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Home My WebLink About2013-10-08 - AGENDA REPORTS - MIN (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: I CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval Item to be presented by: October 8, 2013 Arming Chaparyan APPROVAL OF MEETING MINUTES City Manager's Office RECOMMENDED ACTION City Council and Board of Library Trustees: Approve the minutes of the September 24, 2013, special and regular meetings. BACKGROUND The minutes from the previous City Council and Joint City Council/Board of Library Trustees meetings are submitted for approval. ALTERNATIVE ACTIONS Amendments to the minutes may be approved as necessary. FISCAL IMPACT None by this action. ATTACHMENTS Minutes P,A,,3 U Ino CITY OF SANTA CLARITA MINUTES OF CITY COUNCIL SPECIAL MEETING 5:30 P.M. CITY OF SANTA CLARITA JOINT CITY COUNCILBOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. SEPTEMBER 24, 2013 CALL TO ORDER Mayor Kellar called to order the special meeting at 5:31 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION No requests to speak were received. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION Code Section 54956.9(d)(4) — one matter RECESS AND RECONVENE Mayor Kellar recessed the meeting to Closed Session at 5:32 p.m. and reconvened the meeting at 5:58 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney, announced that in no action was taken in closed session that was required to be reported. ADJOURN Mayor Kellar adjourned the meeting at 5:59 p.m. INVOCATION Councilmember Boydston delivered the invocation. CALL TO ORDER Mayor/President Kellar called to order the regular joint meeting of the City Council/ Board of Library Trustees at 6:04 p.m. Meeting Minutes September 24 2013 a ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Boydston led the flag salute. 1W4R4011IIWD1613*I IC10 This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste, second by Boydston, to approve the agenda pulling item 6 for comment. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor Kellar and Council presented a Proclamation to Executive Director, Cheryl Layman, and Former President Ed Bolden of the Samuel Dixon Family Health Centers proclaiming October 5, 2013, Rubber Ducky Regatta Day. Mayor Kellar and Council presented a certificate of recognition to Floyd "Skip" Henke for being named President of the State Elks. PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman regarding Financial Accountability and Audit Panel for Open Space Preservation District (FAAP) and funding for open space; Ray Henry representing Sand Canyon Mobile Home Park Residents, regarding a letter sent to Mobile Home Park residents and owners; Cam Noltemeyer regarding the Clean Water Act; and Allan Cameron regarding the chloride issue. CITY MANAGER COMMENTS City Manager Ken Striplin commented regarding comments made by Mr. Ferdman, and Mr. Henry. City Attorney Joseph Montes responded to Councilmember Boydston's inquiry regarding potential conflict of interest when agendizing an opinion at the Council level on the Environmental Impact Report (EIR) options currently being reviewed by the Sanitation District Board. Mr. Montes stated that per the Sanitation District Special Counsel, Wes Beverlyn, there may be potential conflict of interest if Councilmembers who are also Sanitation District Board Members have already taken a position on the EIR prior to the Sanitation District Meeting, which could also legally jeopardize any decision made at the District meeting. Councilmember Meeting Minutes September 24 2013 3 Boydston sought, but did not obtain, consensus of the Council to agendize discussion of the four options presented in the Sanitation District EIR. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean commented on attending, Veteran's Italian Dinner and movie hosted by the Mini of Valencia dealership on September 14, 2013; commented on riding in the Canyon High School Homecoming Parade along with Councilmember Boydston; commented on the River Rally trash clean-up event on September 21, 2014; invited residents to attend the next Art Slam on Thursday, October 3 on Main Street which will feature all chocolate; and requested an amendment to the minutes to include comments that the Council will provide clear direction to the Arts Commission on future projects. Mayor Pro Tem Weste commented on attending the River Rally; announced a ground breaking event on October 15 for a trail extension at Golden Triangle and Soledad Canyon Road; and requested an amendment to the minutes to include comments on a meeting with Secretary John Laird from the California Natural Resources regarding Cemex. Councilmember Boydston congratulated HandsOn Santa Clarita and Route 66 for their events that commemorated 9-11; and invited residents to attend the State of the City Luncheon on October 16, 2013, at the Valencia Hyatt. Mayor Kellar acknowledged Councilmember Ferry who was the Master of Ceremonies at the Alzheimer fundraising walk at Bridgport Park on September 21, 2013; commented on the Traveling Vietnam Memorial Wall kickoff event on Thursday, September 26, 2013 at 6:00pm. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES City Council and Board of Library Trustees approve the minutes of the September 10, 2013, special and regular meetings as amended. