HomeMy WebLinkAbout2013-06-11 - AGENDA REPORTS - MINUTES APPROVAL (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: I
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
June 11, 2013
Armine Chaparyan
APPROVAL OF MEETING MINUTES
City Manager's Office
RECOMMENDED ACTION
City Council and Board of Library Trustees: Approve the minutes of the May 28, 2013, special
and regular meetings.
BACKGROUND
The minutes from the previous City Council and Joint City Council/Board of Library Trustees
meetings are submitted for approval.
ALTERNATIVE ACTIONS
Amendments to the minutes may be approved as necessary.
FISCAL IMPACT
None by this action.
ATTACHMENTS
Minutes
CITY OF SANTA CLARITA
MINUTES OF CITY COUNCIL
SPECIAL MEETING
5:30 P.M.
CITY OF SANTA CLARITA
MINUTES OF JOINT CITY COUNCIL/
BOARD OF LIBRARY TRUSTEES
REGULAR MEETING
6:00 P.M.
MAY 28, 2013
CALL TO ORDER
Mayor Kellar called to order the special meeting at 5:31 p.m.
ROLL CALL
All Councilmembers were present with the exception of Councilmember Ferry who arrived at
5:35 p.m.
PUBLIC PARTICIPATION
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose
of holding a:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Government Code Section 54956.9 (d)(1)
Case Name: Toro Enterprises, Inc. v Tobo Construction, Inc.
Los Angeles County Superior Court Case No: PC054893
CONFERENCE WITH LABOR NEGOTIATOR
Government Code Section 54957.6
Agency Negotiator: City Manager or designee
Represented Employees: All positions represented by SEIU Local 721
Government Code Section 54957.6
Agency Negotiator: City Manager or designee
Unrepresented Employees: All positions not represented by SEIU Local 721
RECESS TO CLOSED SESSION
Mayor Kellar recessed the meeting to Closed Session at 5:32 p.m. and reconvened the meeting at
6:00 p.m.
Meeting Minutes I May 28, 2013
CITY ATTORNEY ANNOUNCEMENT
Joseph Montes, City Attorney, announced that in Closed Session, the City Council voted
unanimously to authorize the City Attorney and the law firm of Burke, Williams & Sorensen to
undertake the defense of the City in the Toro Enterprises, Inc. v Tobo Construction, Inc. matters
as listed on the Closed Session agenda,
ADJOURN
Mayor Kellar adjourned the special meeting at 6:00 p.m.
INVOCATION
Councilmember McLean delivered the invocation.
CALL TO ORDER
Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of
Library Trustees at 6:00 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Boydston, second by Ferry, to approve the agenda pulling items 4, 6, and
9 for a separate vote and items 5 and 8 for public comment.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
None were scheduled.
PRESENTATIONS
Anna Frutos-Sanchez representing Edison and Robin Squier representing the Energy Coalition
presented the City with a check in the amount of $33,648 and a silver -tier achievement plaque
for a parking lot lighting retrofit project and energy efficiency work.
Meeting Minutes
May 28, 2013
3
PUBLIC PARTICIPATION
Addressing the Council was Alan Ferdman regarding the chloride issue and extending gratitude
to City Manager Ken Striplin for the remarks at the Memorial Day event and to Public Works
Director Robert Newman for addressing drainage issues at Walnut Springs Avenue.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston commented regarding the Sanitation District Environmental Impact
Report (EIR) and thanked all involved in the Memorial Day event; announced that the Senses on
Main event has a "Birthday" theme that will kick-off this summer's festivities on June 20 and
additional information can be found on www.thursdaysatnewhall.coin; and commented on the
opening of the new gastro pub, Newhall Refinery.
Motion made by Councilmember Boydston to call a Special Meeting in order for the City
Council to consider writing a letter to the Sanitation District Board to ask for additional time on
the draft EIR to be able to examine it. Mayor Kellar expressed his support to call the Special
Meeting to send a letter to the Regional Board. Mayor Kellar clarified the motion to schedule a
Special Meeting to discuss the matter of requesting an extension to the draft FIR. Council
concurred.
Mayor Pro Tem Weste commented on the Memorial Day event; commented on participating in
the "We Build" event at College of the Canyons benefiting the Habitat for Heroes where 87
homes will be built for veterans; commented regarding her trip to Sacramento on May 22 for a
meeting with Assemblymembers Scott Wilk and Steve Fox to discuss the Santa Clara River
chloride issue; and also met with State Senators Steve Knight and Fran Pavley to discuss the
Federal Clean Water Act and the City's compliance with the process.
