HomeMy WebLinkAbout2013-12-10 - AGENDA REPORTS - MIN APPROVAL (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item• 1
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by
December 10, 2013
Armind Chaparyan
APPROVAL OF MEETING MINUTES
City Manager's Office
RECOMMENDED ACTION
City Council and Board of Library Trustees: Approve the minutes of the November 26, 2013,
special and regular meetings.
BACKGROUND
The minutes from the previous City Council and Joint City Council/Board of Library Trustees
meetings are submitted for approval.
ALTERNATIVE ACTIONS
Amendments to the minutes may be approved as necessary.
FISCAL IMPACT
None by this action.
ATTACHMENTS
Minutes
APPROVED
CITY OF SANTA CLARITA
MINUTES OF CITY COUNCIL
SPECIAL MEETING
5:00 P.M.
CITY OF SANTA CLARITA
JOINT CITY COUNCILBOARD OF LIBRARY TRUSTEES
REGULAR MEETING
6:00 P.M.
NOVEMBER 26, 2013
CALL TO ORDER
Mayor Kellar called to order the special meeting at 5:02 p.m.
ROLL CALL
All Councilmembers were present.
PUBLIC PARTICIPATION
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose
of holding a:
PUBLIC EMPLOYEE ANNUAL PERFORMANCE EVALUATION
Government Code Section 54957
Position Title: City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Government Code Section 54956.8
Assessor's Parcel Nos. 2831-003-015 thru 019, 2831-003-028 and 2831-002-044
Negotiating Parties: Newhall Lumber owner- Kellerman
City's Authorized Negotiator: City Manager
Under Negotiation: Price and Terms of Payment
Government Code Section 54956.8
Assessor's Parcel Nos. 2836-016-909 and 2836-012-905, and
26201 Golden Valley Road, Santa Clarita
Negotiating Parties: County of Los Angeles
City's Authorized Negotiator: City Manager
Under Negotiation: Price and Terms of Payment
RECESS AND RECONVENE
Mayor Kellar recessed the meeting to Closed Session at 5:03 p.m. and reconvened the meeting at
6:20 p.m.
Meeting Minutes
November 26, 2013
2,
CITY ATTORNEY ANNOUNCEMENT
Joseph Montes, City Attorney, announced that no action was taken in closed session that was
required to be reported.
ADJOURN
Mayor Kellar adjourned the meeting at 6:20 p.m.
INVOCATION
Councilmember McLean delivered the invocation.
CALL TO ORDER
Mayor/President Kellar called to order the regular joint meeting of the City Council/ Board of
Library Trustees at 6:22 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
President of the Zonta Club of Santa Clarita Valley, Laura Peckham led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Ferry, to approve the agenda pulling item 5 for
comment and item 6 for a separate vote.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Mayor Kellar and Council announced that the American Public Works Association (APWA)
presented the City of Santa Clarita with two awards: the 2013 Project of the Year Award for the
Old Town Newhall Public Library and the Public Sector Leader of the Year to Robert Newman,
Director of Public Works.
Mayor Pro Tem Weste and Council recognized Henry Mayo Newhall Memorial Hospital for
being designated as a STEMI (ST Elevated Myocardial Infarction) Receiving Center and
presented certificates of recognition to Henry Mayo Newhall Memorial Hospital and the Los
Angeles County Fire Department.
Councilmember McLean and Council presented a proclamation to the Santa Clarity Valley Zonta
International Club for their campaign "Zonta Says NO - 16 Days of Activism" program to help
end domestic violence.
Meeting Minutes 2 November 26, 2013
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PUBLIC PARTICIPATION
Addressing the Council was Alan Ferdman regarding ballot security, Cam Noltemeyer regarding
comments made by Councilmember Ferry, Sandra Cattell representing the Sierra Club regarding
Cemex, and presenting a photo collection of the Old Town Newhall Public Library when it was
under construction was Joseph Jasik.
CITY MANAGER COMMENTS
City Manager Ken Striplin commented regarding the ballot security issue; commented regarding
the Sierra Club's efforts involving the Cemex issue.