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 CONSENT CALENDAR AWARD CONTRACT FOR ANNUAL ARUNDO REMOVAL FROM THE SANTA CLARA RIVER, PROJECT R4002 The removal of arundo from the Santa Clara River improves water quality, increases water supply, and reduces the risk of flooding and wildfire hazards. City Council award a contract to Meeting Minutes September 24 2013 I R.A. Atmore & Sons, Inc., in the amount of $247,792 and authorize a contingency in the amount of $47,363 for a total contract amount not to exceed $295,155; and authorize the City Manager or designee to modify all documents to the contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. ITEM 4 CONSENT CALENDAR TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NO. 1067 The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. City Council adopt the Sanitation District's (District) Resolution Nos. 13-64, 13-65, and 13-66 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 1067. ITEM 5 CONSENT CALENDAR FISCAL YEAR 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM The City of Santa Clarita has been awarded a grant for $26,999 by the U.S. Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) program. JAG allows state and local governments to support a broad range of activities to prevent and control crime, based on local needs and conditions. City Council accept Fiscal Year 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) funds from the U.S. Department of Justice, Bureau of Justice Assistance; increase estimated revenues in account 206-4461.014 (Justice Assistance Grant 2013) by $26,999; increase estimated expenditures in account 16115-5111.001 (Special Supplies) by $2,000, in account 16115- 5161.001 (Contractual Services) by $18,444, and in account 16115-5191.001 (Travel and Training) by $6,555; and authorize the City Manager, or designee, to execute all contracts and associated documents, and execute all documents subject to City Attorney approval. ITEM 6 CONSENT CALENDAR WORKFORCE INVESTMENT ACT (WIA) ADULT AND DISLOCATED WORKER GRANT - FISCAL YEAR 2013-14 In July 1998, the City of Santa Clarita entered into a contract with the Antelope Valley Workforce Development Consortium to receive the Workforce Investment Act (WIA) grant for Adult and Dislocated Workers from the Los Angeles County Department of Community and Senior Services. Since then, the City has been receiving annual WIA funding for the operation of the Santa Clarita WorkSource Center (Center). The Santa Clarita City Council awarded the contract for operations of the Center to the Santa Clarita College District (COC) on January 10, 2012. City Council adjust Workforce Investment Act (WIA) Formula Grant funds by $143,602 from the estimated appropriation of $350,000 to $493,602, based on the allocation provided to Meeting Minutes i 4 September 24 2013 5 the City of Santa Clarita through the Antelope Valley Workforce Development Consortium for FY13-14, per Attachment A; increase estimated revenue in account 259-4441.002 to $493,602 for WIA Formula Grant funds; renew and modify the subcontract with the Santa Clarita Community College District (COC) for the operation of the Santa Clarita WorkSource Center, RFP ED -11-12-07, in an amount not to exceed $238,000; and authorize City Manager, or designee, to execute all contract documents and renewals, subject to City Attorney approval. Economic Development Manager Jason Crawford responded to inquiries of Councilmember Boydston and clarified that the goals set for the WIA program at the Worksource Center are set by Los Angeles County where 58 clients were required to be successfully employed through the Core B program and the Worksource Center successfully placed 98 clients and 13,000 clients were serviced; and clarified the line item budget. ITEM 7 CONSENT CALENDAR CHECK REGISTER NO. 18 Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 18. Motion by Ferry, second by Weste, to approve the Consent Calendar. On roll call vote: Ayes: McLean, Ferry, Weste, Boydston, Kellar Noes: None Absent: None Motion carried. ITEM 8 NEW BUSINESS OLD TOWN NEWHALL HOLIDAY D$COR Armin Chaparyan, Interim City Clerk/Redevelopment Manager, reported that at the February 26, 2013, City Council meeting, the City Council directed staff to place an item on the agenda to discuss an Old Town Newhall Holiday Decor Program. The goal is to create a holiday illuminated Main Street that would create a unique holiday destination and help attract shoppers to Old Town Newhall. Darin Seegmiller, Project Development Coordinator, gave an overview of the lighted decorations. Three written comments were received in support of this item. Interim City Clerk/Redevelopment Manager Armin Chaparyan and Project Development Coordinator Darin Seegmiller responded to concerns voiced by Councilmember McLean. Chad Zdenek with Mobile Illumination responded to questions of Council and Mayor Kellar. Meeting Minutes September 24 2013 X Motion by Weste, second by Ferry, to approve the project specifications for the Old Town Newhall Holiday Decor program; award a one-year contract with two one- year renewal options to Mobile Illumination in the amount of $95,000; transfer $80,000 from the Contingency Account 19300-5401.001 to the Communications Account 11500-5161.001; authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. On roll call vote: Ayes: Ferry, Weste, Boydston, Kellar Noes: McLean Absent: None Motion carried. PUBLIC PARTICIPATION CONTINUED Addressing the Council was Doug Fraser regarding the update process to Santa Clarita Municipal Code 6.02. ADJOURNMENT Mayor Kellar adjourned the meeting at 7:40 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, October 8, 2013, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. MAYOR ATTEST: CITY CLERK Meeting Minutes September 24 2013