Councilmember Ferry commented regarding the graduating classes of 2013 and thanked the
Principals of each of the schools in the Hart District for doing an admirable job; invited all to the
42"d Annual Auction benefitting the Boys and Girls Club on June 1.
Councilmember McLean commented regarding her attendance at the SCV Teen Hero
recognition ceremony; commented on also participating at the Habitat for Humanity "We Build"
project; commented regarding meeting with Mike DePallo of Metrolink to discuss new routes to
Burbank Airport and the new Sunday trips that will be added to the schedule; and commented on
the Touch a Truck Event coming to Central Park to benefit the SCV Senior Center where tickets
can be purchased at www.SCVToucliatruck.org.
Mayor Kellar commented regarding the Memorial Day event and thanked Eternal Valley and all
those involved; invited residents to attend the Water Safety Expo at Fire Station 126 on June 8;
announced the new Straightening Reins non-profit youth program; and requested that the
meeting be adjourned in memory of Kay Harding.
ITEM 1
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES - The minutes of the previous Joint City Council and
Meeting Minutes
May 28, 2013
y
Board of Library Trustees meeting are submitted for approval. City Council and Board of
Library Trustees: Approve the minutes of the May 14, 2013, regular meeting and special
meeting.
ITEM 2
CONSENT CALENDAR
READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all
ordinances be read in full prior to Council taking action on the ordinance. By listing the
ordinance title on the Council agenda, Council may determine that the title has been read. City
Council determines that the titles to all ordinances which appear on this public agenda have been
read and waive further reading.
ITEM 3
CONSENT CALENDAR
STATE LEGISLATION: ASSEMBLY BILL 265 (GATTO) LOCAL GOVERNMENT
LIABILITY: DOG PARKS - On May 6, 2013, the City Council Legislative Committee met and
considered Assembly Bill 265, currently pending before the California Legislature. If enacted
into law, this bill would provide that a city that owns or operates a dog park could not be held
liable for any injury or death suffered by any person or pet resulting solely from the actions of a
dog in the dog park. City Council adopt the recommendation of the City Council Legislative
Committee and adopt a "support, if amended" position for Assembly Bill 265 (Gatto) and
transmit letters to Assemblyman Gatto, Santa Clarita's State Legislative delegation, appropriate
Legislative committees, Governor Brown, and the League of California Cities.
ITEM 4
CONSENT CALENDAR
SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING: CHAPTER 1.01
(CODE ADOPTED), CHAPTER 3.12 (PURCHASES), CHAPTER 10.06 (FLOODPLAIN
MANAGEMENT), CHAPTER 11.46 (FILMING POLICY), CHAPTER 11.68 (GRAFFITI),
TITLE 14 (PARKS AND OTHER PUBLIC PLACES), CHAPTERS 23.10, 23.20 AND 23.30
(NEIGHBORHOOD PRESERVATION); ADDING CHAPTER 15.40 (CHANNELS), AND
REPEALING CHAPTER 23.40 (COST RECOVERY) OF THE SANTA CLARITA
MUNICIPAL CODE - Revisions to the Municipal Code are a necessity to meet the changing
needs of the community. In order for staff to provide the best service possible, codes need to be
modified, redundant codes need to be deleted, and new codes need to be adopted. Public
outreach was conducted to determine if there is support for the proposed changes. Overall, the
participants supported the proposed changes to the Santa Clarita Municipal Code to improve the
quality of life for the residents.
Addressing the Council on this item was Alan Ferdman.
Councilmember Boydston commented that aesthetic issues should be subject to an administrative
process instead of criminal prosecution.
Meeting Minutes
May 28, 2013
S
Motion by Ferry, second by McLean, to conduct second reading and adopt an
ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA CLARITA AMENDING: CHAPTER 1.01 (CODE ADOPTED),
CHAPTER 3.12 (PURCHASES), CHAPTER 10.06 (FLOODPLAIN
MANAGEMENT), CHAPTER 11.46 (FILMING POLICY), CHAPTER 11.68
(GRAFFITI), TITLE 14 (PARKS AND OTHER PUBLIC PLACES), CHAPTERS
23.10, 23.20 AND 23.30 (NEIGHBORHOOD PRESERVATION); ADDING
CHAPTER 15.40 (CHANNELS), AND REPEALING CHAPTER 23.40 (COST
RECOVERY) OF THE SANTA CLARITA MUNICIPAL CODE."
