HomeMy WebLinkAbout2013-01-22 - MINUTES - JOINT SPECIAL REGULAR (2)CITY OF SANTA CLARITA
MINUTES OF CITY COUNCIL
SPECIAL MEETING
5:30 P.M.
MINUTES OF JOINT CITY COUNCIL/
BOARD OF LIBRARY TRUSTEES
REGULAR MEETING
6:00 P.M.
.JANUARY 22, 2013
CALL TO ORDER
Mayor Kellar called to order the special meeting at 5:30 p.m.
ROLL CALL
All Councilmembers were present with the exception of Councilmember Ferry.
PUBLIC PARTICIPATION
No requests to speak were received.
' CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose
of holding a:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Government Code Section 54956.9 (d)(1)
Case Name: Mark Demott and Sherri Demott vs. Colt Sean Doherty; Thomas Joseph
Vensko
Los Angeles County Superior Court Case No. PC054295
Case Name: Alhambra and 46 Other Cities v. County of Los Angeles
California Supreme Court Case No. 5218347
RECESS TO CLOSED SESSION
Mayor Kellar recessed the meeting to Closed Session at 5:31 p.m. and reconvened the meeting at
6:00 p.m.
CITY ATTORNEY ANNOUNCEMENT
Joseph Montes, City Attorney, announced that in Closed Session City Council voted 4-0 to
authorize the City Attorney and Burke, Williams & Sorensen to undertake the defense of the City
in the matter of Mark Demott and Sherri Demott vs. Colt Sean Doherty et at., as listed on the
Closed Session agenda.
Meeting Minutes I January 22, 2013
ADJOURN 1
Mayor Kellar adjourned the meeting at 6:00 p.m.
INVOCATION
Mayor Pro Tem Weste delivered the invocation.
CALL TO ORDER
Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of
Library Trustees at 6:02 p.m.
ROLL CALL
All Councilmembers were present with the exception of Councilmember Ferry who entered the
meeting at 6:44 p.m.
FLAG SALUTE
Bill Reynolds led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the '
course of the meeting with the exception of the Consent Calendar, which may be approved in its
entirety by one motion, unless there is a request to pull an item for discussion. No action will be
taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Boydston, to approve the agenda, continuing Item 9 to
the meeting of February 12, 2013.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Mayor Kellar and Council recognized the Santa Clarita Marathon Volunteers and presented
certificates to those in attendance.
PRESENTATIONS
Don Fleming, Calvin Hedman and Jonas Peterson of the Santa Clarita Economic Development
Corporation (SCEDC) presented Council with the SCEDC Action Plan for 2013.
PUBLIC PARTICIPATION
Addressing the Council was Hunt Braly representing Bridge to Home regarding the Bridge to
Home program and requested that an item be agendized to discuss the location of the homeless
shelter, Alan Ferdman representing Canyon Country Advisory Committee regarding the Canyon
Country Community Center and the Council's protest letter for Los Angeles County Clean
Meeting Minutes 2 . January 22, 2013
Water/Clean Beaches measure, Ellen Blankenship regarding an additional community room for
the Bouquet Canyon/Saugus area, Bill Reynolds regarding 14 fallen soldiers from Santa Clarita
who lost their lives during the Vietnam war and requested that their names be memorialized at
the Newhall Veterans Memorial Plaza, Carl Boyer regarding Los Angeles County reform, and
Ray Henry thanked Council for the review of Mobile Home Park Resolution 12-01 dated
November 12, 2012.
One written comment was received.
City Manager Ken Striplin commented regarding the Bridge to Home rotation of the shelter
location, Council concurred to place the Bridge to Home item on the February 12 agenda; Mr.
Striplin responded to Mr. Ferdman's comments on the Council's efforts to protest the new LA
County Tax; commented regarding the Saugus/Bouquet need for a community room and will
explore alternatives; commented on the request for a Vietnam memorial and will offer
suggestions to Council.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston commented regarding those that attended the Regular Meeting of the
Board of Supervisors public hearing regarding the LA County Clean Water, Clean Beaches
Measure; invited residents to purchase tickets to the Cowboy Festival in April; and requested
Council support of Los Angeles County reform and creation of a new Canyon County.
