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HomeMy WebLinkAbout2013-02-12 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCILBOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, February 12, 2013 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Ferry CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Purple Heart City Designation PRESENTATIONS Boys and Girls Club presentation of a plaque PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the January 22, 2013, special and regular meeting. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. AWARD A SPLIT PURCHASE FOR FOUR UTILITY TRUCKS - City Council authorized the replacement of four utility trucks during the Fiscal Year 2012-2013 budget process. The utility trucks are used by both the Facilities and Streets divisions for staff use at facilities, libraries, and street maintenance. Three of the four utility trucks meet the criteria for replacement for both age (10 years/100,000 miles) and condition. The fourth utility truck is a new vehicle purchase to be used primarily to perform maintenance at the three City libraries. RECOMMENDED ACTION: City Council approve the purchase of two 1 -ton utility trucks from Parkway Motorcars in an amount not to exceed $72,482.82 and two 3/4 -ton utility trucks from Reynolds Buick, Inc. in an amount not to exceed $46,673.80. A total amount for the four vehicles will not exceed $119,156.62. Authorize the City Manager or designee to execute all documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, subject to City Attorney approval. 4. FISCAL YEAR 2012-13 ANNUAL CONCRETE REHABILITATION PROGRAM (CITYWIDE), PROJECTS M0091, M0092, AND T0038 - AWARD CONSTRUCTION CONTRACT - These capital improvement projects consist of the removal and replacement of damaged sidewalks, driveway approaches, and curb and gutter, and the construction of access ramps at various locations within the City. RECOMMENDED ACTION: City Council approve the plans and specifications for the Fiscal Year 2012-13 Annual Concrete Rehabilitation Program (Citywide), Projects M0091, M0092, and T0038; authorize the transfer of project savings from the 2011-12 Annual Concrete Rehabilitation Program in the following amounts: $2,830 (Fund 356) Stormwater funds from expenditure account M0086356-5161.001 to expenditure account M0092356-5161.001; and $49,320 (Fund 230) Gas Tax funds from expenditure account M0085230-5161.001 to M0091230-5161.001; award the construction contract to the lowest responsible bidder, FS Construction, in the amount of $486,154 and authorize additional work in the amount of $247,996, for a total contract amount not to exceed $734,150; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 5. AWARD CONTRACT FOR THE PROCUREMENT AND INSTALLATION OF A SECURITY CAMERA AND RECORDING EQUIPMENT SYSTEM FOR THE CITY'S PARATRANSIT FLEET - City Council award a contract to Apollo Video Technology for the purchase and installation of a security camera system on the City's paratransit fleet. RECOMMENDED ACTION: City Council waive formal bid process, and award a contract to Apollo Video Technology for the purchase and installation of security camera equipment on the City's paratransit fleet in the amount of $181,104, and authorize a contingency of 5% in the amount of $9,055 for a contract not to exceed $190,159. Appropriate funds in the amount of $141,102 to Account 12400-5201.003, and increase revenues in account 700-4424.012 in the amount of $141,102; authorize the City Manager or designee to execute all contract documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 6. AGREEMENT WITH THE COUNTY OF LOS ANGELES TO PROVIDE PUBLIC TRANSPORTATION SERVICES FOR FISCAL YEAR 2012-13 - City Council approve an Agreement with the County of Los Angeles to provide public transportation service in unincorporated areas of the Santa Clarita Valley. RECOMMENDED ACTION: City Council approve an Agreement with the County of Los Angeles (County) to provide public transportation service in unincorporated areas in an amount not to exceed $2,265,000, and authorize the City Manager or designee to execute the Agreement, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval; and decrease County Contributions revenue account 700-4425.001 by $35,000 to reflect the $2,265,000 revenue to be received from the County of Los Angeles in fiscal year 2012-13 for public transportation services provided by the City in the unincorporated areas of the Santa Clarita Valley. CHECK REGISTER NO. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 2. NEW BUSINESS 8. LEASE EXTENSION FOR THE SANTA CLARITA VALLEY TEMPORARY EMERGENCY WINTER SHELTER PROGRAM - The Santa Clarita Valley Temporary Emergency Winter Shelter Program is operated by Bridge to Home, a local non-profit organization. The location or siting of the winter shelter was determined in 2007 as part of a community Task Force effort led by Los Angeles County Supervisor Michael Antonovich. Pursuant to the City's agreement in 2007, the shelter is scheduled to move to County property in Castaic for the 2013-2014 winter season. Bridge to Home made public comment during the January 22, 2013, City Council meeting requesting that the City Council consider an extension to the Drayton lease for an additional three consecutive winter seasons and agendize the issue for the February 12, 2013, City Council meeting. Subsequently, the City Council directed City staff to work with Bridge to Home to address concerns associated with extending the lease and bring the issue back to the City Council for a formal decision during tonight's City Council Meeting. RECOMMENDED ACTION: City Council approve a three year extension to a lease agreement that would authorize Bridge to Home to operate a Temporary Emergency Winter Shelter on City owned property located at 23029 Drayton Street. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Heather Warrick, Norm Harris, Rigoberto Conchas, and Kim Sebesta. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, February 26, 2013, at 6:00 p.m. in the Council Chamber, I st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION 1, Armine Chaparyan, Interim City Clerk, do hereby certify that 1 am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on February 7, 2013, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. e Chap yan Interim City Clerk Santa Clarita, California