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HomeMy WebLinkAbout2013-06-11 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL AND CITY COUNCIL ACTING AS THE GOVERNING BOARD OF THE SUCCESSOR AGENCY TO THE FORMER SANTA CLARITA REDEVELOPMENT AGENCY/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, June 11, 2013 6:00 PM City Council Chambers 23920 Valencia Blvd. Ist Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY—No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title ll) INVOCATION - Boydston CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Eagle Scout .Tustin Reust for managing a project that created two park benches and a kiosk at the entrance of Wildwood Canyon Open Space area. PRESENTATIONS None Scheduled PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the May 28, 2013, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. BUS STOP IMPROVEMENTS, PROJECT T0040 - AWARD DESIGN CONTRACT - This project will improve 25 existing bus stops throughout the City of Santa Clarita and will create a new bus stop location. RECOMMENDED ACTION: City Council award the design contract for the Bus Stop Improvements, Project T0040, to Tetra Tech, Inc., in the amount of $116,354 and authorize a contingency in the amount of $17,453 for a total amount not to exceed $133,807; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE CITY'S CURRENT HIGH FIRE ZONE MAP AND ADOPTING THE NEW STATE FIRE ZONE MAP AS REQUIRED BY STATE LAW - This is the second reading of an ordinance amending the City's current High Fire Zone Map and adopting the California Department of Forestry and Fire Prevention (CAL FIRE) map. Government Code Section 51 179 requires local jurisdictions adopt the CAL FIRE map by ordinance. RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 18.02 OF TITLE 18 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING FIRE HAZARD ZONES AND CONSTRUCTION REQUIREMENT'S." 5. AWARD CONTRACT FOR CITYWIDE STREET SWEEPING - Award the citywide street sweeping contract to Clean Sweep Environmental. RECOMMENDED ACTION: City Council award a citywide street sweeping contract to Clean Sweep Environmental, based on Option B, in an amount not to exceed $688,648 annually. The maintenance agreement is for a four-year term with a possible one-year extension; effective fiscal year 2013-14, appropriate stormwater funds in the amount of $126,424 to account 14600-5141.003 to increase the ongoing base budget to $688,648; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval and, execute up to four annual renewal options not to exceed the annual amount, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year and execute all documents, subject to City Attorney approval. 6. SIERRA HIGHWAY STREET IMPROVEMENTS AND PEDESTRIAN BRIDGE, PROJECT S3031 — AWARD DESIGN CONTRACT - This project will provide a right turn pocket from southbound Sierra Highway to westbound Golden Valley Road, extend the existing median south on Sierra Highway from its existing terminus to the Golden Valley Road intersection, upgrade the signals at both the Sierra Highway/Golden Valley Road intersection and the Sierra Highway/Rainbow Glen intersection, add landscaping on the northwest side of Sierra Highway, provide a bus stop including a bus shelter on Sierra Highway, and provide a pedestrian bridge over Sierra Highway. RECOMMENDED ACTION: City Council award the design contract for the Sierra Highway Street Improvements and Pedestrian Bridge, Project S3031, to Dokken Engineering, in the amount of $259,672; authorize a contingency in the amount of $25,900, for a total contract amount of $285,572; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 7. APPROVAL OF PIONEER OIL REFINERY REVISED MASTER PLAN - The developer is proposing a boundary adjustment that will deed Lot 18A, which contains the Gas Company easement and a portion of another lot contiguous to the City's property, for inclusion into the refinery property in exchange for a piece of the refinery property on the west edge of the site. RECOMMENDED ACTION: City Council approve the Revised Master Plan for the Pioneer Oil Refinery. 8.. RENEWAL OF CONTRACT FOR STAGE, SOUND, LIGHTING, AND TRUSS FOR 2013 AND 2014 CONCERTS IN THE PARK SERIES - Renew the contract to provide essential services needed to produce the Concerts in the Park series for 2013 and 2014. RECOMMENDED ACTION: City Council approve the renewal of contract #12-00247 with SOS Entertainment for the 2013 and 2014 Concerts in the Park Series for an amount not to exceed $110,000 over two fiscal years; and authorize the City Manager or designee to execute all documents or modify the contract in the event other issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents, subject to City Attorney approval. 9. AWARD MAINTENANCE CONTRACT FOR LMD ZONE T-51 VALENCIA HIGH SCHOOL NEWHALL RANCH ROAD SLOPES (LMD-12-13-28) - City staff facilitated a competitive bid process to secure a new landscape maintenance service contract for Landscape Maintenance District No. T51 (Valencia High School/Newhall Ranch Road Slopes). Through this process, staff has determined Oakridge's bid to be the lowest and responsive, and as such recommends award of contract by the City Council. RECOMMENDED ACTION: City Council award a two-year maintenance service contract to Oakridge Landscape Inc., to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zone T-51 (Valencia High School/Newhall Ranch Road Slopes) in the annual amount of $34,500, and $3,450 for non -routine repairs and maintenance not inclusive of the base scope of services, for a two-year contract in an amount not to exceed $75,900; authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and direct staff to return to the Council prior to the conclusion of the two-year contract to consider authorizing the City Manager or designee to execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments. 