HomeMy WebLinkAbout2013-02-12 - MINUTES - JOINT SPECIAL REGULAR (2)CITY OF SANTA CLARITA
MINUTES OF JOINT CITY COUNCIL AND CITY COUNCIL ACTING AS THE
GOVERNING BOARD OF THE SUCCESSOR AGENCY TO THE FORMER
SANTA CLARITA REDEVELOPMENT AGENCY SPECIAL MEETING
5:30 P.M.
MINUTES OF JOINT CITY COUNCIL/
BOARD OF LIBRARY TRUSTEES
REGULAR MEETING
6:00 P.M.
FEBRUARY 12, 2013
CALL TO ORDER
Mayor Kellar called the special meeting to order at 5:30 p.m.
ROLL CALL
All Councilmembers were present with the exception of Councilmember Ferry.
PUBLIC PARTICIPATION
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose
of holding a:
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Initiation of Litigation pursuant to Government Code Section 54956.9 (d)(4): One Matter.
RECESS AND RECONVENE
Mayor Kellar recessed the meeting to Closed Session at 5:31 p.m. and reconvened the meeting at
6:15 p.m.
CITY ATTORNEY ANNOUNCEMENT
The City Council acting as the Governing Board of the Successor Agency to the former Santa
Clarita Redevelopment Agency voted 4-0 to direct the Successor Agency staff to defer payment
of approximately $63,000 to the County as part of the Housing Due Diligence Review process
pending resolution of the non -housing Due Diligence Review process. This relates to the
dissolution of the Redevelopment Agency.
ADJOURN
Mayor Kellar adjourned the meeting at 6:16 p.m.
INVOCATION
Mayor Kellar delivered the invocation.
Meeting Minutes 1 Februan 12; 2013
CALL TO ORDER 1
Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of
Library Trustees at 6:16 p.m.
ROLL CALL
All Councilmembers were present with the exception of Councilmember Ferry.
FLAG SALUTE
Don LaFond, Chapter 2 of the Military Order of the Purple Heart, led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste second by Boydston, to approve the agenda.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS '
Mayor Kellar presented the Purple Heart City Proclamation to Division Chief Luis Rivera and
other representatives of the Military Order of the Purple Heart.
PRESENTATIONS
Jim Ventress, Ronda Chobanian and Elizabeth Hopp of the Boys and Girls Club presented a
plaque to Mayor Kellar and Councilmembers for the donation of $100,000 to the Boys and Girls
Club of Santa Clarita Valley.
PUBLIC PARTICIPATION
Addressing the Council was Ray Henry, representing the Sand Canyon Mobile Home Park
residents, regarding review of MHP Resolution 12-1 and requesting a meeting with the City
Manager, and John Lang, Chair of the Manufactured Home Rent Adjustment Panel, regarding
the rent increase hearing procedures.
City Manager Striplin agreed to meet with Mr. Henry.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember McLean commented that Los Angeles Metro proposes to escalate a timeline for
construction of new carpool "tolling" lanes for the 1-5/SR-l4 freeway interchange to Parker
Road with a public-private partnership and there will be community meetings where they will
gather the public's input on February 13, February 26, and February 28; commented on AB32 to
reduce greenhouse emissions with "cap and trade" where the State may amend where the funds
Meeting Minutes 2 February 12, 2013
are distributed; and commented on her participation in "Principal for a Day" at Placcrita Jr. High
School.
Councilmember Boydston thanked the Mayor for implementing the 'l'own Hall meeting
schedule; commented on the next meeting of the Board of Supervisors on March 12 to discuss
the Clean Water/Clean Beaches measure and encouraged residents to speak out and send in the
protest ballots; and commented that Council consider forgoing dinner service when a shorter
meeting is anticipated.
Mayor Pro Tem Weste commented regarding attending the Lyon's Corridor plan meeting;stated
that the City has launched a brick locator software at the Veteran's Memorial Plaza; commented
on the Local Business meeting taking place at City Hall on March 20; and requested that the
meeting be adjourned in memory of Rigoberto Conchas and Norm Harris.
Mayor Kellar encouraged residents to attend the upcoming Town Hall meetings; commented that
he supports the taping of Budget Study Sessions; and requested that the meeting be adjourned in
the memory of Kim Sebesta and Heather Warrick.