On roll call vote:
Ayes: McLean, Ferry, Weste, Kellar
Noes: Boydston
Absent: None
Motion carried.
ITEM 5
CONSENT CALENDAR
ANNUAL RATE ADJUSTMENT FOR FRANCHISED SOLID WASTE SERVICE
PROVIDERS - The City's residential and commercial solid waste services are provided by
Waste Management and Burrtec. Per the approved Franchise Agreements, they may submit a
request for a rate adjustment by April I for consideration. City Council adopt a resolution for the
Second Amendment to the Amended and Restated Agreement Between the City of Santa Clarita
and USA Waste of California, Inc. (dba Waste Management), for residential solid waste
management services allowing an adjustment in their residential rates by 4.31 percent based on
the formula outlined in their Franchise Agreement, and authorize the City Manager to execute
the amended agreement, subject to City Attorney approval; and adopt a resolution for the First
Amendment to the Amended and Restated Agreement Between the City of Santa Clarita and
Burrtec Waste Industries, Inc. (Burrtec), for commercial solid waste management services
allowing an adjustment in rates by 4.40 percent based on the formula outlined in their Franchise
Agreement, and authorize the City Manager to execute the amended agreement, subject to City
Attorney approval.
Addressing the Council on this item was Cam Noltemeyer.
City Manager Ken Striplin clarified the methodology of calculating the rate increase.
ITEM 6
CONSENT CALENDAR
JAN HEIDT AND VIA PRINCESSA METROLINK STATION PLATFORM CONCRETE
AND TILE REPAIR, PROJECT M0095, FTA PROJECT NUMBER CA -90-Y276 - AWARD
CONSTRUCTION CONTRACT - This project will replace deteriorated detectible warning tile
with new warning tile on the platform and repair the spalled concrete along the platform edge,
providing safety from trip hazards.
Meeting Minutes
May 28, 2013
Mayor Pro Tem Weste recused herself from participating on this item due to the proximity of her
property to the subject area.
Motion by Ferry, second by McLean, to approve the plans and specifications for the
Jan Heidt and Via Princessa Metrolink Platform Concrete and Tile Repair, Project
M0095, FTA Project Number CA -90-Y276; reject the nonresponsive bid from New
Vision Construction; award the construction contract to R.C. Becker and Son, Inc.,
in the amount of $114,493 and authorize a fifteen percent contingency of $17,174 for
a total contract amount not to exceed $131,667; increase Grant Revenue Account
700-4424.009 by $82,000 and appropriate 582,000 in Federal Transit Administration
grant funds to expenditure account M0095700-5161.001; decrease revenues in TDA
Article 8 account 233-4421.002 by $22,000 and decrease TDA Article 8 funds in
expenditure account M0095233-5161.001 by $22,000; and authorize the City
Manager or designee to modify all documents to contract with the next lowest
and/or qualified bidder/proposer in the event the awardee is unable to fulfill its
obligations or perform, subject to City Attorney final document approval,
contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
On roll call vote:
Ayes: McLean, Ferry, Boydston, Kellar
Noes; None
Absent: None
Recused: Weste
Motion carried.
ITEM 7
CONSENT CALENDAR
SAFE ROUTES TO SCHOOL, PROJECT T0039 - APPROVE PLANS AND
SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT - This project consists of
the construction of physical improvements at crossings near Plum Canyon Elementary School,
Mountainview Elementary School, and Fair Oaks Ranch Community School. The project will
enhance student safety by reducing the speed of vehicles near school grounds and increasing the
visibility of school crossings. City Council approve the plans and specifications for the Safe
Routes to School (SRTS), Project T0039; award the construction contract to R.C. Becker and
Son, Inc., in the amount of $229,588 and authorize a contingency in the amount of $45,917, for a
total contract amount not to exceed $275,505; increase grant revenues in account 259-4621.001
by $264,419 and appropriate $264,419 to Expenditure Account T0039259-5161.001; appropriate
$35,348 in Gas Tax Funds to Expenditure Account No. T0039230-5161.001 for construction
match; increase grant revenues in account 259-4621.001 by $13,600 and appropriate $13,600 to
SRTS account 14407-5161.001; appropriate $10,400 in Gas Tax Funds to account 14401-
5161.001 for the non -infrastructure component of the grant; and authorize the City Manager or
designee to modify all documents to contract with the next lowest and/or qualified
bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to
City Attorney final document approval, contingent upon the appropriation of funds by the City
Council in the annual budget for such fiscal year.
