a limit of $1,000,000 may also be required. Insurance shall not be
cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.
Specific insurance requirements will be set forth in any contract awarded to a bidder.
20. On -Site Inspection. When deemed necessary by the City, an on-site inspection date and time will
be so designated. Bidder is responsible for inspecting and understanding the total scope of the
projects (i.e., specifications, quality, and quantity of work to be performed.)
21. Specifications. Materials differing from stated specifications may be considered, provided such
differences are clearly noted and described, and provided further that such articles are
considered by a City official to be in all essential respects in compliance with the specifications.
22. Brand Names. The use of the name of a manufacturer, or any specific brand or make, in
describing any item contained in the proposal does not restrict bidders to the manufacturer or
specific article, this means is being used simply to indicate a quality and utility of the article
desired; but the goods on which bids are submitted must in all cases be equal in quality and utility
to those referred to. This exception applies solely to the material items in question and does not
supercede any other specifications or requirements cited. Documentation of equivalency must
be submitted with the bid. At a minimum the documentation must demonstrate equivalency in
form, fit, function, quality, performance and all other stated requirements. The City is final
determiner of equivalency. Exception is made on those items wherein identical supply has been
determined a necessity and the notation NO SUBSTITUTE has been used in the specification
section.
23. Price Reductions. If at any time dudng the life of this contract, the successful bidder reduces his
price or prices to others purchasing approximately the same quantities as contemplated by this
contract, the contract prices must be reduced accordingly, and the contractor/vendor will
immediately notify the Purchasing Agent, City of Santa Clarita.
24. Contract Pricing. Except as otherwise provided, prices must remain consistent through the term
of this contract. The City does not pay "surcharges" of any type unless identified in the response
to this bid. All costs will be included in the pricing provided to the City.
25. Non-Approoriation of Funds. The City's obligation is payable only and solely from funds
appropriated for the purpose of this agreement. All funds for payment after June 30 of the current
fiscal year are subject to City's legislative appropriation for this purpose. In the event the
governing body appropriating funds does not allocate sufficient funds for the next succeeding
fiscal year's payments. Then the affected deliveries/services may be (1) terminated without
penalty in their entirety, or (2) reduced in accordance with available funding as deemed
necessary by the City. The City shall notify the Contractor in writing of any such non -allocation of
funds at the earliest possible date.
28. Default. In case of default by the vendor of any of the conditions of this bid or contract resulting
from this bid, the vendor agrees that the City may procure the articles or services from other
sources and may deduct from the unpaid balance due the vendor, or collect against the bond or
_17-
BID INSTRUCTIONS (continued)
surety, or may invoice the vendor for excess costs so paid, and prices paid by the City shall be
considered the prevailing market price at the time such purchase is made.
29. Termination. The City may terminate any service or contract with or without cause either verbally
or in writing at any time without penalty.
30. a2fgty. Contractor agrees to comply with the provisions of the Occupational Safety and Health
Act of 1970 (or latest revision), the State of California Safety Orders, and regulations issued
thereunder, and certifies that all items furnished under this bid will conform and comply with the
indemnity and hold harmless clause for all damages assessed against buyer as a result of
suppliers failure to comply with the Act and the standards issued thereunder and for the failure of
the items furnished under this order to so comply.
31. Gratuities. The City may, by written notice to the Contractor, terminate the right of the Contractor
to proceed under this agreement, if it is found that gratuities in the form of entertainment, gifts, or
otherwise were offered or given by the Contractor, or any agent or representative of the
Contractor, to any officer or employee of the City with a view toward securing an agreement or
securing favorable treatment with respect to the award or amending, or the making of any
determinations with respect to the performance of such agreement; provided, that the existence
of the facts upon which the City makes findings shall be in issue and may be reviewed in any
competent court. In the event of such termination, the City shall be entitled to pursue the same
remedies against the Contractor as the City could pursue in the event of default by the
Contractor.
32. Delivery. Contract delivery must begin not later than fifteen (15) calendar days from receipt of
order, Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, and site of
user division.
33. Invoices. Invoices will be forwarded to
City of Santa Clarita
Special Districts
23920 Valencia Blvd. Ste. 260
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the
terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever
is later.
34. Bid Questions. Questions should be forwarded by e-mail to ikillianca),santa-clarita.com. They
may also be faxed on letterhead to (661) 286-4186.
The last day for questions will be June 14, 2013 before 5:00 PM.
35. Renewal and Pricing Ad ustment. Contracts entered into pursuant to this Invitation to Bid may be
renewed annually, up to two times, in one year increments, in accordance with the terms of the
contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract
does not change more than the Consumer Price Index - All Urban Consumers (not seasonally
adjusted), Los Angeles Area -Riverside -Orange county area and prevailing wage rates, if
applicable. Price adjustments may be increases or decreases as appropriate and must be
requested at least 90 days prior to the expiration/renewal of the contract. The index level for the
month preceding the month of solicitation advertisement will become the beginning index. The
price adjustment limit will be the percentage change based on the difference between the
beginning level or the adjustment level last used and the index level for the period 90 days prior
to the expiration of the contract. If not renewed prior to the anniversary date, the contract may
continue on a month to month basis until renewed or awarded to a new contractor. The City
intends for the initial contract to cover three years with two additional one year contract
increments.
,/,o —
B.
TERMS AND CONDITIONS
The solicitation, bidder's response and the Purchase Order (and Contract for services) constitute the
entire agreement between the vendor and the City of Santa Clarita (City) covering the goods (including
services) described herein (the "goods"). Time is of the essence.
Shipment and Inspection. The terms and routing of shipment shall be as provided on the
Purchase Order or as otherwise directed by the City. City may revise shipping instructions as to
any goods not then shipped. City shall have the right to inspect any or all of the goods at
vendor's place of business or upon receipt by City at City's election, which right shall be
exercisable notwithstanding Buyer's having paid for the goods prior to inspection. City, by reason
of its failure to inspect the goods, shall not be deemed to have accepted any defective goods or
goods which do not conform to the specifications therefore, or to have waived any of City's rights
or remedies arising by virtue of such defects OF non-conformance. Cost of inspection on
deliveries or offers for delivery, which do not meet specifications, will be for the account of the
vendor.
Risk of Loss. Not withstanding any provision hereof to the contrary, title to, and risk of loss of, the
goods shall remain with the vendor until the goods are delivered at the D.D.P. point specified in
this Contract, or if no such point is specified, then, when the goods are delivered to the City.
However, if the goods are of an inflammable, toxic or otherwise dangerous nature, vendor shall
hold City harmless from and against any and all claims asserted against City on account of any
personal injuries and/or property damages caused by the goods, or by the transportation thereof,
prior to the completion of unloading at City's receiving yard.
3. Warranties. Vendor warrants to and covenants vAth the City as follows: vendor will deliver to City
title to the goods free and clear of all security interest, liens, obligations, restrictions or
encumbrances of any kind, nature or description, the goods shall be free from defects in material
and/or workmanship; unless otherwise specified on the Purchase Order, the goods shall be new
and not used or reconditioned; the goods and their packaging shall conform to the description
thereof and/or specifications therefore contained in this Contract. In placing this Contract, City is
relying on vendor's skill and judgment in selecting and providing the proper goods for City's
particular use. The goods shall be in all respects suitable for the particular purpose for which
they are purchased and the goods shall be merchantable. Vendor shall indemnify and save and
hold City harmless from and against any and all damages, losses, demands, costs and expenses
arising from claims by third parties for property damage, personal injury or other losses or
damages arising from vendor's breach of its obligations hereunder.
4. Remedies. In the event of vendor's breach of this Contract, City may take any or all of the
following actions, without prejudice to any other rights or remedies available to City by law: (a)
require vendor to repair or replace such goods, and upon vendor's failure or refusal to do so,
repair or replace the same at vendor's expense: (b) reject any shipment or delivery containing
defective or nonconforming goods and return for credit or replacement at vendor's option; said
return to be made at vendor's cost and risk: (c) cancel any outstanding deliveries or services
hereunder and treat such breach by vendor as vendor's repudiation of this Contract. In the event
of City's breach hereunder, vendor's exclusive remedy shall be vendor's recovery of the goods or
the purchase price payable for goods shipped prior to such breach.
5. Force Maieure. For the purposes of this Contract, an event of "force majeure" shall mean any or
all of the following events or occurrences, strikes, work stoppages, or other labor difficulties; fires,
floods or other acts of God; transportation delays; acts of government or any subdivision or
agency thereof; failure or curtailment of power supply in the Pacific Southwest power grid; or any
other cause, whether or not similar to the causes or occurrences enumerated above; in all cases,
which are beyond the control of the party claiming the occurrence of a force majeure event and
which delays, interrupts or prevents such party from performing its obligations under this
Contract. Not withstanding any provision hereof to the contrary, the reduction, depletion,
shortage, curtailment or cessation of vendor's supplies or reserves or any other supplies or
materials of vendor shall not be regarded as an event of force majeure. The party affected by a
force majeure event shall give notice thereof to the other party within ten days following the
occurrence thereof and shall apprise the other party of the probable extent to which the affected
party will be unable to perform or will be delayed in performing its obligations hereunder. The
affected party shall exercise due diligence to eliminate or remedy the force majeure cause and
shall give the other party prompt notice when that has been accomplished. Except as provided
herein, if performance of this contract by either party is delayed, interrupted or prevented by
reason of any event of force majeure, both parties shall be excused from performing hereunder
while and to the extent that the force majeure condition exists, after which the parties'
performance shall be resumed. Notwithstanding the foregoing, within five days following vendor's
declaration of a force majeure event which prevents its full and/or timely delivery of goods
hereunder, City may, at its option and without liability (a) require vendor to apportion among its
customers the goods available for delivery during the force majeure period; (b) cancel any or all
delayed or reduced deliveries; or (c) cancel any outstanding deliveries hereunder and terminate
this Contract. If City accepts reduced deliveries or cancels the same, City may procure substitute
goods from other sources in which event this contract shall be deemed modified to eliminate
vendor's obligation to sell and City's obligation to purchase such substituted goods. After
cessation of a force majeure event declared by vendor, vendor shall, at City's option but not
otherwise, be obligated to deliver goods not delivered during the force majeure event. After
cessation of a force majeure event declared by City, neither party shall be obligated to deliver or
purchase goods not so delivered and purchased during the force majeure period.
6. Patents. It is anticipated that the goods will be possessed and/or used by City. If by reason of
any of these acts a suit is brought or threatened for infringement of any patent, trademark, trade
name or copyright with regard to the goods, their manufacture or use, vendor shall at its own
expense defend such suit and shall indemnify and save and hold City harmless from and against
all claims, damages, losses, demands, costs and expenses (including attorney's fees) in
connection with such suit or threatened suit.
Compliance with Law. Vendor warrants that it will comply with all federal, state, and local laws,
ordinances, rule regulations applicable to its performance under this Contract, including,
without limitation, the Fair Labor Standards Act of 1938, as amended, the Equal Employment
Opportunity Clause prescribed by Executive Order 11246 dated September 24, 1965 as
amended, and any rules, regulations or orders issued or promulgated under such Act and Order.
Vendor shall indemnify and save and hold City from and against any and all claims, damages,
demands, costs and losses which the City may suffer in the event that vendor fails to comply with
said Act, Order, rules, regulations or orders. Vendor further warrants that all goods sold
hereunder will comply with and conform in every respect to the standards applicable to the use of
such goods under the Williams -Steiger Occupational Safety and Health Act of 1970, as amended,
and any regulations and orders issued thereunder. Any clause required by any law, ordinance,
rule or regulation to be included in a contract of the type evidenced by this document shall be
deemed to be incorporated herein. Where permits and/or licenses are required for the prescribed
material/services and /or any construction authorized herein, the same must be first obtained
from the regulatory agency having jurisdiction there over.
8. Reports, Artwork, Designs etc.:
(a) If the goods are to be produced by vendor in accordance with designs, drawings or blueprints
furnished by City, vendor shall return same to City upon completion or cancellation of this
Contract. Such designs and the like shall not be used by vendor in the production of materials for
any third party without City's written consent. Such designs and the like involve valuable property
rights of City and shall be held confidential by vendor.
(b) If the Contract results in the creation of artwork, designs or written products, including but not
limited to, books, reports, logos, pictures, drawings, plans, blueprints, graphs, charts, brochures,
analyses, photographs, musical scores, lyrics, will be considered works for hire and the contractor
expressly transfers all ownership and intellectual property rights including copyrights to the City
by signing the contract. Such works and the like shall not be used by vendor in the conduct of
any business with any third party without the City's written consent.
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(c) Unless otherwise agreed herein, vendor at its cost shall supply all materials, equipment, tools
and facilities required to perform this Contract. Any materials, equipment, tools, artwork, designs
or other properties furnished by City or specifically paid for by City shall be City's property. Any
such property shall be used only in filling orders from City and may on demand be removed by
City without charge. Vendor shall use such property at its own risk, and shall be responsible for
all loss of or damage to the same while in vendor's custody. Vendor shall at its cost store and
maintain all such property in good condition and repair. City makes no warranties of any nature
with respect to any property it may furnish to vendor hereunder.
9. Governing Law. The Purchase Order and this Contract between the parties evidenced hereby
shall be deemed to be made in the State of California and shall in all respects be construed and
governed by the laws of that state.
10. Miscellaneous.
(a) The waiver of any term, condition or provision hereof shall not be construed to be a waiver of
any other such term, condition or provision, nor shall such waiver be deemed a waiver of a
subsequent breach of the same term, condition or provision.
(b) Stenographic and clerical errors, whether in mathematical computations or otherwise, made
by City on this Contract or any other forms delivered to vendor shall be subject to correction.
(c) On the issue of primacy in disagreements in bid'responses, words shall hold over numbers
and unit prices shall hold over extended prices.
(d) City may, upon notice of vendor and without liability to City, cancel this Contract and any
outstanding deliveries hereunder, (1) as to standard products of vendor not then shipped
hereunder, at any time prior to shipment, or (2) if (A) a receiver or trustee is appointed to take
possession of all or substantially all of vendor's assets, (B) vendor makes a general assignment
for the benefit of creditors, or (C) any action or proceeding is commenced by or against vendor
under any insolvency or bankruptcy act, or under any other statute or regulation having as its
purpose the protection of creditors, or (D) vendor becomes insolvent or commits an act of
bankruptcy. If an event described in (2) of this section occurs. City may at City's sole election
pay vendor its actual out-of-pocket costs to date of cancellation, as approved by City, in which
event the goods shall be the property of City and vendor shall safely hold the same subject to
receipt of City's shipping instructions.
11. Delivery Orders. This is a maintenance purchase order. The Vendor will only accept orders
placed by a member of the Finance Division or the Accounting Manager. The Vendor wilt notify
the City on receipt of this contract of any special procedures required by the Vendor to initiate
orders against this contract. These procedures may include but are not limited to, the Vendors
point of contact or a specific office at the Vendor's place of business.
12. Response Time. For equipment maintenance contracts the repairman will be onsite within four
working hours of notification.
For service contracts, discrepancies will be corrected within four working hours of notification.
Normal working hours are M -F from 7:30 A.M. to 3:30 P.M.
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C.
SPECIFICATIONS
The City of Santa Clarita is responsible for the maintenance of and urban forest consisting of nearly
100,000 trees. Approximately half of the trees are maintained by the City's Landscape Maintenance
District (see Attachment A - LMD MAP), with the other half being maintained by the City's Urban Forestry
Division (see Attachment B - UF MAP).
The City of Santa Clarita is soliciting sealed bids for the City's Tree Maintenance Program, consisting of
tree trimming, tree planting, tree removals, stump grinding, integrated pest management and asset
management database input for both the Landscape Maintenance District and Urban Forestry Division.
The following general specifications apply to both the City's Landscape Maintenance District and the
Urban Forestry Division. This contract shall run for three (3) years with the option for two (2) additional
one (1) year renewals. The bid bond required will be 10% of the initial (3) year total.
GENERAL PROVISIONS
SECTION 1
1-01 SCOPE OF WORK
The work to be performed consists of furnishing all materials, equipment, tools, labor, and
incidentals as required by the Specifications, provisions, and contract documents. The general
items of work for this project shall consist of two (2) full-time, tree maintenance crews with a
minimum of five (5) crew members per crew and equipment for regularly occurring tree
maintenance, and one (1) 3 -man tree maintenance crew and equipment for completion of tree
related service requests.
1-02 CITY EMPLOYEES
For the purpose of these Bid Specifications and for the term of this Tree Maintenance Contract,
the title Contract Administrator will refer to the Special Districts Administrator. The title ProFec
Manage will refer to the tree inspector for the Urban Forestry Division and Landscape
Maintenance District (LMD).
1-03 LOCATION OF WORK
The general location of work is within the City limits of Santa Clarita. Locations and type of tree
service may change throughout the duration of the contract at the discretion of the CITY and at
no additional cost to the City. Initial work is outlined in this document (See Attachments A and B)
A larger version of these maps (52x36) are available via email in pdf by contacting
ikillian@santa-clarita.com.
1-04 TIME FOR START AND COMPLETION OF WORK
The contractor shall start work beginning September 1, 2013, and complete work by August 31,
2016 unless terminated sooner as per the provisions of the contract.
1-05 WORK HOURS
Work hours shall begin in Santa Clarita at 7:00 a.m. and end at 4:00 p.m., Monday through
Friday. For areas surrounding all school zones no tree work within 1500 feet before 8:00 A.M. No
work on CITY observed holidays except in the event of emergencies. (See EXHIBIT D)
1-06 EMERGENCY INFORMATION
The names, addresses and telephone numbers of the Contractor and any subcontractor, or their
representatives, shall be filed with the City's Special Districts Department prior to beginning work.
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1-07 CONTRACTOR EQUIPMENT AND GRAFFITI
All equipment brought into the City or working within the City Limits shall be free of graffiti. Any
graffiti that is spotted on equipment shall be removed immediately during working hours and any
graffiti that is reported after hours or at any other time shall be removed within 24 hours.
1-08 CONTRACTOR COMMUNICATION
The contractor's Supervisors and Crew Leaders shall carry a mobile cellular phone and shall
respond to calls from the City staff within 15 minutes of the call. In the case of after hour's calls,
two (2) hours maximum response time is allowed to arrive at the emergency location. The
contractor's employees shall maintain 24-hour phone communication and staff must be able to
contact all key contractor employee staff, key City staff, local utility agencies and emergency
services as needed for the duration of the contract.
Each Crew Leader shall carry at all times a mobile tablet computer with mobile internet access
capable of accessing the City's eService (Citizen Response Management — CRM) system. The
City will assign service requests to the contractor that must be accessed via the internet while in
the field. As work is completed, the contractor will be responsible to update the status of each
service request. At a future date the City's Tree Inventory will be transferred to a web based
mobile application that will be accessible via a web -enabled mobile tablet computer. When the
asset management system is enabled, the Contractor will be required to update the maintenance
record for each tree as work is completed
1-09 CONTRACTOR EQUIPMENT
Contractor shall be required to clearly identify and equip each vehicle used at said facility with
decals on the exterior right and left front door panels identifying the Contractor's name, address
and phone number visible from 100 feet. Each vehicle must be mechanically sound, with a clean
and neat appearance, and meet all California Vehicle Code requirements. All of the Contractor's
vehicles are subject to random inspections by the Santa Clarita Sheriffs Department. Equipment
shall not leak fluids and meet all associated and required safety standards, inspections and
certifications.
1-10 CONTRACTOR UNIFORMS
Contractor shall require each of his employees to adhere to basic public works standards of
working attire. These are basically; uniforms, proper shoes, and other gear required by State
Safety Regulations (OSHA), and proper wearing of the clothing. Shirts shall be buttoned and
worn at all times.
1-11 CONTRACTOR CONDUCT
Contractor shall at all times exhibit good customer service to City staff, City contracted staff,
residents and others throughout term of this contract. All communication will be professional in a
manner between all parties. Unsatisfactory communication and service may be cause for contract
termination.
1-12 CONTRACTOR PERFORMANCE ABILITY
I
The contractor must demonstrate the ability to successful perform all work as specified in this bid.
The contractor will provide evidence of successful performance through the identification of
references forjobs of a similar size and scope.
1-13 CONTRACTOR TRAINING AND EXPERIENCE
11
Contractor's employees or representatives shall be thoroughly trained and experienced in the
maintenance practices of Urban Forestry and Arboricultural Procedures to successfully maintain
the City's Urban Forest according to industry standards and guidelines. Minimum training
standards shall include the latest edition of the Best Management Practices of Arboriculture by
the International Society of Arboriculture and the ANSI — A 300 Pruning standards. In addition the
contractor shall maintain any and all required safety training for staff. This includes the latest
edition of ANSI safety standards for tree operations ANSI — Z133.1 or later editions. Contractor
must be able to provide documentation of regular training.
1-14 CERTIFIED ARBORISTS AND TREE WORKERS
1-15
Bidders must be thoroughly competent and capable of satisfactorily performing the work covered
by the bid.
The Contractor shall at all times have an ISA Certified Arborist responsible for the daily operations
of each maintenance crew associated with this contract. The Certified Arborist shall act in the
capacity of a foreman or supervisor during all phases of tree maintenance including but not limited
to tree trimming, tree removal or tree planting. Said certified arborist is to be responsible for the
contractor's crews performing assigned work in accordance with work standard agreed upon with
the CITY. Proof of certifications must be submitted with this bid.
Contractor shall employ on a regular full-time, permanent basis a minimum of three (3)
employees certified by the International Society of Arboriculture as Certified Tree Workers at the
time of bid submittal, bid award, and for the duration of this contract. At least one (1) Certified
Tree Worker must be on site with each maintenance crew while pruning operations are being
conducted. The contractor shall provide the City with daily written inspection of activities
completed by the maintenance crews. Proof of certifications must be submitted with this bid.
The Certified Arborist shall be readily available to serve as contractors representative in routine
dealings with the CITY, (i.e. crew scheduling, performance standards, time and material
expenditures, and the resolution of such situational disputes as may arise between work crews,
other contractors, and/or the public). It is the desire of the CITY to provide a high level, informed
and professional service to the residents. To this end, the CITY requires verification that at least
five (5) of the contractor's employees performing tree maintenance under the specifications of this
contract, be certified by the International Society of Arboriculture in the Tree Worker classification
or Certified Arborist within one year of the date the contract is awarded. Certification of current
train i ng'records with personal references will be submitted with this bid for each employee.
The following is a partial list of the required data fields that will be required for tree inventory data
collection. All tree inventory data shall be submitted in a format compatible with the City's Asset
Management System. GPS Coordinates, LIVID Zone, UF Zone, Parkway type, Location, Right of
Way in foot, Status, Condition: Required Maintenance, DBH, Height, Tree Species, Replacement
Species, Inspection Date and Photo.
1-16 INCOMPLETE WORK REPORTS
In the event that work is not completed due to emergencies, work delays, bird nesting, seasonal
conditions and/or vehicle parking restricting work completions. Contractor shall record all skipped
locations and the vehicle license number as part of the incomplete work report. All incomplete
locations that are outstanding for more than two workdays shall be reported to the Urban Forestry
Division and the Landscape Maintenance District. All incomplete locations shall be tracked for
follow up completion and the Urban Forestry Division and the Landscape Maintenance District
shall be again notified if incomplete work goes beyond one work week. All outstanding work shall
be tracked on monthly work reports. This includes trees that may be skipped due to seasonal
conditions, such a pines and eucalyptus during the summer months.
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1-17 OUTSTANDING STUMP REPORTS
Contractor shall monitor and track all work related to the removal of tree stumps and shall provide
the City with an Outstanding Stump Report for all incomplete tree stump removals. The report
shall be submitted weekly to the offices of the Urban Forestry Division and the Landscape
Maintenance District. All stump removals shall be tracked on this report as well as the general
work report, service reports, daily work records and any other type of work activity report required
by the City. All tree stumps from cut off trees shall be removed within 14 days of tree being cut
down. If the stump is not removed in 14 days the contractor will be charged the cost the City
incurs to remove the stump.
1-18 PROPERTYDAMAGE
Property Damage — Shall be reported within one hour of incident to the office of the City Arborist
or the Project Manager.
• In the event that verbal contact has not been made, the contractor will notify the City Risk
Manager.
• The contractor field supervisor shall also inform his superior so that all attempts will be made
to rectify any damage caused by the contractor.
• The contractor shall be responsible for all damage to private and public property and shall
correct, fix, repair, replace or reimburse the party at toss for all damages.
• Damage corrections shall be made as soon as possible to reduce future complaints.
• In the case of vehicle damage contractor shall assist the damaged party to resolve the
damage with an expedited process.
• All damage and corrections shall be documented and reports provided to the City.
• The City Urban Forestry Division, the Landscape Maintenance District and the Risk
Management Division shall be notified by e-mail of the incident. Included in the e-mail shall
be the date, time and location of the incident, including a brief summary of the event. This e-
mail shall be submitted within 24 hours of the incident.
• Reports shall include all correspondence and course of action by the contractor to correct
damage.
1-19 ROOTBARRIER
The Urban Forestry Supervisor or the Project Development Coordinator shall approve the root
barriers. Root barriers must have a root deflection rib and a top edge. The root control panels
may not be altered without written approval from the Urban Forestry Supervisor or the Project
Development Coordinator. All trees shall be planted with a 12 -inch or 18 -inch deep by ten foot
long root barrier along the sidewalk of each tree planting site. Root barrier shall be comparable to
either Deep Root brand model number U13-18-2, or Centu[y brand CR -18-20 or City approved
equal.
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2-01 DEFINITIONS
Agency:
GENERAL SPECIAL PROVISIONS
SECTION 2
City of Santa Clarita
Trimming Trimming and pruning shall be considered the same
thing for the purposes of this project.
2-02 AWARD AND EXECUTION OF CONTRACT
Within ten working days after the date of the CITY's notice of award, the Contractor shall execute
and return the following contract documents to the CITY:
Contract Agreement
Faithful Performance Bond
Labor and Material Bond
Public Liability and Property Damage Insurance Certificate
Workers' Compensation Insurance Certificate
Failure to comply with the above will result in annulment of the award and forfeiture of the Bid
Guarantee.
This Contract Agreement shall not be considered binding upon the CITY until executed by the
authorized CITY officials.
A corporation to which an award is made may be required, before the Contract Agreement is
executed by the CITY, to furnish evidence of its corporate existence, of its right to enter into
contracts in the State of California, and that the officers signing the contract and bonds for the
corporation have the authority to do so.