Mayor Pro Tem Weste thanked staff and attendees at the new Canyon Country Community
Center opening on January 12, encouraged residents to get involved with the State Scholastic
Chess Championship at the Hyatt on March 1 through March 3, 2013; and requested to adjourn
in memory of Dorothy B. Losier.
Councilmember Ferry invited residents to attend the "Art in Public Spaces" Nomad program at
Westfield Valencia Town Center on display from January 18 — May 18, 2013.
Councilmember McLean commented on attendance at the ribbon cutting ceremony for the I-5 /
SRI direct HOV connector lane opening; commented on attendance at the groundbreaking
ceremony for the McBean Transit Center with additional parking spaces; commented on
attendance at the North County "Transportation Coalition meeting where `hot -lanes' were
discussed; thanked the seniors and community members from the Senior Center and Santa
Clarita Chamber of Commerce for attending the hearing in Los Angeles for the LA County
Clean Water, Clean Beaches Measure; and requested to adjourn in memory of Norma Frances
Stecyk.
Mayor Kellar commented on attendance at the 911 Good Samaritan Walk on January 12 which
raised awareness regarding the new law that provides immunity from prosecution if calling 911
for drug overdoses.
Meeting Minutes
January 22, 2013
ITEM I
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board
of Library Trustees meeting are submitted for approval. City Council and Board of Library
Trustees: Approve the minutes of the January 8, 2013, regular meeting.
ITEM 2
CONSENT CALENDAR
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may
determine that the title has been read. City Council determines that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
ITEM 3
CONSENT CALENDAR
AWARD CONTRACT TO ROYAL PAPER CORPORATION FOR JANITORIAL SUPPLIES
FOR VARIOUS CITY BUILDINGS - Purchasing coordinates bid services for janitorial supplies
for both Parks and Facilities (including the Santa Clarita Sports Complex, City Hall, Transit
Maintenance Facility, Metrolink stations, and various parks) in order to obtain a larger quantity '
and thereby the best pricing for these supplies. City Council award a contract to Royal Paper
Corporation for janitorial supplies for various for City buildings, in the amount of $54,191.06,
plus a 10% contingency of $5,419.11, for a total amount not to exceed $59,610.17; and authorize
the City Manager or designee to modify the award in the event other issues of impossibility of
performance arise, execute up to two (2) annual renewal options not to exceed $59,610.17 each,
plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the
City Council in the annual budget for such Fiscal Year and execute all documents, subject to
City Attorney approval.
ITEM 4
CONSENT CALENDAR
CITY HALL SEISMIC RETROFIT, PROJECT F1017 - AWARD DESIGN CONTRACT - The
purpose of this project is to provide the architectural and engineering design for a seismic
upgrade to the City Hall building. City Council award the design contract for the City Hall
Seismic Retrofit, Project F] 017, to Bastien and Associates, Inc., in the amount of $289,334, and
authorize a contingency in the amount of $57,866, for a total contract amount of $347,200;
authorize the appropriation of Facilities Replacement Funds (723) in the amount of $264,179 to
expenditure account F1017723-5161.001; and authorize the City Manager or designee to execute
all contracts and associated documents, or modify the awards in the event issues of impossibility
of performance arise, contingent upon the appropriation of funds by the City Council in the
annual budget for such fiscal year, and execute all documents subject to City Attorney approval.
Meeting Minutes 4 January 22, 2013
ITEM 5
CONSENT CALENDAR
CENTRAL PARK SPORTS FIELDS, PROJECT P4012 — AUTHORIZE AN INCREASE IN
SCOPE OF WORK FOR EXISTING CONTRACT 12-00264 — Increase scope of work and
spending for New Sports Fields at Central Park. City Council authorize an increase in the scope
of work and a proportional increase to the professional services agreement with RJM Design
Group, Inc., for the design of sports fields at Central Park, Project P4012 in the amount of
$151,000, for a total contract amount not to exceed $200,000; and authorize the City Manager or
designee to execute all contracts and associated documents, or modify the awards in the event
issues of impossibility of performance arise.