Michael Murphy, Intergovernmental Relations Officer, gave a synopsis of the recent Washington
D.C. trip with the Mayor and the City Manager. During this trip, they participated in the Senate
Energy and Natural Resources Subcommittee on Public Lands, Forest, and Mining hearing
regarding the Cemex bill SB771 which is sponsored by Senator Boxer.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston congratulated the Boys and Girls Club on their fundraising event, the
Festival of Trees; announced the completion of the new McBean Park and Ride; and inquired of
the City Attorney to clarify how the Point of Order works as stated in the Norms and Procedures.
Mayor Pro Tem Weste commented on the Bridge to Home shelter opening; commented on the
Boys and Girls Club Festival of Trees; and requested that the meeting be adjourned in memory
of Nick Longshore.
Councilmember Ferry commented on his recent trip to China and the sacrifices Chinese parents
make to ensure their children receive an excellent education.
Councilmember McLean offered a snapshot of the recent meetings she recently attended
including: the Eco Rapid Transit Joint Powers Authority meeting and the work on transit issues,
the grand opening of the Mini Cooper auto dealership; the League of California Cities meeting to
discuss future stormwater clean-up funding resources, the SCV Bar Association installation
dinner, the Boys and Girls Club Festival of Trees, the Bridge to Home program open house, the
San Fernando Valley Council of Governments meeting, and the McBean Park & Ride ribbon
cutting; and invited residents to the Literacy and Arts Festival at the Old Town Newhall Library
on December 7.
Mayor Kellar commented regarding the Parkway Hyundai dealership in Valencia awarding
Catherine Davis with a check for the full amount owed on the car she had just purchased as the
one -millionth customer of TrueCar; commented on the Economic Development Corporation's
outreach publication promoting filming in Santa Clarita; and requested that the meeting be
adjourned in memory of Anthony Marincola.
ITEM 1
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES
The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for
Meeting Minutes
November 26, 2013
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approval. City Council and Board of Library Trustees: Approve the minutes of the
November 12, 2013, special and regular meetings.
ITEM 2
CONSENT CALENDAR
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read. City Council determine that the titles to all ordinances
which appear on this public agenda have been read and waive further reading. California that
accepts municipal solid waste; by motion determine that the aforementioned actions are exempt
from the provisions of the California Environmental Quality Act (CEQA) pursuant to section
15061 of the CEQA guidelines; and authorize the City Manager or designee to execute all
contracts and associated documents, subject to City Attorney approval.
ITEM 3
CONSENT CALENDAR
LOCAL APPOINTMENTS LIST
Section 54970 of the Government Code, also known as "The Maddy Act" requires that the
legislative body must cause to be prepared a list of appointments of all ongoing boards,
commissions, and committees which are appointed by the City Council. City Council approve
the Local Appointments List and designate all branches of the Santa Clarita Public Library to
receive a copy of the list.
ITEM 4
CONSENT CALENDAR
APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR A BACKHOE LOADER
The City Council authorized the purchase of a 310SK John Deere backhoe loader with IT4
engine during the Fiscal Year 2013-2014 budget process. The backhoe loader is used by the
Public Works Streets Maintenance division to remove raised and damaged sidewalks and
pavement. It is also used for debris removal in emergency situations. City Council authorize the
use of a piggyback contract to purchase a 310SK John Deere backhoe loader with IT4 engine
from Coastline Equipment using California Multiple Award Schedules (CMAS) Contract #4-08-
23-0023A, Supplement 1, in an amount not to exceed $102,038.40; and authorize the City
Manager or designee to execute all documents, subject to City Attorney final document approval,
contingent upon the appropriation of funds by the City Council in the annual budget for such
fiscal year.