2-03 SUBCONTRACTS
The Contractor shall perform or provide, with its own organization, employees, materials, and
equipment amounting to at least 60 percent of the Contract Price. The Contractor's employees
shall constitute at least 60 percent of the labor force involved in the performance of contracts
executed subsequent to this solicitation.
2-04 CONTRACT BONDS
The Faithful Performance Bond shall remain in force until the contract expiration date. The Labor
and Material Bond shall remain in force until thirty-five days after the contract expiration date, or
until all claims for labor and material are paid, whichever is longer.
2-05 EXAMINATION OF CONTRACT DOCUMENTS
The bidder shall examine carefully the entire site of the work, including but not restricted to the
conditions and encumbrances related thereto, the plans and specifications, and the bid and
contract forms therefore. The submission of a bid shall be conclusive evidence that the bidder
has investigated and is satisfied as to the conditions to be encountered, as to the character,
quality, and scope of the work to be performed, the quantities of material to be furnished, and as
to the requirements of the bid, plans, specifications, and the contract.
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2-06 CHANGES IN WORK- NOTICE TO SURETIES
The Contractor shall notify his sureties and the carriers of the insurance furnished and maintained
by him of any changes affecting the general scope of the work or change in the contract price, or
time, or a combination thereof, and the amount of the applicable bonds and the coverage of the
insurance shall be adjusted accordingly. The Contractor shall furnish proof of such adjustments
to the CITY.
2-07 MATERIALS AND WORKMANSHIP
The Contractor shall guarantee that the entire job will meet all requirements of this contract as to
the quality of equipment, and workmanship. The Contractor, at no cost to the CITY, shall make
any repairs or replacements made necessary by defects in equipment, or workmanship that
become evident within 60 days after invoicing for the work in question. The Contractor shall hold
the CITY harmless from claims of any kind arising from damages due to said defects,
noncompliance and poor work workmanship. The Contractor shall make all repairs,
replacements, and restorations within 10 days after the date of the Project Manager written
notice.
2-08 WORKSITE CLEANUP
All tree trimming shall be terminated at such time each day to give the cleanup crew sufficient
time to have all brush, limbs, and debris loaded and all equipment off the work site by 4:00 p.m.
The contractor shall review work from the previous day or two, to ensure there are no hangers or
debris fallen from previously trimmed trees. If debris or hangers are found then the contractor
shall remove them from the work site.
2-09 AB939 CITY DIVERSION REQUIREMENTS
The California Integrated Waste Management Act of 1989 (AB939) requires that all cities and
counties in the State of California divert materials going to landfill by 50% by the year 2000 and
maintain each year thereafter. In accordance with this mandate, all contractors handling
landscape materials on behalf of the City of Santa Clarita will be required to divert all landscape
materials from any and all landfills and co -generation facilities. Landscape material utilized for
co -generation or daily landfill cover will not qualify for diversion credit and are therefore not
acceptable methods of disposal for this material.
All landscape materials collected through the program must be delivered to a properly permitted
compost or mulching facility or material end-user. Landscape materials that have been collected
for the express purpose of diversion will not be taken to a landfill unless the landfill possesses
other diversion facilities on site. The transport and disposal of landscape materials at an
unauthorized facility, i.e. landfill, will constitute a material breach of this agreement.
Contractors will be required to seek recycling alternatives for these organic, biodegradable
landscape materials. Acceptable recycling alternatives would include the utilization of these
materials as feedstock for composting, co -composting, mulching, soil amendment, and wood chip
products, All contractors will be required to arrange for the chipping and transport of all
landscape materials to their selected processor, with all cost to be borne by the Contractor.
Approval of any other processing method not listed above will require the approval of the
Environmental Services Manager, and must qualify for diversion credit as specified in AB939, or
subsequent legislation.
The City of Santa Clarita retains the right to cancel, at any time, any existing arrangement for the
processing of City landscape materials and select a preferred processor capable of recycling
these landscape materials and meeting the mandates of AI Contractors should select their
processor on the basis of previous experience, the ability to meet AB939 mandates, the ability to
acquire appropriate permits, and the ability to site a local chipping/transport site within or adjacent
to the City of Santa Clarita.
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All contractors will be required to document the total weight and/or cubic yards of landscape
material recycled on a monthly basis. The City of Santa Clarita's Environmental Services Division
will supply the Public Works Department with a City -approved form, which the Contractor must
complete on a monthly basis in order to document materials diverted. The Contractor should
send documentation to the Special Districts Department. The contractor shall submit with the bid
their current method of green waste disposal and a plan of action for handling green waste for the
City of Santa Clarita.
2-10 PERFORMANCE PERIOD
The period of contract performance starting September 1, 2013 and ending August 31, 2016.
Contracts entered into pursuant to this Invitation to Bid may be renewed annually, up to two (2)
times, in accordance with the terms of the contract. If not otherwise stated, the contract may be
renewed if the new pricing of the contract does not change more than the Consumer Price Index -
All Urban Consumers (not seasonally adjusted), Los Angeles Area -Riverside -Orange county area
and prevailing wage rates, if applicable. Price adjustments may be increases or decreases as
appropriate and must be requested at least 90 days prior to the expiration/renewal of the contract.
The index level for the month preceding the month of solicitation advertisement will become the
beginning index. The price adjustment limit will be the percentage change based on the
difference between the beginning level or the adjustment level last used and the index level for
the period 90 days prior to the expiration of the contract. If not renewed prior to the anniversary
date, the contract may continue on a month to month basis until renewed or awarded to a new
contractor.
2-11 LIQUIDATED DAMAGES
The liquidated damages are $1,000.00 per day
Should the awarded Contractor fail to appear on a designated work day through the duration of
the contract, for each day missed, the Contractor will be required to double the man/women
power and equipment necessary on proceeding work days to make up equivalent day(s) missed.
Should the Contractor fail to make up work days missed, then the Contractor shall pay to the
CITY, or have withheld from monies due to it, the sum of $1000.00 per work day in addition to
normal amounts deducted from the monthly billing for work not performed.
The Contractor will not be required to make up days or hours missed if delays are due to acts of
God or public enemy.
Contractor shall make up days or hours missed due to inclement weather.
2-12 CONTRACTOR'S EQUIPMENT AND FACILITIES
A noise level limit of 86 dba at a distance of fifty feet shall apply to all construction equipment on
or related to the job whether owned by the Contractor or not. The use of excessively loud
warning signals shall be avoided except in those cases required for the protection of personnel.
Contractor will be required to ensure all equipment complies with all State and Local
requirements including those of the South Coast Air Quality Management District.
2-13 LABOR LAWS
The Contractor and all subcontractors, suppliers, and vendors shall comply with all CITY, State,
and Federal orders regarding affirmative action to ensure equal employment opportunities and
fair employment practices. Failure to file any report due under said orders will result in
suspension of periodic progress payments.
IN
The Contractor shall ensure unlimited access to the job site for all equal employment opportunity
compliance officers.
In accordance with the Labor Code, as provided in Section 1773, et. seq., the general prevailing
wage rates have been determined by the Director of the California Department of Industrial
Relations. These wages are available from the California Department of Industrial Relations'
Internet web site at http://www.dir.ca.gov. The Contractor shall not pay less than prevailing
wage rates. Certified payroll records will �e required to be provided to the City.
2-14 PERMITS
Prior to the start of any work, the Contractor shall obtain the applicable CITY permits and make
arrangements for CITY inspections. The Contractor shall also obtain any and all other permits,
licenses, inspections, certificates, or authorizations required by any governing body or entity.
2-15 PROTECTION OF THE PUBLIC
It is part of the service required of the Contractor to make whatever provisions are necessary to
protect the public. The Contractor shall use foresight and shall take such steps and precautions
as his operations warrant to protect the public from danger, loss of life, or loss of property which
would result from interruption or contamination of public water supply, interruption of other public
service, or from the failure of partly completed work or partially removed facilities. Unusual
conditions may arise on the work site which will require that immediate and unusual provisions be
made to protect the public from danger or loss, or damage to life and property, due directly or
indirectly to prosecution of work under this contract.
Whenever, in the opinion of the Contract Administrator, an emergency exists against which the
Contractor has not taken sufficient precaution for the public safety, protection of utilities and
protection of adjacent structures or property, which may be damaged by the Contractor's
operations and when, in the opinion of the Contract Administrator, immediate action shall be
considered necessary in order to protect the public or property due to the Contractors operations
under this contract, the Contract Administrator will order the Contractor to provide a remedy for
the unsafe condition. If the Contractor fails to act on the situation within a reasonable time period,
the Contract Administrator may provide suitable protection to said interests by causing such work
to be done and material to be furnished as, in the opinion of the Contract Administrator may seem
reasonable and necessary.
The cost and expense of said labor and material, together with the cost and expense of such
repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the
CITY for emergency repairs will be deducted from the progress payments and the final payment
due to the Contractor. However, if the CITY does not take such remedial measures, the
Contractor is not relieved of the full responsibility for public safety.
2-16 DIGALERT
It is the contractor's responsibility to contact Dig alert before digging at any location in the City.
This includes contacting Digalert before for any stump grinding activities.
2-17 PARTIAL AND FINAL PAYMENT
The closure date for the purpose of making partial progress payments will be the last day of each
month. The Contractor shall prepare the approximate measurements of the quantities of work
performed through the closure date and submit it to the CITY for approval by the 5th day of the
following month. All work will be approved by a representative of the City. When the work is
complete, the Project Manager will approve the final quantities of the work performed and prepare
the final progress payment report.
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Payments are commonly authorized and made within 30 days following the 10th day of the month
submitted. However, payments will be withheld pending receipt of any outstanding reports
required by the contract documents.
2-18 SB1 98 AND OSHA COMPLIANCE REQUIREMENTS
The Contractor must submit with their bid submission, his current Safety Manual meeting SB198
requirements for injury and illness prevention. this manual must also meet the safety
requirements outlined in the Cal/OSHA General Industry Safety Orders, which incorporates the
requirements of Section 3203 Accident Prevention Plan as well as Section 5194, AB2185,
AB2187, and AB377; Federal Hazard Communication Standard, CFR1910.1200; and SARA Title
III as they apply to Hazard Communication Standards.
It is the intent of the City to rigorously examine these documents to determine if the Contractor is
in full compliance with the safety related orders.
2-19 QUALITY CONTROL PLAN
The contractor shall establish and maintain a Quality Control Program to ensure that the work
performed under the contract conforms to the contract requirements. The Contractor shall submit
with the bid, a comprehensive QualitV Control Plan.
The contractors Quality Control plan shall provide top contractor management with an effective
and efficient means of identifying and correcting problems throughout the scope of operations.
The Quality Control Program shall include:
1. A description of the contractor's quality control system. The system must cover all contract
services, specify work to be inspected on either a scheduled or unscheduled basis, and
describe how inspections are to be conducted.
2. The name(s) and qualifications of the individual(s) responsible for performing the quality
control inspections, and the extent of their authority.
3. Provisions for recording the results of inspections and for recording corrective action taken.
4. Provisions to update and revise the Quality Control Program during the performance of the
contract.
A file of all Quality Control inspections both performed and scheduled inspection results,
and dates and details of corrective actions taken shall be maintained by the contractor
through the term of this contract. The file shall be the property of the City and made
available to the Contract Administrator during regular working hours. The file shall be
turned over to the City within 15 days of com pletion/term i nation of the contract.
2-20 CONTRACTOR MINIMUM EXPERIENCE
Contractor certifies to have a minimum of five consecutive years of current experience in the type
of work related to this project and that this experience is in actual operation of a firm with
permanent employees performing a majority of the work as distinct from a firm operating entirely
by subcontracting all phases of the work. Evidence shall be provided with bid which will consist
of copies of a State Contractors license D-49 and C-27 which shall have been in full force and
effect and in good standing, a minimum of five consecutive years prior to the bid opening.
2-21 OTHER CONTRACTORS
Contractor recognizes that during the course of this Agreement other activities and operations
may be conducted by other contracted parties. These activities may include, but not be limited to:
a. Construction and/or storm related operations;
b. Emergency response operations;
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c. Tree trimming;
d. Tree removal,
a. Tree planting;
f. Tree identification;
g. Integrated pest management / Chemical applications to trees;
Contractor may be required to modify or curtail specific tasks and operations within their
maintenance contract.
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'�) 3-
DETAILED SPECIFICATIONS
LANDSCAPE MAINTENANCE DISTRICT & URBAN FORESTRY DIVISION
SECTION 3
3-01 SCHEDULE AND SEQUENCE OF WORK
The Contractor shall schedule his/her operations in accordance with the following requirements
A) The Contractor shall submit a weekly copy of daily work reports to the Project Manager on
each Monday throughout the term of the contract. In addition, the Contractor shall advise
the Project Manager of the following week's work schedule. Daily work records shall be
formatted for Windows excel spreadsheets for easy translation to the City tree inventory.
This includes electronic records that will be input by the contractor into the City's Asset
ManagementfTree Inventory system. The tree maintenance records shall be compatible
and able to be input into the City's Tree Inventory System on a weekly basis. (See
Attachment C) For areas where there is no tree inventory data, the contractor shall submit
work reports that are in a Microsoft excel format — (minimum compatibility). The
spreadsheets shall include, but not be limited to the following information. Tree Species,
Address, Location, Type of work performed, Diameter of tree (measured at 4.5 feet above
ground level), Date of work performed, Zone -area or Grid of tree. The City will provide the
sample spreadsheet for the electronic work reports.
B) Work hours shall be in accordance with Section 1-05.
C) Before trimming starts each day in street right-of-way, the recommended and required
signs, barricades, and delineation shall be placed for traffic control as recommended in the
State of California Manual of Traffic Controls and WATCH Work Area Traffic Control
Handbook. If it is necessary to restrict traffic flow, the Contractor shall obtain prior written
approval from the City's Traffic Engineer or Public Works Department before closing off any
street or section of street. Traffic control is an included cost in the contract and will not be
paid separately by the City.
D) The Contractor is expected to operate work days consecutively -- Monday through Friday.
No work shall be performed by the Contractor on City -observed holidays except in case of
emergencies.
3-02 WORK SPECIFICATION FOR TREE TRIMMING SERVICE
It is the intent of the City of Santa Clarita to have all trees trimmed in a professional manner in
compliance with industry standards. All trees shall be raised over the street and sidewalk, dead -
wooded, cleaned, crown -thinned, structured and lightly shaped to conform to the natural form of
the species.
Tree trimming for the purpose of this contract shall refer to the industry standard "Pruning"
standards. In all cases tree trimming shall be synonymous and mean the same as tree pruning or
pruning. Tree trimming shall be performed in accordance with the following requirements:
A) All work shall conform to the current standards established by the International Society of
Arboriculture (ISA) Best Management Practices and the ANSI -A300 (Part 1) — 2001
Pruning Standards, and any later amendments. Any deviation from the correct form and
practice of tree trimming shall consider the Contractor to be non-responsive to the
obligations of the contract of trimming all trees to the high standards. Contractor non-
responsiveness to the criteria set forth by the International Society of Arboriculture (ISA)
Best Management Practices and the ANSI -A300 (Part 1) — 2001 Pruning Standards may
lead to contractor performance review by the City that could lead to contract termination
and forfeiture of faithful performance bond.
B) The City of Santa Clarita trimming standards are as follows
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Raise –Raise trimming shall consist of selective trimming to provide vertical
clearance. The desired height shall be 14 feet above the street and 8 feet over the
sidewalk. Raise trimming shall be accomplished by trimming the lower branches
on the live crown to the desired height.
• The main scaffold limbs should start at a height of approximately 6 – 8 feet
above ground level on most trees off the main trunk
• Scaffold limbs should not be removed from the main trunk unless they interfere
with the desired raise trimming height
• Raise trimming shall not be excessive on small diameter trees - trees from 2
inches to 9 -inches in diameter.
• Small diameter trees would require no more than one third of the live crown to
be raised to prohibit exposing the main trunk to sunburn. This is usually trees
less than 25 -feet in height
• Raise trimming shall be done on all other trees located in open areas such as
Parks or Greenbelts at a height determined by the City
2. Clean – Cleaning shall consist of selective trimming to remove one or more of the
following parts: dead, dying, diseased, defective, detached or broken branches,
mistletoe and water sprouts.
Cleaning shall be performed throughout out the entire crown canopy
Cleaning shall be performed on branches that are two inches in diameter and
larger
3. Thin – Thinning shall consist of selective trimming to reduce density of live
branches throughout the crown canopy
• Thinning should result in an even distribution of branches on individual limbs
throughout the crown
• Not more than 25 percent of the live tissue should be removed from the crown
within one growing season. On oaks trees the percent of live tissue allowed to
be removed shall not exceed 15% of the live crown
• Thinning should be performed on limbs up to two inches in diameter. This is
generalized size for most trees, but is dependent on age, size, condition and
species of tree
• Thinning can be the selective removal of water sprouts
4. Structure – Structure trimming shall consist of trimming that will balance the
distribution of limbs throughout the tree canopy.
• Structure trimming shall develop the branches in a manner that will influence
the orientation, spacing, growth rate, strength of attachment and the ultimate
size of branches and stems
• Structure trimming reduces branches so they are less than one half the
diameter of the parent limb
• Structure trimming shall be performed to develop the tree according to its
natural growth pattern and form
• Structure trimming shall remove crossing limbs up to 2 – inches in diameter.
Other crossing limbs shall be approved by City inspector
5. Reduction – Reduction trimming is the selective removal of branches and stems to
decrease the height and/or spread of a tree.
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• Reduction trimming is done to minimize risk of failure, to reduce height or
spread and to accomplish clearance of buildings, traffic signs, traffic signals,
utility lines, etc,
• Trimming Cut Ratios — All trimming cuts shall be made so that the remaining
lateral limb is at least one-third (1/3) to one-half (1/2) the diameter of the
parent limb
• An example of a 1/3 reduction would be a 3 -inch limb that is cut back to a 1 -
inch diameter limb
• An example of a V2 reduction would be a 3 -inch diameter limb cut back to a 1 -
1/2 -inch diameter limb
6. General Trimming — General Pruning or Trimming shall consist of a combination of
raise trimming, cleaning, thinning and structuring of the overall tree
a This type of work shall be the default trimming for all tree trimming operations
7. Reduction Trimming shall be done on the entire tree at the direction of the City
8. Non -Approved Trimming — There shall be no topping, lions -tailing and over
thinning unless directed by City staff
C) A variety of small, medium, and large trees shall be trimmed by the contractor throughout
the contract term. Trees vary in location throughout the zones. Many are along public
Right -of -Way areas, on slopes, or within paseo systems with limited vehicle access.
D) Price estimates must take into consideration all of the various zones' attributes and
terrains.
3-03 HAZARDOUS TREE NOTIFICATION
Contractor shall report to the Project Manager any tree defects or hazardous trees within an hour
of notice. Defects include, but are not limited to structural weakness, trunk and limb decay, split
wood, borer insect infestation, unstable trees due to root defects, broken branches, and
dead/dying trees.
3-04 SPECIAL WORKSITE SPECIFICATIONS
Daily work other than tree trimming shall be performed in accordance with the following
requirements:
A) CLEANUP - Removal of debris from the street, parkway sidewalk, paseo and yard areas of
all property shall follow as closely as possible to the trimming operation, and all areas shall
be left free of debris at the close of each day's operation.
B) PROTECTION OF EXISTING IMPROVEMENTS - The contractor shall be responsible for
the protection of a(( improvements adjacent to the work areas, including, but not limited to,
sprinkler systems, drain pipes, lawns, planting, brick or masonry work, mailboxes, lights,
fences, walls, sidewalks, street paving, etc., located on either public or private property. If
any improvements are removed or damaged, other than those scheduled for removal, then
such improvements shall be replaced at the Contractor's expense without cost to the City
and to the entire satisfaction of the Project Manager in a timely manner.
C) INSPECTION - A CITY Project Manager will inspect the work site and tree trimming
operations of the Contractor, to assure that the Contractor is in compliance with the
contract specifications. The CITY Project Manager will accompany the Contractor or
his/her representative on an inspection of each tree to ensure that the Contractor has
trimmed the trees to ANSI A300 and City standards. If the tree has not been trimmed
0-110A,
according to the industry standards and City expectations, the contractor will be required to
re -trim the tree at no additional cost.
D) NO PARKING SIGNS - The Contractor may be required to post a minimum of 48 hours in
advance dated TEMPORARY NO PARKING -- TREE TRIMMING signs on each individual
tree designated for tree service on any and all roadways prior to servicing the area.
E) DOOR HANGERS - Door hangers stating the City's intent to service trees are to be placed
by the Contractor on homes abutting a street tree designated for trim 24 hours in advance.
The door hangers should indicate the date that tree services will be rendered and the type
of service to be performed.
NOTE: NO TREE SHALL BE SERVICED BY THE CONTRACTOR ON ANY STREET
UNLESS PRIOR NOTIFICATION IS GIVEN TO THE RESIDENT BY THE CONTRACTOR
VIA NO PARKING SIGNS AND DOOR HANGERS. Contractor to provide door hangers.
F) PROJECT SIGNS - The Contractor shall provide 36 -inch -by 36 -inch signs with appropriate
stands to be located at each end of work site areas, and so placed as to be clearly visible
to all approaching vehicular traffic. The signs shall read as follows:
TREE
TRIMMING
AHEAD
G) TRAFFIC CONTROL AND CONSTRUCTION SIGNS — The contractor will be required to
obtain a right of way encroachment permit every six months, from the City Permit Center.
The contractor may be required to submit traffic control plans to the City traffic engineer.
The Contractor shall take all necessary precautions during all phases of contract work to
safeguard persons and property from injury and/or damage. The Contractor shall provide
and maintain high -warning signs, traffic control signs, barricades, delineators, traffic cones,
and flag persons as necessary to make the work areas safe. The Contractor must have a
staff member available to direct pedestrians through a safe area of passage during all work
times. Work may have to be temporarily halted for pedestrian passage. The Contractor
must follow the guidelines provided from the current State of California Manual of Traffic
Controls and WATCH (Work Area Traffic Control Handbook).
The contractor will be required to have all crew members working within these zones
Metrolink and Street Right of Way Certified per (WATCH MANUAL). The contractor and
crew members will have ninety (90) days to complete these certificates.
3-05 DAILY PERSONNEL
A) The Contractor shall maintain at the job site on a daily basis throughout the duration of the
contract, adequate personnel to complete all work during the term of this contract. This
contract shall require two (2) full-time, tree crews and equipment for both divisions of the
City that will provide comprehensive tree trimming service for areas listed. In addition, a
third crew will be required to address various tree -related service requests.
The daily crews (one for Urban Forestry and one for LMD) shall each be a minimum five (5)
man crew consisting of one (1) working, climbing crew leader who is a Certified Tree
Worker, at least two (2) additional climber and at least two (2) grounds -persons. Within one
year of the contract award date, each of these crews must have at least one additional
member who is either a Certified Tree Worker or a Certified Arborist.
The Service Request Crew shall be a minimum three (3) man crew and shall consist of one
(1) working, climbing crew leader who is a Certified Tree Worker, one (1) additional climber
and one (1) grounds -persons.
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Each crew leader must be able to demonstrate efficient technical background. The crew
leader must be able to speak and read English clearly and convey all necessary contract
instructions to his/her crew and the public at all times while on the job site. Each crew
leader will report to the supervisor/foreman who shall oversee and ensure that all crews are
providing the City with high-quality work following the specifications and provisions of the
contract.
All tree maintenance crewmembers shall assist each other with the goal of producing high
quality and quantity of work per workday.
No climbing spikes will be used by tree climbers during the course of this contract except in
the case of tree removals. Use of climbing spikes may forfeit this contract and allow the
City to seek reimbursement for damages.
Contractor shall provide sufficient number of ' personnel to satisfactorily perform the work
specified in this solicitation and as may be assigned. Contractor must perform all work in
accordance with the specifications set forth herein. Contractor's employees, whether
assigned to any one Zone or as part of a crew serving any number of Zones shall include at
least one individual crew foreman who speaks and comprehends the English language.
The Contractor's Field Supervisor's shall carry a mobile cellular phone and shall respond to
call from the City staff within 15 minutes of the call. In the case of after hour's calls, two (2)
hours maximum response time is allowed to anrive at the emergency location. The
contractor and staff shall maintain mobile cellular phones, and be programmed to contact
all key contractor staff, key city personal, local utility agencies and emergency services as
needed for the duration of the contract
Contractor shall be required to clearly identify and equip each vehicle used at said facility
with decals on the exterior right and left front door panels identifying the Contractor's name,
and phone number. Contractor shall require each of his employees to adhere to basic
public works standards of working attire. These are basically; uniforms, proper shoes, hard
hats and other gear required by State Safety Regulations (OSHA), and proper wearing of
the clothing. Shirts shall be buttoned and worn at all times.
Contractor and employees shall at aft times dress in a company uniform that identifies their
employer and employee and exhibit good customer service to City staff, City contracted
staff, residents and others throughout term of this contract. All communication will be
professional in manner between all parties. The City may employ consulting Arborist
Inspectors. These consultant monitors will be treated the same as other City of Santa
Clarita staff. Unsatisfactory communication and service may be cause for contract
termination.
3-06 DAILY EQUIPMENT ON SITE
A) It is required that certain equipment shall be on the job site or within the City From 7:00 A.M.
Monday morning to 5:00 P.M. Friday afternoon throughout the duration of the contract and
shall be used for the purpose of the Tree Services as follows:
Urban Forestry Division Grid Crew
Two AERIAL LIFT TRUCKS (bucket trucks) with articulating booms that have
working height of no less than 50 feet.
ONE CHIPPER DUMP TRUCKS with a minimum load capacity of six yards.
One large capacity self-feeding brush chipper minimum 12 inch diameter feed.
Minimum of one PICK-UP TRUCK.
Stump Grinder —Minimum 16 inch diameter
24
Landscape Maintenance District Division Crew
One AERIAL LIFT TRUCKS (bucket trucks) with articulating booms that have
working height of no less than 50 feet.
ONE CHIPPER DUMP TRUCKS with a minimum load capacity of six yards.
One large capacity self-feeding brush chipper minimum 12 inch diameter feed.
Minimum of one PICK-UP TRUCK.
