HomeMy WebLinkAbout2013-09-10 - AGENDA REPORTS - PURCHASE OF AL120 STRIPER (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: 3
CITY OF SANTA CI ARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
September 10, 2013
APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR
THE PURCHASE OF AN AL120 EZ -LINER PICKUP MOUNTED
STRIPER
Public Works
RECOMMENDED ACTION
City Council:
1. City Council approve the use of a "piggyback" contract for the purchase of an AL120
EZ -Liner pickup mounted striper using Helping Governments Across the Country (HGAC)
Contract SMI 0-12 RFP, No. P201, in an amount not to exceed $70,000.
2. Authorize the City Manager or designee to modify all documents to contract with the next
lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its
obligations or perform, subject to City Attorney final document approval, contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
BACKGROUND
The City of Santa Clarita (City) is responsible for the annual maintenance needs of over 100
miles of road striping. Due to recent annexations, maintenance needs have increased.
The City's existing line striper is over a decade old and has exceeded its original life expectancy
of 7 to 10 years. As the striper is outdated, some repair parts are difficult to find or are no longer
available, resulting in many hours of downtime, thus, impacting staffs ability to perform work.
In 2012, Street Maintenance staff spent approximately $6,000 on repair parts. When using the
striper during warm weather, staff spends an average of four hours per week in the shop or field
calibrating spray nozzles and repairing hoses.
APPROWER
The City Council approved the purchase of an AL120 EZ -Liner pickup mounted striper during
the Fiscal Year 2013-14 budget process. The purchase of a new AL120 striper will enable Street
Maintenance to spend more time in the field meeting its maintenance goal of restriping the City's
roadways annually. Further, the new striper will improve the accuracy of restriping existing street
markings while reducing mistakes.
On July 11, 1995, the City Council approved the use of "piggyback" purchasing. This process
permits the City to place orders against a competitively awarded, pre-existing public agency
contract. The HGAC Contract SM10-12 for public utility equipment was competitively solicited
and awarded on October 1, 2012, and is valid through September 30, 2014, The HGAC contract
allows other public agencies to place orders against it. Staff researched vendors who could meet
the equipment specifications. City staff believes the HGAC contract will provide the most
competitive pricing and highest quality equipment to the City, thereby offering the best value.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Gas Tax funds totaling $70,000 were appropriated for this purchase during the Fiscal Year
2013-14 budget process in Street Maintenance Account 14504-5201.002.
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