ITEM 5
CONSENT CALENDAR
GOLDEN VALLEY ROAD MEDIAN IMPROVEMENTS, PROJECT B3006 - AWARD
CONSTRUCTION CONTRACT
This project will construct a new raised landscaped median on Golden Valley Road, along the
existing unimproved median area from Robert C. Lee Parkway to Centre Pointe Parkway and
refurbish an existing median at Robert C. Lee Parkway. City Council approve the plans and
specifications for the Golden Valley Road Median Improvements, Project B3006; award the
construction contract to R.C. Becker and Son, Inc., in the amount of $1,778,420, and authorize a
Meeting Minutes
November 26, 2013
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contingency in the amount of $355,684, for a total contract amount not to exceed $2,134,104;
authorize an increased expenditure in the amount of $44,500 to the existing professional services
contract with Sikand Engineering Associates for construction management support services and
surveying during construction; authorize an increased expenditure in the amount of $10,000 to
the existing professional services contract with Lee Newman Design Group Inc., for landscape
architect design support during construction; authorize the continued appropriation of $956,063
in Landscape Maintenance District (LMD) Fund 357 from Fiscal Year 2012-13 to Fiscal Year
2013-14 and appropriate to the Golden Valley Road Median expenditure account B3006357-
5161.001; reduce expenditure budget in the amount of $1,384,113 in the Soledad Canyon Road
Median project account B3011357-5161.001 and appropriate those funds into the Golden Valley
Road Median expenditure account B3006357-5161.001; and authorize the City Manager or
designee to modify all documents to contract with the next lowest and/or qualified
bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to
City Attorney final document approval, contingent upon the appropriation of funds by the City
Council in the annual budget for such fiscal year.
Addressing the Council on this item was Alan Ferdman.
City Manager Ken Striplin responded to inquiries of Mr. Ferdman and Councilmember
Boydston.
ITEM 6
CONSENT CALENDAR
ESTABLISHMENT OF LOADING ZONE NEAR 24242 MAIN STREET
The Canyon Theater Guild has requested the City establish two 20 -foot loading zones (yellow
curb) on the side of the theater so patrons can drop off guests, while continuing to seek
convenient parking. Staff conducted a review of the request, and recommends the installation of
the loading zones.
Councilmember Boydston recused himself from participating on this item due to a conflict of
interest pertaining to his employment and non-profit board membership at the Canyon Theater
Guild.
Motion by McLean, second by Weste, to approve the establishment of two 20 -foot
loading zones (yellow curb) directly adjacent to 24242 Main Street, on 6th Street.
On roll call vote:
Ayes: Ferry, Weste, McLean, Kellar
Noes: None
Recused: Boydston
Absent: None
Motion carried.
Meeting Minutes
November 26, 2013
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ITEM 7
CONSENT CALENDAR
CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) GRANT - FISCAL YEAR 2013-14
Assembly Bill 1913 (Schiff -Cardenas Crime Prevention Act), signed into law in 2000, provides
funding to cities and counties for frontline law enforcement officers and juvenile justice
initiatives. Fiscal Year 2013-14 marks the 18th year the City of Santa Clarita has been eligible to
receive grant funding from this program, which was originally adopted in 1996 via Assembly
Bill 3229 (Brulte). The City of Santa Clarita's estimated allocation for Fiscal Year 2013-14,
based on population, is $326,999. City Council accept the Fiscal Year 2013-14 Citizens' Option
for Public Safety (COPS) Grant from the Los Angeles County Auditor -Controller; approve the
request from the Los Angeles County Sheriff's Department, Santa Clarita Valley Station, to use
the Fiscal Year 2013-14 COPS funds to continue funding the COBRA Team; establish estimated
revenues in account 234-4461.003, Supplemental Law Enforcement Grant, by $326,999;
appropriate $326,999 to account 16100-5161.001 (Contractual Services); and authorize the City
Manager, or designee, to execute any contracts, agreements, or change orders arising out of this
program, subject to City Attorney approval.
ITEM 8
CONSENT CALENDAR
CHECK REGISTER NOS. 22 & 23
Approval of the Check Register. City Council approve and ratify for payment the demands
presented in Check Register Nos. 22 & 23.
Motion by Weste second by McLean, to approve the Consent Calendar.
On roll call vote:
Ayes: McLean, Ferry, Weste, Boydston, Kellar
Noes: None
Absent: None
Motion carried.
ITEM 9
PUBLIC HEARING
SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT THE 2013
CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS,
AMENDING TITLES 18, 19, 20, 21, 22, 24, AND 25 OF THE SANTA CLARITA
MUNICIPAL CODE
Mayor Kellar opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
Damon Letz, City Building Official, advised that this ordinance adopts the 2013 California
Building Standards Code with an effective date of January 1, 2014, as required by State law and
also adopts local amendments to the State codes, establishing higher standards for structural and
fire protection in new buildings based on local climatic, geologic, and topographical conditions,
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November 26, 2013
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as well as administrative provisions for enforcement of the codes at the local level.
One written comment was received.