Stump Grinder — Minimum 16 inch diameter
Service Request Crew
One (1) BUCKET/CHIPPER COMBO TRUCK (minimum 50 foot boom height)
Stump Grinder — Minimum 16 inch diameter
Sufficient chain saws for trimming and large removals.
All equipment mentioned above must meet OSHA and DMV requirements to operate within
the City limits.
Exception to 3-06: It is acceptable for the Contractor to remove equipment outside of the
City limits for the purpose of dumping. Furthermore, is acceptable for contractor to remove
equipment outside the City limits for repairs. However, equipment that is down for repairs
over two days must be replaced by the contractor within three days of the first day
equipment is out of operation. The City shall be notified if equipment is out for repairs or
maintenance. The City requires a hydraulic stump grinder during removal procedures and it
must also meet OSHA and DMV requirements.
3-07 EQUIPMENT CONDITION
The Contractor shall use late model, mechanically sound equipment. If in the opinion of the City
that equipment is in poor mechanical condition and is continually breaking down, then the City will
require the Contractor to replace said equipment with properly operating equipment at no charge
to the City. All cutting edges of chain saws, handsaws, pole saws, toppers, pole pruners, and
other cutting equipment shall be kept sharp. No ripping or tearing equipment shall be used while
trimming trees.
Any ripping or tearing damage done to the trees will be repaired by a qualified tree surgeon, or
the City will receive monetary compensation from the Contractor, in an amount determined by
the Project Manager, that will be paid to the City, for the proper treatment of the damaged tree.
3-08 CHIPPED MULCH
It is the desire of the city to use chipped mulch. Material will be used in paseos and other City
areas. The green waste generated from the regular trimming crew will be avaitable to the city at
no additional cost when the city is in need of mulch that has been processed through a chipper
only. Quality of mulch must be approved by a City representative prior to delivery to specified
area.
Mulch from diseased or infected trees shall be processed separately and not used for mulching
purposes. The diseased or infected mulch shall be taken to a landfill or another site approved by
the City. The contractor is expected to identify majorly infected trees and notify the City of their
condition prior to performing maintenance or removals. After the City has confirmed the infected
trees than contractor can schedule work as needed to accommodate the separation process.
3-09 RESOURCES
The contractor shall provide a list of equipment currently owned and the number of full time
employees shall be included with bid. (See Exhibit B)
25
3-10 WORK SCHEDULING
The City will give the Contractor a monthly work assignment. Contractor shall submit a work
schedule to the Project Manager for review and approval. Said work schedule shall be set on a
calendar identifying and delineating the time frames for the required functions by the day of the
week, morning, and afternoon. The Contractor shall submit revised schedules when actual
performance differs substantially from planned performance. Said revisions shall be submitted to
the Project Manager for his review, and if appropriate his approval, within five (5) working days
prior to scheduled time for the work.
3-11 TRIMMING MINIMUM HEIGHT
All trees growing in the public right of way will be trimmed to provide adequate access for both
vehicles and pedestrians.
Trees along streets with vehicular traffic will be trimmed so the lowest branches are at least 14'
above the roadway. Trees along sidewalks will be trimmed so the lowest branches are at least 8'
above the walking surface.
3-12 NESTING SEASON
Part of the project may include tree work into the Migratory Bird Nesting Season. This season
extends from February 15 until August 15 annually, Guidelines for working in areas observed to
have nesting birds are included herein. All precautions listed in guidelines must be adhered to.
Monetary fines incurred by the City due to contractor negligence, will be recouped by the City
from contractor. See Attachment 2. -
3-13 CONTRACTOR'S LIABILITIES
Ail damages resulting from Contractor's operation within the City areas shall be repaired or
replaced at Contractor's expense.
All such repairs or replacements shall be completed within the following time limits.
a. Irrigation damage shall be repaired or replaced within one (1) watering cycle.
b. All damages to shrubs, trees, turf, or ground cover shall be repaired or replaced
within five (5) working days or sooner as directed by the City.
All repairs or replacements shall be completed in accordance with the following maintenance
practices.
a. Trees If damage results in loss of a tree, the damaged tree shall be removed and
replaced at Contractor's expense to comply with the specific instructions of Contract
Administrator. The contractor may be charged the value of the tree according to the
International Society of Arboriculture (ISA) and the City of Santa Clarita Street Tree
Ordinance (13.76 of the Santa Clarita Municipal Code - PARKWAY TREES.)All
replacement trees shall be maintained and watered when necessary for a minimum
of 90 days to ensure proper establishment.
b. Shrubs Minor damage may be corrected by appropriate trimming as required in
Section 18, "Shrub and Ground Cover Care," of the Specifications. Major damage
shall be corrected by removal of the damaged shrub and replacement to comply with
the provisions in Section 18 "Shrubs and Ground Cover Care" of the Specifications.
c. Chemicals Any damage resulting from chemical operations, either spray -drift or
lateral -leaching shall be corrected in accordance with the aforementioned
maintenance practices. Any soil damaged from chemical application shall be
reconditioned or replaced to insure its ability to support plant growth.
9.2
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3-14 INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
Should any misunderstanding arise, Urban Forestry, or Special Districts will interpret this
Agreement. If the Contractor disagrees with the interpretation of Special Districts, Contractor shall
continue with the work in accordance with Urban Forestry or Special District's interpretation.
Within 30 days after receipt of the interpretation, Contractor may file a written request for a
hearing before a Disputes Review Panel as provided hereinafter. The written request shall
outline in detail the area of dispute.
The Disputes Review Panel will be appointed by the Special Districts Administrator and will be
composed of not less than three (3) Qualified personnel or representatives having experience in
the administration of tree maintenance contracts. The panel will convene within one (1) week of
appointment in order to hear all matters related to the dispute. The hearing will be informal and
formal rules of evidence will not apply. The Panel will submit its recommendation to Project
Administrator for consideration, within one (1) week following the conclusion of the hearing.
Project Administrator shall render an interpretation based upon review of the Panel's
recommendation. The Project Administrators decision shall be final.
3-15 OFFICE OF INQUIRIES AND COMPLAINTS
Contractor shall at all times, have some responsible person(s) employed by the Contractor to
take the necessary action regarding all inquiries and complaints that may be received from Home
Owners Associations, property owners, tenants within the City, personnel, and representatives or
patrons using City of Santa Clarita facilities. This person(s) shall be reachable 24 hours per day.
An answering service shall be considered an acceptable substitute to full time coverage, provided
Contractor is advised of any complaint within one (1) hour of receipt of such complaint by the
answering service. The telephone of said Contractor shall be on the exchange or exchanges of
said District(s) or a toll-free number, and in no case shall the people of said District(s) be required
to pay a toll charge to telephone said Contractor. During normal working hours, Contractor's
Foreman or an employee of Contractor, at the supervisory level, who is responsible for providing
maintenance services, shall be available for notification by telephone or radio communication.
Contractor shall maintain a written log of all complaints, the date and time thereof, and the action
taken pursuant thereto or the reason for non -action. The log of complaints shall be available for
inspection by Urban Forestry, Special Districts at all reasonable times.
All complaints shall be addressed as soon as possible after notification; but in all cases within 24
hours, to the satisfaction of the City. If any complaint is not resolved within 24 hours, Contract
Administrator shall be notified immediately of the reason for not resolving the complaint followed
by a written report to Contract Administrator within five (5) days. If the complaints are not
resolved within the time specified or to the satisfaction of the City, the City may correct the
specific complaint and the total cost incurred will be deducted from the payments owing to the
Contractor from Urban Forestry and Special Districts.
3-16 ADDITIONALWORK
City may arrange for supplemental Contractor personnel to cover (a) additional work needed due
to extraordinary incidents such as vandalism, Acts of Nature or third party negligence for which
Contractor will be compensated. Regularly occurring "bad weather" is not considered an Act of
Nature for the purposes of this contract.
Prior to performing any additional work, Contractor shall prepare and submit a written description
of the work with an estimate including the hours and skill level of labor and a list of materials. No
work shall commence without the written authorization from the City. Costs for additional work
shall be at the labor rates used in establishing the costs of this contract and for material it shall be
Contractor's cost plus no more than 10%. Contractor's costs will be established by copies of
invoices.
27
When a condition exists wherein there is imminent danger of injury to the public or damage to
property, City may verbally authorize work to be performed upon receiving a verbal estimate from
Contractor based on a unit price or daily rate as identified in the contract. However, within 24
hours after receiving such verbal authorization, Contractor shall submit a proposal to be approved
by Project Manager.
All additional work shall commence on the specified date established, and Contractor shall
proceed diligently to complete said work within the time allotted. All invoices submitted by
Contractor for additional work shall include a detailed itemization of labor andlor materials.
All invoices submitted by the contractor for additional work shall include a detailed itemization of
labor and/or materials. All invoices for additional work and items must be submitted bi-weekly to
the City, The vendor that is awarded the contract must provide a sample invoice prior to
beginning work.
3-17 COMPUTERIZED TREE INVENTORY
The contractor will be required to submit electronic maintenance records for all tree trimming work
activities. The submitted maintenance records shall be compatible with and input into the City's
Asset Management database. The electronic maintenance records shall be submitted
electronically on Windows; excel spread sheets on a weekly basis.
Contractor shall be responsible for supplying for each the Urban Forestry Division and the
Landscape Maintenance District contract one of each (1) Arbor Pro Tree Inventory license, one
laptop computer and one digital camera (laptop shall be capable of running the Arbor Pro Tree
Inventory database software) laptops shall be made available for use in the field by contractor
employees to collect and input tree inventory.
3-18 PHOTOS
The City of Santa Clarita may request digital photographs of trees in the course of tree
maintenance activities. This can include before and after pictures of trees assigned to the
contractor. The City can request a digital, electronic and or printed copy of the trees photos. The
photos shall contain the time, date, location and type of tree photographed.
3-19 GENERAL TREE PLANTING
The City of Santa Clarita will request tree planting. The city will supply all materials for the
planting of trees. This will include the tree, tree stakes, tree ties, trunk guards and root barriers
when required. The contractor shall supply the labor for the proper installation of the tree.
The contractor shall adhere to the requirements for the planting of City trees under this contract
and the latest edition of ANSI standards for tree planting, and the Best Management Practices of
the International Society of Arboriculture, which are based on the American Standards for
Nursery Stock and the University of California Extension Guidelines
All work shall conform to the City of Santa CJarita Tree Planting Detail (See Attachment D)
included in this bid.
3-20 QUALIFIED LINE CLEARANCE PERSONNEL The contractor shall obey the industry standards
for tree trimming and Line Clearance operations as set forth by the latest edition of the OSHA and
ANSI Z133.1 - Safety Requirements for Tree Operations. The contractor is required to have on
staff and on site line clearance personnel during all tree operations in the vicinity of electrical
transmission lines. Electrical transmission lines include but are not limited to electrical
service, telephone and cable lines. The line clearance personnel shall be trained according to the
industry standard as described in the ANSI and OSHA standards. Ongoing training and
documentation shall conform to ANSI and OSHA requirements.
3-21 WORK ASSIGNMENTS
W
The Contractor will be given a minimum of two weeks of work to be completed by the Urban
Forestry Grid Crew and Landscape Maintenance Districts Crew. The weekly assigned lists will be
part of the overall yearly maintenance needs of the city to be completed as part of the three year
trim plan.
In addition, the Contractor will be assigned tasks based on the needs of the City as ongoing
scheduled work becomes necessary based on internal City Service Requests, citizen requests
and other tree maintenance needs. These service requests may be assigned at any time and
must be completed in a timely manner. It is expected that the Contractor shall complete the
regularly scheduled assigned Grid work for both Urban Forestry and LIVID in addition to the
Service Requests.
3-22 CERTIFICATION OF SPECIALTY MAINTENANCE
When applicable, Contractor shall include with the monthly invoice those specialty type
Maintenance items completed. General tree maintenance reports shall be submitted weekly and at
the end of each month a summary monthly service report. The following information shall include
but not be limited to:
a. Quantity and complete description of all trees trimmed, removed, serviced or
maintained including date of service, location, by which staff and type of maintenance
provided.
b. Quantity of commercial and organic fertilizer(s) used.
C. antity of all commercial pesticides
d. A valid licensed California Pest Control Advisor's recommendations and copies of
corresponding Agricultural Commissioners Pesticide Use Reports signed by a
licensed California Pest Control Operator for all chemical, disease and pest control
work performed. The report shall be accompanied by a listing of each material used,
quantity used, the location of use, the date used, the applicators name and the
license number under which the applicator was operating.
e. All irrigation projects with detailed information as to the staff , day of work, materials
and location
f. Weed control as performed by hand or mechanical means, Report shall list area of
work and the days and staff that performed the work.
3-23 PEST CONTROL ADVISOR
It is anticipated that during the term of this project and in the daily prosecution of the various tree
maintenance tasks required, many different diseases and infestations will be encountered. As an
integrated part of this contract, the contractor shall have on staff or contract a California State
Licensed Pest Control Advisor (PCA). This Pest Control Advisor will write recommendations and
provide diagnostic support to the City on as needed basis. Copies of all state required reports will
be provided monthly to the City. Proof of PCA license to be submitted with bid.
3-24 TREE INVENTORY GENERAL INFORMATION
The contractor must be capable of inventorying 750 trees per month. The exact number of trees
to be inventoried will be determined by the unit price bid.
When the contractor is working for the City, they shall meet the City standards for uniform code.
The contractor should always be dressed professionally with clothing that is fit for tree collecting
and shall always be wearing a reflective vest and carry identification. Identification shall be a
picture ID with the name of the company and job description, as well as a professional business
card.
If a resident should inquire about the contractor, the contractor shall explain the purpose of their
work and direct the inquiry to the City and provide their name and company if asked.
29
3-25 TREE INVENTORY TASKS
• City shall formulate a list of zones that they will assign the contractor to be inventoried.
• City will put together an estimate amount of trees they have in each zone they wish to inventory.
• The contractor shall coordinate with the City on what area the contractor will begin inventory.
• Only one area will be done at a time, unless otherwise directed by City
• Before the inventory of an area, a preliminary meeting will be held with the contractor and a City
representative (a LMD consultant, inspector, or City employee).
• During this pre -inventory meeting, the City representative will provide the contractor with a
detailed map(s) of the area that will be inventoried.
• Once the preliminary meeting has been completed, the contractor can begin inventory.
• The City will inspect the area with the contractor and show the contractor the boundaries of the
area, and clarify which trees are Urban Forestry trees, LMD trees, HOA trees, and private trees.
• Any questions on agency responsibility or boundaries should be answered at this meeting. Any
questions of tree responsibility, zone boundaries, or residential questions shall be addressed
immediately to the City if questions or problems arise
• Data that is collected by the contractor and that is turned into the City for inspection and review
will be turned around in a timely manner so as to not hold up the project.
• The inventory process should be on a reasonable time schedule, agreed upon during the
preliminary meeting.
• Upon the completion of the inventory, the contractor shall turn in the area to the City for the City
to check for quality control. Data will be submitted to the GIS division in a compatible format for
the Arbor Pro software.
• The City will do its inspection of the inventory in a timely manner by either a City employee or a
City representative (consultant, inspector, alternate contractor). The post data review period by
the City shall be agreed upon by the City and the Contractor.
• If any discrepancies are discovered, the inventory will be given back to the contractor to recollect
or edit the inventory prior to commencing the next area.
• Only one zone shall be inventoried, Quality checked, at one time, unless otherwise directed by
LMD.
3-26 TREE INVENTORY REPORTING
The contractor shall report progress on the number of zones and trees completed every two
weeks. A complete report shall accompany the monthly invoice including month to date and year
to date figures.
3-27 TREE INVENTORY PAYMENT
Once the City has reviewed the monthly inventory report and the data meets the City standards,
the contractor will be paid within 30 days.
3-28 TREE INVENTORY DATA COLLECTION
The City has provided a partial list of data fields that will be required for tree inventory
data collection. All tree inventory data shall be submitted in a format compatible with the
Arbor Pro Inventory System. (See Attachment C)
30
-3 �-
BID SECURITY FORMS FOR CHECK OR BOND TO ACCOMPANY BID
NOTE: The following form shall be used in case check accompanies bid.,
Accompanying this Proposal is a *certified/cashier's check payable to the order of the City of
Santa Clarita for: dollars
($_), this amount being not less than ten percent (10%) of the total amount of the
bid. The proceeds of this check shall become the property of said AGENCY provided this
Proposal shall be accepted by said AGENCY through action of its legally constituted contracting
authorities, and the undersigned shall fail to execute a contract and furnish the required bonds
within the stipulated time; otherwise, the check shall be returned to the undersigned.
Project Name:
TREE MAINTENANCE PROGRAM
LMD-12-13-31
Bidder's Signature
CONTRACTOR
Address
City, State, Zip Code
* Delete the inapplicable work.
NOTE: If the bidder desires to use a bond instead of a check, the following form shall be
executed. The sum of this bond shall be not less than ten percent (10%) of the total amount of
the bid.
31
— 3ts- -
PROPOSAL GUARANTEE
BID BOND
TREE MAINTENANCE PROGRAM
LMD-12-13-31
City of Santa Clarita, Califomia
KNOW ALL MEN BY THESE PRESENTS that as
BIDDER, and as SURETY, are
held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum of
dollars ($ ), which is ten
percent (10%) of the total amount bid by BIDDER to AGENCY for the above -stated project, for the
payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by
these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to
submit a bid to AGENCY for the above -stated project, if said bid is rejected, or if said bid is
accepted and the contract is awarded and entered into by BIDDER in the manner and time
specified, then this obligation shall be null and void, otherwise it shall remain in full force and
effect in favor of AGENCY.
IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this
day
A
SURETY*
20—.
Subscribed and sworn to this day of .20 .
NOTARY PUBLIC
*Provide BIDDER and SURETY name, address, and telephone number and the name, title,
address, and telephone number for authorized representative.
IMPORTANT - Surety Companies executing Bonds must appear on the Treasury Department's
most current list (Circular 570, as amended) and be authorized to transact business in the State
where the project is located.
0RA
I _?9 -
FAITHFUL PERFORMANCE BOND
TREE MAINTENANCE PROGRAM
LMD-12-13-31
City of Santa Clarita, Califomia
KNOW ALL MEN BY THESE PRESENTS that I
as CONTRACTOR, AND as
SURETY, are held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum
of dollars ($_), which
is one -hundred (100%) percent of the total amount for the above -stated project, for the payment of
which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these
presents. For service contracts of a continuing nature, the bond shall be in the amount equal to
the amount of the initial contract term. Thereafter, the bond shall be in an amount equal to the
annual value of such contract. The term of the bond shall cover the initial annual contract term.
Thereafter, it is the sole responsibility of the CONTRACTOR and SURETY to submit a new or
renewed bond covering each subsequent annual renewal of the contract to ensure there is no
lapse in coverage.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been
awarded and is about to enter into the annexed Contract Agreement with AGENCY for the
above -stated project, if CONTRACTOR faithfully performs and fulfills all obligations under the
contract documents in the manner and time specified therein, then this obligation shall be null and
void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any
alterations in the obligation or time for completion made pursuant to the terms of the contract
documents shall not in any way release either CONTRACTOR or SURETY, and notice of such
alterations is hereby waived by SURETY.
IN WITNESS WHEREOF, the parties hereto have set their names, titles, hands, and seals, this
— day of 2012.
CONTRACTOR*
SURETY*
Subscribed and sworn to this day of
2012.
NOTARY PUBLIC
Provide CONTRACTOR/SURETY name, address, and telephone number and the name,
title, address, and telephone number of authorized representative.
0%]
_S7-
LABOR AND MATERIAL BOND
TREE MAINTENANCE PROGRAM
LMD-12-13-31
City of Santa Clarita, Califomia
KNOW ALL MEN BY THESE PRESENTS that
as CONTRACTOR AND , as
SURETY, are held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum
of dollars
($ which is one -hundred (100%) percent of the total amount for the above
stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound,
jointly and severally, firmly by these presents. .
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been
awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above -
stated project, if CONTRACTOR or any subcontractor fails to pay for any labor or material of any
kind used in the performance of the work to be done under said contract, or fails to submit
amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY
will pay for the same in an amount not exceeding the sum set forth above, which amount shall
insure to the benefit of all persons entitled to file claims under the State Code of Civil Procedures;
provided that any alterations in the work to be done, materials to be furnished, or time for
completion made pursuant to the terms of the contract documents shall not in any way release
either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY.
IN WITNESS WHEREOF, the parties hereto have set their names, titles, hands, and seals, this
— day of 2012.
CONTRACTOR*
SURETY*
Subscribed and swom to this
NOTARY PUBLIC
day of 2012.
Provide CONTRACTOR/SURETY name, address, and telephone number and the name,
title, address, and telephone number of authorized representative.
34
-28--
D. SAMPLE CONTRACT
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA AND
Contract No.
THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this _ day of
20 , by and between the CITY OF SANTA CLARITA, a general law city and
mu—nicipal corporatioin—CCITY") and , a Corporation ("CONTRACTOR").
The Parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE
OF SERVICES. below: and
B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and
conditions contained in this Agreement; and
C. As additional consideration, CITY agrees to pay CONTRACTOR on a basis an
amount set forth in the attached Exhibit " " which is incorporated by reference, for
CONTRACTOR's services. CITY will pay such amount promptly, but not later than thirty
(30) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from 20 to 20 The
Agreement may be renewed upon mutual consent of the parties.
3. SCOPE OF SERVICES.
A. CONTRACTOR will perform services listed in the attached Exhibit"
B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials, equipment,
printing, vehicles, transportation, office space and facilities, and all tests, testing and
analyses, calculation, and all other means whatsoever, except as herein otherwise
expressly specified to be furnished by CITY, necessary or proper to perform and
complete the work and provide the professional services required of CONTRACTOR by
this Agreement.
4. PREVAILING WAGES.
A. If required by applicable state law including, without limitation Labor Code
§§ 1720 (as amended by AB 975 (2001)), 1771, 1774, 1775, and 1776, CONTRACTOR
must pay its workers prevailing wages. It is CONTRACTOR's responsibility to interpret
and implement any prevailing wage requirements and CONTRACTOR agrees to pay any
penalty or civil damages resulting from a violation of the prevailing wage laws. In
accordance with Labor Code § 1773.2, copies of the prevailing rate of per them wages
are available upon request from CITY's Engineering Division or the website for State of
California Prevailing Wage Determination at wv,(w.dir.ca.gov/DLSR/PWD. A copy of the
prevailing rate of per them wages must be posted at the job site.
35
— IR �) -
B. Protection of Resident Workers
The City of Santa Clarita actively supports the Immigration and Nationality Act (INA),
which includes provisions addressing employment eligibility, employment verification, and
nondiscrimination. Under the INA, employers may hire only persons who may legally
work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to
work in the U.S. The employer must verify the identity and employment eligibility of
anyone to be hired, which includes completing the Employment Eligibility Verification
Form (1-9). The Contractor shall establish appropriate procedures and controls so no
services or products under the Contract Documents will be performed or manufactured
by any worker who is not legally eligible to perform such services or employment.
5. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has:
Thoroughly investigated and considered the scope of services to be performed;
and
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending performance of
the services under this Agreement.
B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has
or will investigate the site and is or will be fully acquainted with the conditions there
existing, before commencing the services hereunder. Should CONTRACTOR discover
any latent or unknown conditions that may materially affect the performance of the
services, CONTRACTOR will immediately inform CITY of such fact and will not proceed
except at CONTRACTOR's own risk until written instructions are received from CITY.
6. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following types of
insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits (combined single
Commercial general liability: $2,000,000/$4,000,000 aggregate
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL
Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a
combined single limit per occurrence for bodily injury, personal injury, and property
damage for the policy coverage. Liability policies will be endorsed to name City, its
officials, and employees as "additional insureds" under said insurance coverage and to
state that such insurance will be deemed "primary" such that any other insurance that
may be carried by City will be excess thereto. Such insurance will be on an "occurrence,"
not a "claims made," basis and will not be cancelable or subject to reduction except upon
thirty (30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement, endorsements
as required herein, and such other evidence of insurance or copies of policies as may be
36
reasonably required by City from time to time. Insurance must be placed with insurers
with a current A.M. Best Company Rating equivalent to at least a Rating of "A:Vll."
Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any
cancellation of coverage. CONTRACTOR will require its insurer to modify such
certificates to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, and to delete the word "endeavor"
with regard to any notice provisions.
E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required
by this Agreement, City may obtain such coverage at CONTRACTOR's expense and
deduct the cost of such insurance from payments due to CONTRACTOR under this
Agreement or terminate, In the alternative, should CONTRACTOR fail to meet any of the
insurance requirements under this agreement, City may cancel the Agreement
immediately with no Penalty.
F.
that meets all contractual requirements within 10 days of the prior insurer's issuance of
notice of cancellation. CONTRACTOR must ensure that there is no lapse in coverage.
7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section 0 of this
Agreement, and
B. CITY gives CONTRACTOR a written Notice to Proceed.
C. Should CONTRACTOR begin work in advance of receiving written authorization to
proceed, any such professional services are at CONTRACTOR's own risk.
8. TERMINATION.
A. CITY may terminate this Agreement at any time with or without cause.
B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at
least thirty (30) days before the effective termination date.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its
own terms services similar to those terminated.
D. By executing this document, CONTRACTOR waives any and all claims for damages that
might otherwise arise from CITY's termination under this Section.
9. INDEMNIFICATION.
CONTRACTOR agrees to indemnify and hold CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the
performance of this agreement by CONTRACTOR. Should CITY be named in any suit, or should any
claim be brought against it by suit or otherwise, arising out of performance by CONTRACTOR of services
rendered pursuant to this Agreement, CONTRACTOR will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums
paid out in settlement or costs incurred in defense otherwise.
10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as
an independent contractor and will have control of all work and the manner in which is it performed.
37
-,V/-
CONTRACTOR will be free to contract for similar service to be performed for other employers while under
contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate
in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision
in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of
doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow
the direction of the CITY as to end results of the work only.
11. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in writing and
may be given by personal delivery or by mail. Notice sent by mail will be addressed as
follows:
To CITY: City of Santa Clarita
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
To CONTRACTOR: Name
Address
city
B. When addressed in accordance with this paragraph, notices will be deemed given upon
deposit in the United States mail, postage prepaid. In all other instances, notices will be
deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
12. TAXPAYER IDENTIFICAT10N NUMBER. CONTRACTOR will provide CITY with a Taxpayer
Identification Number.