ITEM 1
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board
of Library Trustees meeting are submitted for approval. City Council and Board of Library
Trustees: Approve the minutes of the January 22, 2013, special and regular meeting.
ITEM 2
CONSENT CALENDAR
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may
determine that the title has been read. City Council determines that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
ITEM 3
CONSENT CALENDAR
WARD A SPLIT PURCHASE FOR FOUR UTILITY TRUCKS - City Council authorized
the replacement of four utility trucks during the Fiscal Year 2012-2013 budget process. The
utility trucks are used by both the Facilities and Streets divisions for staff use at facilities,
libraries, and street maintenance. Three of the four utility trucks meet the criteria for replacement
for both age (10 years/100,000 miles) and condition. The fourth utility truck is a new vehicle
purchase to be used primarily to perform maintenance at the three City libraries. City Council
approve the purchase of two 1 -ton utility trucks from Parkway Motorcars in an amount not to
exceed $72,482.82 and two 3/4 -ton utility trucks from Reynolds Buick, Inc. in an amount not to
exceed $46,673.80. A total amount for the four vehicles will not exceed $119,156.62. Authorize
the City Manager or designee to execute all documents, contingent upon the appropriation of
funds by the City Council in the annual budget for such Fiscal Year, subject to City Attorney
approval.
Meeting Minutes 3 February 12. 2013
ITEM 6
CONSENT CALENDAR
AGREEMENT WITH THE COUNTY OF LOS ANGELES TO PROVIDE PUBLIC
TRANSPORTATION SERVICES FOR FISCAL YEAR 2012-13 - City Council approve an
Agreement with the County of Los Angeles to provide public transportation service in
unincorporated areas of the Santa Clarita Valley. City Council approve an Agreement with the
County of Los Angeles (County) to provide public transportation service in unincorporated areas 1
in an amount not to exceed $2,265,000, and authorize the City Manager or designee to execute
the Agreement, or modify the award in the event that issues of impossibility of performance
arise, subject to City Attorney approval; and decrease County Contributions revenue account
Meeting Minutes 4 February 12, 2013
ITEM 4
CONSENT CALENDAR
FISCAL YEAR 2012-13 ANNUAL CONCRETE REHABILITATION PROGRAM
(CITYWIDE), PROJECTS M0091, M0092, AND T0038 - AWARD CONSTRUCTION
CONTRACT - These capital improvement projects consist of the removal and replacement of
damaged sidewalks, driveway approaches, and curb and gutter, and the construction of access
ramps at various locations within the City. City Council approve the plans and specifications for
the Fiscal Year 2012-13 Annual Concrete Rehabilitation Program (Citywide), Projects M0091,
M0092, and T0038; authorize the transfer of project savings from the 2011-12 Almual Concrete
Rehabilitation Program in the following amounts: $2,830 (Fund 356) Stormwater funds from
expenditure account M0086356-5161.001 to expenditure account M0092356-5161.001; and
$49,320 (Fund 230) Gas Tax funds from expendituye account M0085230-5161.001 to
M0091230-516 1.001; award the construction contract to the lowest responsible bidder, FS
Construction, in the amount of $486,154 and authorize additional work in the amount of
$247,996, for a total contract amount not to exceed $734,150; and authorize the City Manager or
designee to execute all contracts and associated documents, or modify the awards in the event
issues of impossibility of performance arise, contingent upon the appropriation of funds by the
City Council in the annual budget for such fiscal year, and execute all documents subject to City
Attorney approval.
ITEM 5
CONSENT CALENDAR
AWARD CONTRACT FOR THE PROCUREMENT AND INSTALLATION OF A
SECURITY CAMERA AND RECORDING EQUIPMENT SYSTEM FOR THE CITY'S
PARATRANSIT FLEET - City Council award a contract to Apollo Video Technology for the
purchase and installation of a security camera system on the City's paratransit fleet. City Council
waive formal bid process, and award a contract to Apollo Video Technology for the purchase
and installation of security camera equipment on the City's paratransit fleet in the amount of
$181,104, and authorize a contingency of 5% in the amount of $9,055 for a contract not to
exceed $190,159. Appropriate funds in the amount of $141,102 to Account 12400-5201.003,
and increase revenues in account 700-4424.012 in the amount of $141,102; authorize the City
Manager or designee to execute all contract documents, or modify the award in the event issues
of impossibility of performance arise, subject to City Attorney approval.
