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HomeMy WebLinkAbout2013-06-25 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIUBOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, June 25, 2013 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an iten7 on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS None scheduled. PRESENTATIONS Children Drown Without a Sound of Water Safety Expo Update by Chief Osby Drug Free Youth in Town (DFYIT) SCAG Compass Blueprint PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES -The minutes of the City Council special meeting and the minutes of the Joint City Council and City Council Acting as the Governing Board of the Successor Agency to the former Santa Clarita Redevelopment Agency and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 4, 2013, special meeting and City Council and City Council Acting as the Governing Board of the Successor Agency to the former Santa Clarita Redevelopment Agency and Board of Library Trustees: Approve the minutes of the June 11, 2013, regular meeting. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3 3. FISCAL YEAR 2013-2014 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM - The annual budget process began in January 2013. Study Sessions were held with the City Council and the Commissions on February 5, 2013, and May 7, 2013. Meetings with the Budget Subcommittee, comprised of Mayor Kellar and Mayor Pro Tem Weste, were also held during the course of the budget process. The proposed balanced budget was presented to the City Council during a Public Hearing on June 1 1, 2013. On June 4, 2013, the Planning Commission made a finding that the Capital Improvement Program was consistent with the General Plan. The City's budget totals $180.6 million. This includes funding for the Redevelopment Successor Agency, Sheriffs budget, Capital Projects, operations and maintenance, capital outlay, and debt services. Fiscal Year 2013-2014 General Fund appropriations total $84.5 million. General Fund revenues total $85 million. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency for the former Redevelopment Agency of the City of Santa Clarita: Adopt a resolution adopting the Annual Budget for Fiscal Year 2013-2014; making appropriations for the amounts budgeted and establishing policies for the administration of the adopted Annual Budget; adopt a resolution adopting the 2013-2014 Capital Improvement Program; adopt a resolution approving and adopting the Annual Appropriations Limit for the Fiscal Year 2013-2014; adopt a resolution electing to receive all or a portion of the "Fax Revenues Pursuant to Health and Safety Code (Community Development Law); adopt a resolution adopting an amendment to the Conflict of Interest Code; adopt a resolution approving a loan from Gas Tax to the Valencia Bridge and Thoroughfare District in the amount of $242,591; adopt a resolution providing for compensation of employees and amending the Position Classification Plan; adopt a resolution between the Board of Administration California Public Employees' Retirement System and the City of Santa Clarita for Employer Paid Member Contributions. 4. INTRODUCTION OF AN ORDINANCE CONCERNING CITY COUNCILMEMBER SALARY - In compliance with the Government Code, Councilmember salary has historically been reviewed and adjusted every two years, and the last adjustment occurred on July 1, 2012. Council salary was discussed at the June 11, 2013, City Council meeting and Council proposed a total pay increase of six percent (not compounded) for the period July 1, 2012, through June 30, 2014, to be effective on July 1, 2014. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE REGARDING CITY COUNCIL SALARY." 5. AWARD OF CONTRACT FOR DEVELOPMENT OF THE 2014-2018 COMMUNITY DEVELOPMENT BLOCK GRANT CONSOLIDATED PLAN AND THE ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE - The City receives annual Community Development Block Grant (CDBG) entitlement funds from the Department of Housing and Urban Development (I -IUD) intended to serve the needs of the low- and moderate -income community. In order to receive these funds, the City must develop and submit a 5 -year strategic planning document entitled Consolidated Plan (Con Plan) and a 5 -year fair housing document entitled Analysis of Impediments to Fair Housing Choice (AI). The City's current Con Plan and AI expire on June 30, 2014. New documents must be submitted to HUD by May 15, 2014. RECOMMENDED ACTION: Award a one-year professional services contract in the amount of $52,570 to Veronica Tam and Associates, Inc., for the development of the Community Development Block Grant 2014-2018 Consolidated Plan and the development of the 2014-2018 Analysis of Impediments to Fair Housing Choice; authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 6. UPDATE CERTIFICATION OF THE SANTA CLARITA ENTERPRISE ZONE TARGETED EMPLOYMENT AREAS (TEA) - A requirement of the Enterprise Zone Program is that Target Employment Areas (TEA) must be updated within 180 days of new census data becoming available. Therefore, in accordance with new data made available in December 2012 using the United States Census Bureau's American Community Survey Five Year Averages, five (5) Qualified Census Tract (QCT) numbers have been identified, which warrant an update to the TEAS of the Santa Clarita Valley Enterprise Zone. RECOMMENDED ACTION - City Council adopt a resolution certifying the boundaries of the Targeted Employment Areas (TEA) using data made available in December 2012 from the United States Census Bureau's American Community Survey Five Year Averages, which identifies the Qualified Census Tracts (QCT) for the Santa Clarita Valley Enterprise Zone; under the guidelines set forth by the State of California Housing and Community Development Department (HCD). 