13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this
Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term,
covenant, or condition contained in this Agreement, whether of the same or different character.
14. CONSTRUCTION. The language of each part of this Agreement will be construed simply and
according to its fair meaning, and this Agreement will never be construed either for or against either party.
15. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be
invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion
of the court to render such portion enforceable. and, as so modified, such portion and the balance of this
Agreement will continue in full force and effect.
16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only
and will not affect the interpretation of this Agreement.
17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any
other provision, nor will such waiver constitute a continuing waiver.
18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the
laws of the State of California, and exclusive venue for any action involving this agreement will be in Los
Angeles County.
19. AUTHORITY/MOD IFI CATION. This Agreement may be subject to and conditioned upon approval
and ratification by the Santa Clarita City Council. This Agreement is not binding upon CITY until executed
by the City Manager. The Parties represent and warrant that all necessary action has been taken by the
Parties to authorize the undersigned to execute this Agreement and to engage in the actions described
38
--4X2--
herein. This Agreement may be modified by written agreement. CITY's City Manager may execute any
such amendment on behalf of CITY.
20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements
ancillary to this Agreement, and related documents to be entered into in connection with this Agreement
will be considered signed when the signature of a party is delivered by facsimile transmission. Such
facsimile signature will be treated in all respects as having the same effect as an original signature.
21, EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any
provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this
Agreement will govern and control.
22. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only
and will not affect the interpretation of this Agreement.
23. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion,
war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other
similar causes beyond the Parties' control, then the Agreement will immediately terminate without
obligation of either party to the other.
24. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement
between CONTRACTOR and CITY respecting _ maintenance. To the extent that there are
additional terms and conditions contained in Exhibit " " that are not in conflict with this Agreement,
those terms are incorporated as if fully set forth above. There are no other understandings, terms or
other agreements expressed or implied, oral or written.
25. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and
regulations including, without limitation, CITY's conflict of interest regulations.
(SIGNATURES ON NEXT PAGE)
39
� I "
71�5 -
IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first
hereinabove written.
FOR CONTRACTOR:
By: DO NOT SIGN — COPY ONLY
Print Name & Title
Date:
FOR CITY OF SANTA CLARITA:
KENNETH R. PULSKAMP, CITY MANAGER
By:
City Manager
Date:
ATTEST:
By:
City Clerk
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
By:
City Attorney
Date:
Us]
-Y�/-
E. BID SCHEDULE
TREE MAINTENANCE PROGRAM
LMD-12-13-31
The City of Santa Clarita reserves the right to award any or part of the entire bid to one or
more vendors, solely at the City's discretion.
PRICING FOR GRID CREWS
11. TRIMMING
Unit pricing to prune / trim trees based on individual units of trees depending on size. Cost to trim the
following trees by units regardless of species (except California Fan Palms — Washingtonia filifera) to the
specifications outlined in this bid. The number in parentheses is an estimated number of trees that will
be trimmed annually for each diameter. It is not a guarantee there will be that number of trees in each
diameter. Depending on available funds the overall quantity may change up or down.
0" — 3.99" DBH*
$
— x (1500 units)=$
unit price
extended price
4" — 6.99" DBH
$
— x (3750 units) = $
unit price
extended price
7" — 12.99" DBH
$
x (4000 units) = $
unit price
extended price
13" — 18.99" DBH
$_
x (2500 units) = $
unit price
extended price
19" — 24.99" DBH
$_
x (11750 units)=$
unit price
extended price
25" — 30.99" DBH
$—
x (1400 units) = $
unit price
extended price
31" — 3&99" DBH
$
x (500 u nits)=$
unit price
extended price
37" — 42.99" DBH
$_
x (250 units) = $
unit price
extended price
43" and up DBH
$_
x (250 units)=$
unit price
extended price
Trim California Fan Palms
$_
x (1100 units)=$
Average size is 40 feet.
unit price
extended price
(TRIMMING - Total extended
*DBH="diameter at breast height"
41
— 47�- -
2. REMOVALS
Unit pricing to remove trees based on individual units of trees depending on size. Cost to remove the
following trees by units regardless of species to the specifications outlined in this bid. The number in
parentheses is an estimated number of trees for each diameter. It is not a guarantee there will be that
number of trees in each diameter. Depending on available funds the overall quantity may change.U2
ordown.
0" — 3.99" DBH
$_
x (50 units) = $
unit price
extended price
4" — 6.99" DBH
$_
x (50 units) = $
unit price
extended price
7"— 12.99" DBH
$
x (50 units)=$
unit price
extended price
13" — 18.99" DBH
$_
x (50 units) = $
unit price
extended price
19" — 24.99" DBH
$_
x (50 units) = $
unit price
extended price
25" — 30.99" DBH
$
x (50 units)=$
unit price
extended price
31"— 36.99" DBH
$_
x (25 units) = $
unit price
extended price
37" — 42.99" DBH
$
x (15 units) = $
unit price
extended price
43" and up DBH
$
x (10 units)=$
unit price
extended price
(REMOVALS - Total extended price)
42
3. TREE IDENTIFICATION (I.D.)
Tree identification and counting price, regardless of the trees species or size.
(See Section 3-25, for specifications.)
x 7,500 each =
(unit price)
4. INTEGRATED PEST MANAGEMENT (I.P.M
(TREE I.D. - extended price)
Please list the unit price for the following tasks. These rates will be used in evaluating the bid, and will be
used in evaluating cost estimates for additional work requested by the City under this Contract.
The minimum Integrated Pest Management requests for soil drenching will be (25) twenty-five.
Include all labor and material costs.
0" — 6.99" DBH
7" — 18.99" DBH
19" — 24.99" DBH
25" — 36.99" DBH
37" — and up DBH
Fertilizer application cost
per tree based on unit price
regardless of size.
Liquid soluble 46-0-0 High
Nitrogen applications.
Fertilizer application cost
per tree based on unit price
regardless of size.
Liquid soluble 20-20-20
macro -micro -elements
Fertilizer applications.
$
x (400) =
$
unit price
annual quantity
extended price
$
x (250) =
$
unit price
annual quantity
extended price
$
x (200) =
$
unit price
annual quantity
extended price
$
x (200) =
$
unit price
annual quantity
extended price
$
x (1100) =
$
unit price
annual quantity
extended price
$
x (350) =
$
unit price
annual quantity
extended price
$ x (350) = $
unit price annual quantity extended price
(II.P.M. - Total extended price)
43
_'C /�
7/—
GRID WORK PRICING TOTALS
Includes:
1. Trimming costs
2. Removal costs
3. Tree identification
4. Integrated pest management
GRID WORK TOTAL COST FOR ITEMS 1, 2, 3 AND 4
(GRAND TOTAL)
44
72r
PRICING FOR SERVICE REQUEST CREW PRICES
Price per eight hour day for three-man crew and equipment that meets the
following requirements:
A minimum three (3) person crew to consist of one (1) supervisor/climber/trimmer
— Certified Tree Worker, one (1) climber/trimmer, and one (1) grounds man;
equipment to include one (1) bucket/chipper combo truck (minimum 50 foot boom
height), one (1) stump grinder (minimum 16 inch diameter grinding wheel) and
sufficient chain saws for trimming and large removals.
1. Daily price
per 8 hour day $ x 200 $
(unit price) (annual work days) (extended price)
45
ADDITIONAL PRICING
TREE PLANTING
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
Please list the unit price for the following tasks. These rates will be used in evaluating the bid, and will be
used in evaluating cost estimates for additional work requested by the City under this Contract.
The minimum tree and or root barrier requests for installation will be (7) seven. Include all labor
and material costs.
See page Attachment D for the link to access Appendix A which includes instructions for tree planting,
tree staking & Merit application instructions.
W,
EXTENDED
LINE
DESCRIPTION
UNIT OF
UNIT
ANNUAL
PRICE
MEASURE
PRICE
QUANTITY
(unit price x
V
uantity)
I
Installation of tree —
15 gallon tree
(60)
15 gallon container
Sixty
2
Installation of tree —
24 inch box tree
(60)
24 inch box container.
Sixty
3
18 -inch deep by ten foot
10 foot length
(60)
long root barrier along the
Sixty
curb of each tree planting
lengths
site.
4
18 -inch deep by ten foot
10 foot length
(60)
long root barrier along the
Sixty
sidewalk of each tree
lengths
planting site.
5
Any additional costs to
install trees and root
barriers.
In Numbers: $
TOTAL EXTENDED
PRICE ADD LINES
1-5
Write in cost:
See page Attachment D for the link to access Appendix A which includes instructions for tree planting,
tree staking & Merit application instructions.
W,
ADDITIONAL PRICING
DAILY CREW RATES
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
The following pricing requested is for additional work and emergency call work for the Landscape Maintenance
Districts. The City does not include travel time in the per hour or per day costs.
Scheduled Additional Crew; price per eight hour day for five -man crew and equipment that meets the
following requirements:
A five (5) person tree crew to consist of one (1) supervisor / climber / trimmer - Certified Tree
Worker, two (2) climbers I trimmers/ Certified Tree Workers, two (2) grounds persons; equipment
to include two (2) flatbed bucket trucks -minimum 50 ft height, one (1) large capacity truck
(minimum 6 cubic yards), one (1) large self feeding large diameter chipper, one (1) 1 -ton utility
box pick-up truck and sufficient chain saws for trimming and large removals.
Price per eight hour day
Scheduled Additional Crew; price per eight hour day for four -man crew and equipment that meets the
following requirements:
A four (4) person crew to consist of one (1) supervisor / trimmer -Certified Tree Worker, 2 (two)
climbers / trimmers- Certified Tree Workers, one (1) grounds person; equipment to include two (2)
flat bed bucket trucks (minimum 50 ft), one (1) large capacity dump truck(minimum 6 cubic
yards), one (1) self feeding large diameter chipper, one (1) 1—ton utility box pick-up truck and
sufficient chain saws for trimming and large removals.
Price per eight hour day
Scheduled Additional Crew; price per eight hour day for three-man crew and equipment that meets the
following requirements:
A three (3) person crew to consist of one (1) supervisor / trimmer / climber — Certified Tree
Worker, one (1) climber / trimmer, one (1) grounds man; equipment to include one (1) flat bed
bucket truck (minimum height of 50 feet tall), one (1) large capacity dump truck (minimum 6 cubic
yards), one (1) self feeding large diameter chipper, one (1) 1 -ton utility box pick-up truck and
sufficient chain saws for trimming and large removals.
Price per eight hour day
47
ADDITIONAL PRICING
EMERGENCY CALL PRICING
(two hour minimum)
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
After hour and emergency call out price per hour for five -man crew and equipment that meets the
following requirements: (Minimum two hours)
A five (5) person tree crew to consist of one (1) supervisor / climber I trimmer - Certified Tree
Workers, two (2) climbers I trimmers/ Certified Tree Workers, two (2) grounds persons;
equipment to include two (2) flatbed bucket trucks -minimum 50 ft height, one (1) large capacity
truck (minimum 6 of cubic yards), one (1) large self feeding large diameter chipper, one (1) 1 -ton
utility box pick-up truck and sufficient chain saws for trimming and large removals.
Price per hour
Mobilization charge
After hour and emergency call out price per hour for four -man crew and equipment that meets the
following requirements:
(Minimum two hours)
A four (4) person crew to consist of one (1) supervisor / trimmer -Certified Tree Worker, 2 (two)
climbers / trimmers- Certified Tree Workers, one (1) grounds person; equipment to include two (2)
flat bed bucket trucks -minimum 50 ft height, one (1) large capacity truck (minimum 6 cubic
yards), one (1) self feeding large diameter chipper, one (1) 1—ton utility box pick-up truck, and
sufficient chain saws for trimming and large removals.
Price per hour
Mobilization charge
After hour and emergency call out price per hour for three-man crew and equipment that meets the
following requirements: (minimum two hours)
A three (3) person crew to consist of one (1) supervisor / trimmer / climber — Certified Tree
Worker, one (1) climber / trimmer — Certified Tree Worker, one (1) grounds man; equipment to
include one (1) flat bed bucket truck minimum height of 50 ft feet tall, one (1) large capacity dump
truck (minimum 6 cubic yards), one (1) self feeding large diameter chipper, one (1) 1 -ton utility
box pick-up truck and sufficient chain saws for tdmming and large removals.
Price per hour
Mobilization charge
48
ADDITIONAL PRICING
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
Please list the unit price, EXCLUDING part/material costs, for the following tasks. These rates will not be
used in evaluating the bid, but may be used in evaluating cost estimates for additional work requested by
the City under this contract.
49
EXTENDED
LINE
DESCRIPTION
UNIT OF
UNIT PRICE
ESTIMATED
PRICE
MEASURE
ANNUA
(unit price x
QUANTITY
MEF
uantj
Price for water truck and
Day rate
driver. Forwatering
------- — - — ----
street trees throughout
Citv riaht of way.
2
18 -inch deep by ten foot
250 ten foot
(250) Two
long root barrier along the
lengths
hundred and
curb and gutter of each
fifty
tree planting site.
18 -inch deep by ten foot
250 ten foot
(250) Two
long root barrier along the
lengths
hundred and
sidewalk of each tree
fifty
plantinq site.
4
Installation of tree
One gallon
(50) Fifty
One gallon container.
5
Installation of tree
Five gallon
(150) One
Five gallon container.
hundred and
Fifty
6
Installation of tree —
24 inch box
(250) Two
24 inch box container.
tree
hundred and
fifty
7
Installation of tree —
15 gallon tree
(125) One
15 gallon container
hundred and
twenty five
49
ADDITIONAL WORK RATES -TREE & STUMP REMOVALS
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
REMOVALS
Cost to remove trees including stump, regardless of species based on unit price per inch diameter of tree
measured at Diameter at Breast Height (DBH)
Cost Per Inch
Cost to remove California Fan Palms (Washingtonia filifera)
Cost per foot of trunk
CHIPPED MULCH
Price for chipped mulch as outlined below:
Up to 500 yards price per yard $
500 to 1000 yards price per yard $
TREE PLANTING
Price for street tree planting as outlined:
Price to plant without root barrier Price to plant with root barrier 12" x 10'
15 gal $ -
24" box $
36" box $
ROOT PRUNING
15 gal $ _
24" box $
36" box $
Street tree root pruning by without root barrier 12 inches deep $ erfoot
Street tree root pruning by with root barrier 12" barrier $ perfoot
Street tree root pruning by without root barrier 18 inches deep $ er foot
Street tree root pruning by with root barrier 18" barrier $ ---per foot
50
M-YA
ADDITIONAL WORK PERSONNEL HOURLY RATES
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
PERSONNEL NORMAL WORK HOURS AFTER HOURS
Certified Arborist Hourly Rate Hourly Rate
Certified Tee Hourly Rate Hourly Rate
Trimmer
Journeyman Hourly Rate Hourly Rate
Trimmer
Apprentice Trimmer Hourly Rate Hourly Rate
Grounds Person Hourly Rate Hourly Rate
Tractor/Clamloader HourlyRate Hourly Rate
Operator
Truck Driver
Hourly Rate
Hourly Rate
Irrigation Tech
Hourly Rate
Hourly Rate
Irrigation Laborer
Hourly Rate
Hourly Rate
Supervisor
Hourly Rate
Hourly Rate
Foreman
Hourly Rate
Hourly Rate
Consulting Arborist
Hourly Rate
Hourly Rate
PCA Advisor
Hourly Rate
Hourly Rate
Laborer with
Hourly Rate
Hourly Rate
Hand Tools
Laborer with
Trencher
Laborer with
Weed Whippers
Laborer with H D
Weed Equipment
Plant & Health
Care Consultant
Hourly Rate Hourly
Hourly Rate Hourly Rate
Hourly Rate Hourly Rate
Hourly
Rate
Plant & Health Care Tech HourlyRate Hourly Rate
51
— 5�s-
EQUIPMENT HOURLY RATES FOR ADDITIONAL WORK
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
NORMAL WORK HOURS AFTER HOURS
Aerial Tower/Bucket Truck 50'-60' Hourly Rate Hourly Rate
Truck 50'— 60'
Aerial Tower/Bucket Truck 60' plus
Hourly Rate
Hourly Rate
One Ton Pick-up Truck
Hourly Rate
Hourly Rate
Stump Grinder
Hourly Rate
Hourly Rate
Clam loader/Tractor
Hourly Rate
Hourly Rate
Large Capacity Dump Truck
Hourly Rate
Hourly Rate
Chipper Truck with Chipper
Hourly Rate
Hourly Rate
52
� -56, —
TREE MAINTENANCE PROGRAM
LMD-12-13-31
DOCUMENTS CHECKLIST
The following documents are required to be completed and submitted by the Contractor at the
times specified by an X opposite each title. If no column is marked, document will not be
required.
With Bid Proposal (All Bidders)
With Agreement (Awardee only)
Prior to Starting Work (Awardee only)
X
Proposal — original plus (1) copy, do not use: staple, bind or folder
X
Bid Schedule (14 pages) — Use the City supplied pricing sheet only
X
Bidder's Bond (10% of initial 3 year total contract)
X
Proof of Contractor's License - license number will suffice
X
Required certificates/qualifications (Arborist and Treeworker)
X
References
X
List of Subcontractors — if none, write "n1a"
X
Exhibit A - Violation Records — must be completed
X
Exhibit B — Equipment List & Staff — must be completed
X
Quality control Plan
X
Green Waste Disposal Plan
X
Safety Manual — (See Section 2-18)
X
Contract Agreement
X
Insurance Requirements — (Retum=1 ifAwardee)
X
Bond for Faithful Performance
X
Payment Bond (for Labor and Material)
X
Certification of Public Liability and Property Damage Insurance
X
Certification of Worker's Compensation Insurance
X
Certification of Fire and Extended Coverage Insurance
X
Maintenance Meeting
X
Emergency Contact Information
X
Permits
53
1 5?-
DESIGNATION OF SUBCONTRACTORS
TREE MAINTENANCE PROGRAM
LMD-12-13-31
City of Santa Clarita, Califomia
Listed below are the names and locations of the places of business of each subcontractor, supplier, and
vendor who will perform work or labor or render service in excess of % of 1 percent of the prime
contractor's total bid: DBE status, age of firm, certifying agency and annual gross receipts are
required if sub contractor is participating as a DBE. The form MUST be returnedwith bid, filled in or
annotated with "No Subcontractors" if none will be used.
Subcontractor
Age of firm:
DBE STATUS:
Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Description of Work
License No.
Bid Schedule Item Nos:
Description of Work
License No.
Exp. Date:
Phone
Subcontractor DBE STATUS:
Age of firm: Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item Nos:
Description of Work
License No.
Exp. Date:
Phone
u c tr ctm
S Subcontractor DBE STATUS:
Age of finrmn: Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
L c I
ocation and Place of Business
ESchfedule
Bid Sc e ule Item Nos:
Description of Work
License No.
Exp. Date:
Phone
54
DESIGNATION OF SUBCONTRACTORS
TREE MAINTENANCE PROGRAM
LMD-12-13-31
City of Santa Clarita, California
Subcontractor DBE STATUS:
Ageoffirm: Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item Nos:
Description of Work
License No.
Exp. Date:
Phone
Subcontractor DBE STATUS:
—I
Age of firm: Certifying Agency:
of Work
Dollar Value o
0' rV
u ross
I G
FAnnua Tross Receipts:
Location and Place of Business
Bid Schedule Item Nos:
Description of Work
License No.
Exp. Date:
Phone
Subcontractor DBE STATUS:
Age of firm: Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item Nos:
Description of Work
License No.
Exp. Date:
Phone
a co 'r cto
Subcontractor DBESTATUS:
I n
Age of firm: Certifying Agency:
0 f
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Locanon an
S
Bid Schedule Item Nos:
c e ul
Description of Work
License No
Exp. Date:
Phone
55
— 5-2� -
REFERENCES
TREE MAINTENANCE PROGRAM
LMD-12-13-31
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for
which BIDDER has performed work of a similar scope and size within the past 3 years:
1 .
Name and Address of Owner / Agency
2.
3.
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Completed
Name and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Completed
Name and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from
whom BIDDER intends to procure insurance bonds:
56
-6,0-
EXHIBIT A
Violation Records
1) Please attach the last six (6) months of tailgate safety meeting sign in sheets
and topics covered.
2) In the year of 2012, what was the longest stretch of days worked without an
accident in the landscape maintenance division?
a.
3) Please provide any sustained complaints made to your company within the
past four (4) years to Cal-Osha.
a.
4) Please provide any sustained complaints made to your company within the
past four (4) years to the California State Contractor Board in regards to your
C-27 license.
a.
57
-G/ -
EXHIBIT B
RESOURCES FOR URBAN FORESTRY AND LIVID CREWS
The bidder will complete the resource form and return it with the bid.
1 Number of aerial lift trucks (flat bed bucket trucks) with an articulating
boom that have a working height of no less than 50 feet.
2. Number of chipper dump trucks with a minimum load capacity of 6 yards.
3. Number of chippers that meet all OSHA requirements.
4. Number of pick-up trucks.
5. Number of stump grinders.
6. Number of full time tree worker employees.
7. Number of ISA certified arborist's
8. Number of ISA Certified tree workers.
9. Number of qualified line clearance employees
10. Number of full time employees
Certified Arbodst's name, certificate number and expiration date:
Name:
Certificate #:
Certified Arbonsts'years of experience:
58
- &L-
EXHIBIT B (continued)
Provide information on the certified arborist, certified tree -worker, chemical applicator, irrigation
specialist, crew foreman, including name, certification and whether staff or subcontractor.
Staff
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
59
1*4MM111-11111111159
2013 HOLIDAY SCHEDULE
HOLIDAY
New Years Day
Martin Luther King Day
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving
1/2 Day for Christmas Eve
Christmas Day
1/2 Day for New Years Eve
New Year's Day
DATE CELEBRATED
Tuesday, January 1
Monday, January 21
Monday, February 18
Monday, May 27
Thursday, July 4
Monday, September 2
Sunday, November 11
Thursday, November 28
Friday, November 29
Tuesday, December 24
Wednesday, December 25
Tuesday, December 31
Wednesday, January 1, 2014
If a holiday should fall on a Saturday it will be celebrated the preceding Friday. If a holiday
should fall on a Sunday, it will be celebrated the following Monday.
RI:
EXHIBIT D
CITY OF SANTA CLARITA
TREE INVENTORY LIST BY DBH
LANDSCAPE MAINTENANCE DISTRICTS
DBH
Count
00-03
7,120
04-06
8,330
07-12
9,407
13-18
4,304
19-24
2,472
25-30
1,513
31-36
447
37-42
272
43+
453
Total 34,318
URBAN FORESTRY
DBH
Count
00-03
7,454
04-06
7,092
07-12
10,106
13-18
6,285
19-24
3,009
25-30
1,463
31-36
481
37-42
310
43+
12
Total 36,212
These totals are subject to change as additional areas are annexed into the City and/or
Landscape Maintenance District and new areas are inventoried.
61
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GPS:
X-coordinate
Y-coordinate
Zone:
Property Address
On Address
Parkway type:
Behind
Curb and Gutter
Median
Monolithic
Other
Park
Parkway
Substreet
Tree well
Tree well with grate
Unimproved
Location:
Front
Median
Rear
Side
Other
Right of Way in ft:
Status:
Active
Stump
Vacant
Inactive
ATTACHMENT C
Arbor Pro Data Tables
Condition:
Critical
Dead
Excellent
Good
Fair
Poor
Stump Removal
Vacancy
NA
Rec Maintenance:
Priority 1 Prune
Priority 2 Prune
Priority 1 Removal
Priority 2 Removal
Dead Tree Removal
Raise trim
Full trim
Routine Prune
Training Prune
Stump Removal
Infill Plant
Clear Multiple
Clear Stop sign
Clear Street Light
Clear Traffic Light
Clear Traffic Sign
Raise Sidewalk
Raise Street
Raise both
NA
DBH:
Range
Exact
Height:
Range
Exact
Crown
Trunks
Site #
Value: $
Conflict w/ Utilities
Species:
Common name
Botanical name
Replacement Species:
Commonname
Botanical name
Inspection:
Date
By
Upload:
Date
By
Representational photo:
1
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ATTACHMENT D
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0711
—&47-
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA AND
STAY GREEN, INC.
Contract No.
THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this _ day of
20, by and between the CITY OF SANTA CLARITA, a general law city and
municipal corporation ("CITY") and STAY GREEN, INC, a California Corporation
("CONTRACTOR").
The Parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, below; and
B. As additional consideration, CONTRACTOR and CITY agree to abide by the
terms and conditions contained in this Agreement; and
C. As additional consideration, CITY agrees to pay CONTRACTOR on a monthly
basis an amount for completed tree maintenance work based on the quantity and
size of trees trimmed and other completed tree maintenance activities according to
the pricing set forth in Exhibit "B," pages 5-16, which is incorporated by reference,
for CONTRACTOR's services. CITY will pay such amount promptly, but not
later than thirty (30) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from September 16, 2013, to September 15,
2016. The Agreement may be renewed upon mutual consent of the parties.
3. SCOPE OF SERVICES.
A. CONTRACTOR will perform services listed in the attached Exhibit "A."
B. CONTRACTOR will, in a workmanlike manner, fumish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required of
CONTRACTOR by this Agreement.
4. PREVAILING WAGES.
A. If required by applicable state law including, without limitation Labor Code
§§ 1720 (as amended by AB 975 (2001)), 1771, 1774, 1775, and 1776,
Revised 8/201 [ Page I of 8
CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's
responsibility to interpret and implement any prevailing wage requirements and
CONTRACTOR agrees to pay any penalty or civil damages resulting from a
violation of the prevailing wage laws. In accordance with Labor Code § 1773.2,
copies of the prevailing rate of per them wages are available upon request from
CITY's Engineering Division or the website for State of California Prevailing
Wage Determination at www.dir.ca.gov/DLSR/PWD. A copy of the prevailing
rate of per them wages must be posted at the job site.
B. If this contract is subject to state prevailing wage requirements of the California
Labor Code including Sections 1770 and 1773, and the City's California
Department of Industrial Relations (DIR) approved Labor Compliance Program.
All covered work classifications required in performance of this contract will be
subject to prevailing wage provisions. The Contractors and its subcontractors shall
pay not less than the state wage rates. Contractor shall further adhere to the
requirements contained in the City of Santa Clarita's Labor Compliance Program.