Meeting Minutes 6 May 28, 2013
ITEM 8
CONSENT CALENDAR
ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT -
Consideration and adoption of resolutions associated with the annual process of ordering,
approving, and setting the public hearing on the annual levy of the Open Space Preservation
District is required by the Landscaping and Lighting Act of 1972. City Council adopt a
resolution initiating proceedings for the levy and collection of assessments within the Open
Space Preservation District for Fiscal Year 2013-14; adopt a resolution declaring the City's
intention to levy assessments and preliminarily approve an Engineer's Report in connection with
the Open Space Preservation District for Fiscal Year 2013-14.and setting a public hearing for
June 11. 2013.
Addressing the Council on this item was Cam Noltemeyer.
City Manager Ken Striplin clarified and commented on the role of the Financial Accountability
and Audit Panel.
ITEM 9
CONSENT CALENDAR
ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - This required procedural
matter orders, approves, and sets the Public Hearing for the annual levy of the Drainage Benefit
Assessment Areas, Landscape Maintenance Districts, Street Light Maintenance District, Golden
Valley Ranch Open Space Maintenance District, and Tourism Marketing District (TMD).
Mayor Pro Tem Weste recused herself from participating on this item due to its impact upon her
property.
Addressing the Council on this item was Cam Noltemeyer.
City Manager Ken Striplin commented regarding Prop 218 and the outreach to each of the
communities to determine the level of services provided by the City.
Motion by Ferry, second by McLean, to adopt resolutions initiating proceedings for the
levy and collection of assessments for Fiscal Year 2013-14 for the Drainage Benefit
Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District,
and the Golden Valley Ranch Open Space Maintenance District; adopt the annual
report for the Tourism Marketing District (TMD) and a Resolution of Intent to
continue a business improvement area in the City of Santa Clarita to be designated as
the Tourism Marketing District and setting a public hearing for June 11, 2013; adopt
resolutions declaring the City's intention to levy assessments and preliminarily
approving Engineer's Reports for the Special Districts and setting a public hearing for
June 11, 2013.
Meeting Minutes
May 28, 2013.
I
On roll call vote:
Ayes: McLean, Ferry, Boydston, Kellar
Noes: None
Absent: None
Recused: Weste
Motion carried.
ITEM 10
CONSENT CALENDAR
AWARD CONTRACT FOR THE PROCUREMENT AND INSTALLATION OF A NEW
TELEPHONE SYSTEM FOR THE TRANSIT MAINTENANCE FACILITY - Award a contract
for the purchase, installation, and support of a new telephone system for the City's Transit
Maintenance Facility. City Council waive the formal bid process per Section 3.12.270(D) of the
Municipal Code, and award a contract to IntelesysOne for the purchase, installation, and a three -
(3) year support agreement for a new telephone system for the City's Transit Maintenance
Facility in the amount of $152,028; authorize staff to purchase eleven (11) replacement desktop
computers, one (1) server, and display monitors through the City's contract with Dell Computers
in the amount of $16,448; and authorize a contingency in the amount of $30,241, for a total not
to exceed $198,717; appropriate funds in the amount of $198,717 to the Transit equipment
account 12400-5201.003, and increase the ARRA grant revenue account 700-4424.012 by
$198,717; and authorize the City Manager or designee to modify all documents to contract with
the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its
obligations or perform, subject to City Attorney final document approval, contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
ITEM 11
CONSENT CALENDAR
CITY OF SANTA CLARITA'S FISCAL YEAR 2013-14 STATEMENT OF INVESTMENT
POLICY - Per California Government Code Section 53646, the City Treasurer may annually
present the City's Investment Policy to the City Council to reaffirm or make any changes to the
existing policy. City Council adopt the City of Santa Clarita's Fiscal Year 2013-14 Statement of
Investment Policy, and direct staff to submit the policy to the Association of Treasurers United
States and Canada (APT US&C) for certification in their annual award program.
