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HomeMy WebLinkAbout2013-10-08 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, October 08, 2013 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Proclamation for Hispanic Heritage Month St. Stephen's Episcopal Church on their 50th Anniversary PRESENTATIONS Williams Homes Inc. presenting a check to benefit the S.C.O.R.E. (Supporting Children's Opportunites in Recreational Events) program. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the City Council and Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the September 24, 2013, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. AWARD HEATING AND AIR CONDITIONING MAINTENANCE CONTRACT - This contract will provide maintenance to heating and air conditioning equipment located at several City facilities, including City Hall; Corporate Yard; the Jo Anne Darcy, Valencia, and Old Town Newhall libraries; three Metrolink stations; the Transit Maintenance Facility administration and bus maintenance buildings; SCVTV Channel 20 Studio; the Santa Clarita Business Incubator; and Special Districts offices. RECOMMENDED ACTION: City Council award the heating and air conditioning maintenance contract to Honeywell International Inc. in the amount of $113,493; authorize a 15 -percent contingency for unanticipated equipment failures not covered in the maintenance contract of $17,024, for a total contract amount not to exceed $130,517, plus Consumer Price Index (CPI) adjustments; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute up to four annual renewal options not to exceed the annual bid amounts, plus CPI adjustments. 4. APPROVAL OF LANDSCAPE MAINTENANCE DISTRICT INSPECTION CONTRACT EXTENSIONS - Landscape Maintenance District (LMD) inspection services are outsourced to three locally—based companies and managed by the Special Districts Office. The purpose of this item is to recommend the extension of the landscape inspection agreements for a term of one additional year, through December 2014. RECOMMENDED ACTION: City Council approve the extension of Agreement No. 08-00553 with Bryan Smith Consulting for landscape maintenance inspection services for a period of one year through December 31, 2014, in the amount of $236,160, plus a contingency of $23,616, for a total amount not to exceed $259,776; approve the extension of Agreement No. 08-00555 with Coastal Land Care, LLC, for landscape maintenance inspection services for a period of one year through December 31, 2014, in the amount of $181,076, for regular inspections, plus a contingency of $26,000, inclusive of as -needed inspection and after -hour emergency services, for a total amount not to exceed $207,076; approve the amendment of Agreement No. 13-00244 with LandscapeConsultants.com for landscape maintenance inspection services for a period of one year through December 31, 2014, in an amount not to exceed $80,000; and approve and authorize the City Manager or designee to execute all documents subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4 5. CHECK REGISTER NO. 19 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 19. NEW BUSINESS 6. OPEN SPACE PRESERVATION DISTRICT - NOMINN AND WILLIAMS PURCHASES - The review of the Nominn and Williams open space land purchases in relation to the location of the properties with regard to the OSPD 3 -mile benefit area and funding source used for these two acquisitions. RECOMMENDED ACTION: City Council approve a fund reconciliation to exchange unrestricted funds used to purchase properties within the benefit area boundary of the Open Space Preservation District (OSPD) with the funds used to purchase the Williams parcels and the Nominn parcels located beyond the benefit area boundary. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT- In memory of Minnie Ann Helvey Murphy, Charlie Cooke, and Joseph Gomez. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, October 22, 2013, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armind Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 3, 2013, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. d Chap Interim City Clerk Santa Clarita, California