A copy of the Labor Compliance Program is available for review upon request at
the Office of the City Clerk. All pertinent state statues and regulations, including,
but not limited to those referred to in this contract and in the City's Labor
Compliance Program, are incorporated herein as though set forth in their entirety.
Additionally, the Contractor is responsible for obtaining a current edition of all
applicable state statues and regulations and adhering to the latest editions of such.
C. Protection of Resident Workers
The City of Santa Clarita actively supports the Immigration and Nationality Act
(INA), which includes provisions addressing employment eligibility, employment
verification, and nondiscrimination. Under the INA, employers may hire only
persons who may legally work in the United States (i.e., citizens and nationals of
the U.S.) and aliens authorized to work in the U.S. The employer must verify the
identity and employment eligibility of anyone to be hired, which includes
completing the Employment Eligibility Verification- Form (1-9). The Contractor
shall establish appropriate procedures and controls so no services or products under
the Contract Documents will be performed or manufactured by any worker who is
not legally eligible to perform such services or employment.
5. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR
has:
i. Thoroughly investigated and considered the scope of services to be
performed; and
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
Revised 9/2011 Page 2 of 8
B. If services involve work upon any site, CONTRACTOR warrants that
CONTRACTOR has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONTRACTOR discover any latent or unknown conditions that may
materially affect the performance of the services, CONTRACTOR will
immediately inform CITY of such fact and will not proceed except at
CONTRACTOR's own risk until written instructions are received from CITY.
6. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Limits (combined single)
$1,000,000
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name City, its officials, and employees as "additional insureds" under
said insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by City will be excess thereto.
Such insurance will be on an "occurrence," not a "claims made," basis and will not
be cancelable or subject to reduction except upon thirty (30) days prior written
notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 0106 92, including symbol I (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies of
policies as may be reasonably required by City from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating equivalent to at
least a Rating of "A:Vll.�' Certificate(s) must reflect that the insurer will provide
thirty (30) day notice of any cancellation of coverage. CONTRACTOR will
require its insurer to modify such certificates to delete any exculpatory wording
stating that failure of the insurer to mail written notice of cancellation imposes no
obligation, and to delete the word "endeavor" with regard to any notice provisions.
Revised 8/2011 Page 3 of 8
E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate. In the alternative, should
CONTRACTOR fail to meet any of the insurance requirements under this
agreement, Cily mgy cancel the Agreement immediately with no penalty.
Should Contractor's insurance required by this Agreement be cancelled at an
point prior to expiration of the policy, CONTRACTOR must notify City within 24
of the prior insurer's issuance of notice of cancellation. CONTRACTOR must
ensure that there is no lapse in coverage.
7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this
Agreement; and
B. CITY gives CONTRACTOR a written Notice to Proceed.
C. Should CONTRACTOR begin work in advance of receiving written authorization
to proceed, any such professional services are at CONTRACTOR's own risk.
8. TERMINATION.
A. CITY may terminate this Agreement at any time with or without cause.
B. CONTRACTOR may terminate this Agreement upon providing written notice to
CITY at least thirty (30) days before the effective termination date.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
D. By executing this document, CONTRACTOR waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
9. INDEMNIFICATION.
CONTRACTOR agrees to indemnify and hold CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of
the performance of this agreement by CONTRACTOR. Should CITY be named in any suit, or
should any claim be brought against it by suit or otherwise, arising out of performance by
CONTRACTOR of services rendered pursuant to this Agreement, CONTRACTOR will defend
CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any
Revised 8/2011 Page 4 of 8
judgment rendered against it or any sums paid out in settlement or costs incurred in defense
otherwise.
10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR
will act as an independent contractor and will have control of all work and the manner in which is
it performed. CONTRACTOR will be free to contract for similar service to be performed for
other employers while under contract with CITY. CONTRACTOR is not an agent or employee of
CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits
CITY provides for its employees. Any provision in this Agreement that may appear to give CITY
the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of
control over the work means that CONTRACTOR will follow the direction of the CITY as to end
results of the work only.
11. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in
writing and may be given by personal delivery or by mail. Notice sent by mail will
be addressed as follows:
To CITY: City of Santa Clarita
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
To CONTRACTOR: Stay Green, Inc.
26415 Summit Circle
Santa Clarita, CA 91350
B. When addressed in accordance with this paragraph, notices will be deemed given
upon deposit in the United States mail, postage prepaid. In all other instances,
notices will be deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are to
be given by giving notice in the manner prescribed in this paragraph.
12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
14. CONSTRUCTION. The language of each part of this Agreement will be construed simply
and according to its fair meaning, and this Agreement will never be construed either for or against
either party.
Revised 8/2011 Page 5 of 8
15. SEVERABLE. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a
waiver of any other provision, nor will such waiver constitute a continuing waiver.
18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon
approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon
CITY until executed by the City Manager. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written agreement.
CITY's City Manager may execute any such amendment on behalf of CITY.
20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the same
effect as an original signature.
2 1. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between
any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the
provisions of this Agreement will govern and control.
22. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
23. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control, then the Agreement will
immediately terminate without obligation of either party to the other.
24. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole
agreement between CONTRACTOR and CITY respecting tree maintenance. To the extent that
there are additional terms and conditions contained in Exhibit "A or 13" that are not in conflict
with this Agreement, those terms are incorporated as if fully set forth above. There are no other
understandings, terms or other agreements expressed or implied, oral or written.
Revised 8/2011 Page 6 of 8
25. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
(SIGNATURES ON NEXT PAGE)
Revised 8/2011 Page 7 of 8
IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year
first hereinabove written.
FOR CONTRACTOR:
0
Print Name & Title
Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
in
City Manager
Date
ATTEST:
By: -
City Clerk
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
By:
City Attorney
Date:
Revised 8/2011 Page 8 of 8
EXHIBITB
1�5 %iNoj
61TY OF SANTA CLARITA
INVITATION FOR BID
BID # LMD-12-13-31
BID OPENING: June 24, 2013, 11:00 AM
The City of Santa Clanta.invites sealed bids for:
TREE MAINTENANCE PROGRAM
Terms of payment: tkti-31D Subtotal uss
Delivery! Sales or Use Tax (8.75%): US$
TOTAL: US$ —00,�M.m
1 Return original of Bid to: City of Santa Clarita
Purchasing Agent
23920 Valencia Blvd., Suite 120
Santa Clanta, CA 91355-2196
2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service
rendered.
3. Bidder shall honor bid prices for ninety (90) days or for the stated contract period, whichever is
longer..
4. Bids must be on this Bid form and signed by the vendor's authorized representative. This
signature acknowledges the proposer has read and understands the requirements contained on
pages 1 to 65, Exhibits A through D, Attachments A through D to and separate Appendix C
(Labor Compliance Program).
5. The last day for questions will be 5:00 PM, June 14, 2013.
6. The vendor is responsible for the accuracy and completeness of any solicitation form not
obtained directly from the City.
7. A pre-bid meeting will be held on Monday, June 3, 2013 at 9:00 AM. Vendors will
meet at City Hall, 23920 Valencia Blvd., In the Council Chambers, Santa Clarita, CA. All
interested vendors are strongly encouraged to attend as this will be the ONE and ONLY
pre-bid meeting for this bid.
BIDDER TO READ
I have, read, understood, and agree to the terms and conditions on all pages of this bid. The undersigned
agrees to furnish the commodity or service stipulated on this bid as stated above.
Company Address: :5AM meta, C* $390 1
Name (Print) Signature
Company Phone No.(M)I9191 _01M igning
Title of Person S
PROPOSAL GUARANTEE
BID BOND
TREE MAINTENANCE PROGRAM
LMD-12-13-31
City of Santa Clarita, Calitomia
KNOW ALL MEN BY THESE PRESENTS that Stay Green, Inc. 'as
BIDDER, and Nationwide Mutual Insurance Company . as SURETY, are
held and firmly. bound unto the City of Santa Clarita, as AG in the penal sum of
Ten Percent of Amount Bid - dollars (s TORY, ), which Is ten
percent(10%) of the total amount bid by BIDDER to AGENCY for the above -stated project forthe
payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by
these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to
submit a bid to AGENCY for the above -stated project, if said bid is rejected, or if said bid is
accepted and the contract is awarded and entered into by BIDDER in the manner and time
specified, then this obligation shall be null and void, otherwise it shall remain in full force and
effect in favor of AGENCY.
IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this
1 3th ay of June 20 1
BIDDER Stay Green, Inc.
el Nationwide Mutual Insurance Company
swom to this 13th day of June 201-3
NOTARY PUBLIC
*Provide BIDDER and SURETY name, address, and tele-p-homenumber and the name, tide,
address, and telephone number for authorized representative.
IMPORTANT - Surety Companies executing Bonds must appear an the Treasury Department's
most current list (Circular 570, as amended) and be authorized to transact business in the State
where the project is located. Agent:
Bidder: Surety:
�tay Green, Inc. Nationwide Mutual Insurance Com any Landscape Contractors Insurance
26415 Summit Circle P.O. Box 1820 Services, Inc.
Santa Clarita, CA 9135() La Mesa, CA 91944-1820 1835 N. Fine Ave.
800-858-5505 Attn: Josh Severson, Senior Contract Bond Fresno, CA 93727
Underwriter Attn: Shaune Lucero, Attorney -in -Fact
800-822-3666 800-628-8735
32
ACKNOWLEDGMENT
State of California
County of Fresno
0 n \ ?) before me, Pamela Severson, Notary Public
(insert name and title of the officer)
personally appeared Shauna Lucero
who proved to me on the basis of satisfactory evidence to be the personN whose nameN isl1aw
subscribed to the within instrument and acknowledged to me that'rte/she/t�rey executed the same in
fl*her/the�r authorized capacity(iN, and that by hiq/her/tNr signature(Won the instrument the
personN, or the entity upon behalf of which the person(qacted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
PAN 11A SWUM
WITNESS my hand and official sea]. comm. 0932672
Waiy PuNic - Udomis
Z FteswCou*
Signature (Seal) I Wy Cwm EWm Am 15,20151
- T-/ -
KNOW ALL MEN BY THESE PRESENTS THAT:
Nationwide Mutual Insurance Company, an Ohio mrporation
Farmland Mutual Insurance Company, an Iowa corporation
Nationwide Agribusiness Insurance Company, an Iowa corporation
Power of Attorney
AMCO Insurance Company, an Iowa corporation
Alied Property and Casualty Insurance Company, an Iowa corporation
Depositors Insurance Company, an Iowa corporation
hereinafter referred to severally as the "Company' and collectively as the "Companies," each does hereby make, constitute and appoint:
Shauna Luccro Fresno, CA
each in their individual capacity, its true and lawful attorney-in-fact, with full power and authority to sign, seal, and execute on its behalf any and all bonds and undertakings,
and other obligatory instruments of similar nature, in penalties not exceeding the sum of
One Million and naAOO $1,000,000.00
and to bind the Company thereby, as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Company; and all acts of said
Attorney pursuant to the authority given are hereby ratified and confirmed.
This power of attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the board of directors of the Company:
"RESOLVED, that the president. or any vim president be, and each hereby is, authorized and empowered to appoint attomeys�in-fact of the Company, and to
authorize them to execute and deliver on behalf of the Company any and all bonds, lomns, applications, memorandums, undertakings, recognizances, transfers,
contracts of indemnity, policies, contracts guaranteeing the fidelity of persons holding positions of public or private trust, and other writings obligatory in nature that the
business of the Com pany may require; and to modify or revoke, with or without cause, any such appointment or authority; provided. however, that the authority granted
hereby shall in no way limit the authority of other duly authorized agen is to sign and countersign any of mid documents on behalf of the Com pany."
'R ESOLVED FU RTHER. that such aftomeys-in-fa ct shall have full power and authority to execute and deliver any and all such documen is and to bind the Company
subject to the tens and limitations of the power of attorney issued to them, and to affix the seal of the Company thereto; provided, however, that said seal shall not be
necessa ry for the validity of any such documents. "
This power of attorney is signed and sealed under and by the following bylaws duly adopted by the board of directors of the Company.
Execution of Instruments. Any vim president, any assistant secretary or any assistant treasurer shall have the power and authority to sign or aftest all approved
documents, instruments, contracts, orotherpapers in connection with the operation of the business of the companyin addition tothe chairman ofthe board, the chief
executive officer, president treasurer or secretary; provided, however, the signatureofany of them may be printed, engraved, orstamped on any approved document.
contract, instrument, or other papers of the Company.
IN WITNESS WHEREOF, the Company has caused this instrument to be sealed and duly attested by the signature ofits officer the
11-L day of August. 2009
IN WITNESS WHEREOF, I have hereunto subscribed my name as Secretary, and affixed the corporate seals of said Companies this 13th day
of June 20L 1_3 . '��Z '&,' )""- I
I Secretary
This Power of Attorney Expires 08111 t2014
BDJ 1 (08109)
14
STATE OF IOWA, COUNTY OF POLK: ss
Onthis II'dayofAugust, 2009. before mecametheabove�namedofificerfior the Companies aforesaid, to
.......
Gary A. Douglas, President and Chief Operating Officer of Nationwide Agribusiness Insurance Company
0 0
and Farmland Mutual Insurance Company; and Vice Presidentof Nationwide Mutual InsuranceCompany,
AMCO insurance Company, Allied Property and Casualty Insurance Company, and Depositors Insurance
Company
and the said corporate seals and his signature were duly affixed and suosciibed to said instrument by the
direction
Ova—.. AW
ACKNOWLEDGMENT
IN WITNESS WHEREOF, I have hereunto subscribed my name as Secretary, and affixed the corporate seals of said Companies this 13th day
of June 20L 1_3 . '��Z '&,' )""- I
I Secretary
This Power of Attorney Expires 08111 t2014
BDJ 1 (08109)
if
STATE OF IOWA, COUNTY OF POLK: ss
Onthis II'dayofAugust, 2009. before mecametheabove�namedofificerfior the Companies aforesaid, to
WAL
me personally know to be the officer described in and who executed the preceding instument, and he
the by
acknowledged execution at the same, and being me duly sswom, deposes and say&, that he is the
officar of the Companies aforesaid, that the seals affixed hereto are the corporate seal -s of said Companies,
and the said corporate seals and his signature were duly affixed and suosciibed to said instrument by the
direction
authority and of said Companies.
4 SEAL
s SEAL!
f%%
Notary Public
My Commission Expires
CERTIFICATE March 24, 2014
1, Robert W Homer III, Secretary of the Companies, do hereby certify thatthe foregoing is a full, true and correct mpy of the original power of attorney issued by
the Company; that the
resolution included therein Is a true
and correct transcript from the minutes of the meetings of the boards of directors and the same has not been
revoked or amended in any manner; that said Gary A. Douglas was on the date of the execution of the foregoing power of attorney the duly elected officer of the
Companies. and the corporate seals and his signature asofficerwere duly affixed and subscribed to the said instrumemby the authorityof mid board ofdIrectors; and the
foregoing power of attorney is still in full form and effect.
IN WITNESS WHEREOF, I have hereunto subscribed my name as Secretary, and affixed the corporate seals of said Companies this 13th day
of June 20L 1_3 . '��Z '&,' )""- I
I Secretary
This Power of Attorney Expires 08111 t2014
BDJ 1 (08109)
E. BID SCHEDULE
TREE MAINTENANCE PROGRAM
LMD-112-13-31
The City of Santa Clarita reserves the right to award any orpart of the entire bid to one or
more vendors, solely at the City's discretion.
PRICING FOR GRID CREWS
1. TRIMMING
Unit pricing to prune I trim trees based on individual units of trees depending on size. Cost to trim the
following trees by units regardless of species (except California Fan Palms - Washingtonia filifera) to the
specifications outlined in this bid, The number in parentheses is an estimated number of trees that will
be trimmed annually for each diameter. It is not a guarantee there will be that number of trees in each
diameter. Depending on available funds the overall quantity may change up or down.
0" - 3.99" DBH*
$ 12, OD
x (1500 units)=$
M , M - 15-0
unit price
extended price
4" - 6.99" DBH
s A,(M
x (3750 units)=$
5ajS1DD,=
unit price
extended price
7' - 12.99' DSH
s2S-Ob
x (4000 units)=$
MID IDDD - 0'0
unit price
extended price
13"- 18.99" DBH
$3%.00
x (2500 units) = $
9S#51��-00
unit price
extended price
19"- 24.99" DBH
$ 4-1� -rjo
x (1750 units)=$
%'S f;M M
unit price
extended price
25" - 30.99" DBH
$bo,m
x (1400 units)=$
'64 f WO, 01C>
unit price
extended price
31" - 36.99" DBH
$ '�DXV
x (500 units)= s
41D(Mo-cz
unit price
extended price
37* - 42.99' DBH
$ 1%, 00
x (2 50 units)=$
24 1 SIM -CM
unit pnce
extended price
43" and up DBH
$ �MO-D
x (250 units)=$
43btm.co
unit price
extended price
Trim California Fan Palms $ A-0�m x (100 units)=$ 4 etCb - CM
Average size is 40 feet. unit price extended price
$
(TRIMMING - Total extended price)
*DBH="diameter at breast height"
41
1� 93 -
2. REMOVALS
Unit pricing to remove trees based on individual units of trees depending on size. Cost to remove the
following trees by units regardless of species to the specifications outlined in this bid. The number in
parentheses is an estimated number of trees for each diameter. It is not a guarantee there will be that
number of trees in each diameter. Depending on available funds the overall quantity may change up
or down.
0" — 3.99" DBH
$ KUD
x (50units)=$ ClISID.OD
unit price
extended price
4" — 6.99" DBH
s
x (50 units) = $ 1 (5M -C*
unit price
extended price
7" — 12.99" DBH
$ -Im 60
x (50 units)=$ 51,56'0 100
unit price
extended price
13"— 18.99" DBH
$
x (50 units)=$ 10%000-01)
unit price
extended price
19" — 24.99" DBH
$ 3WA
x (50 units)=$ 15, MID - M
unit price
extended price
25'— 30.99" DBH
$ U00A
x (50units)=$ 3,0imo-W
unit price
extended price
31 36.99' DSH
$ i� M6D
x (25 units) $ 3% CMO 'QD
unit price
extended price
37" — 42.99" DBH
$ t 115Ur" LM
x (15units)=$ 95NMIM
unit price
extended price
43' and up DBH
$
x (10units)=$ liqlVD-D-00
unit price
extended price
12A '�>'5113 . M
(REMOVALS - Total extended price)
42
I �- K-
3. TREE IDENTIFICATION (I.D.)
Tree identification and counting price, regardless of the trees species or size.
(See Section 3-25, for specifications.)
$ :Z - O -D x 7,500 each $ V5 1000 - 01)
(unit price) (TREE I.D. - extended price)
4. INTEGRATED PEST MANAGEMENT (I.P.M.)
Please list the unit price for the following tasks. These rates will be used in evaluating the bid, and will be
used in evaluating cost estimates for additional work requested by the City under this Contract.
The minimum Integrated Pest Management requests for soil drenching will be (25) twenty-five.
Include all labor and material costs.
0"-6-99" DBH
� �-U -a —
x (400) =
$ VIM0100
unit price
annual quantity
extended price
7" — 18.99" DBH
$ 0.00 —
. x (250) =
s 4t'�Sm,m
unit price
annual quantity
extended price
19" — 24.99" DBH
$ 2S -OD
x (200) =
$ 5kum-uo
unit price
annual quantity
extended price
25"— 36.99" DBH
s -32,VD
x (200)
$ U14MOD
unit price
annual quantity
extended price
37"— and up DBH
$ 42,0Z
x (100) =
s AiM.1DO
unit price
annual quantity
extended price
Fertilizer application cost
per tree based on unit price
regardless of size.
Liquid soluble 46-0-0 High
Nitrogen applications.
$
x (350)
$ 61250, OM
unit price
annual quantity
extended price
Fertilizer application cost
per tree based on unit price
regardless of size.
Liquid soluble 20-20-20
macro -micro -elements
Fertilizer applications.
$ 25
x (350)
$
unit price
annual quantity
extended price
$ 421001).00
(I.P.M. -Total extended r rice)
43
� S>_57 —
GRID WORK PRICING TOTALS
Includes:
i. Trimming costs $ 53S 1150.00
2. Removal costs
3. Tree identification
4. Integrated pest management
s k2q,350-M
$ � 51 MID. DD
$ 40, 01) -OD
GRID WORK TOTAL COST FOR ITEMS 1, Z 3 AND 4 $
(GRAND TOTAL)
44
MY#=
PRICING FOR SERVICE REQUEST CREW PRICES
Price per eight hour day for three-man crew and equipment that meets the
following requirements:
A minimum three (3) person crew to consist of one (1) supervisor/climber/trimmer
— Certified Tree Worker, one (1) climber/trimmer, and one (1) grounds man;
equipment to include one (1) bucket/chipper combo truck (minimum 50 foot boom
height), one (1) stump grinder (minimum 16 inch diameter grinding wheel) and
sufficient chain saws for trimming and large removals.
1. Daily price
per 8 hour day $ x 200 $ 220PID00,00
(unit price) (annual work days) (extended price)
45
�- Y- 7 -
ADDITIONAL PRICING
TREE PLANTING
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
Please list the unit price for the following tasks. These rates will be used in evaluating the bid, and will be
used in evaluating cost estimates for additional work requested by the City under this Contract.
The minimum tree and or root barrier requests for installation will be (7) seven. Include all labor
and material costs.
See page Attachment D for the link to access Appendix A which includes instructions for tree planting,
tree staking & Merit application instructions.
46
EXTENDED
LINE
DESCRIPTION
UNIT OF
UNIT
ANNUAL
PRICE
MEASURE
PRICE
QUANTITY
(unit price x
quantity)
1
Installation of tree —
15 gallon tree
(60)
tCjjVW.E7D
15 gallon container
Sixty
2
Installation of tree —
box
24 inch box tree
1325, OD
(60)
ICIX0,0Z
24 inch container.
Sixty
3
18 -inch deep by ten foot
10 foot length
.020.00
(60)
long root barrier along the
sixty
curb of each tree planting
lengths
site.
4
18 -inch deep by ten foot
10 foot length
IVD.ffl
(60)
110im-M
long root barrier along the
sixty
sidewalk of each tree
lengths
planting site.
5
Any additional costs to
install trees and root
barriers.
In Numbers: $
TOTALEXTENDED
PRICE ADD LINES
1-5
Write in cost:
6011 Ines W -A 2-M a 1 3-05
See page Attachment D for the link to access Appendix A which includes instructions for tree planting,
tree staking & Merit application instructions.
46
ADDITIONAL PRICING
DAILY CREW RATES
(DO NOTINCLUDE THIS COSTIN YOUR PRICING TOTAL)
The following pricing requested is for additional work and emergency call work for the Landscape Maintenance
Districts. The City does not include travel time in the per hour or per day costs.
Scheduled Additional Crew; price per eight hour day for five -man crew and equipment that meets the
following requirements:
A five (5) person tree crew to consist of one (1) supervisor I climber / trimmer - Certified Tree
Worker, two (2) climbers I trimmers/ Certified Tree Workers, two (2) grounds persons; equipment
to include two (2) flattied bucket trucks -minimum 50 It height, one (1) large capacity truck
(minimum 6 cubic yards), one (1) large self feeding large diameter chipper, one (1) 1 -ton utility
box pick-up truck and sufficient chain saws for trimming and large removals.
$ ZM0,00
Price per eight hour day
Scheduled Additional Crew, price per eight hour day for four -man crew and equipment that meets the
following requirements*
A four (4) person crew to consist of one (i) supervisor I trimmer -Certified Tree Worker, 2 (two)
climbers I trimmers- Certified Tree Workers, one (1) grounds person; equipment to include two (2)
flat bed bucket trucks (minimum 50 ft), one (1) large capacity dump truck(minimum 6 cubic
yards), one (1) self feeding large diameter chipper, one (1) 1–ton utility box pick-up truck and
sufficient chain saws for trimming and large removals.
$ % juco' M —
Price per eight hour day
Scheduled Additional Crew; price per eight hour day for three-man crew and equipment that meets the
following requirements:
A three (3) person crew to consist of one (1) supervisor I trimmer I climber – Certified Tree
Worker, one (1) climber I trimmer, one (1) grounds man; equipment to include one (1) flat bed
bucket truck (minimum height of 50 feet tall), one (1) large capacity dump truck (minimum 6 cubic
yards), one (1) self feeding large diameter chipper, one (1) 1 -ton utility box pick-up truck and
sufficient chain saws for trimming and large removals.
$ � 120) 'oc'
Price per eight hour day
47
— �_17 -
ADDITIONAL PRICING
EMERGENCY CALL PRICING
(two hour minimum)
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
After hour and emergency call out prce per hour for five -man crew and equipment that meets the
following requirements: (Minimum two hours)
A five (5) person tree crew to consist of one (1) supervisor / climber / trimmer - Certified Tree
Workers. two (2) climbers / trimmers/ Certified Tree Workers, two (2) grounds persons.
equipment to include two (2) flatbed bucket trucks -minimum 50 ft height, one (1) large capacity
truck (minimum 6 of cubic yards), one (1) large self feeding large diameter chipper, one (1) 1 -ton
utility box pick-up truck and sufficient chain saws for trimming and large removals.
$ 4�50. 00
Price per hour
$'25ri -OD -
Mobilization charge
After hour and emergency call out price per hour for four -man crew and equipment that meets the
following requirements:
(Minimum two hours)
A four (4) person crew to consist of one (1) supervisor / trimmer -Certified Tree Worker, 2 (two)
climbers / trimmers- Certified Tree Workers, one (1) grounds person. equipment to include two (2)
flat bed bucket trucks -minimum 50 ft height, one (1) large capacity truck (minimum 6 cubic
yards), one (1) self feeding large diameter chipper, one (1) 1—ton utility box pick-up truck, and
sufficient chain saws for trimming and large removals.
sz%b.m
Price per hour
$ 250.m
Mobilization charge
After hour and emergency call out price per hour for three-man crew and equipment that meets the
following requirements: (minimum two hours)
A three (3) person crew to consist of one (1) supervisor / tnmmer I climber — Certified Tree
Worker, one (1) climber I trimmer — Certified Tree Worker, one (1) grounds man� equipment to
include one (1) flat bed bucket truck minimum height of 50 ft feet tall, one (1) large capacity dump
truck (minimum 6 cubic yards), one (1) self feeding large diameter chipper, one (1) 1 -ton utility
box pick-up truck and sufficient chain saws for trimming and large removals.