Mayor Kellar closed the public hearing.
Motion by Weste, second by McLean, to adopt Ordinance No. 13-12 entitled "AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22,
AND TITLES 24 AND 25 OF THE SANTA CLARITA MUNICIPAL CODE AND
ADOPTING BY REFERENCE THE 2013 CALIFORNIA ADMINISTRATIVE,
BUILDING, RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING,
ENERGY, EXISTING BUILDING, HISTORICAL BUILDING, FIRE, GREEN
BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH
CERTAIN APPENDICES AND LOCAL AMENDMENTS."
On roll call vote:
Ayes: Ferry, Weste, Boydston, McLean, Kellar
Noes: None
Absent: None
Motion carried.
ITEM 10
PUBLIC HEARING
MODIFICATIONS TO THE CITY OF SANTA CLARITA GENERAL PLAN LAND USE
MAP AND UNIFIED DEVELOPMENT CODE ZONING MAP ON 121 PARCELS OF LAND,
TOTALING APPROXIMATELY 351 ACRES, IN THE CITY (MC 13-084)
Mayor Kellar opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
Jason Smisko, Senior Planner, advised that the City of Santa Clarita is requesting to make
modifications to its General Plan Land Use Map and Unified Development Code Zoning Maps to
accurately reflect the current use of the land for 121 parcels, totaling approximately 351 acres, in
the City.
Addressing the Council on this item was Pam Ross representing Calgrove Corridor Coalition.
Mayor Kellar closed the public hearing.
Jason Smisko responded to Ms. Ross' concern.
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November 26, 2013
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Motion by Weste, second by Ferry to adopt Resolution No. 13-74 adopting the
Negative Declaration for Master Case 13-084, approving General Plan Amendment
13-001 to update the General Plan Land Use Map; and introduce and pass to second
reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF SANTA CLARITA, CALIFORNIA, TO APPROVE ZONE
CHANGE 13-002, AMENDING THE ZONING MAP OF THE CITY OF SANTA
CLARITA."
On roll call vote:
Ayes: Weste, Boydston, McLean, Ferry, Kellar
Noes: None
Absent: None
Motion carried.
ITEM 11
PUBLIC HEARING
ISSUANCE OF BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES
DEVELOPMENT AUTHORITY FOR HENRY MAYO NEWHALL MEMORIAL HOSPITAL
Mayor Kellar opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
Elena Galvez, Management Analyst, advised that Pursuant to the Internal Revenue Code,
California Statewide Communities Development Authority requires the City's approval for the
issuance of tax-exempt revenue bonds on behalf of the non-profit, Henry Mayo Newhall
Memorial Hospital. The adoption of the resolution will not require the City to be under any
obligation for project financing costs or debt repayment.
Mayor Kellar closed the public hearing.
Motion by Weste, second by Boydston, to adopt Resolution No. 13-75 approving the
issuance of bonds by the California Statewide Communities Development Authority
for Henry Mayo Newhall Memorial Hospital.
On roll call vote:
Ayes: Boydston, McLean, Ferry, Weste, Kellar
Noes: None
Absent: None
Motion carried.
ITEM 12
UNFINISHED BUSINESS
NEWHALL ROUNDABOUT ART PROJECT COMMUNITY SURVEY
Rick Gould, Director of Parks, Recreation, & Community Services, shared the results of the
community survey to determine what should be located inside the Newhall Roundabout.
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November 26, 2013
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Addressing the Council on this item was Alan Ferdman, John Dow, and Cam Noltemeyer.
Council comments included: allowing drivers to get used to the roundabout and do nothing for
now; placing landscaping in the roundabout until a master plan is in place; and additional
funding for the iconic art piece.
City Manager Ken Striplin commented regarding including a possible public art master plan in
the budget process.
Council consensus to place basic landscaping in the roundabout, schedule a joint study session
with the Arts Commission, and form a Master Plan process for creating an Arts Master Plan.
PUBLIC PARTICIPATION CONTINUED
None.
ADJOURNMENT
Mayor Kellar adjourned the meeting at 8:05 p.m. in memory of Anthony Marincola and Nick
Longshore.
FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, December 10, 2013, at
6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd.,
Santa Clarita, CA.
MAYOR
ATTEST:
CITY CLERK
Meeting Minutes
November 26, 2013
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