7. VALENCIA LIBRARY PARKING IMPROVEMENTS, PROJECT NUMBER F1020 - AWARD CONSTRUCTION CONTRACT -This project will enhance the City parking lot at the Valencia Library. It will provide 70 parking spaces with low -impact landscape and irrigation, along with low -impact site lighting and space for a public art installation. RECOMMENDED ACTION: City Council approve the plans and specifications for the Valencia Library Parking Improvements, Project F1020; award the construction contract to R.C. Becker and Son, Inc., in the amount of $296,614, and authorize a contingency in the amount of $56,492 for a total contract amount not to exceed $353,106; authorize an increased expenditure in the amount of $43,000, including contingencies, to the existing professional services contract with Rick Engineering Company for construction engineering support, including construction survey staking, and material testing; appropriate Facility Replacement Funds (723) in the amount of $214,830 to expenditure account F1020723-5161.001; authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 8. STATE ROUTE 14/SAND CANYON ROAD GATEWAY BEAUTIFICATION, PROJECT B3003 AND FEDERAL -AID PROJECT RPSTPLE-5450(059), STATE TRANSPORTATION IMPROVEMENTS PROGRAM - AWARD CONSTRUCTION CONTRACT - The purpose of this project is to improve the existing site condition with an aesthetically pleasing variety of environmentally friendly trees, shrubs, and ground cover with a water efficient irrigation system. RECOMMENDED ACTION: City Council approve the plans and specifications for the State Route 14/Sand Canyon Road Gateway Beautification, Project B3003 and RPS"I-PLE-5450(059); award the construction contract to Diversified Landscape Management, Inc., in the amount of $1,624,125, and authorize a contingency in the amount of $243,619 for the total contract amount not to exceed $1,867,744; authorize an increased expenditure in the amount of $95,800 to the existing professional services contract with Valley Crest Design Group for landscape and engineering construction support, including construction survey staking, geotechnical support services including material testing and grading certifications, preparation of record drawing, inspection during plant establishment period of 270 days to be overseen by the landscape architect; authorize an expenditure of $80,000 to Castaic Lake Water Agency for the water connection fee to service the irrigation system; appropriate $408,963 from Landscape Maintenance District Fund 357 to Expenditure Account B3003357-5161.001; authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 9. NEWHALL ROUNDABOUT AT 5TH STREET AND NEWHALL AVENUE, PROJECT C2022, FEDERAL -AID PROJECT STPL 5450(068) - AWARD CONSTRUCTION CONTRACT - This project will remove the existing signalized intersection and replace it with a modern roundabout to improve traffic circulation and provide a southern gateway to Old Town Newhall. RECOMMENDED ACTION: City Council approve the plans and specifications for the Newhall Roundabout, Project C2022; award the construction contract to R.C. Becker and Son, Inc., in the amount of $1,524,690, and authorize a contingency in the amount of $228,704 for a total contract amount not to exceed $1,753,394; authorize an expenditure in the amount of $92,000 to MNS Engineers, Inc., for a professional services contract to provide construction engineering and construction survey; authorize an expenditure in the amount of $30,000 to Pacific Coast Land Design for landscape architect support during construction; award a contract to Tetra Tech, Inc., in the amount of $140,000 for construction management services; appropriate Landscape Maintenance District Funds (Fund 357) in the amount of $1,107,450 to expenditure account C2022357-5161.001; authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 10. MCBEAN PARKWAY BRIDGE WIDENING OVER THE RIVER, PROJECT 51037 - AWARD CONSTRUCTION CONTRACT - This project will improve deficiencies by widening the existing 102 -foot -wide bridge by 31 feet, allowing for the addition of a fourth southbound travel lane, connections to segments of the Santa Clara River Trail, and a Class I trail on the bridge. RECOMMENDED ACTION: City Council approve the plans and specifications for the McBean Parkway Bridge Widening Over the River, Project 51037; award the construction contract to Security Paving Company, Inc., in the amount of $6,728,472, and authorize a contingency in the amount of $1,009,301 for a total contract amount not to exceed $7,737,773, and waive