$ 1,65 - CZ
Price per hour
$ 2_50 im
Mobilization charge
48
ADDITIONAL PRICING
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
Please list the unit price, EXCLUDING part/material costs, for the following tasks. These rates will not be
used in evaluating the bid, but may be used in evaluating cost estimates for additional work requested by
the City under this contract.
W
-911'-
EXTENDED
LINE
DESCRIPTION
UNIT OF
UNITPRICE
ESTIMATED
PRICE
MEASURE
ANNUAL
(unit price x
QUANTITY
quantity)
Price for water truck and
Day rate
driver, Forwatering
street trees throughout
I
Citv nqht of way.
2
18 -inch deep by ten foot
250 ten foot
(250) Two
long root barrier along the
lengths
2-M - OD
hundredand
*U-jj50b-0-t1
curb and gutter of each
fifty
tree planting site.
18 -inch deep by ten foot
250 ten foot
(250) Two
long root barrier along the
lengths
-0(31bo.ov
hundred and
jit95'VU0-4:50
sidewalk of each tree
fifty
I planting site.
4
Installation of tree
One gallon
(50) Fifty
One gallon container.
5
Installation of tree
Five gallon
(1150) One
Five gallon container.
hundred and
Fifty
6
Installation of tree —
24 inch box
'*30
(250) Two
ik-t5l000'Uo
24 inch box container.
tree
'OD
hundred and
fifty
7
Installation of tree —
15 gallon tree
42M'm
(125) One
15 gallon container
hundred and
twenty five
W
-911'-
ADDITIONAL WORK RATES -TREE & STUMP REMOVALS
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
REMOVALS
Cost to remove trees including stump, regardless of species based on unit price per inch diameter of tree
measured at Diameter at Breast Height (DBH)
Cost Per Inch$ 15-OID
Cost to remove California Fan Palms (Washingtonia filifera)
Cost per foot of trunk $ k�3 -M
CHIPPED MULCH
Price for chipped mulch as outlined below:
Up to 500 yards price per yard $3)X0
500 to 1000 yards price per yard $ #.Do
TREE PLANTING
Price for street tree Planting as outline&
Price to plant without root barrier
15gal$ 60-M
24' box $ 325, VD
36� box $ 1'50 - CV
ROOT PRUNING
Price to plant with root barrier 12" x 10'
15gal$ 355itM
2C box$ 5301M
36" box$ 15'5�WD
Street tree root pruning by without root barrier 12 inches deep $ .3c).C�o erfoot
Street tree root pruning by with root barrier 12" barrier $ '50, C10 erfoot
Street tree root pruning by without root barrier 18 inches deep s �00 -00 perfoot
Street tree root pruning by with root barrier 18" barrier $ 12-0, = per foot
50
- q2--
ADDITIONAL WORK PERSONNEL HOURLY RATES
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
PERSONNEL
NORMAL WORK HOURS
AFTER HOURS
Certified Arborist
Hourly Rate
"W MUD[)
Hourly Rate V50
Certified Tee
Hourly Rate
0V
Hourly Rate* 112 160
Trimmer
Journeyman
Hourly Rate
Hourly Rate
Trimmer
Apprentice Trimmer
Hourly Rate
145-00
—Hourly Rate 1 (6, 0�0
Grounds Person
Hourly Rate
LOO .0V
Hourly Rate 01-1,00
Tractor/Clamloader
HourlyRate
'W
Hourly Ratel"I0 -00
Operator
Truck Driver
Hourly Rate
—Hourly Rate #A 10 .00
Irrigation Tech
Hourly Rate
V0, ()a
Hourly Rate '*90- 0-0
Irrigation Laborer
Hourly Rate
155. 00
Houriv Rate *90� 0-0
Supervisor
Hourly Rate.
It 15, CIC)
Hourly Rate nolco
Foreman
Hourly Rate
'M - 00
—Hourly Rate 1112 - C>D
Consulting Arborist
Hourly Rate
)V.bC> —Hourly
Rate 105-C70
PCA Advisor
Hourly Rate
Mp, Do
—Hourly Rate 425, M
Laborer with
Hourly Rate
50'C'o
Hourly Rate 150 - CM
Hand Tools
Laborer with
Hourly Rate
kps IDD
Hourly Rate 'h;-VS,O�)
Trencher
Laborer with
Hourly Rate%
55 0c' —Hourly
Rate iffl1r.00
Weed Whippers;
Laborer with HD
Hourly Rate
t S5 , OD
—Hourly Rate 'Vtc�,'50
Weed Equipment
Plant & Health
�
HourlyRate
CP,5x)x)
Hourly R te
t
Care Consultant
I
Plant & Health Care
Tech HourlyRate
_Hourly Rate 1�c� D� (YO
51
--93-
EQUIPMENT HOURLY RATES FOR ADDITIONAL WORK
(DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL)
52
NORMAL WORK HOURS
AFTER HOURS
Aerial Tower/Bucket Truck 50'-60'
Hourly Rate 4W 20t),0D
Hourly Rate t250 I V0
Truck 50'— 60'
Aerial Tower/Bucket Truck 60' plus
Hourly Rate
Hourly Rate -W 2-5o,o'o
One Ton Pick-up Truck
Hourly Rate 2S vD
Hourly Rate -W 2-M, 60
Stump Grinder
Hourly Rate 12.t� - M
Hourly Rate_ 4h JS11),coz>
Clamloader/Tractor
Hourly Rate 2-60, 00
-Hourly Rate I M M
Large Capacity Dump Truck
Hourly Rate 150 co
Hourly Rate 442-M, W
Chipper Truck with Chipper
Hourly Rate 2V) , co Hourlv Rate *2513 -C>O
52
TREE MAINTENANCE PROGRAM
LMD-12-13-31
DOCUMENTS CHECKLIST
The following documents are required to be completed and submitted by the Contractor at the
times specified by an X opposite each title. If no column is marked, document will not be
required.
With Bid Proposal (All Bidders)
With Agreement (Awardee only)
Prior to Starting Work (Awardee only)
X
Proposal — original plus (1) copy, do not use: staple, bind or folder
X
Bid Schedule (14 pages) — Use the City supplied pricing sheet only
X
Bidder's Bond (10% of initial 3 year total contract)
X
Proof of Contractor's License - license number will suffice
X
Required certificatesfqualifications (Arborist and Treeworker)
X
References
X
List of Subcontractors — if none, write "n1a"
X
Exhibit A - Violation Records — must be completed
X
Exhibit B — Equipment List & Staff — must be completed
X
Quality control Plan
X
Green Waste Disposal Plan
X
Safety Manual — (See Section 2-18)
X
Contract Agreement
X
Insurance Requirements — (Return palLif Awardee)
X
Bond for Faithful Performance
X
j
Payment Bond (for Labor and Material)
X
Certification of Public Liability and Property Damage Insurance
X
Certification of Worker's Compensation Insurance
X
Certification of Fire and Extended Coverage Insurance
X
Maintenance Meeting
X
Emergency Contact Information
E
X
Permits
53
-.19�s-_
DESIGNATION OF SUBCONTRACTORS
TREE MAINTENANCE PROGRAM
LMD-12-13-31
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and
vendor who will perform work or labor or render service in excess of 1/2 of 1 percent of the prime
contractor's total bid: DBE status, age of firm, cgrtifying agency and annual gross receipts are
required if sub contractor is Participating as a DBE. The form MUS be returned with bid, filled in or
annotated with "No Subcontractors" if none will be used.
Subcontractor
Ageoffirm:
DBE STATUS:
Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Description of Work
I FT
License No.
Bid Schedule Item Nos:
Description of Work
License No.
Exp. Date:
Phone
Subcontractor DBE STATUS:
Age of firm: Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item Nos:
Description of Work
I FT
License No.
Exp. Date:
Phone ( )
Subcontractor DBESTATUS:
Age of fiffn: Certifying Agency:
Dollar Value of rk
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item Nos:
Description of Work
Exp- Date:
Phone
54
1 Z94 -
DESIGNATION OF SUBCONTRACTORS
TREE MAINTENANCE PROGRAM
LMD-12-13-31
City of Santa Clarita, California
Subcontractor
Age of firm:
DBE STATUS:
Certifying Agency:
Dollar Value of Work
Amwal Gross Receipts:
Location and Place of Business
Description of Work
License No.
Bid Schedule Item Nos:
Descrip ion of Work
Description of Work
License No.
Exp. Date:
Phone
Subcontractor DBESTATUS:
Ageoffirm: Certifying Agency:
Dollar Value of Work
AnnuaUGross Receipts:
Location and Place of Business
Bid Schedule Item Nos:
Description of Work
License No.
Exp. Date:
7'
Subcontractor
Age of firm:
DBESTATUS:
Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
N(
Bid Schedule Item Nos:
Bid Schedule Item Nos:
Description of Work
Ficense �No
License No.
Exp. Date:
Phone
Subcontractor
Age of firm:
DBE STATUS: —[Do—fluar
Certifying Agency
Value of Work
Annual Gross Receipts:
Ann 2
Location and Place of Business
N(
Bid Schedule Item Nos:
Description of Work �
-A I I �
Ficense �No
Exp. Date- I /
I Phone( ) I
55
2-
REFERENCES
TREE MAINTENANCE PROGRAM
LMD-12-13-31
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for
which BIDDER has performed work of a similar scope and size within the past 3 years:
1. UtA (* e)&UWSft -. �U DCUxtm M, eacmftd I aq 1�350
2.
TOM.
3.
I
0. t
CH 93CUS
93D4)
The following are the names, addresses, and telephone numbers of all brokers and sureties from
whom BIDDER intends to procure insurance bonds:
A
56
-1�9- -
EXHIBIT A
Violation Records
1) Please attach the last six (6) months of tailgate safety meeting sign in sheets
and topics covered. ( see OeAau�
2) In the year of 2012, what was the longest stretch of days worked without an
accident in the landscape maintenance division?
a. -5101 r-+ -�ru t��&qA a rAlOhv-
3) Please provide any sustained complaints made to your company within the
past four (4) years to Cal-Osha.
a.
4) Please provide any sustained complaints made to your company within the
past four (4) years to the California State Contractor Board in regards to your
C-27 license.
a. Of�
57
EXHIBIT B
RESOURCES FOR URBAN FORESTRY AND LMD CREWS
The bidder will complete the resource form and return it with the bid.
1. Number of aerial lift trucks (flat bed bucket trucks) with an articulating
boom that have a working height of no less than 50 feet.
2. Number of chipper dump trucks with a minimum load capacity of 6 yards.
3. Number of chippers that meet all OSHA requirements.
4. Number of pick-up trucks.
Certified Arborist's name, certificate number and expiration date:
Namei ]�M C64-wdick
Certificate M "E -'nrj-3R
Certifi d A�orists' years of experience:
M
_/R -
r7-
5.
Number of stump grinders.
21%
6.
Number of full time tree worker employees.
3
7.
Number of ISA certified arborist's
8.
Number of ISA Certified tree workers.
9.
Number of qualified line clearance employees
10.
Number of full time employees
Certified Arborist's name, certificate number and expiration date:
Namei ]�M C64-wdick
Certificate M "E -'nrj-3R
Certifi d A�orists' years of experience:
M
_/R -
EXHIBIT B (continued)
Provide information on the certified arborist, certified tree -worker, chemical applicator, irrigation
specialist, crew foreman, including name, certification and whether staff or subcontractor.
Staff
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
O�VMCV�P_C) �
59
'Stay Green Inc.
STAFF QUALIFICATIONS
Richard Angela
Executive Chairman/Founder
Pest Control Advisor
ABDE73173
Richard Angelo
Executive Chairman/Founder
Qualified Applicators License
98566
Grant Clack
Operations Manager
Qualified Applicators License
126914
Jeff Norquist
Operations Manager
Qualified Applicators License
126918
Kevin Cawley
Account Manager
Qualified Applicators License
108212
John Barton
Account Manager
Qualified Applicators License
99677
Dave Culburn
Production Manager
Qualified Applicators License
126919
Adam Hall
Production Manager
Qualified Applicators License
122279
Leonardo Moran
Plant Health Care Spray Technician
Qualified Applicators Licence
119089
Gerardo Gonzales
Plant Health Care Spray Technician
Qualified Applicators Certificate
119271
Jorge Donapetry
Human Resources Manager
TCIA Certified Tree Care Safety Professional
1322
Jorge Castaneda
Operations Manager
ISA Certified Arborist
WE -8703A
Adam Hall
Production Manager
ISA Certified Arborist
WE -9301A
Melissa Rodriguez
Business Developer
ISA Certified Arborist
WE -9346A
Gabriel Castaneda.
Crew Leader
ISA Certified Tree Worker
Silvestre Quintana
Crew Leader
ISA Certified Tree Worker
Ignacio Natera
Production Manager
ISA Certified Tree Worker
Ignacio Natera,
Production Manager
Certified Line Clearance Tree Trimmer
Lois Quintanilla
Crew Leader
Certified Line Clearance Tree Trimmer
Richard Angelo
Executive ChairmanlFounder
California Landscape Technician
Richard Angelo
Executive Chairman/Founder
Certified Water Auditor
Jose Romero
Irrigation Technician
Irrigation Technician Certificate
Alejandro de Alba
Irrigation Technician
Irrigation Technician Certificate
Francisco Cortes
Irrigation Technician
Irrigation Technician Certificate
Leonardo Vera
Irrigation Technician
Irrigation Technician Certificate
Samuel Romero
Irrigation Technician
Irrigation Technician Certificate
Stay G=Cn Inc.
26415 SuaunftCwd,S.c,. Cl.rica, CA 9�1350 - (800) 85S-5508 - (661)291-2800 - F.; (661) 705-2089
- C-27, C�61 Lwcn� *346610
EXHIBIT C
2013 HOLIDAY SCHEDULE
HOLIDAY
New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving
1/2 Day for Christmas Eve
Christmas Day
1/2 Day for New Year's Eve
New Year's Day
DATE CELEBRATED
Tuesday, January I
Monday, January 21
Monday, February 18
Monday, May 27
Thursday, July 4
Monday, September 2
Sunday, November 11
Thursday, November 28
Friday, November 29
Tuesday, December 24
Wednesday, December 25
Tuesday, December 31
Wednesday, January 1, 2014
If a holiday should fall on a Saturday it will be celebrated the preceding Friday. If a holiday
should fall on a Sunday, it will be celebrated the following Monday.
EXHIBIT D
CITY OF SANTA CLARITA
TREE INVENTORY LIST BY DBH
LANDSCAPE MAINTENANCE DISTRICTS
DBH
Count
00-03
7,120
04-06
8,330
07-12
9,407
13-18
4,304
19-24
2,472
25-30
1,513
31-36
481
37-42
272
43+
453
-43+
Total 34,318
URBAN FORESTRY
DBH
Count
00-03
7,454
04-06
7,092
07-12
10,106
13-18
6,285
19-24
3,009
25-30
1,463
31-36
481
37-42
3101
43+
121
Total 36,212
These totals are subject to change as additional areas are annexed into the City and/or
Landscape Maintenance District and new areas are inventoried.
61
ATTACHMENT A
(Landscape Maintenance District)
v
Lands�pe'Maintena'me Districts
Tree Map
C
I
- lf,� -I- -
ATTACHMENT B
(Urban Forestry Map)
p,
Legend
Lkbw FmsVy lr�
City Lmts
SmteCWaRNer
2
-106-
�jU
11 FO Itly
Tree Map
ji
N
.:t4,
p,
Legend
Lkbw FmsVy lr�
City Lmts
SmteCWaRNer
2
-106-
GPS:
X-coordinate
Y-coordinate
Zone:
Property Address
On Address
Parkway type:
Behind
Curb and Gutter
Median
Monolithic
Other
Park
Parkway
Substreet
Tree well
Tree well with grate
Unimproved
Location:
Front
Median
Rear
Side
Other
Right of Way in ft�
Status:
Active
Stump
Vacant
Inactive
ATTACHMENT C
Arbor Pro Data Tables
Condition:
Critical
Dead
Excellent
Good
Fair
Poor
Stump Removal
Vacancy
NA
Rec Maintenance:
Priority I Prune
Priority 2 Prune
Priority I Removal
Priority 2 Removal
Dead Tree Removal
Raise trim
Full trim
Routine Prune
Training Prune
Stump Removal
Infill Plant
Clear Multiple
Clear Stop sign
Clear Street Light
Clear Traffic Light
Clear Traffic Sign
Raise Sidewalk
Raise Street
Raise both
NA
DBH:
Range
Exact
Height:
Range
Exact
Crown
Trunks
Site #
Value: $
Conflict w/ Utilities
Species:
Common name
Botanical name
Replacement Species:
Common name
Botanical name
Inspection:
Date
By
Upload:
Date
By
Representational photo:
1
—/07-
ATTACHMENT D
®r
713
> v cl
U)
R
F4 Ap
go X zo
OF,
N X, P
00
14
w 2P T 5j
Co
Rl
— /0 �- -
ADDENDUM #1
For
City of Santa Clarita Invitation to Bid
LMD-12-13-31
TREE MAINTENANCE PROGRAM
June 11, 2013
This addendum must be included with the bid response. If you have already submitted a bid you
must fax an acknowledgement of this addendum to Purchasing. If you wish to resubmit, you must
also contact Purchasing by fax and request the bid be returned. The fax number is (661) 286-4186.
Will bonds be renewed annually?
A. Please see 2"' paragraph of Section C, "Specifications."
ftNeNwiv
Contractors tepresentative
��%Cwm �0(1
Company Wbme
Bid # LMD-12-13-31
Wo 1) 13
Date
ADDENDUM#2
For
City of Santa Clarita Invitation to Bid
LMD-12-13-31
TREE MAINTENANCE PROGRAM
June 11, 2013
This addendum must be included with the bid response. If you have already submitted a bid you
must fax an acknowledgement of this addendum to Purchasing. If you wish to resubmit, you must
also contact Purchasing by fax and request the bid be returned. The fax number is (661) 286-4186.
PLEASE DISREGARD THE VERBIAGE IN ADDENDUM #1.
(1. Will bonds be renewed annually?)
THE CORRECT ANSWER IS-
A. Yes, the Performance and Labor Bonds can be renewed ANNUALLY. The First
Performance and Labor Bonds do NOT need to be for a (3) year total.
Please STILL sign and return BOTH addendums.
amyl's,� U��)13
Contractor's representative Date
Rmso�(Utn �nc,
Company Nali
Bid # LMD-12-13-31 ADD#2
ADDENDUM #3
For
City of Santa Clarita Invitation to Bid
LMD-12-13-31
TREE MAINTENANCE PROGRAM
June 17. 2013
This addendum must be included with the bid response. If you have already submitted a bid you
must fax an acknowledgement of this addendum to Purchasing. If you wish to resubmit, you must
also contact Purchasing by fax and request the bid be returned. The fax number is (661) 286-4186.
On June 3rd, 2013, there was a non -mandatory pre-bid meeting held at City Hall, in the
Council Chambers.
The following were in attendance:
staff - Darin Seegmiller, Project Development Coordinator (Project Manager)
Susan Nelson, Urban Forestry Supervisor
Felix Miramontez, Tree Specialist
Robert Sartain, Oak Tree Specialist
Jennifer Killian, Buyer
Vendors - ISS Facility Services, Fernando Mendoza
Pacific Tree Experts, Tony Ramirez
Stay Green Inc., Jorge Castaneda
Thrifty Tree Service, Dave Aviram
Tip Top Arborists, Tom Baal
Trimming Land Co., Angel Sotelo
United Pacific Services, Jack Mooring
Valley Crest, Brad Bischoff and Joe Weintraub
WCA, Herminio Padilla
Questions received for this bid via written request:
As the contract stands right now one bid price to trim trees in both areas could prevent
companies from submitting a bid. It is almost impossible to charge the same unit price in both
areas. This would cause the contractor to submit a higher bid because they would be bidding a
flat rate for both areas based on an inch diameter charge. In addition the tree inventory would be
more difficult to do in the LMID areas because of accessibility issues. Therefore it would be better
to separate the tree inventory to reflect the two different areas.
A. The City has reviewed the request and has r cided not to make any changes at this time.
Bid# LMO-12-13-31 ADD*3
2. 1 am reviewing the contract once again to see if I can locate the answers to my questions. Having
only one bid page that includes both the LMD and Urban Forestry Trees together does not make
any sense because both areas are different and the majority of the LIVID trees are not accessible
by equipment- It would seem the city forgot to include the bid page for the Urban Forestry trees in
the proposal?
A. The pricing sheet combines both LMD and Urban Forestry trees.
3. Is the 10% bid bond amount for one year or for three years? According to the Bid Bond document
it is for 10% of the amount bid. There is also a sentence on page 10 paragraph 2 that states: The
bid bond required will be 10% of the initial (3) year total; however, the bid page is only for one
year?
A. The City is revising its request for a 10% of the (3) year contract for the Bid Bond, to a 10%
bond of ONE YEAR, for the Bid bond.
4. Does the contractor get paid an hourly crew rate for work that is not accessible by equipment on
any of the LIVID areas?
A. No
5. Will the city provide parking for the contractor's equipment?
A. No.
6. Can the contractor dump wood chips at the park or any other location in the city?
A. The mulch will he delivered to a "location designated by the City." The location is
determined based on the needs for mulch at the time the mulch is available. Please See
Section C "Specifications, " Section 3-08.
7. Does the three man crew work four or five days per week?
A. The City is requesting pricing for a three man Service Request crew 200 days per year It
is anticipated that the crew would work for the City four days a we k, Monday through
Thursday.
8. Can the contractor's crew work five days per week at 8 hours per day for both the LMID and
Urban Forestry Trees?
A. Yes. Please See Section C "Specifications," Section 1.05.
9. Can the contractors crew work four days per week at 10 hours per day?
A. No. Please See Section C "Specifications," Section 1-05.
10. If the three man crew completes the nthly list of locations can they still work with the other
crews at the same hourly rate? - n�
A. The City anticipates sufficient service request work to keep the Service Request crew
working at least 200 days per year.
Bid # LMD-1 2-13-31 ADD*3 2
� / t12- -
11. The city is requesting a unit price based on the inch diameter. does this apply to both the LMD
and the Urban Forestry trees?
A. Yes.
12. Why did the city combine them together in one bid page?
A. The prices were combined to provide consistency and flexibility.
13. Did the city leave out the bid page for the Urban Forestry trees?
A. No,
14. Do you have a location that was recently trimmed that the contractor can look at on both the LMD
and Urban Forestry Trees?
A. The trees in the median on Wiley Canyon Road between Lyons Ave and Orchard Village
Road were trimmed last week. They are a good example of the City's typical pruning
requirements.
15. Are all trees over 12P in height trimmed by the contractor in both the LMD and Urban Forestry
areas?
A. Yes.
16. Does the contractor include trees that are less then12' in height in the monthly ArborPro report?
A. Yes.
17. Wit the city provide the contractor with a computerized inventory disk of each grid area prior to
starting the work for both the LMD and Urban Forestry trees?
A. Please See Section C "Specifications, " Section 3-17. The City's inventory will be made
available to the contractor. Contractor shall be responsible for supplying for each the
Urban Forestry Division and the Landscape Maintenance District contract one of each (1)
Arbor Pro Tree Inventory license, one laptop computer and one digital camera (laptop
shall be capable of running the Arbor Pro Tree Inventory database software) laptops shall
be made available for use in the field by contractor employees to collect and input free
inventory.
18. The city is requiring a thirteen man crew to do the contract. The city also requires a certain
amount of equipment for each of the two — five man crews; however, it does not require a quantity
of trees to be trimmed by each five man crew? Is there a minimum amount of trees that each five
man crew must trim each month or during the fiscal year?
A. It is anticipated that the contractor will trim approximately 16,000 trees per year.
19. Are there any potential liquidated damages if both five man crews do not meet their required
quota for each month and/or fiscal year?
A. Please See Section C "Specifications," Section 2-11, Liquidated Damages.
Bid # LMD-12-13-31 ADD#3
- �13 -
20. If a five man crew has no 'specified" quantity of trees to trim during the fiscal year, how can the
city control their TREE MAINTENANCE PROGRAM based on a set schedule of trimming all of
the city's trees within a set time period?
A. See answer to question #18, this addendum.
21. The bid page has quantity of trees based on an inch diameter however it does not breakout the
quantity of trees for the LIVID as compared to the Urban Forestry?
A. See answer to question #2, this addendum.
byD�4flmftngua U12013
Contractors r6presentative Date
2�� Cm� �
Company Wme
Bid# LIVID -1 2-13-31 ADD93
-ffK-
Wn t
TAILGATE SAFETY MEETING
SGI Meeting Record Page/Pigina I Ode: 3
Date / Fei
/ ? Z Hour/ Hora: 6:30 PM
Department / Depahame-nto':
I TC
Luis A. Quintanilla
I
::=
Ruben De Jesus
5306
Meeting was conducted by
La clase foe dirigida por
—D
3 T) -e � t (" �' � I r o 0-- 1 -f
A �aA�A-e't' I
Employee 4
NAME
Sign i Firme.
4469
Luis A. Quintanilla
5082
Ruben De Jesus
5306
Lara Rivas, Cipriano
5452
Vigil, Jose Ramos
5509
Versluys, Lester Ivan
5724
Cristoval, Ramirez
5602
Pelayo Martin
5615
Gastelum, Juan Luis
V
5618
Daniel L. Ramirez
5619
Quintanilla, Silvestre
5622
Rubicel Lopez
5655
Aguilar Barragan, Luis
U.
ESPA&OL: Todos Ins empleados firmantes certifican quc la reunion lue malizatia en Ingles o mbos diormas. para ia perfects com-
prensi6n dc todus Ins prescmes de [us mmas dc scguricad tratados. Que en toda rcuni6n SGI les rmucrda que a party dt Is volldca de In ermir"a Ileva
Uble, hon,sto y "Puro. Todos; Ins empleados dejan constancia tambi6n que Ins contenidos de esu reunion son pant de la
poillica en materia de seguridad de SGi y que formaran pane de Ins test periddicos de evaluaciiin del personal.
ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear understanding of all
treated subjects ofsecurity, In all meetings SGI remids them that it is Part of the policy of the vompany to perform responsible, honest and safe war ,
All the employees also put record that the contents of this meeting are part ofthc policy in the matter of security of SGI and am part of the periodic test of
evaluation of the personnel.
