HomeMy WebLinkAbout2013-10-22 - AGENDA REPORTS - MIN APPROVAL (2)CONSENT CALENDAR
DATE:
SUBJECT:
"U-21#6
Agenda Item: 1
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
October 22, 2013
Armin Chaparyan
APPROVAL OF MEETING MINUTES
City Manager's Office
RECOMMENDED ACTION
City Council and Board of Library Trustees: Approve the minutes of the October 8, 2013, special
and regular meetings.
BACKGROUND
The minutes from the previous City Council and Joint City Council/Board of Library Trustees
meetings are submitted for approval.
ALTERNATIVE ACTIONS
Amendments to the minutes may be approved as necessary.
FISCAL IMPACT
None by this action.
ATTACHMENTS
Minutes
CITY OF SANTA CLARITA
MINUTES OF CITY COUNCIL
SPECIAL MEETING
5:15 P.M.
CITY OF SANTA CLARITA
JOINT CITY COUNCILBOARD OF LIBRARY TRUSTEES
REGULAR MEETING
6:00 P.M.
OCTOBER 8, 2013
CALL TO ORDER
Mayor Kellar called to order the special meeting at 5:15 p.m.
ROLL CALL
All Councilmembers were present with the exception of Mayor Pro Tem Weste.
PUBLIC PARTICIPATION
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose
of holding a:
CONFERENCE WITH PROPERTY NEGOTIATOR
Government Code Section 54956.8
Assessor's Parcel nos. APN 2866-007-907, APN 2840-001-271 and an additional site within the
Remsen Street right-of-way approximately 1000 feet southeast of Siena Highway (adjacent to
APN 2827-010-012.
Negotiation: Price and Terms of Payment
RECESS AND RECONVENE
Mayor Kellar recessed the meeting to Closed Session at 5:17 p.m. and reconvened the meeting at
6:00 p.m.
CITY ATTORNEY ANNOUNCEMENT
Joseph Montes, City Attorney, announced that in no action was taken in closed session that was
required to be reported.
ADJOURN
Mayor Kellar adjourned the meeting at 6:01 p.m.
Meeting Minutes
October 8, 2013
02
INVOCATION
Mayor Pro Tem Weste delivered the invocation.
CALL TO ORDER
Mayor/President Kellar called to order the regular joint meeting of the City Council/ Board of
Library Trustees at 6:04 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Mayor Pro Tem Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Ferry, to approve the agenda.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Councilmember McLean and Council presented a Proclamation for Hispanic Heritage Month to
Paul de la Cerda and Gloria Mercado-Fortine, representing the Latino Chamber of Commerce.
Councilmember Ferry and Council recognized St. Stephan's Episcopal Church on their 50th
Anniversary.
PRESENTATIONS
Councilmember Boydston and Council recognized Lance Williams of Williams Homes Inc. who
presented a check for $1500 to Council benefiting the S.C.O.R.E. (Supporting Children's
Opportunities in Recreational Events) program.
PUBLIC PARTICIPATION
Addressing the Council was Alan Ferdman regarding chlorides, Amy Daniels representing Hart
High School, regarding banner posting for a -waste events, Ray Henry regarding unanswered
questions from the last Council meeting, Allan Cameron regarding chlorides, Maria Gutzeit
regarding chlorides; Sandra Cattell representing the Sierra Club, regarding chlorides and acid
fracking, and Cam Noltemeyer regarding chlorides.
Meeting Minutes
October 8, 2013
3
CITY MANAGER COMMENTS
City Manager Ken Striplin responded to comments regarding banners; chlorides; and the
fracking issue.
Councilmember McLean requested that staff help publicize the a -waste events through the City's
available resources, and requested and received council concurrence to agendize discussion of
the fracking issue.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston commented regarding chlorides and encouraged Councilmembers that
sit on the Sanitation District Board not to entertain Option Four; commented on the a -waste
banners; and invited residents to participate in the free flu shot vaccine clinic on November 15 at
College of the Canyons.
Mayor Pro Tem Weste commented regarding Golden Valley bike trail extension and the
groundbreaking on October 15; commented on the expansion of the Community Garden and
ribbon cutting event on October 31, at Central Park; and requested that the meeting be adjourned
in memory of Minnie Ann Helvey Murphy.
Councilmember McLean commented regarding the California High Speed Rail Authority's
proposed route through Santa Clarita; stated that a meeting of the Authority's board is scheduled
for October 14 and requested the community join her in attendance supporting the tunnel
extension, re -alignment of the High Speed Rail, and interconnectivity to the High Speed Rail
System; and requested that the meeting be adjourned in memory of Charlie Cooke.
Councilmember Ferry commented regarding Charlie Cooke; invited residents to attend the State
of the City luncheon being held at the Hyatt on October 16; and commented regarding the free
flu shot clinic at College of the Canyons on November 15.
Mayor Kellar commented regarding the traveling Vietnam Memorial Wall; noted that October is
Breast Cancer Awareness Month; commented regarding the Santa Clarita Music Festival held
last weekend at the Valencia Country Club; commented regarding the Rubber Ducky Regatta
benefiting the Samuel Dixon Family Health Centers; and requested that the meeting be
adjourned in the memory of Joseph Gomez and Colonel Philip Bossert.
