HomeMy WebLinkAbout2013-05-14 - AGENDA REPORTS - UTILITY TRUCKS PURCHASE (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Iter: 10
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by:
May 14, 2013
Joseph Oerum
AWARD PURCHASE OF TWO UTILITY TRUCKS
City Manager's Office
RECOMMENDED ACTION
City Council:
1. Allow Reynolds Buick, Inc. to withdraw their bid for the 3/4 ton utility trucks.
2. Award purchase for two 3/4 ton trucks to Parkway Motorcars in compliance with City
Ordinance "In Support of Santa Clarita Businesses."
3. Authorize the City Manager or designee to modify all documents to contract with the next
lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations
or perform, subject to City Attorney final document approval, contingent upon the appropriation
of funds by the City Council in the annual budget for such fiscal year.
BACKGROUND
At the February 12, 2013, regular City Council meeting, the Council approved the purchase of
two 3/4 ion utility trucks from Reynolds Buick in an amount not to exceed $46,673.80 for both
vehicles.
A purchase order was issued to Reynolds Buick, Inc. upon award, and Reynolds accepted the
order and placed it in their production schedule. After two months of requested updates, staff
learned that the order had actually been cancelled in the vendor's production system and could no
longer be filled due to production due dates. Reynolds has asked to remove their bid from
consideration.
APPROWED
The City's "In Support of Santa Clarita Businesses" ordinance allows local vendors who are
within 10% to match the lowest price. If Council approves the withdrawal of the Reynolds Buick
bid, the next lowest bidder is Thorson Buick GMC. Parkway Motorcars whose bid is within the
10% threshold, has agreed to match their bid of $55,784.63.
Company
Location
3/4 Ton Truck
Reynolds; Buick, Inc.
Covina, CA
$46,673.80
Thorson,Buick GMC
Pasadena, CA
$55,784.63
Frontier Ford
Santa Clara, CA
$56,135.00
Motor City Sales & Service
Bakersfield, CA
$56,823.88
Wondries Fleet Group
Alhambra, CA
$56,998.28
Fairview Ford Sales, me.
San Bernardino, CA
$58,319.36
UAG Cerritos, LLC
Cerritos, CA
$58,849.10
Parkway Motorcars
Valencia, CA
$60,338.04
Raceway Ford
Riverside, CA
$60,706.46
Ford of Santa Monica
Santa Monica, CA
$611,009.48
Theodore Robbins Ford
Costa Mesa, CA
$61,289.65
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds were appropriated in the fiscal year 2012-2013 budget for this purchase.
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