�IKSI---
TAILGATE SAFETY MEETING
SGI Meeting Record
Page/pigina 2 of/de: 3
Employee It
N6merodcl
Empleado
PRINT YOUR NAME PLEASE
PONGA SU NOMBRE EN LETRA IMPRENTA
POR FAVOR.
Sign / Firme
5678
Victor Rojas
5679
Salomon Garcia
5642
Pulido Z, Hector
5715
Ornelas, Jesus
5717
Castaneda, Gabriel
5737
Matthew, Natera
5731
Alfredo Rangel
5725
Rogelio Mendoza
5721
Servero Lorenzo
N
-
NIP
ESPAF40L Todas 10s; empleados finnames certifican qua Is reunion foc rcalizada an Ingles a en Espailol. a usando ambos idionsts, para Is perfecto com-
premium dc todas Ins prcsen(cs de Ins tcmas de seguridad trataidos; Qua an toda reunion SGI Ics recuerda qua es; carte de Iis politics de In empresp lie's
adelantc un trabado responsablie, hanesto v summ Todos ]as empleados dejan consumcia tani qua Its conteridos dc csta reunion son paric de la
p0litca an muffia de segundad de SO] y qua formaran parle de [as test periodicos de evaluacion del personal.
ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages. fur clear understanding craft
treated subjects orsecurity. in all meetings SGI remids, them that it is Part of the volicy of the company to perform reoninsibit, himest and are work.
All the employees also put record that the contents of this meeting are pan ofilic policy in the matter orsecurity of SO) and are pan of the periodic test of
evaluation of the personnel.
� 116- -
-7.
I -Z'
Instructivo de capacitador Sew& 51
Proteccio'n de los elementos:
clima frl'O
Pasos del trabajo
Trabajoentemperatwwcxtremadainentebajas
Trubajo durante tormentas
Trabajo en condiciones de Iluvia fria, viento, meve
derrefida o hielo
Posibles peligros
Congelaci6n
F[Totermia
1,C6mo se hublera evitado este
incidente?
Unjoven arbolista tiabajaba durante una emergencia
de tonnenta, con clima frio, ventoso y Uuvioso. Aunque
hacia frio, la temperatura no estaba por debaj o del
punto de cougelarmento. Al empezar lajomada, el
trabajador sinti6 calor usando una gruesa camisa de
algod6n y equipo de Iluvia. Finalmente, al trabajar
bajo esas adversas condiciones, se le mojaron las
ropas por debajo del equipo de Iluvia. Poco a poco,
el trabajador empez6 a sentir Ins efectos del ftio. Sin
embargo, el joven arbolista coutmu6 pues no queria
dejar de trabajar, ya que Ins dernis trabajadores
parecian manciar el fho sin problemas y el trabajo
estaba portrnmnar Pronto, eljoven arbobsta empez6
a tiritar incontrolablemente. Un trabajador
experimentado not6 al joven y empez6 a darle
tratamiento para la hipotermia.
Eljoven arbolista no Hevaba el tipo adecmdo de ropa
para clima frio y hfimedo. El algod6n absorbe la
sudoraci6n y pierde la mayor parte de sus
propiedadesaislantesalmojarse.Laianaymuchos
]dos sint6ticos desvian la transpiraci6n del cuerpo
conservan la mayor parte de sus propiedades
aislantes a] estar mojados.
Recuerde el viejo dicho de los montafieses: "La lana
cahenta, el algod6n mata"y el adagio de Ins maderems
del Noroeste del Pacifico: 'No existe el mal tiempo,
s6lo la ropa inadecuada."
Procedimientos de trabalo
seguro:
La hipolermia es causada por la p6rdida del calor
corporal a mayor velocidad de la que el cuerpo puede
reemplazarlo. Tiritar es el intento del cuerpo de
producircalormediante contraccioresmusculares.
Primeros sintornas:
dritar
piel fria y pdlida
apatia
rapacidad de juicio obstruida
Sintomas posteriores:
abdomen frio
pulso y respiraci6a lentos
debilidad o somnolencia
p&dida de conciencia
Laprevenci6n de la hipotermia se logra vistiendo
ropas abrigadoras. La lana y el polipropileno son dos
de los mejores tejidos para conservar el calor cuando
estdn hfimedos. La ropa interior t6rmica de
polipropileno es una exceleme forma de permanecer
calientes. Usar varias capas de ropa proporciona
top/1044 " /0 dif/4M Plylos. . .
PPE recomendado pare esta funcidn de
trabajo:
A&I
309
TAILGATE SAFETY MIEETU,v;
SGI Meeting Record
Page/Pfigina I of/de; 3
Date / Fecha:
1/7 - 37- 12 Hour/ Hors:
1 6:30 KAM�M
Department/ Departamento
TC
5082
Ruben De Jesus
5306
Lars Rivas, Cipriano
Meeting was conducted by
La clase fuc dirigida por
5452
��cth;A .4,~ Se,,Qe i's A Ala& .^104 �EA&71 I)rl,(;m 1 (11 rja%n
Employee 9
NAME
Sign Firme.
4469
Luis A. Quintanilla
5082
Ruben De Jesus
5306
Lars Rivas, Cipriano
5452
Vigil, Jose Ramos
5509
Versluys, Lester Ivan
5724
Cristoval, Ramirez
5602
Pelayo Martin
5615
Gastelum, Juan Luis
LTUO/7 ipku�'
5618
Daniel L. Ramirez
5619
Quintanills, SilvestTe
5622
Rubicel Lopez
5655
Aguilar Barragan, Luis
ESPMOL: Todas Ios =plcB&s finvantes certifictut quc lercunkin fucricalizidu cn Inglis a cnEspallol, ousandombas dionnes, pare to perfecto corn-
pitrison de Iodus lus prcstmes dc losIctruss dc scZarided traWas. Quc cn Wda muni6n SG I Ics rccuerda quce3 parte de Is pol It! ca de In empress, I levar
ndchintc an trKWIQmco noble, houestoysetto Todas Ins crnpleados dejan corstancia ternhiin que IDS consenid"dc esta rcunift son We de Is
polhica en maicris dc scguridaddc SGI yquc forprauntun purse de las I� peri6dicos do maluaci6n del personal -
ENGLISH: A I] the signatory cinploym acilify that she nuelingwas presented in English orSpanish, orusing both languages. f"cicas undcrstanaling of all
uwcd subjects of security. In all m"ling5SGI rcraids thcrn thesis Is varl of I he policy of the company to perform responsible.honcstayd sole wnr
All the cinployces also put record that the contents of this mcclinganepaa of the policy in lhenuater of security of SGI and= pan of the periodic leg of
craluarion of 91C personnel.
TAILGATE SAFETY MEETING
SGI Meeting Record
Page/pAgina 2 oVdc: 3
Employee 9.
Nfimeredel
Empleado
PRINT YOUR NAME PLEASE
PONGA SU NONIBRE EN LETRA IMPRENTA
POR FAVOR.
Sign Firme
5678
Victor Rojas
5679
Salomon Garcia
5642
Pulido Z, Hector
5715
Ornelas, Jesus
5717
Castancda, Gabriel
5737
Mattbew, Natera
5731
Alfredo Rangel
5725
Rogelio Mendoza
5721
Servero Lorenzo
eAr-
.5.
-Lawio
r�
ESPAI�01-: Todos Ins empladw firmanics catificanquc In muni6n I In: renlizada en IngltS D CD Espailol, o usando ambus idiornas, paro In pcifimts mm-
purnsi6n de mdos los pmcnics de los lemas de seguridad tramdos. Quc m mde muni6n SGI ks rccuerdo quc cs none de In nolitics dt [A emurm fleve r
.delnute on trubtilo mmumble% hunnto v senor . Todos Ins mpitados dejan constancin uunbidn que Ins contimidos de e5ta reunion son parte dt to
poilticii en mmerig de seguradad de SGI y quc fiuvm� page dc Im Im PcTi6dirm dc Cwduagion dd pmunal.
E NG LIS H: At I the signmor� ernp toy� cent fy that the mating was lurscrucd in English or S punish, or wing both languages. f" Clear undcrs"ing or all
u=tcd su*cts of wu rity. In RIl meetings S G I remids them that it Is no M of the polin of (he romps ny to perform roponsible, hanni a nd safe wn r
All the employees also put nxOrd LhW the Contents of th is mating are pan of the poli cy in the matter of'se.curi ly of SG I mid are pan of the Woudic test of
evaluation o f the personnel
Stay Inc.
SGI Meeting Record
Page/pAgina 3 of/de: 3
Employee#
N6merodel
Emplendo
PRtNT YOUR NAME PLEASE
PONGA SU NOMERE EN LETRA IMPRENTA
PORFAVOR.
Sign / Firme
ESPAROL: Todos Ins empleados finnanics unit" qu I a la mni6n flat tedizads an I ngIt4o en Espanol, a usanduarnbos idiom—,,—. WI.... i ta CeNa-
pn:nsi6n de lodw los priewrin dc las lemas de scguridDd Imados. Que n tDda muni6n SGI les mcLvTda que to parle de Is polities de In rinnnu llevar
a delim it on trulaila responabic. hoonto ymeuro. Todus Ins; cnWkAdm dejan constancia twtbitn clac los cmicnidas dcmia notation sonpariedc la
politicaim nuarrin deseSuridad de SO I yque formaran parte dc lus rest poWicas de "aluni6n del picrsonal.
ENGLISH: All Lhc signatory employees certi�' that the rowing waspitniented in English on -Spanish, or using both languages, ficircicaruindcrstunding of all
traoIedsubjecis of se,curity. In all mtrtingsSGI nnnidsLhem that it is Pori of the vollcv of lbecommay IQ perform moonsible.1t a got and is rewnr
At I Thccmployers also put record Lhal the contents of Lhismecting are part of the policy in the mancr of wuFityofSGI and are pan of the periodicicsi of
evaluation ofthe persomncL
-12-4,-^, -
SGI Meeting Record
tnf
TAILGATE SAFETY MEETING..
Page/Pigina I of/de: 3
Date/Fecbs:
I
Ho r EO r�a El 6:30 1 M&M
Department/ Departamento:
TCJ
I
I
1
5306
-7
Meeting was conducted by
La clase fue dirigida por
10"tcclo Ne-4-r-r—
r AJF40"I�
X-4
Employee #
NAME
Sign Firme.
4469
Luis A, Quintanilla
5082
Ruben De Jesus
5306
Larn Rivas, Cipriano
5452
Vigil, Jose Ramos
5509
Versluys, Lester Ivan
5724
Cristoval, Ramirez
5602
Felayo Martin
5615
Gastellum, Juan Luis
5618
Daniel L. Ramirez
5619
Quintanills, Silvestre
5622
Rubicel Lopez
5655
Aguilar Barragan, Luis
Q-
ESPAROL Todos lus mpicados finnanics I I
colifican clue la muniOn fire tralizada en Ingl6s a to Esparml, o usardlo emboi idionuts, pant Is perfmU cont-
prcnv6n de Indus Ins princtacs dc Io5 Imes dc segurided tneados. Quc cn lode muni6n SGI les recuerda que amae de to pollft de [a �mprm Ileve
adclanicuaftybolom��bl�honftlov�ar Todmiosmpkadesdcjmcons�ialambidnqucl%cmtcnid�dc�umwi6nwnpwtcdcla
polhi�cnmacriadcwgurideddcSGlyqmf��p�cdclmmgperi6di�dccvafunci6ndc[pe�l.
ENGLISK All the signatory mplo)m certify that the meeting wm presented in English orSpenish, musing both languages. (mcIcar understanding of all
treated subjccls of security. In all matings SGI =ids them that it Is part of the Pollcy Rf the cornnam- to nerform responslble� hoactj and safe w
All the entployces also put record Lhal the contents of this mccUng mcpan of the policy in the matter of security orSGI endene pan of1he periodic leg of
evaluation of the personnel.
--12-1-
nc,
TAILGATE SAFETY MEETING
SGI Meeting Record Page/pfigina 2 of/de: 3
Employee#
Nfimcrodel
Empleado
PRINT YOUR NAME PLEASE
PONGA SU NOMMRE EN LETRA IMPRENTA
POR FAVOR.
Sign / Firme
5678
Victor Rojas
®r
5679
Salomon Garcia
5642
Putido Z, Hector
5715
Ornelas, Jesus
5717
Castaneda, Gabriel
5737
Matthew, Natern
5731
Alfredo Range[
5725
Rogelio Mendoza
5721
Servero Lorenzo
MA
ESPMOUTodoslos I I
mpiculosrimm�=ir�quclnmmi6nfuc=lizManingitsocnEspMl,o�domb�idio�.pmlnpmfc=mm-
pmsi6n de todus lus psmcntcs de I us ve�s de scguridad tnaaslos. Queen Warcuni6n SGI Its recuenda queti va�le de In Dolld" cle Is empmq I lever
adclunicunimbsiommaubk.lwnwioymzu Tod�lm=Wladmdcjmcmtwcistambi&nquclmwnicnidmdcwvm=ionwnponcdcle
polhi"cnmal�dcxgwidaddcSG]yqucrom�pulcdelmiciperi6di�dccvigunci6ndc(posenw.
ENGLISH! All the signtory mployces cestify that the nvecting wu prescniod in English or SpmisN or using boah languages, (or clew undesslanding of all
Inmaed wbj=uof secuHty. In all atcetinas SGI =ids Uman Lhol it Is pgrt oflhc policy of (be cuippa"y to perfam rcsvooslblc� hootsi mod 5afe work.
All Lhc mpla)� also Ina rocurd dum the conicnis of this mcciing urc pw orthc policy in dvc amnu orsecurity of SGI and orcpart of Lhc periodic test of
evalualionofftpMoond.
, . , t W�;!f
SGI Meeting Record
Page/pligina 3 oVde: 3
Employee#
Nimerodel
Empleado
PRINT YOUR NAME PLEASE
PONGA SU NOMERE EN LETRA UdPRENTA
POR FAVOR.
Sign / Firme
Ile
ESPANOL L losernpicados finannics ccrtifican que, Is muni6n fuc realizadaen Inglis ocn Espatlol. a usaundo arnbes idicanots. pars Is perlecu
prensi6ndc todos losposicnicsidc losrentodcseguridad madets. Qwcn1,,dar%uni6nSGI its racucrdaclucestuarty de Is nolldca de Is toustEm Ilevar
mde6nteunimbolortivoombl�honotoy�u Tod�lmmplcadmdcjucmtuciotmbi6nqucimcaMcnidosdcmtammi&nwnpartedcla
politics ea maleria de sepridadde SGI yquc lbronernin parrede Its; lest perwicas de evaluaciOn del personal.
ENGLISH: All the signatory eartisloyees certify that the meeting was pne�enwd in English orSponisb,or using both languages, liorclear undersaundingof all
=led subjects of security. In all mWings SGI reataids thm that ii is mrt of the paltry or the eswovau, to ptirrorm responsible, honest and safe work,
All the employers aim put record that the crostatts; of this ruming areptur of the policy in the rourner ct�jzcuriry of SGI and = pan oftk periodic test of
cvW"Iion of the personnel.
Fog can be every bit as lreachem� as rain and snow. the air and make visibility mom difficult.
Here am some tips to make yourdrive in the fog as safe Heavy fog causes mist on the windshield that.you might
as possible. not notice. Keep your wipers and defroster going, making
sum there are no objects on the dashboard that might block
Slow Dolva the heat from the defroster.
No matter how careful you am. poor visibility is treacherous. if
you most drive. reduce your speed according to how far ahead
you can see If you can see only 75'( 1 Aeacl,'slow-to 20�30
r "il M hour. If visibility is reduced tQ25 feet, slot -
rt�.les per hour. The idea is to drive slowly enough so you can
stop inwhalever distance you can sei� ahead. If this means dfi-
ving mom than 15 miles per hour below theposiedspeedlimit,
wrrvon.you�rr?rgen,.cy,Psisbers.
If youcansee avehiclein front cifyou.increaseyour.
following qr
�Cance to three or four seconds-. cleptincling an
conditioris- Distance; are hard to judge in fog, so give your-
s,elf extra time to respond to any road hazards. Be on the
lookout for p��-triiinsanlmals or stqjffi� Can: Remember
that the mad is wet so it will take you lo9gefti;sitor-
IlAo thellost of Limited Visibility
+ your &M-beara-Ughts an in the fog. Light from
high beam tends to scatter on the water droplets in
Bodt me Chances
�F.og can get so dense that you can't see the mad, If this
hoppens. pullover until the fog lifts�. Signal your exit,
flash.vourbrake light several times to %vam can behind
you that you're going to stop. and get well off the mad.
Stay in your car with your emergericy flashers going and
your safety bell on.
Be Prepared
You can?t�.ntrol theweather, but you can make sum you're
In theb�t position to cope with poor visibility. Keepyou'r
eyS!sight atIts best by getting regular eveeumsand ah%ays
lv!a!�%yci prescriptioneyeglasses if you need them. Keep
your eyeg,T��. clean. And while you're at it, clean -your
%vLridshield—both Inside and outside—regulariv
a i�p�y %mmnc� imatco 0
Maintain a stable stance and
secure tooting.
INVITED SPEAKERS
Avoiding Chainsaw Kickback
Chainsaw kickback occurs seven and oLoZalf
Mes�:as.jast--Bs-a, humen�Wng�,csn�raact
Therefore. you must use chainsaws carefully to
avoid kickback from occurring. 82§pect your
cheinsaw and use It professionally.
Kickback commonly occurs when the quadrant
of the guide bar tIp.&ha--'IkIckback:zone.* touch-
es and object. Pinching the sew In a cut can also
cause kickback. You cannot rely on the safety
features of the saw alone to protect you from
kickbadL Operate the saw carefully.
To avoid kickback when using a chain saw. hold
the front handle with your left hand and the rear
handle with your right. Use a 11"
kee"our thumbs
rf"apped - wo u nd
tho- he nd ie
Left_ha nde
people hold
a chair,
same as rl&t-handed people.
Keep a wide. stable stance ancloqlatain-Aecure
Footing atall,ftes. Secure footing is also Impor-
ta nt when using a chainsaw In a trm
��ys�know-where�tfie'Up�of,the:bar-is'dUNng
cutiling, Make sure there Is enough space to
operate the saw safely between the piece you
plan to cut and any obstructions. If the tip of the
bar touches debft kickback can occur.
For example. say you just cut down a large elm
tree. It had Dutch elndiieRm� but much foliage
is still present making it difficult to see into the
tree's crown. In limbing the tree you carefully
look for anybranchm Vs. the,ground drztern
p[e(?r
,-Audngjep!�Ih� This Is done so the tip of
the bar does not make contact and cause kick,
back
dWs,recommendecl that you.op.ersto thechan-
s�sy-st full throttle. Also.-do-riatuverreach-oLcut
s a w abowr.yoUr:ffead--ThIs reduces your control of
the the saw and limits your vision of the bar's tip.
FERVIARY 4.7
Marriott at City Center - Newport News, VA
2013
Mid -Atlantic
Horticulture
Short Course
Comm GeuEdWosft% When n
imp in
Uslow
INIIA WdWAX Dener Fbftd 011AW10
B*ft0l,^ I Wom"Cliq0o,
095 PER DAY CEUs & �WWICATIIONS
Add Lunch & Learns or EvenlrV Worlaimpsto thcreme you CEUsI
DelaDW schedule avollable in late foll.
(757)S23-4734 I www.mc:hsc.oW
mi
� ( Z-5- -
Ila M �ff)l fflogn
go
0
F 91 ei, �]
Wear proper personal pvftctiw e0pnient.
Use eye and ear protection. ban't forget
the hard hot. gloves, and long slerm shirt.
No hands or feet In the chute.
bon't use gauntlet style glom.
to chip brush. Don't wear loose
fitting clothing While
chipping.
Chip from the Ex;r10 side.
In partnership with our Crown Partners, Altec, Bandit, Husqvama, Marbark TereK Woodsman& Vermeer
TWTREE CAPLE INDUSTRY ASSOCLATION. INC. atablislied 1938
L 136 Harvey Road, Suite 101, Londonderry, NH03033w Tel 6O3-31+-53BOOF�603-31+-53B69www.tci�org
VOICE OF T111 CARE
—(2--(- —
TAILGATE SAFFTY MEETING
SGI Meeting Record
PagelPigina 1 oVde: 2
-Date/Fecha:
I I -So -13
IHour]Hora:
6:30
l(kom
Department/ Departamento:
-Niceting
TC I
Ruben De Jesus
I
I
I
I
I
I —
—was conducted by
La clase fue dirigida por
--r�40ac"') qOAR-m-,
Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy)
Tema presentado y disc utido o Accidente y Lastimad ura Revisad a (Adjunte u na copia)
6n'4'�^ ZCL( 'it? rl,�A
5615
reewav-g o,
'i
Employee
ft
NAAR
Sign / Firme.
4469
Luis A. Quintanilla
5082
Ruben De Jesus
5306
Lars Rivas, Cipriano
'5452
Vigil, Jose Ramos
5602
Pelayo Martin
5615
Gastelum, Juan Luis
5619
Quintanills, Silvestre
5622
Rubleel Lopez
C-
5642
Pulido Z, Hector
5655
Aguilar Barragan, Luis
U
5678
Victor Rojas
5679
Salomon Garcia
5717
Castaneda, Gabriel
ESPAAOL: Toros losarpicados firttrunics certificuri quc [a mmi6n fuc realindan Inglaom E5pnfiol, a usuindo wdos idiorrutsi. pm la perf=w coric-
prrnsidn dc todus los prrsctums de los t=m de seguridad wAsdos. Que n todateuni& SGI In tc"crda que, a onne do In wildu dc to ffrorm Bev@
adrianle uo Mbelt, gsportmitle, houcsto y snur . Tod� Ins; mpleedos dc* construtcia Lambitit que los wnterridos de am mutriln son puroc de lo
pollfice en rnmens dc seguridad de SGI y que fornrruorm pme de las test periMicas de evaluni6n del Personal.
ENGLISH: All the skiuuuoty critployca, certify that the meeting wes pmenied in Englisli of Spwish. or �irtg both fortguagm, for cle= understanding o(nil
tirested subjects orsecurity. In all meetings SGI remids 0= that it h ma of ibe poll" of the company to perform boom nod safe w�
All am mployers also put record thw the conints orthis =11118 = put OF the Policy in ft risitiff of security of SG I cod erc poin or lite periodic test of
-(2-7-
TAILGATE SAFETY MEETING
SGI Meeting Record
Page/pligina 2 of/de: 2
Employee
NAME
Sign / Firme.
5721
Servero Lorenzo
5724
Cristoval, Ramirez
5725
Rogelio Mendoza
5731
Alfredo Rangel
5737
Matthew, Natern
5757
Rene Mejia
5890
Marcos Bautista
5892
Francisco Pena
�-CanCtSro
539 K
ES?Af4OL: Todos losmplmdos fmanics a3lilican que In reunion finc rcalizada cn Ingl6s a en Espahol, ousando arnbas idiomas, parvilap"foctacorn-
Irmnsiondc todos Ins pmcutes de loslzmas de scguridad truados. Queen toda munibn 501 les recuadincluc n wte dc [a "I [fim dc to raturrsa flew
adel an Ic un iTabalo rvsvopsable� ban e3to Ygmuro. Todos loscunpleadas dcjm mnstancin tambift quc Ins contwidon dc warcunion son paric de In
poll1i" n malerinde wguridad deSGI y que ronnarar, parle dc Ins leg pm6dicos de "aluai6n del personal.
ENGLISH: AJI the signatory mployvcs �ffy Lhat Lhe mming was pmscn�d in English or Spanish, or using both languages, for clearunderstarmling of all
(rcused sutdects or smquy. In aUmmings SGI mmidsLhm Lhatil 13 pan of thenolin or the winumny ioverfam rmponsibic,houga and sar,.or
Adl Uu: cniployacs also puircconIftiLhemnients of this n=i ins amparri or thepohcy in fficrasuvorwurity or Sol wdmpw or the periodic n,st or
, (Z—F —
SGI Meeting Record
AStay Green Inc.,
wls
MA for
TAILGATE SAFETY MEETING
Page[Pigina I oVde: 2
Date / Fecha:
1 2 --
Sign Firme.
Department /Departamento:
TC
5082
Ruben De Jesus
5306
Lara Rivas, Cipriano
Meeting was conducted by
c'L-.+Ctrted�
Lo close fue dirigida por
Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy)
Tema presentsdo y discutido o Accidente y Lastimadura Revisada (Adjunte una copis)
. Arl"
(14 1 ckr� Rar4 Al .��4x. cke,ketj p2e. iq.(., 4Z) PreVC44
% - I . �.--
I L�zc- rAliy�v:i ho,,4- -p&As 009Q6e. p&
Employee
NAME
Sign Firme.
4469
Luis A. Quintanifla
5082
Ruben De Jesus
5306
Lara Rivas, Cipriano
5452
Vigil, Jose Ramos
5602
Pelayo Martin
5615
Gastelum, Juan Luis
5619
Quintanilla, Silvestre
5622
Rubicel Lopez
5642
Pulido 4 Hector
5655
Aguilar Barragan, Luis
5678
Victor Rojas
5679
Sal omon Garcia
"IyW" L)
5717
Castaneda, Gabriel
pmnsiOn dc iodos Im prescrtics dc; lost terries de seguridad trahtdos. Que en (oda muni& SGI lo mcuerda que es parte dc In polltics de 14 emnresm Bryn
adrinnic on Inbala ranorls4ble. honelto Y srituro TDdos los empicados dcjm constancia lanihiin qm los conlenidus dc c9a muni6n son Pane dc In
polhim rn mwcfl2 dc seguridad dc SGI y clue famaran partc: dc: las test perodicni; dc evaluacidn del person,$).
ENGLISH: All the sipatury curploym witify that the meeting uns ptesented in English or Spanish, or zin& hoth languages, for cl= mderstanding of all
treated subjects; of security. In all meetings SGI rcrnid5 them that it *3 part of the pollcy or the company to perforur mnonslbl� honest nod anfq work.
