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HomeMy WebLinkAbout2013-05-28 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, May 28, 2013 6:00 PM City Council Chambers 23920 Valencia Blvd. I St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS None scheduled. PRESENTATIONS Edison and the Energy Coalition presenting the City with a check and a plaque for a parking lot lighting retrofit project and energy efficiency work. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council,.in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the City Council Special meeting and the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the May 14, 2013, regular and special meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. STATE LEGISLATION: ASSEMBLY BILL 265 (GATTO) LOCAL GOVERNMENT LIABILITY: DOG PARKS - On May 6, 2013, the City Council Legislative Committee met and considered Assembly Bill 265, currently pending before the California Legislature. If enacted into law, this bill would provide that a city that owns or operates a dog park could not be held liable for any injury or death suffered by any person or pet resulting solely from the actions of a dog in the dog park. RECOMMENDED ACTION: City Council adopt the recommendation of the City Council Legislative Committee and adopt a "support, if amended" position for Assembly Bill 265 (Gatto) and transmit letters to Assemblyman Gatto, Santa Clarita's State Legislative delegation, appropriate Legislative committees, Governor Brown, and the League of California Cities. 4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING: CHAPTER 1.01 (CODE ADOPTED), CHAPTER 3.12 (PURCHASES), CHAPTER 10.06 (FLOODPLAIN MANAGEMENT), CHAPTER 11.46 (FILMING POLICY), CHAPTER 11.68 (GRAFFITI), TITLE 14 (PARKS AND OTHER PUBLIC PLACES), CHAPTERS 23.10, 23.20 AND 23.30 (NEIGHBORHOOD PRESERVATION); ADDING CHAPTER 15.40 (CHANNELS), AND REPEALING CHAPTER 23.40 (COST RECOVERY) OF THE SANTA CLARITA MUNICIPAL CODE - Revisions to the Municipal Code are a necessity to meet the changing needs of the community. In order for staff to provide the best service possible, codes need to be modified, redundant codes need to be deleted, and new codes need to be adopted. Public outreach was conducted to determine if there is support for the proposed changes. Overall, the participants supported the proposed changes to the Santa Clarita Municipal Code to improve the quality of life for the residents. RECOMMENDED ACTION: City Council conduct second reading and adopt an ordinance entitled: "AN ORDINANCE OI' THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AMENDING: CHAPTER 1.01 (CODE ADOPTED), CHAPTER 3.12 (PURCHASES), CHAPTER 10.06 (FLOODPLAIN MANAGEMENT), CHAPTER 11.46 0 (FILMING POLICY), CHAPTER 11.68 (GRAFFITI), TITLE 14 (PARKS AND OTHER PUBLIC PLACES), CHAPTERS 23.10, 23.20 AND 23.30 (NEIGHBORHOOD PRESERVATION); ADDING CHAPTER 15.40 (CHANNELS), AND REPEALING CHAPTER 23.40 (COST RECOVERY) OF THE SANTA CLARITA MUNICIPAL CODE." 5. ANNUAL RATE ADJUSTMENT FOR FRANCHISED SOLID WASTE SERVICE PROVIDERS - The City's residential and commercial solid waste services are provided by Waste Management and Burrtec. Per the approved Franchise Agreements, they may submit a request for a rate adjustment by April 1 for consideration. RECOMMENDED ACTION: City Council adopt a resolution for the Second Amendment to the Amended and Restated Agreement Between the City of Santa Clarita and USA Waste of California, Inc. (dba Waste Management), for residential solid waste management services allowing an adjustment in their residential rates by 4.31 percent based on the formula outlined in their Franchise Agreement, and authorize the City Manager to execute the amended agreement, subject to City Attorney approval; and adopt a resolution for the First Amendment to the Amended and Restated Agreement Between the City of Santa Clarita and Burrtec Waste Industries, Inc. (Burrtec), for commercial solid waste management services allowing an adjustment in rates by 4.40 percent based on the formula outlined in their Franchise Agreement, and authorize the City Manager to execute the amended agreement, subject to City Attorney approval. 6. JAN HEIDT AND VIA PRINCESSA METROLINK STATION PLATFORM CONCRETE AND TILE REPAIR, PROJECT M0095, FTA PROJECT NUMBER CA -90-Y276 - AWARD CONSTRUCTION CONTRACT - This project will replace deteriorated detectible warning tile with new warning tile on the platform and repair the spalled concrete along the platform edge, providing safety from trip hazards. RECOMMENDED ACTION: City Council approve the plans and specifications for the Jan Heidt and Via Princessa Metrolink Platform Concrete and Tile Repair, Project M0095, FTA Project Number CA -90-Y276; reject the nonresponsive bid from New Vision Construction; award the construction contract to R.C. Becker and Son, Inc., in the amount of $114,493 and authorize a fifteen percent contingency of $17,174 for a total contract amount not to exceed $131,667; increase Grant Revenue Account 700-4424.009 by $82,000 and appropriate $82,000 in Federal Transit Administration grant funds to expenditure account M0095700-5161.001; decrease revenues in TDA Article 8 account 233-4421.002 by $22,000 and decrease TDA Article 8 funds in expenditure account M0095233-5161.001 by $22,000; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 7. SAFE ROUTES TO SCHOOL, PROJECT T0039 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT - This project consists of the construction of physical improvements at crossings near Plum Canyon Elementary School, Mountainview Elementary School, and Fair Oaks Ranch Community School. The project will enhance student safety by reducing the speed of vehicles near school grounds and increasing the visibility of school crossings. RECOMMENDED ACTION: City Council approve the plans and specifications for the Safe Routes to School (SRTS), Project T0039; award the construction contract to R.C. Becker and Son, Inc., in the amount of $229,588 and authorize a contingency in the amount of $45,917, for a total contract amount not to exceed $275,505; increase grant revenues in account 259-4621.001 by $264,419 and appropriate $264,419 to Expenditure Account T0039259-5161.001; appropriate $35,348 in Gas Tax Funds to Expenditure Account No. T0039230-5 161.001 for construction match; increase grant revenues in account 259-4621.001 by $13,600 and appropriate $13,600 to SRTS account 14407-5161.001; appropriate $10,400 in Gas Tax Funds to account 14401-5161.001 for the non -infrastructure component of the grant; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 8. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT - Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the Open Space Preservation District is required by the Landscaping and Lighting Act of 1972. RECOMMENDED ACTION: City Council adopt a resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2013-14; adopt a resolution declaring the City's intention to levy assessments and preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2013-14 and setting a public hearing for June 11, 2013. 9. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Street Light Maintenance District, Golden Valley Ranch Open Space Maintenance District, and Tourism Marketing District (TMD). RECOMMENDED ACTION: City Council adopt Resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2013-14 for the Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, and the Golden Valley Ranch Open Space Maintenance District; adopt the annual report for the Tourism Marketing District (TMD) and a Resolution of Intent to continue a business improvement area in the City of Santa Clarita to be designated as the Tourism Marketing District and setting a public hearing for June 11, 2013; adopt Resolutions declaring the City's intention to levy assessments and preliminarily approving Engineer's Reports for the Special Districts and setting a public hearing for June 11, 2013. 10. AWARD CONTRACT FOR THE PROCUREMENT AND INSTALLATION OF A NEW TELEPHONE SYSTEM FOR THE TRANSIT MAINTENANCE FACILITY - Award a contract for the purchase, installation, and support of a new telephone system for the City's Transit Maintenance Facility. RECOMMENDED ACTION: City Council waive the formal bid process per Section 3.12.270(D) of the Municipal Code, and award a contract to IntelesysOne for the purchase, installation, and a three- (3) year support agreement for a new telephone system for the City's Transit Maintenance Facility in the amount of $152,028; authorize staff to purchase eleven (11) replacement desktop computers, one (1) server, and display monitors through the City's contract with Dell Computers in the amount of $16,448; and authorize a contingency in the amount of $30,241, for a total not to exceed $198,717; appropriate funds in the amount of $198,717 to the Transit equipment account 12400-5201.003, and increase the ARRA grant revenue account 700-4424.012 by $198,717; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 11. CITY OF SANTA CLARITA'S FISCAL YEAR 2013-14 STATEMENT OF INVESTMENT POLICY - Per California Government Code Section 53646, the City Treasurer may annually present the City's Investment Policy to the City Council to reaffirm or make any changes to the existing policy. RECOMMENDED ACTION: City Council adopt the City of Santa Clarita's Fiscal Year 2013-14 Statement of Investment Policy, and direct staff to submit the policy to the Association of Treasurers United States and Canada (APT US&C) for certification in their annual award program. 12. AWARD CONTRACT FOR PROFESSIONAL AUDITING SERVICES - The contract for auditing services with the current firm has expired. Award auditing services contract for Fiscal Years 2012-13, 2013-14, and 2014-15. RECOMMENDED ACTION: City Council reject the nonresponsive proposal from Moss, Levy & Hartzheim, LLP, and award the Auditing Services contract to McGladrey LLP for an amount not to exceed $330,726 over three fiscal years, with an option for two annual renewals; transfer salary savings of $44,189 from account 15100-5001.001 to account 12101-5161.002 (Accounting) to cover costs associated with the annual audit for the fiscal year ending June 30, 2013; effective Fiscal Year 2013-14, increase ongoing base budget in account 12101-5161.002 by $46,333 and an additional $3,549 for Fiscal Year 2014-15; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 13. CHECK REGISTER NO. 9 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No 9. PUBLIC HEARINGS 14. COMPREHENSIVE UPDATE OF THE SANTA CLARITA UNIFIED DEVELOPMENT CODE (MASTER CASE NO. 13-009) - The City of Santa Clarita is proposing a comprehensive update of the Unified Development Code, which includes text amendments to Title 16 (Subdivisions) and Title 17 (Zoning) of the Municipal Code, as well as an update of the zoning map, to ensure consistency with the General Plan, as required by State law. RECOMMENDED ACTION: City Council receive the staff report and open the public hearing for testimony; close the public hearing; and introduce and pass to a second reading on June 11, 2013 an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE NO. 13-009 (UNIFIED DEVELOPMENT CODE 13-001, ZONE CHANGE 13-001) AND AMENDING THE SANTA CLARITA UNIFIED DEVELOPMENT CODE (UDC) AND ZONING MAP." NEW BUSINESS 15. FIRST READING OF AN ORDINANCE AMENDING THE CITY'S CURRENT HIGH FIRE ZONE MAP AND ADOPTING THE NEW STATE FIRE ZONE MAP FOR THE CITY AS REQUIRED BY STATE LAW - The California Department of Forestry and Fire Prevention (CAL FIRE) developed maps identifying fire hazard zones throughout California. The maps were developed through a science -based mapping model. New construction in fire hazard zones must comply with provisions in the California Building Code to ensure the buildings meet a higher level of fire protection from potential wildfires. Government Code Section 51179 requires local jurisdictions to adopt the CAL FIRE map. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 18.02 OF TITLE 18 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING FIRE HAZARD ZONES AND CONSTRUCTION REQUIREMENTS." 9 PUBLIC. PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, June 11, 2013, at 6:00 p.m. in the Council Chambers, 1 st Floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION 1, Armine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 23, 2013, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Santa Clarita, California 10