ITEM 1
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES
City Council and Board of Library Trustees approve the minutes of the September 24, 2013,
special and regular meetings as amended.
ITEM 2
CONSENT CALENDAR
READING OF ORDINANCE TITLES
Meeting Minutes
October S, 2013
11
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may
determine that the title has been read. City Council determine that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
ITEM 3
CONSENT CALENDAR
AWARD HEATING AND AIR CONDITIONING MAINTENANCE CONTRACT
This contract will provide maintenance to heating and air conditioning equipment located at
several City facilities, including City Hall; Corporate Yard; the Jo Anne Darcy, Valencia, and
Old Town Newhall libraries; three Metrolink stations; the Transit Maintenance Facility
administration and bus maintenance buildings; SCVTV Channel 20 Studio; the Santa Clarita
Business Incubator; and Special Districts offices. City Council award the heating and air
conditioning maintenance contract to Honeywell International Inc. in the amount of $113,493;
authorize a 15 -percent contingency for unanticipated equipment failures not covered in the
maintenance contract of $17,024, for a total contract amount not to exceed $130,517, plus
Consumer Price Index (CPI) adjustments; and authorize the City Manager or designee to modify
all documents to contract with the next lowest and/or qualified bidder/proposer in the event the
awardee is unable to fulfill its obligations or perform, subject to City Attorney final document
approval, contingent upon the appropriation of funds by the City Council in the annual budget
for such fiscal year, and execute up to four annual renewal options not to exceed the annual bid
amounts, plus CPI adjustments.
ITEM 4
CONSENT CALENDAR
APPROVAL OF LANDSCAPE MAINTENANCE DISTRICT INSPECTION CONTRACT
EXTENSIONS
Landscape Maintenance District (LMD) inspection services are outsourced to three locally—
based companies and managed by the Special Districts Office. The purpose of this item is to
recommend the extension of the landscape inspection agreements for a term of one additional
year, through December 2014. City Council approve the extension of Agreement No. 08-00553
with Bryan Smith Consulting for landscape maintenance inspection services for a period of one
year through December 31, 2014, in the amount of $236,160, plus a contingency of $23,616, for
a total amount not to exceed $259,776; approve the extension of Agreement No. 08-00555 with
Coastal Land Care, LLC, for landscape maintenance inspection services for a period of one year
through December 31, 2014, in the amount of $181,076, for regular inspections, plus a
contingency of $26,000, inclusive of as -needed inspection and after -hour emergency services, for
a total amount not to exceed $207,076; approve the amendment of Agreement No. 13-00244
with LandscapeConsultants.com for landscape maintenance inspection services for a period of
one year through December 31, 2014, in an amount not to exceed $80,000; and approve and
authorize the City Manager or designee to execute all documents subject to City Attorney final
document approval, contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
Meeting Minutes 4 October 8, 2013
5
ITEM 5
CONSENT CALENDAR
CHECK REGISTER NO. 19
Approval of the Check Register. City Council approve and ratify for payment the demands
presented in Check Register No. 19.
Motion by Ferry, second by Boydston, to approve the Consent Calendar.
On roll call vote:
Ayes: McLean, Ferry, Weste, Boydston, Kellar
Noes: None
Absent: None
Motion carried.
ITEM 6
NEW BUSINESS
OPEN SPACE PRESERVATION DISTRICT - NOMINN AND WILLIAMS PURCHASES
Ken Striplin, City Manager, summarized a review of the Nominn and Williams open space land
purchases in relation to the location of the properties with regard to the Open Space Preservation
District 3 -mile benefit area and funding source used for these two acquisitions.
Addressing the Council on this item was Alan Ferdman, James Farley, Wendy Langhans, and
Cam Noltemeyer.
Councilmember Boydston commented regarding the work of the Financial Accountability and
Audit Panel (FAAP); inquired with City Attorney Joseph Montes regarding details of the City
Attorney review process for purchases by the City; and requested clarification regarding grant
restricted fonds, which was provided by Public Works Director Robert Newman.
Motion by Weste, second by Ferry, to approve a fund reconciliation to exchange
unrestricted funds used to purchase properties within the benefit area boundary of
the Open Space Preservation District (OSPD) with the funds used to purchase the
Williams parcels and the Nominn parcels located beyond the benefit area boundary.
On roll call vote:
Ayes: Ferry, Weste, Boydston, McLean, Kellar
Noes: None
Absent: None
Motion carried.
PUBLIC PARTICIPATION CONTINUED
Addressing the Council was Doug Fraser regarding public meetings.
Meeting Minutes
October 8, 2013
ADJOURNMENT
Mayor Kellar adjourned the meeting at 7:31 p.m. in memory of Minnie Ann Helvey Murphy,
Charlie Cooke, Joseph Gomez, and Colonel Philip Bossert.
FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, October 22, 2013, at
6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd.,
Santa Clarita, CA.
MAYOR
ATTEST:
CITY CLERK
Meeting Minutes
October S, 2013
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