HomeMy WebLinkAbout2013-01-08 - AGENDA REPORTS - LMD MULCH PURCHASE (2)Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval: n_e&
Item• to be presented by: Dennis Luppens
DATE: January 8, 2013
SUBJECT: AWARD PURCHASE AND DELIVERY OF 300 CUBIC YARDS
(ANNUALLY) OF MULCH FOR LANDSCAPE MAINTENANCE
DISTRICTS
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council:
1. Award a one-year contract to Foothill Soils, Inc. for the delivery of mulch to all Landscape
Maintenance District (LMD) Zones, as specified in Bid No. LMD-12-13-14, for an amount
not to exceed $163,125.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
or modify the award in the event issues of impossibility of performance arise, and execute up
to two (2) annual renewal options not to exceed the annual bid amounts, plus Consumer Price
Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in
the annual budget for such Fiscal Year, and execute all documents subject to City Attorney
approval.
BACKGROUND
Special Districts, in conjunction with the City's Purchasing Division, recently circulated
specifications requesting bids for the delivery of mulch throughout Santa Clarita's 50
Landscaped Maintenance District zones. Staff published bid notices for mulch delivery services
during September 2012, as well as directed such bid notifications to the Santa Clarita Chamber
of Commerce, the Valley Industrial Association, and 12 known vendors on file. All bid
packages were made available on the City's website and downloaded by 14 firms.
Three vendors submitted bids that were opened on October 23, 2012. The results of the bids
follow:
Company Location Bid Amount
Foothill Soils, Inc. Santa Clarita, CA $ 163,125
VN Enterprises, Inc. Long Beach, CA $ 190,860
Call Materials, LLC Brea, CA $ 218,400
Staff reviewed the submissions and determined a local vendor, Foothill Soils, Inc., as the lowest
responsive, responsible bidder for the respective mulch bid. The results for the mulch delivery
bid were favorable, resulting in a date forward annual savings of $10,627.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds have been previously appropriated by the City Council during adoption of the
Fiscal Year 2012/13 budget. There is no impact to the General Fund.