ITEM 12
CONSENT CALENDAR
AWARD CONTRACT FOR PROFESSIONAL AUDITING SERVICES - The contract for
auditing services with the current firm has expired. Award auditing services contract for Fiscal
Years 2012-13, 2013-14, and 2014-15. City Council reject the nonresponsive proposal from
Moss, Levy & Hartzheim, LLP, and award the Auditing Services contract to McGladrey LLP for
an amount not to exceed $330,726 over three fiscal years, with an option for two annual
renewals; transfer salary savings of $44,189 from account 15100-5001.001 to account 12101-
5161.002 (Accounting) to cover costs associated with the annual audit for the fiscal year ending
June 30, 2013; effective Fiscal Year 2013-14, increase ongoing base budget in account 12101-
5161.002 by $46,333 and an additional $3,549 for Fiscal Year 2014-15; and authorize the City
Manager or designee to modify all documents to contract with the next lowest and/or qualified
Meeting Minutes 8 May 28, 2013
bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to
City Attorney final document approval, contingent upon the appropriation of funds by the City
Council in the annual budget for such fiscal year.
ITEM 13
CONSENT CALENDAR
CHECK REGISTER NO. 9 - Approval of the Check Register. City Council approve and ratify
for payment the demands presented in Check Register No 9.
Motion by Boydston, second by McLean, to approve the Consent Calendar with the
exception of items 4, 6, and 9.
On roll call vote:
Ayes: McLean, Ferry, Weste, Boydston, Kellar
Noes: None
Absent: None
Motion carried.
Council consensus to hear Item 15 at this time.
ITEM 14
PUBLIC HEARING
COMPREHENSIVE UPDATE OF THE SANTA CLARITA UNIFIED DEVELOPMENT
CODE (MASTER CASE NO. 13-009)
Mayor Pro Tem Weste recused herself from participating on this item in an abundance of caution
due to a possible conflict of interest regarding her property.
Mayor Kellar opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
Jeff Hogan, Planning Manager, commented that the City of Santa Clarita is proposing a
comprehensive update of the Unified Development Code (UDC), which includes text
amendments to Title 16 (Subdivisions) and Title 17 (Zoning) of the Municipal Code, as well as
an update of the zoning map, to ensure consistency with the General Plan, as required by State
law.
James Chow, Associate Planner, presented the project components of the UDC.
Addressing the Council on this item was Alan Ferdman, Cam Noltemeyer, and Lynne Plambeck.
Jeff Hogan, Planning Manager, responded to comments from the public and Councilmembers.
Mayor Kellar closed the public hearing.
Meeting Minutes
May 28, 2013
10
Motion by Ferry, second by McLean, for City Council introduce and pass to a second
reading on June 11, 2013 an ordinance entitled: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING
MASTER CASE NO. 13-009 (UNIFIED DEVELOPMENT CODE 13-001, ZONE
CHANGE 13-001) AND AMENDING THE SANTA CLARITA UNIFIED
DEVELOPMENT CODE (UDC) AND ZONING MAP."
On roll call vote:
Ayes: Ferry, Boydston, Mclean, Kellar
Noes:
Absent:
Recused: Weste
Motion carried.
ITEM 15
NEW BUSINESS
FIRST READING OF AN ORDINANCE AMENDING THE CITY'S CURRENT HIGH FIRE
ZONE MAP AND ADOPTING THE NEW STATE FIRE ZONE MAP FOR THE CITY AS
REQUIRED BY STATE LAW
Acting Fire Chief Lopez presented the California Department of Forestry and Fire Prevention
(CAL FIRE) developed maps identifying fire hazard zones throughout California. The maps
were developed through a science -based mapping model. New construction in fire hazard zones
must comply with provisions in the California Building Code to ensure the buildings meet a
higher level of fire protection from potential wildfires. Government Code Section 51179 requires
local jurisdictions to adopt the CAL FIRE map.
Motion by Boydston, second by Ferry, to introduce and pass to second reading an
ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 18.02 OF TITLE
18 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING FIRE
HAZARD ZONES AND CONSTRUCTION REQUIREMENTS."
On roll call vote:
Ayes: Weste, Boydston, McLean, Ferry, Kellar
Noes: None
Absent: None
Motion carried.
PUBLIC PARTICIPATION CONTINUED
No further requests to speak were received.
ADJOURNMENT
Mayor Kellar adjourned the meeting at 8:11 p.m. in memory of Kay Harding.
Meeting Minutes 10 May 28, 2013
FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, June 11, 2013, at 6:00 p.m.
in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
ATTEST:
CITY CLERK
Meeting Minutes
May 28, 2013