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HomeMy WebLinkAbout2013-11-12 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, November 12, 2013 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS League of California Cities Helen Putnam Award — Granada Villa Neighborhood Committee Certificate of Achievement for Excellence in Financial Reporting and Certificate of Excellence Award for the City's Investment Policy PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the October 22, 2013, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. GENERAL MUNICIPAL ELECTION - APRIL 8, 2014 -The City of Santa Clarita will hold a general municipal election on April 8, 2014, to elect three members of the City Council for seats currently held by Councilmembers Frank Ferry, Marsha McLean, and Laurene Weste. RECOMMENDED ACTION: Adopt a resolution calling and giving notice of the General Municipal Election to be held April 8, 2014; adopt a resolution requesting the County of Los Angeles to render specified services to the City; adopt a resolution adopting regulations for candidates for elective office; and authorize the City Manager or designee to execute a contract with Martin & Chapman Company to provide election services in the amount of $162,000, subject to City Attorney approval. 4. PEDESTRIAN OVER CROSSING DEL MONTE DRIVE, PROJECT 51040 - AWARD CONSTRUCTION CONTRACT - This project will replace the existing pedestrian timber bridge crossing at Del Monte Drive in the Valencia North Valley vicinity with a new prefabricated steel truss bridge. RECOMMENDED ACTION: City Council approve the plans and specifications for the Pedestrian Over Crossing Del Monte Drive, Project S1040; award the construction contract to John Burgeson Contractors, Inc., in the amount of $365,431 and authorize a contingency in the amount of $36,543 for a total contract amount not to exceed $401,974; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 5. ADOPTION OF 2012 STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION AND SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION - These Standard Plans and Specifications are frequently used for the design and construction of Public Works projects such as streets, storm drains, and sewers. RECOMMENDED ACTION: City Council adopt the 2012 edition of the Standard Plans for Public Works Construction and the Standard Specifications for Public Works Construction; and grant authority to the City Manager or designee to adopt future editions of the Standard Plans for Public Works Construction and the Standard Specifications for Public Works Construction as new editions are published. 0 6. AWARD CONTRACT FOR BID NUMBER 13-14-23 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONE 27 (CIRCLE J RANCH) - Consideration of contract award to Valley Crest Landscape Maintenance for landscape maintenance services. RECOMMENDED ACTION: Award a two-year maintenance service contract to ValleyCrest Landscape Maintenance, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zone 27 (Circle J Ranch) in the annual amount of $73,080 and $24,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $194,160; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of the two-year contract to consider authorizing the City Manager or designee to execute up to three annual renewal options not to exceed the annual bid amounts, plus Consumer Price Index (CPI) adjustments. 7. CHECK REGISTER NO. 21- Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 21. NEW BUSINESS 8. FIRST READING OF AN ORDINANCE TO ADOPT THE 2013 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS, AMENDING TITLES 18,19, 20, 21, 22, 24, AND 25 OF THE SANTA CLARITA MUNICIPAL CODE - This ordinance adopts the 2013 California Building Standards Codes with an effective date of January 1, 2014, as required by State law and also adopts local amendments to the State codes establishing higher standards for structural and fire protection in new buildings based on local climatic, geologic, and topographical conditions, as well as administrative provisions for enforcement of the codes at the local level. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22, AND TITLES 24 AND 25 OF THE SANTA CLARITA MUNICIPAL CODE AND ADOPTING BY REFERENCE THE 2013 CALIFORNIA ADMINISTRATIVE, BUILDING, RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, EXISTING BUILDING, HISTORICAL BUILDING, FIRE, GREEN BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL AMENDMENTS," and set the public hearing for November 26, 2013. 9. PUBLIC ART ARTIST SELECTION FOR THREE PROJECTS - The Arts Commission selected artists and their concepts for three public art projects at their October 10, 2013, Commission meeting. This item is to offer the City Council the opportunity to review the process to select art as well as the three selections. RECOMMENDED ACTION: City Council review and provide direction on the three artists and concepts selected by the Arts Commission. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Frank R. Walker, Cobey Kawasaki, Sherman E. Lacy, and Hal Needham FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, November 26, 2013, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armind Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on November 7, 2013, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Armind Chaparyan Interim City Clerk Santa Clarita, California V1