All the conploym aM put record that the contents of this mccling are pan of the policy in the mancr of�urity of SGI nod = pad ofthc perindic im of
� (2---9 —
TAILGATE SAFETV MEETING
SGI Meeting Record
Page/pigina 2 oUde-. 2
ESPAROL: Toclas los crapludos firritunin ocrti (iviv; quc In mmi6n Nc malicads = Inglds D m bpallol, o usando anibm idiomw, pruat In perfmm carn-
pnonsi6n dr totlas Ins prescracs de los lertuts dc seguridad trautdos. Quc to Inds rmi6n SGI lo rccutrda quc es name dc In Will" dc Ili emor"a (Ityar
adclante on Irshalo rmonmblv, hon"lo y �ur Todus los mpic3dos dqjw consuancia taunbi6n quc Irts onnicnidars dc csui rcurtidn son paric dc Its
polifica cn "cria dc xguridad de SGI y que lbirtnaran pwc d, Ins, tcg peri6dicos dc cvaluaci6n dcl po�onal.
ENGLISH: All the signatory ernployces mrtif� thas the meeting was pmsented in English or Spanish, or using both languagts, for elm understanding of oil
armed subjcc� of murity. In all rn�lings SGI vernids thm that It 1, pan of the pulley or the company to wrom mppsible. honest and sarc wo
All the cmploym also put rocord that the crowns of this meeting arc part oftk policy in the nouter of security ofSGI and are part of the periodic lvil of
-(36-
Servero Lorenzo
BOOM
Cristoval, Ramirez
V- I
Alfredo Rougel
RM
I M
MarcosBautista
MIA, N,
sm.P71-1 M-'
ESPAROL: Toclas los crapludos firritunin ocrti (iviv; quc In mmi6n Nc malicads = Inglds D m bpallol, o usando anibm idiomw, pruat In perfmm carn-
pnonsi6n dr totlas Ins prescracs de los lertuts dc seguridad trautdos. Quc to Inds rmi6n SGI lo rccutrda quc es name dc In Will" dc Ili emor"a (Ityar
adclante on Irshalo rmonmblv, hon"lo y �ur Todus los mpic3dos dqjw consuancia taunbi6n quc Irts onnicnidars dc csui rcurtidn son paric dc Its
polifica cn "cria dc xguridad de SGI y que lbirtnaran pwc d, Ins, tcg peri6dicos dc cvaluaci6n dcl po�onal.
ENGLISH: All the signatory ernployces mrtif� thas the meeting was pmsented in English or Spanish, or using both languagts, for elm understanding of oil
armed subjcc� of murity. In all rn�lings SGI vernids thm that It 1, pan of the pulley or the company to wrom mppsible. honest and sarc wo
All the cmploym also put rocord that the crowns of this meeting arc part oftk policy in the nouter of security ofSGI and are part of the periodic lvil of
-(36-
TAILGATE SAFETY MEETING
SGI Meeting Record PagelPligina 1 of/de: 2
Date / Fecha: I S- Z - J�b
Hour I Hora:
6:3oAK — [Zioc)?l Amirpm
Department/ Departamento
TC
I .
-1
I
i(v Am/
I
I
Meeting was conducted by
La close Fue dirigida por
-3-ooy CP.,%4&neel-1 Mejt�� lZet-OkiriTAI!
Subjects Presentei Accident and lojuries Reviewed (Attach a copy)
Tema presentado y discutido o Accidente y Lastimadura Revisada (Adjunte una copia)
Aff",1 I kc -Icvc_ -7-6�t-71 ;Y
I
Pelayo Martin
Employee
NANM
Sign / Firme.
4469
Luis A. Quintanilla
5082
Ruben De Jesus
i(v Am/
5306
Larn Rivas, Cipriano
C, I 2tj
5452
Vigil, Jose Ramos
'Vn C.� Q A V�A f�, t k
5602
Pelayo Martin
Oial, 1 0&—�67
5615
Castelum, Juan Luis
OuY9 'Cos&&'t-7
5619
Quintartilla, Silvestre
5622
Rubicel Lopez
5642
Pulido Z, Hector
5655
Aguilar Barragan, Luis
—f77�
5678
Victor Rojas
5679
Salomon Garcia
5717
Castaneda, Gabriel
ESPAPOL: Todos los cropicadoi firrurn= cinifican que In rcuni6n line rraReada cn Inglis o m Espabol. o usandu anebos idiontio, pm In perfecto com-
prestsift de todos Im pneserates de los hunts dc scguridad tratisdos. Quc cn toda muni6n SGI Its nectrudo quc es "rie de Is wiltice de to mprtio Revar
adelgole on tinibalo respoossb1c. bun"to Y wuro. To" Ins cinpIcados dcjm constuncia Lwnbidn quc los cepirniclos dc esta rcuni6n son partc dc to
politics en enestsin de seguirWad dc SGI y que formnarvin paru: dc los to perl6dicos the evaluaci6n del pcersonal.
ENGLISH: All the signatory mploym certify that the triecting urns prcsmd in English or SpmLk or using both languages, for clear understanding of all
treated subjects of security, In all meetings SGI =ids thing that it Is part of the nolicy of the comnany to perfom mponslbh� honest and safe wo
All the mploym eJw put record that the contents of this met1ing = pw at the policy in the maw of security of SGI and art part of the periodic test of
1�3/-
TAULGATE SAFETY MIERTING
SGI Meeting Record Page/pfigina 2 oVde: 2
ESPANOL; Todos Ins mplea&s fimanws; catirican que It munidn rue rodizada m In& o= Eipaol, owandombos id;omos� paralape6cto com-
pnmsi6n dc UxiDslas p�tes de Ins, temendc seeguridad antados. Que mtodammi6n SG I 1,s Fecuerda q- n mrIedy Is vollfim de In cmumm Heyar
adrIfink 92 Imbalo moomble% bongtol-Ruro. Todos los crupleadus dcjm conswe in Lmbidn px Ins contertidus c1cesta rcuni6r, son pazu dc In
polltics w malena de stguridad de SGI y quc Ibmaran parte de Ins test peri6di� dc cyalujwi6n del personal.
ENGLISH: All ft signmory crnploy= aerfify that the mming was pn=tud in Engish or SpmiA or wing bedt languagm, for clear understanding of 0
arctmx1 subimu of security. In all mwing3 SGI mftds 0= dia it Is gart of it; poll" of the bonot and safe work.
All the cruploym also put rmard that 11te conterris of this rneeting m part of the policy in Um atmaucr f SGI .0 , part of the pcTiodic test of
Sign Firme.
F
Affredo Ran gel
Rene Mejia
oil
ENO
WE
FOW
EM
ESPANOL; Todos Ins mplea&s fimanws; catirican que It munidn rue rodizada m In& o= Eipaol, owandombos id;omos� paralape6cto com-
pnmsi6n dc UxiDslas p�tes de Ins, temendc seeguridad antados. Que mtodammi6n SG I 1,s Fecuerda q- n mrIedy Is vollfim de In cmumm Heyar
adrIfink 92 Imbalo moomble% bongtol-Ruro. Todos los crupleadus dcjm conswe in Lmbidn px Ins contertidus c1cesta rcuni6r, son pazu dc In
polltics w malena de stguridad de SGI y quc Ibmaran parte de Ins test peri6di� dc cyalujwi6n del personal.
ENGLISH: All ft signmory crnploy= aerfify that the mming was pn=tud in Engish or SpmiA or wing bedt languagm, for clear understanding of 0
arctmx1 subimu of security. In all mwing3 SGI mftds 0= dia it Is gart of it; poll" of the bonot and safe work.
All the cruploym also put rmard that 11te conterris of this rneeting m part of the policy in Um atmaucr f SGI .0 , part of the pcTiodic test of
W!��
TAELGATF SAFET'Y MEETING
SGI Meeting Record PagelPfigina I oVdc: 2
Date/Fecha:
Hour/ Hora 'M
'I
Department / Departamento
TIC
I
I
I ���
Rent Mejia
—
I
Meeting was conducted by
La close file dirigida por
Jbr�PC
Subjects Presented and Discussed or Accident and Injories Reviewed (Attach a copy)
Tema presentado y discutido o Accidente y Lastimadurs Revisada (Adjunte una cop a)
PPE
r) <- Q ex rK
5602
Employee
NAMEE
Sign / Firme.
4469
Luis A. Quintanilla
5757
Rent Mejia
5306
Lara Rivas, Cipriano
5452
Vigil, Jose Ramos
r) <- Q ex rK
5602
Pelayo Martin
5615
Gastelum, Juan Luis
5619
Quintsmilla, Silvestre
5622
Rubicel Lopez
5642
Pulido Z, Hector
5655
Aguilar Barragan, Luis
41
5678
Victor Rojas
5679
Salomon Garcia
5717
Castaneds, Gabriel
3 L
PA
ESPAROL: Todus lost mpludes 1I califican qW In reffli6n fuc rcalizada cn Ingids a m Ejpdol. a ttsando arnbas idiomes, part Is perfecte corn.
pmsi6n dc todos Ins pnescrites de Im Ictnas dc seguridad matisim Qoc en lode rcuni6n SGI I� mcmda que m Doric de In onlIft de In caspresg 11"ar
mdelante an trabitio rawlImbit. hoNeste Y myro. Todos Ins ernpludos drjw constancia tambidn clue Ws cowdenides dc cste ncirmi6n son paw de IB
polltica = mpecria dc scpridad de $01 y quc funnanti p" de Ins; test peri6d!m de eveluod6n del personal.
ENGLISH: All ft signatory employees certify that the mecting was presented in English or Spanish, at using both languages, lb, clear understanding of Wl
trc=d subjects orsecurity. In all meetings SGI rerrids than that It Il 1mrt or the poll" orthe company to verform responsiblit honest and t4re war
All the mploym also put record that the contents of this meeting ate pan of the policy in the me= ofsocurity of SGI end are pan of the periodic " of
� 1?3 -
TAELGATE SAFETY MEETING
SGI Meeting Record
Page/pAgina 2 of/de: 2
ESPAAOL: Todos 1w mpladw formantin ccroliatto que to ,o,j6n fite rcalizada m Ingift a m Espanol, a usando mbw idiomas, parts is perrecat mm.
pm:nsi6n dctod� tos; pn�ntcs de las ternes de seguridad amaulas. Que w toda muni6n SO I Ics recumia que n narte de In aditim de 14 ymorm Ilevar
adelante on trabalo mponmW hoanto v smm Todw ]as empleado; deju �Ianciz barnbun que Im cordenidos & cate reuni6n son Pam de ]a
politics en nudcria de segurida dc SGI y que lorrnammi part: de las Icst peribdicos de mluaci6rr dcl personal.
ENGLISH: All the sipwory mploy=s artify that Inc mcefing was lumnled in English Or Spmist4 or using both lanlruagm, for cl= understarmling or all
mated subi" ofs�urity. In all rn�txngs SGI retrids them that it is part of the polim or the eumpsoy to verrom r"powlItIr. hancst and sare work.
All the cmplaym also put mord that thecant=ts of this mmlingan: paull Of thC POIiCY in the mana of s=urity of SO I andart part or the pmiodic tcst of
- (-'3 (� -
P. ! MA, WJJ VA N
5 j J r r r ml: m. I
0. WA W100'.
011 WIN j I=
ESPAAOL: Todos 1w mpladw formantin ccroliatto que to ,o,j6n fite rcalizada m Ingift a m Espanol, a usando mbw idiomas, parts is perrecat mm.
pm:nsi6n dctod� tos; pn�ntcs de las ternes de seguridad amaulas. Que w toda muni6n SO I Ics recumia que n narte de In aditim de 14 ymorm Ilevar
adelante on trabalo mponmW hoanto v smm Todw ]as empleado; deju �Ianciz barnbun que Im cordenidos & cate reuni6n son Pam de ]a
politics en nudcria de segurida dc SGI y que lorrnammi part: de las Icst peribdicos de mluaci6rr dcl personal.
ENGLISH: All the sipwory mploy=s artify that Inc mcefing was lumnled in English Or Spmist4 or using both lanlruagm, for cl= understarmling or all
mated subi" ofs�urity. In all rn�txngs SGI retrids them that it is part of the polim or the eumpsoy to verrom r"powlItIr. hancst and sare work.
All the cmplaym also put mord that thecant=ts of this mmlingan: paull Of thC POIiCY in the mana of s=urity of SO I andart part or the pmiodic tcst of
- (-'3 (� -
Trainer?s Instructions
Effects of Noise
Job Steps
Usingachainsaw
Using a brush cutter
Using a chipper
Using a stump grinder
AWAY FROM WORK:
LAxidmusic
Firearmsports
Autoracing
Poteritial Hazards
Chain saws
Brush chippers
Stump grinders
How could this incident have
been prevented?
This is my 30th year involved in the bee care industry.
Last week a family member made an appointraent for
me to have my bearing tested.
In the last several years, my hearing loss has become
more noticeable, and it seems to be getting worse.
When my family is watching TV, I have to turn it up
because I cannot hear the prograrn. I also find myself
asking peop le to repeat what they j ust said, and then
gerti ng irritated because they don't spe A up.
My hearing loss has been the result of working with
loud equipmentand also fim my favorite bobby; skeet
shooting. I
Like many people, I thought that noise had to hurt for
i t to be doin g damage. This is not true. Under certain
Session 14
circumstances, equipment used for a prolonged time
in tree care operations could contribute to bearing
U&
ANSI requirements and
suggested safe work procedures:
When noise levels exceed acceptable standards, as
established by Federal regulations, the employer
should take appropriate measures to suppress noise
levels. Approved bearing protection as provided by
the employer shall be wom when it is not practical to
decrease the level of or isolate the noise.
(ANSI Z133.1,4.2.5).
Noise is unwanted sound. Exposure to noise -pro-
ducing equipment can damage your hearing. The
amountof damage that occurs depends on the amount
of exposure, the intensity of the noise, and the sus -
c 'bihty
epti - ofthe individual.
Noise is measured in decibels or dBXs. An average
chain saw at full throttle has a decibel level of about
105 dBNS, achipper about 100 dBMS, and a stump
grinder the same.
Coallossi so &Ad fte ...
PPE advised for this job function:
ST
.- ('� S- -
F�-77�
Ir -
Trainer's Instructions
Noise -induced hearing loss can be temporary or per.
manent. Temporary hearing loss occurs after short
term exposures and normal hearing returns after a
period of time.
Prolonged exposure to highnoise levels will eventu-
ally cause permanent hearing lass. Permanent hearing
loss occurs very gradually and may not be noticeable
until it interferes with everyday communication. By
then, it is too late and cannot be medicaUy treated.
Once a permanent hearing loss has occurred, only
further loss can be prevented. Hearing aids can am-
plify sounds, but they will never replace your natural
hearing ability.
Hearing loss from noise exposure usually affects the
ability to hear high frequencies first and spreads to
the lower frequencies as it progresses- High frequency
hearing loss can make it difficult to hear consonant
soon ds, resulting in reduced understanding of speecli
Hearing loss caribe prevented ifproper protection is
wom by the exposed individual. The Occupational
Safety and Health Administration (OSHA) says that
you can only be exposed to 85 decibels on a time -
weighed average over an eight-hour time period,
without hearing protection.
Hearing loss can be identified and measured by an
audiometric examination. Audiometric testing accu-
tardy records the sensitivity of an individual's hearing
at a given time. With periodic audiometric testing, it is
possible to trace an individual's hearing loss and to
prevent further loss from occurring.
What eLse can you di to prevent injuries?
* 88
Session 14
— 0(,
I
1�
Handout
Effects of Noise
Job Steps
Usingachainsaw
Using a brush cutter
Using a cWpper
Using asturnp grinder
AWAYFROMWORK:
Loud music
Fffearm sports
Autoracing
Potential Hazards
Chain saws
Brush chippers
Stumpgrinders
Action Steps
Hearing damage can occur if you are exposed to noise
levels of 90 decibels or greater on a time weighted
average over an 8 hour day. This 90 dBA limit is
c4ed the injury threshold. To protect your bearing,
you must wear hearing protecting that meets the ac-
tion level set by the federal government. The action
level is 95 dBA on a dme-weigh ted average over an
8 hour day.
Find a form of hearing protection that is comfortable
for you to use. Make sure it attenuates (reduces)
noise to which you are exposed to 85 dBA or lower.
Use yourbearing protection any time you areexposed
to loud noise, even if the noise doesn't last long.
Develop the good habit of wearing your hearing pro-
tection. I
Keep your hearing protecti on clean and in good
working order.
Session 14
What else can you do to prevent injuries?
Example Decibel Level Chart
Sound
Approx. dBA level
Rock concert
110+
Cbainsaw
100+
Chipper
100+
Heavy truck (at 50 ft.)
90
Inj my thresbold
90*
Action level
85*
Normal speech
50-60
Alarmclock
70
Library
30
* Average over an 8 hour day.
PPE advised for thisjob function:
'91
89
-(3;;, -
W& �f
TAILGATE SAFETY MEETING
SGI Meeting Record PagelPfigina I oVdc:
Date / Fecha-
I q- (C(-
Hour/ Hors:
4683
Nflchael Kevin Frilot
Department/ Departamento -
PH
Leonardo Medina
L-;lz
Wesley Heck
Meeting was conducted by
La clase foe dirigida por
Subjects Present" --J Dh-usse or 40 --hent and Injuries Reviewed (Affach a iopy)
Tema presentadoy discutido o Accidentey Lastimadurs Revisade (Adjunte una copia)
�Ic W S -YS
--..t6( Q
Suggemidn / Recommendation or Action Taken /Sulgerencia/Recomendachiii oAccf6nTomads
Employee A
PRINT YOUR NAME PLEASE
Sign I Firme..
4683
Nflchael Kevin Frilot
5388
Leonardo Medina
L-;lz
Wesley Heck
ESPA�01.: Todw Ics cropleadus; firnnourses certificorn quo Is rconi6n fut mWizada on InglAs am Espohol, a asanda wbas idionnos, pant Is periomms,
prerusi6a do Indus ]as presenles do Ins tcrrus do sepridad trazoolas. Que on iodo reumibn SGI Its rocuada quo a wrte do In Volltle, do 10 Cupress ll,"r
ndclante on tralt2lo ranogable. honesta Y station. Todas ]as cropleados; dejan cortstancia tunbitn quo los conwnidas do ata retaIi6a son paft do Is
polhicu en motors do seguridad do SGI y quo fairrasrmn pjartt do lars last peri6diess do "Waci6n del perawal.
ENGLISH: All tire signatory anployces ccrtify that the meeting vres itmented in English or Spanish, or wing both languages, for clear undmrstanding of all
treated subjects of security. In all meetings SGI =ids theass dw it Is vart or the moll" of the conuniny to acrilma ropon3lith% honest and pre wo
All the ernplaym also it in record di at the contents of 1hd Meeting = part of the policy in the matter of security of SGI and ar: pan of the periodic tat of
evaluation ofthc Itcrsortrocl.
-C3 9--
TAILGATE SAFETY MEETING
SGI Meeting Record
Page/Pligina I oVde: 2
Date / Fccha:
I W - 2-L4 - I
I Hour/ Hors:
1 6:30
AMMM
Department I Dcpartguncuto
TC
I
I
I
I
5452
Vigil, Jose Ramos
Meeting was conducted by
�La clase fue dirigida por
Orle_
J4
Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy)
Tema presentado y discutido o Accidente y Lastimadura Revisada (Adjuntc una co is
U I rY4
XZA(*..* nko Ing cx- Lwly*- harriers ;n A ar"Cl boo,., 4r Ick - as
OL I theLIJ kPage-s 4yv�k w4k, I Mi2n. WOOC;!�J '1A 041% 44L dt re^j.
A
41!�& �P C%ICO (�G&A4 ;Wt drO&tS) �JA eMnIOV4 I , e%u;9m,
f764- 6"A .6�j^,d 14Wr. r '
04c('�
Employee
NAMEE
Si I gn Firmle.
4469
Luis A. QuintanilIn
5757
Rene Mejis
5306
Lars Rivas, Cipriano
5452
Vigil, Jose Ramos
5602
Pelayu Martin
5615
Gastelum, Juan Luis
5619
Quintanilla, Silvestre
5622
Rubicel Lopez
5642
Putido Z, Hector
5655
Aguilar Barragan, Luis
5678
Victor Rojas
5679
Salomon Garcia
5717
Castaneds, Gabriel
ESPAROL: Todos ]as unplosdos firmanks cutifican quo Is rcuni6n fioc rcalizada or, Ingits a crt Espallol, a usaridit unbas idiomas, puts 12 perfoun com-
locrosidn do iodus ]us piescrum do ]us tenures do xguridad tratodos. Quc m India mutridm SGI lot rccucrda quc n muric do In adfila do In crouren Ilcyn
addsme on "bido mporouthIr. hanesto Y �uro Tortes Ins crnpicarlas dtian constancia tombidn quo los contrnidos do esta rruntim son pure do Is
polltic4 an materria do seguridad do SGI y quo formaran parte do Ins test peri6dicr,s do evaluscidn do[ persons).
ENGLISH; All the signatory mpby= cutify that the meeting was presented in English or Spartisils, or using both lourguagm, for cku understanding of all
UMcd subjects of security. In all meetings SGI rurtirls them that it Is mart of the Palley or The company to nerform mgmasibli. honvo and We wo
All the emplaycts aba put record that the contents of this meeting orc part of the policy in the menu of security of SGI and are part of the periodic rest of
-(3 �'-
TAELGATE SAFETY MEETING
SGI Meeting Record
Pagelpfigins 2 oVde: 2
It I I
Off -1A
W,�W.s =41
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ESPAROL: TadDs las empleadas firtramescertificanquelarcurionflic rejakzutact, IngI Espahol,ausandowboi idiorruts, paralaitcrinctacurri.
prenI dc mdos los presenu:s dc, [as temn de segundad umdDs. Queentoda reunion SGI Ics tecucirclaque " mirte dc la Pago de In emm,"s 11"Or
adeltunte an Irrabloin moomMe. houitMo v ermtri Todw Ins emplettrias dejon consioncia latI que Irts curazoidus de esta retutibn son pane de la
pailticit cn malcria dc sepridad dc SGI y que Immantri pitr1c de Irs lest wo5dicos; de maduacik dcl personal.
ENGLISH: All dw sipatury, employees certify that dw meeting vras presented in English ar Spanish, or using both Impfliges, rat clerar uadmiutntling all'all
ruled subjects or security. In 811 mccifintis SGI rcmids dictin that it is pan or the ordi" or the commory to perfom r"wrisibic, honcit and wtv war
All the employees aU pul record that the contents of this meeting zue part afthc policy in the matter arsecurity, ofSGI and = pw orihe periodic test of
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ACC)RbP
CERTIFICATE OF LIABILITY INSURANCE
_YYY)
0 T"I"'D
T62312013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUREIR(S). AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and coarciftlons of the policy, certain policies may require an endorsernent, A statement on this cortifIcate does not confer rights to the
cartlifIcale holder In lieu of such ondorsoment(s).
PRODUCER
CONTACT
NAME. Elizabeth Ngo, CISR
Landscape Contractors (Lic#0755906)
'559)650-3555 WFAX�.,,, (559�650-3550
iRL,
@lCisino.com
Insurance Serv,ices, Inc.
INSURERIS)AFFORDING COYERAGE NAIC 0
1835 H. Tine Avenue
INSURBRAARCH Insurance ConpanV 11150
ftesno CA 93727
INSURED
INSURER B
Stay Green, Inc.
INSURERC:
INSURER D
E Ngo, CISR/KSAENZ
26415 StImmit Circle
INSURER E
Santa Clarita CIL 91350
INSURER F
COVERAGES CERT1FICATENUMBER:12-13 Pk9 & Auto REVISION NUMBER -
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO MICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
NsRI
LM
WPE OF INSURANCE
r)
POLICY NUMBER
POLICY EFF
(MMICOYYYYI
POLICY EXP
IMMICCI
LIMITIS
Lroreatry DiViSion
GIEWRALI-LAWLITY
AUTHORIZEDREPRESENIAT)VIS
23920 Valencia Blvd Suite 24S
Santa
Clarita,, CA 913S5
EACH OCCURRENCE $ 1,006,003
-7PTA7tTUrE9TMT-
PREMSES 3 100,000
AL
7X COMMERCIAL GENERAL LABILITY
CLAIM�AZE � OCCUR
E Ngo, CISR/KSAENZ
6CPKGO080204
91212012
91112023
MED EV (ArG ors perwril S 5'ODC
PERSONAL 8 ADV INLURY S 1,000,000
X 12
$2,500 PD DED
GENERAL AGGREGATE $ 2,000,000
G "'L AC
EN -L AGGREGATE LIMIT APPLIES PER
PRODUCTS - COMPIOP AG5 S 2,000,000
L PRO
X POLICY F
X " JECT - D LOC
$
AUTOMOBILE LIABILITY
NLO 6INGUL LIMI I
$ 1,000,000
BODILY INXRY (Per rer�m) $
ANY ALTO SCHEDULED
eLL OMED
AUTOS A,
Ix
PicO0080204
9/1/2012
/1/2013
aODIILY IN.URY (Per..d.r,t) $
HIREDA1,70S NX NOTNC3MED
AL'TOS
PROPERTY CAM-AUF—
U�Periris.red 1.000.000
UMBRELLA LIA8 H
OCCUR
EACH OCCURRENCE
AGGREGATE
EXCESS UAB
CI-AIV�AEE
DED I I RETENTION $
S
WOMERS COMPENSATION
M STATU- -� TH
AND EMPLOYERS' U%sUYV YIN
ANY
OFFICERIMEM
NIA
TONY ,.ITSF %R
F L EACH ACCIDENT 3
E L DISEP,SE - EA EMPLOYEE S
(M."o.ty 1.
E I, DISEASE - POLICY LNIT S
IPTJON OF OPERATIONS b".
DESCRI"ON OF OPERAkTIONS' LOCAnONS I VEHICLES
RE; All lar�dscape operations perfo=ed by or on behalf of the reused instured-
CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2010/05) (2)1988-2010ACORDCORPORAT10N. All rights reserved..
INS0251201005)01 The ACORD name and logo are registered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
City of Santa Clarita
Urban
Lroreatry DiViSion
AUTHORIZEDREPRESENIAT)VIS
23920 Valencia Blvd Suite 24S
Santa
Clarita,, CA 913S5
E Ngo, CISR/KSAENZ
ACORD 25 (2010/05) (2)1988-2010ACORDCORPORAT10N. All rights reserved..
INS0251201005)01 The ACORD name and logo are registered marks of ACORD