10. AMENDMENT OF INFRASTRUCTURE REIMBURSEMENT AGREEMENT - Consideration of approval of an amendment to the Infrastructure Reimbursement Agreement with Newhall Land for the installation of landscape and irrigation improvements median improvements along Soledad Canyon Road adjacent to and not conditioned by the City as part of the original entitlement of the Villa Metro residential development project. RECOMMENDED ACTION: City Council amend an Infrastructure Reimbursement Agreement with Newhall Land, and authorize additional expenditures in the amount of $150,777, plus a 20 percent contingency on the landscape improvements, design, and utilities of $29,277, for a total not to exceed the amount of $180,054 for the installation of landscape and irrigation median improvements; appropriate funds in the amount of $180,054 from Landscape Maintenance District Fund (357) Balance to Account 12541-5161.013; and authorize the City Manager or designee to execute this Agreement, subject to City Attorney approval. 11. SECOND READING AND ADOPTION OF AN ORDINANCE FOR THE COMPREHENSIVE UPDATE OF THE UNIFIED DEVELOPMENT CODE (MASTER CASE NO. 13-009) - The City Council is conducting a second reading of an ordinance to amend the Unified Development Code and zoning map. On May 28, 2013, the City Council conducted a public hearing and introduced an ordinance on this matter. RECOMMENDED ACTION: City Council adopt the Negative Declaration prepared for the project; and conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE NO. 13-009 (UNIFIED DEVELOPMENT CODE 13-001, ZONE CHANGE 13-001) AND AMENDING THE SANTA CLARITA UNIFIED DEVELOPMENT CODE (UDC) AND ZONING MAP." 12. CHECK REGISTER NOS. 10 AND 11 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 10 and 11. PUBLIC HEARINGS 13. FISCAL YEAR 2013-2014 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM - The Fiscal Year 2013-2014 budget process is a six month effort that began in January 2013. The City Council Budget Subcommittee, comprised of Mayor Kellar and Mayor Pro Tem Weste, has been involved in the budget process and played a significant role in the development of the recommended budget. The Fiscal Year 2013-2014 Budget totals $180.6 million. This includes funding for the Capital Improvement Program, the Redevelopment Successor Agency, operations and maintenance, personnel, and debt services. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency for the former Redevelopment Agency of the City of Santa Clarita conduct the public hearing on the proposed Fiscal Year 2013-2014 Annual Operating Budget and Capital Improvement Program, and schedule the budget for adoption at the June 25, 2013, City Council meeting. 14. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - As an annual required procedure, staff presents for City Council's consideration the Final Engineer's Reports for the various special districts and requests approval to provide the Los Angeles County Auditor Controller necessary data for the assessments to appear on the Fiscal Year 2013/14 Property Tax Rolls. RECOMMENDED ACTION: City Council conduct a public hearing, and adopt the resolutions approving the Engineer's Reports for the Fiscal Year 2013-14 annual levy of assessments for the continuation of maintenance for the following special districts: Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, the Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District . 15. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT - As an annual required procedure, staff presents for City Council's consideration the Final Engineer's Report for the Open Space Preservation District and request approval to provide the Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year 2013-14 Property Tax Rolls. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution approving the Engineer's Report for the Fiscal Year 2013-14 annual levy of assessments for the continuation of maintenance for the Open Space Preservation District. 16. ANNUAL PUBLIC HEARING REGARDING THE STORMWATER POLLUTION PREVENTION FEE AND INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2013-14 — Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2013-14. RECOMMENDED ACTION: City Council conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year 2013-14; and introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2013-14." 17. ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE - For Fiscal Year 2013-14, staff recommends Citywide fees and charges be increased by the December year-end Consumer Price Index (CPI) - all urban consumers for the Los Angeles, Riverside, and Orange County area. That percentage increase, as reported by the United States Department of Labor is 1.9 percent. RECOMMENDED ACTION: City Council conduct the public hearing and adopt a resolution establishing a schedule of fees and charges for City services. NEW BUSINESS 18. NOMINATION AND APPOINTMENT OF COMMISSIONER TO THE ARTS COMMISSION - Nomination and approval of individual to fill the vacant Arts Commission seat for the remaining term through July 31, 2014. RECOMMENDED ACTION: Mayor Pro Tem Weste nominate and City Council approve appointment to the Arts Commission. 19. CONSIDERATION OF COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE 36516 - Government Code Section 36516(c) sets forth basic provisions which allow regular adjustments to the City Council compensation. Government Code Section 36516.5 requires that City Council compensation adjustments be adopted by the present City Council, to be effective for future City Councils, and provides for Councilmember compensation to be increased up to 5% for each calendar year from the operative date of the last adjustment to salary. RECOMMENDED ACTION: City Council provide direction to staff regarding Councilmember compensation. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, June 25, 2013, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION 1, Armine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on June 6, 2013, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. _ Awe Chaparyan U Interim City Clerk Santa Clarita, California 10