the minor irregularities in the Security Paving Company, Inc., bid regarding the mobilization item and Addendum No. 4 and the Designation of Subcontractors for Bid Items 66, 67, and 68; authorize expenditures for construction support contracts totaling $623,385 to: Geocon Consultants Inc. in the amount of $103,000 for material and soils testing and inspection service; Dokken Engineering in the amount of $245,000 for construction surveying, staking service, and engineering design construction support service; Impact Sciences in the amount of $230,385 for environmental consulting service; Padilla & Associates in the amount of $45,000 for labor compliance consulting service; authorize an increased expenditure in the amount of $430,000 to the existing contract with MNS Engineers, Inc., for construction inspection, environmental support, and project support services; increase Miscellaneous Revenue Account 601-4621.001 by $78,500, and appropriate $78,500 to Expenditure Account 51037601-5161.001; authorize the transfer of $731,363 from the 2012-13 Overlay Program Account M0090233-5161.001 to Account S1037233-5161.001 for the overlay of McBean Parkway from Avenue Scott to Magic Mountain Parkway; appropriate $224,063 from Landscape Maintenance District fund balance (357) to expenditure account S1037357-5161.001 for the construction of landscaped raised medians from Avenue Scott to Creekside Road; authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 11. SAFE ROUTES TO SCHOOL INFRASTRUCTURE, PROJECT T0035 - AWARD CONSTRUCTION CONTRACT - This project consists of the construction of physical improvements at crossings near James Foster Elementary School, Skyblue Mesa Elementary School, and Pinetree Community School. The project will enhance student safety by reducing the speed of vehicles near school grounds and increasing the visibility of school crossings. RECOMMENDED ACTION: City Council approve the plans and specifications for the Safe Routes to School Infrastructure, Project T0035; award the construction contract to R.C. Becker and Son, Inc., in the amount of $241,395, and authorize a contingency in the amount of $48,279, for a total contract amount not to exceed $289,674; authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 12. ANNEXATION OF PARCELS INTO STREETLIGHT MAINTENANCE DISTRICT NO.1 (ANNEXATION L-93) - Annexation of parcels receiving benefit into Streetlight Maintenance District No. 1. RECOMMENDED ACTION: City Council adopt resolution to initiate annexation proceedings for 14 parcels into Streetlight Maintenance District (SMD) No. 1; approve the Engineer's Report, and call for and set the Public Hearing for August 27, 2013. 13. SECOND READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2013-14 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2013-14. RECOMMENDED ACTION: City Council conduct second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2013-14." 14. AWARD OF SOFTWARE LICENSING CONTRACT - The City of Santa Clarita maintains software licensing to support file, print, and database services throughout the organization. The City is required to renew this licensing on an annual basis to support these software solutions through an agreement with a qualified third -party vendor. RECOMMENDED ACTION: City Council award a three-year contract to CompuCom for software licensing obligations, utilizing California Multiple Award Schedule (CMAS) Contract 3-12-70-0040AR awarded on November 16, 2012, in an amount not to exceed $140,136 over three years; authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 15. CHECK REGISTER NOS. 12. - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 12. PUBLIC HEARINGS 16. THE LYONS CORRIDOR PLAN (MASTER CASE NO. 10-103) - The City of Santa Clarita is updating its zoning regulations within the Unified Development Code (UDC) to be consistent with the General Plan. As part of this effort, corridor plans are being developed to focus on the unique character of each community corridor. The first corridor plan focuses on Lyons Avenue, east of Interstate 5 and west of Newhall Avenue. The Lyons Corridor Plan will create four new distinct zones, will create street and streetscape standards that identify street and streetscape types allowed within the planning area, will provide architectural standards for all future development, and will create development standards for all new development and property modifications within the planning area. RECOMMENDED ACTION: City Council conduct the public hearing; and introduce and pass to second reading on July 9, 2013, an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE NO. 10-103 (UNIFIED DEVELOPMENT CODE 10-006, "LONE CHANGE 13-003), AMENDING THE SANTA CLARITA UNIFIED DEVELOPMENT CODE (UDC) BY ESTABLISHING THE LYONS CORRIDOR PLAN." PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) AD.IOURNMENT m FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, July 9, 2013, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armine Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on June 20, 2013, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Ar me Chapa Interim Cit Clerk Santa Clarita, California 11