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HomeMy WebLinkAbout2013-01-22 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, January 22, 2013 6:00 PM City Council Chambers 23920 Valencia Blvd. ISt Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Santa Clarita Marathon Volunteers PRESENTATIONS Santa Clarita Economic Development Corporation Action Plan for 2013 PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the January 8, 2013, regular meeting. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. AWARD CONTRACT TO ROYAL PAPER CORPORATION FOR JANITORIAL SUPPLIES FOR VARIOUS CITY BUILDINGS - Purchasing coordinates bid services for janitorial supplies for both Parks and Facilities (including the Santa Clarita Sports Complex, City Hall, Transit Maintenance Facility, Metrolink stations, and various parks) in order to obtain a larger quantity and thereby the best pricing for these supplies. RECOMMENDED ACTION: City Council award a contract to Royal Paper Corporation for janitorial supplies for various for City buildings, in the amount of $54,191.06, plus a 10% contingency of $5,419.11, for a total amount not to exceed $59,610.17; and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, execute up to two (2) annual renewal options not to exceed $59,610.17 each, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year and execute all documents, subject to City Attorney approval. 4. CITY HALL SEISMIC RETROFIT, PROJECT F1017 - AWARD DESIGN CONTRACT - The purpose of this project is to provide the architectural and engineering design for a seismic upgrade to the City Hall building. RECOMMENDED ACTION: City Council award the design contract for the City Hall Seismic Retrofit, Project F1017, to Bastien and Associates, Inc., in the amount of $289,334, and authorize a contingency in the amount of $57,866, for a total contract amount of $347,200; authorize the appropriation of Facilities Replacement Funds (723) in the amount of $264,179 to expenditure account F1017723-5161.001; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 5. CENTRAL PARK SPORTS FIELDS, PROJECT P4012 — AUTHORIZE AN INCREASE IN SCOPE OF WORK FOR EXISTING CONTRACT 12-00264 — Increase scope of work and spending for New Sports Fields at Central Park. RECOMMENDED ACTION: City Council authorize an increase in the scope of work and a proportional increase to the professional services agreement with RIM Design Group, Inc., for the design of sports fields at Central Park, Project P4012 in the amount of $151,000, for a total contract amount not to exceed $200,000; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise. 6. APPROVAL AND ACCEPTANCE OF THE JOINT PROPERTY TAX TRANSFER RESOLUTION BETWEEN THE CITY OF SANTA CLARITA AND LOS ANGELES COUNTY FOR THE NORLAND ROAD ANNEXATION - Consideration and approval of the Joint Property Tax Transfer Resolution between the City of Santa Clarita and the County of Los Angeles prepared for the Norland Road annexation area. RECOMMENDED ACTION: City Council adopt the Joint Tax Transfer Resolution between the City of Santa Clarita and Los Angeles County for the Norland Road Annexation. 7. CHECK REGISTER NO. 26 AND NO. 1 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 26 and No. 1. NEW BUSINESS 8. .LUNE 30, 2012 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT COMMITTEE LETTER - The City's independent audit firm, Marcum, LLP, has completed the City's annual audit for fiscal year ending June 30, 2012. Marcum, LLP conducted the audit in accordance with generally accepted auditing standards, whereby an audit plan was prepared and followed to obtain reasonable assurance that the City's financial statements were free from material misstatements. RECOMMENDED ACTION: City Council approve the Comprehensive Annual Financial Report (CAFR) and Audit Committee Letter for fiscal year ending June 30, 2012. 9. CITY POLICY ON MULTIWAY STOP CONTROL AT RESIDENTIAL INTERSECTIONS - In 2003, the City Council adopted its own rules and regulations to modify the Caltrans warrants for installation of multiway stop signs in residential areas. This item is a review of that decision and the implications of unwarranted stop signs. RECOMMENDED ACTION: City Council receive report regarding the City's policy on installation of multiway stop control at residential intersections and direct staff to continue using existing policy. 10. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the City Council updates the Council Committee Appointments List. Mayor Kellar transmitted a memo to each Councilmember with the 2012 Council Committee Appointments list for discussion at this time. . RECOMMENDED ACTION: City Council review, discuss, make changes to, and approve the City Council Committee Appointments list for 2013; direct the City Clerk to update the City's Form 806 based on the appointments made; delegate the City Manager as signatory on said form; and direct the City Clerk to place updated Form 806 on the City's website. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, February 12, 2013, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 17, 2013, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posjedt City Hall and the Santa Clarita Sheriffs Station. /7 Interim City Clerk Santa Clarita, California 7