Rick Gould, Director of Parks, Recreation and Community Services presented additional
information on this item.
ITEM 6
CONSENT CALENDAR
APPROVAL AND ACCEPTANCE OF THE JOINT PROPERTY TAX TRANSFER
RESOLUTION BETWEEN THE CITY OF SANTA CLARITA AND LOS ANGELES
COUNTY FOR THE NORLAND ROAD ANNEXATION - Consideration and approval of the
1 Joint Property Tax Transfer Resolution between the City of Santa Clarita and the County of Los
Angeles prepared for the Norland Road annexation area. City Council adopt Joint Tax Transfer
Resolution No. 13-09 between the City of Santa Clarita and Los Angeles County for the Norland
Road Annexation.
ITEM 7
CONSENT CALENDAR
CHECK REGISTER NO. 26 and No. 1
Approval of the Check Register. City Council approve and ratify for payment the demands
presented in Check Register No. 26 and No. 1.
Motion by Weste, second by Ferry, to approve the Consent Calendar.
On roll call vote:
Ayes: McLean, Ferry, Weste, Boydston, Kellar
Noes: None
Absent: None
Motion carried.
ITEM 8
NEW BUSINESS
JUNE 30, 2012 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT
' COMMITTEE LETTER — Darren Hernandez, Deputy City Manager and Director of
Administrative Services advised that the City's independent audit firm, Marcum, LL -P, has
Meeting Minutes 5 January 22. 2013
completed the City's annual audit for fiscal year ending Jane 30, 2012. Marcum, LLP conducted
the audit in accordance with generally accepted auditing standards, whereby an audit plan was
prepared and followed to obtain reasonable assurance that the City's financial statements were
free from material misstatements.
Sheri I,ejman of Marcum, LLP gave a synopsis of the audit process and responded to questions
of the Council.
Motion by Weste, second by Boydston, to approve the Comprehensive Annual
Financial Report (CAFR) and Audit Committee Letter for fiscal year ending
June 30, 2012.
On roll call vote:
Ayes: Ferry, Weste, Boydston, McLean, Kellar
Noes: None
Absent: None
Motion carried.
ITEM 9
NEW BUSINESS
CITY POLICY ON MULTIWAY STOP CONTROL AT RESIDENTIAL INTERSECTIONS - '
In 2003, the City Council adopted its own rules and regulations to modify the Caltrans warrants
for installation of multiway stop signs in residential areas. This item is a review of that decision
and the implications of unwarranted stop signs
This item was continued by motion of the Council under agenda approval to the February 12,
2013 Council meeting.
ITEM 10
NEW BUSINESS
COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the City Council updates the
Council Committee Appointments List. Mayor Kellar transmitted a memo to each
Councilmember with the 2012 Council Committee Appointments list for discussion at this time.
Motion by Boydston, second by Ferry, to approve the City Council Committee
Appointments list for 2013; direct the City Clerk to update the City's Form 806
based on the appointments made; delegate the City Manager as signatory on said
form; and direct the City Clerk to place updated Form 806 on the City's website.
On roll call vote:
Ayes: Boydston, McLean, Ferry, Weste, Kellar
Noes: None
Absent: None '
Motion carried.
Meeting Minutes 6 January 22, 2013
PUBLIC PARTICIPATION CONTINUED
No requests to speak were received.
ADJOURNMENT
Mayor Kellar adjourned the meeting at 7:40 p.m. in memory of Dorothy B. Losier and Norma
Frances Steeyk.
FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, February 12, 2013, at
6:00 p.m. in the Council Chamber, I" floor of City Hall, 23920 Valencia Blvd., Santa Clarita,
CA.
Meeting Minutes 7 January 22, 2013