ITEM 6
CONSENT CALENDAR
AGREEMENT WITH THE COUNTY OF LOS ANGELES TO PROVIDE PUBLIC
TRANSPORTATION SERVICES FOR FISCAL YEAR 2012-13 - City Council approve an
Agreement with the County of Los Angeles to provide public transportation service in
unincorporated areas of the Santa Clarita Valley. City Council approve an Agreement with the
County of Los Angeles (County) to provide public transportation service in unincorporated areas 1
in an amount not to exceed $2,265,000, and authorize the City Manager or designee to execute
the Agreement, or modify the award in the event that issues of impossibility of performance
arise, subject to City Attorney approval; and decrease County Contributions revenue account
Meeting Minutes 4 February 12, 2013
' 700-4425.001 by $35,000 to reflect the $2,265,000 revenue to be received from the County of
Los Angeles in fiscal year 2012-13 for public transportation services provided by the City in the
unincorporated areas of the Santa Clarita Valley.
ITEM 7
CONSENT CALENDAR
CHECK REGISTER NO. 2
Approval of the Check Register. City Council approve and ratify for payment the demands
presented in Check Register No. 2.
Motion by Boydston, second by Kellar, to approve the Consent Calendar.
On roll call vote:
Ayes: McLean, Weste, Boydston, Kellar
Noes: None
Absent: Ferry
Motion carried.
ITEM 8
NEW BUSINESS
LEASE EXTENSION FOR THE SANTA CLARITA VALLEY TEMPORARY EMERGENCY
' WINTER SHELTER PROGRAM — Tina Haddad, Assistant to the City Manager, advised that
the Santa Clarita Valley Temporary Emergency Winter Shelter Program is operated by Bridge to
Horne, a local non-profit organization. The location or siting of the winter shelter was
determined in 2007 as part of a community Task Force effort led by Los Angeles County
Supervisor Michael Antonovich. Pursuant to the City's agreement in 2007, the shelter is
scheduled to move to County property in Castaic for the 2013-2014 winter season. Bridge to
Home made public comment during the January 22, 2013, City Council meeting requesting that
the City Council consider an extension to the Drayton lease for an additional three consecutive
winter seasons and agendize the issue for the February 12, 2013, City Council meeting.
Subsequently, the City Council directed City staff to work with Bridge to Home to address
concerns associated with extending the lease and bring the issue back to the City Council for a
formal decision during tonight's City Council Meeting.
Addressing the Council on this item was Alan Ferdman representing Canyon Country Advisory
Committee; Hunt Braly representing Bridge to Home; Tim Davis representing Bridge to IIome;
and John Shaffer representing Valencia United Methodist Church and Shelter Task Force.
Motion by Weste, second by McLean, to approve a three year extension to the lease
agreement that would authorize Bridge to Home to operate a Temporary
Emergency Winter Shelter on City owned property located at 23029 Drayton Street;
increase the liability insurance to 2 million; and require an item to be presented to
' Council for discussion, if a benchmark is not reached or the necessity arises to
access the Materials Recovery Facility (MRF) at that location.
Meeting Minutes 5 February 12, 2013
On roll call vote:
Ayes: Wcste, Boydston, McLean, Kellar
Noes: None
Absent: Ferry
Motion carried.
PUBLIC PARTICIPATION CONTINUED
Addressing the Council was Alan Ferdman regarding the Los Angeles Metro meeting for toll
roads.
ADJOURNMENT
Mayor Kellar adjourned the meeting at 7:30 p.m.in memory of Ileather Warrick, Norm Harris,
Rigoberto Conchas, and Kim Sebesta.
FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, February 26, 2013, at
6:00 p.m. in the Council Chamber, I st floor of City Hall, 23920 Valencia Blvd., Santa.Clarita,
CA.
ATTEST•
1,2x_ &
CI ,CLE
Meeting Minutes 6 February 12, 2013