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HomeMy WebLinkAbout2013-12-10 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, December 10, 2013 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Boydston CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) 2 COMMITTEE REPORTSICOUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the November 26, 2013, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) LOCAL 721 - In October 2012, the City and SEIU began negotiations for a new contract and met 19 times over a 14 -month period. The revised and new articles have been incorporated into a Memorandum of Understanding (MOU), and the agreement this MOU represents is within the parameters previously established by the City Council. The term of the proposed MOU is for three and one-half years, starting January 1, 2013, and ending June 30, 2016. RECOMMENDED ACTION: City Council approve the draft Memorandum of Understanding (MOU) that has been negotiated between the City of Santa Clarita (City) and the Service Employees International Union (SEIU), Local 721; adopt resolutions providing for compensation of represented employees of the City; and authorize the City Manager to finalize, sign, and accept the MOU on behalf of the City. 4. CITY HALL SEISMIC RETROFIT, PROJECT F1017 - AWARD CONSTRUCTION CONTRACT - This project will seismically retrofit the City Hall building to comply with the latest building codes for essential facilities. A new project will also address ADA improvements needed. RECOMMENDED ACTION: City Council approve the plans and specifications for the City Hall Seismic Retrofit, Project F1017; award the construction contract to Fast -Track Construction Corporation in the amount of $1,192,400 and authorize a contingency in the amount of $238,480 for a total contract amount not to exceed $1,430,880; authorize an expenditure in the amount of $115,647 to Brooke Rege Corporation for a professional services contract to provide project inspection and construction management; appropriate $698,408 from General Fund Capital Projects (601) fund balance to expenditure account 171017601-5161.001 to support the City Hall Seismic Retrofit project; create a new project, City Hall Accessibility Improvements, Project F1021, and appropriate $250,000 from General Fund Capital Projects (601) fund balance to expenditure account F1021601-5161.001 for modifications to bring City Hall into compliance with the California Building Standards Code (CBSC) and the Americans with Disabilities Act (ADA); and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 5. FORMER NEWHALL LIBRARY TENANT IMPROVEMENTS, PROJECT F2009 - AWARD CONSTRUCTION CONTRACT - This project consists of the construction of tenant improvements at the former Newhall Library on 9th Street in Newhall. The improvements will update the building to meet the American with Disabilities Act requirements and house the Santa Clarita Business Incubator and the City of Santa Clarita's Special Districts office. RECOMMENDED ACTION: City Council approve the plans and specifications for the former Newhall Library Tenant Improvements, Project F2009; award the construction contract to R L Passarelli Enterprises in the amount of $203,150 and authorize a contingency in the amount of $40,630 for a total contract amount not to exceed $243,780; authorize the transfer of $20,250 from the Special Districts budget, Account 12500-5161.002 to Account F2009357-5161.001 to support the former Newhall Library Tenant Improvements Project; approve an appropriation of $60,000 from the General Fund Capital Projects (Fund 60 1) to the former Newhall Library Tenant Improvement Project Account F2009601-5161.001; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 6. TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATIONS 1068 AND 1069 - The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council adopt the Sanitation District's (District) resolutions approving and accepting the negotiated exchange of property tax revenues resulting from District Annexations 1068 and 1069. 7. SECOND READING AND ADOPTION OF AN ORDINANCE FOR MODIFICATIONS TO THE CITY OF SANTA CLARITA UNIFIED DEVELOPMENT CODE ZONING MAP ON 120 PARCELS OF LAND, TOTALING APPROXIMATELY 337 ACRES, IN THE CITY (MC 13-084) - On November 26, 2013, the City Council conducted the public hearing for the modifications to the City of Santa Clarita General Plan Land Use Map and Unified Development Code (UDC) Zoning Map. At that meeting, the City Council adopted a resolution approving General Plan Amendment 13-001 and introduced and passed to a second reading an ordinance amending the UDC Zoning Map. RECOMMENDED ACTION: Conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA TO APPROVE ZONE CHANGE 13-002, AMENDING THE ZONING MAP OF THE CITY OF SANTA CLARITA." 8. JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, AND THE GOVERNING BODIES OF THE GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT, SANTA CLARITA VALLEY SANITATION DISTRICT OF LOS ANGELES COUNTY, CASTAIC LAKE WATER AGENCY, AND NEWHALL COUNTY WATER DISTRICT, APPROVING AND ACCEPTING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM "GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT ANNEXATION NO. 2013-03" TO THE GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT- This item is for the City Council to consider the adoption of a joint tax transfer resolution for the annexation of portions of the North Copperhill annexation are to the Greater Los Angeles County Vector Control District. RECOMMENDED ACTION: City Council adopt the Joint Resolution of Negotiated Exchange of Property Tax Revenue for the North Saugus annexation area to the Greater Los Angeles County Vector Control District. 9. AWARD CONTRACT FOR BID NUMBER LMD-13-14-25 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONE T-52 (STONECREST) - Consideration to award a landscape maintenance contract to ValleyCrest for maintenance services to LMD zone T-51 for an annual amount not to exceed $110,200. RECOMMENDED ACTION: City Council award a two-year maintenance service contract to ValleyCrest Landscape Maintenance, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zone T-52 (Stonecrest) in the annual amount of $88,200, and $22,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $220,400; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute all documents subject to City Attorney approval; direct staff to return to the Council prior to the conclusion of the two-year contract to consider authorizing the City Manager or designee to execute up to three annual renewal options not to exceed the annual bid amounts, plus Consumer Price Index (CPI) adjustments. 10. AWARD CONTRACT FOR BID NUMBER LMD-13-14-26 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONES 3 (SIERRA HEIGHTS), 5 (SUNSET HILLS), 6 (CANYON CREST), AND T-31 (SHANGRI-LA) - Recommended award of a landscape maintenance contract to ValleyCrest Landscape Maintenance, Inc. to serve LMD Zones 3, 5, 6, and T-31 not to exceed an annual amount of $149,400. RECOMMENDED ACTION: City Council award a two-year maintenance service contract to ValleyCrest Landscape Maintenance, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zones 3 (Sierra Heights), 5 (Sunset Hills), 6 (Canyon Crest), and T-31 (Shangri-La) in the annual amount of $119,400, and $30,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $298,800; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute all documents subject to City Attorney approval; direct staff to return to the Council prior to the conclusion of the two-year contract to consider authorizing the City Manager or designee to execute up to three annual renewal options not to exceed the annual bid amounts, plus Consumer Price Index (CPI) adjustments. 11. CHECK REGISTER NO. 24 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 24. PUBLIC HEARINGS 12. UPDATE OF CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY DEVELOPER FEE - Consolidated Fire Protection District developer fees pay for the cost of fire stations and related fire protection improvements. The resolution would increase developer fees by $.0366 per square foot for fire protection facilities in accordance with the latest adopted Los Angeles County Developer Fee schedule. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution to adjust Consolidated Fire Protection District developer fees from $.9927 to $1.0293 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County. NEW BUSINESS 13. FISCAL YEAR 2013-14 MID -YEAR BUDGET ADJUSTMENTS — As the organization approaches the middle of the fiscal year, City staff evaluates the adopted budget, revenue projections, and economic conditions for the remainder of the fiscal year. It is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities which are unfunded or underfunded. RECOMMENDED ACTION: City Council authorize adjustments to Fiscal Year 2013-14 budget in the amount specified; adopt a resolution Amending the Classification Plan and Providing a Compensation Adjustment for the City Manager; and adopt a resolution to Adopt Fiscal Policies. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, January 14, 2014, at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armin6 Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on December 5, 2013, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. j Interim CityClerk Santa Clarita, California