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HomeMy WebLinkAbout2013-03-26 - MINUTES - JOINT SPECIAL REGULAR (2)' CITY OF SANTA CLARITA MINUTES OF CITY COUNCIL SPECIAL MEETING 5:00 P.M. CITY OF SANTA CLARITA MINUTES OF JOINT CITY COUNCIL/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. MARCH 26, 2013 CALL TO ORDER Mayor Kellar called to order the special meeting at 5:04 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmembers Ferry and McLean who both arrived at 5:05 p.m. - PUBLIC PARTICIPATION ' No requests to speak were received. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9 (d)(1) Case Name: Safway Services, L.P. vs. City of Santa Clarita; Tobo Construction, Inc.; The Ohio Casualty Insurance Company, and Does 1 through 100, inclusive. Los Angeles County Superior Court Case No. PC054683 Case Name: Capital Door Service Southern California vs. City of Santa Clarita; Tobo Construction Inc.; Rainbow Glazing Inc.; The Ohio Casualty Insurance Company. Los Angeles County Superior Court Case No. 13AO0439 Case Name: Wendy Downs vs. City of Santa Clarita, and DOES 1 through 10, inclusive Los Angeles County Superior Court Case No. PC054670 CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION Government Code Section 54956.9(d)(4) — one matter ' RECESS TO CLOSED SESSION Mayor Kellar recessed the meeting to Closed Session at 5:05 p.m. and reconvened the meeting at 6:00 p.m. Meeting Minutes 1 March 26, 2013 CITY ATTORNEY ANNOUNCEMENT ' Joseph Montcs, City Attorney, announced that in Closed Session City Council voted unanimously to authorize the City Attorney and law firm of Burke, Williams & Sorensen to undertake a defense of the City in the Safway Services, L.P. vs. City of Santa Clarita, Capital Door Service Southern California vs. City of Santa Clarita, and Wendy Downs vs. City of Santa Clarita matters as listed on the Closed Session agenda. ADJOURN Mayor Kellar adjourned the meeting at 6:00 p.m. INVOCATION Councilmember Boydston delivered the invocation. CALL TO ORDER Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:04 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE . Councilmember Boydston led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste second by Ferry, to approve the agenda pulling Items 5, 6, S, 9, and 12. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Councilmember Ferry and Council presented the California Park & Recreation Society 2012 - Creating Community Award of Excellence in the category of "Neighborhood and Community Building" and presented certificates to Granada Villa Neighborhood Committee members and City staff. Mayor Kellar and Council presented the Santa Clarita Sheriffs Station Hook of the Month ' Recognition award to Deputy Deanna Santino for her heroic efforts in the field and for her continual commitment to keeping the community safe. Meeting Minutes 2 March 26, 2013 PRESENTATIONS None scheduled PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman regarding the Sanitation District report for explanations of spent funds; and Ray Henry regarding the Mobile Home Park annual rent increase notice. City Manager Ken Striplin commented regarding Mr. Henry's proposal to increase the "help choices" in the rent increase notice and stated he would review the notice. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean commented on her attendance of the Santa Clarita Master Chorale and encouraged residents to attend a performance; commented on a tour of the Bob Hope Burbank Airport and their new Regional Intermodal Transportation Center on March 13; invited residents to the March 28 public hearing at City Hall for the proposed I-5 toll lanes and encouraged public participation; stated that the College of the Canyon's Performing Arts Center has a new Executive Director, Evy Warshawski; commented on the Home and Garden Show being held on April 27 and 28 at the Valencia Hyatt; commented on the Touch a Truck event at Central Park on ' June 15 to benefit the Senior Center; commented on the availability of tickets for the Cowboy Festival on April 19 through April 21; and invited residents to attend the Santa Clarita Valley Latino Chamber of Commerce Business Mixer on March 27 at the Bank of Santa Clarita. Councilmember Ferry thanked Mayor Kellar and those that volunteered at the Elk Roast of retired City Manager Ken Pulskamp where over $20,000 was raised to benefit the Samuel Dixon Family Health Centers; thanked City and Hart District staff, and volunteers for the Teen Scene Plugged -In event on March 24 and requested parents to consider signing up for the Hart School District voluntary drug testing for their teens. Mayor Pro Tem Weste attended the dedication of Hart Park where Supervisor Antonovich was honored for his commitment to the park and also commented on the dramatic difference the improvements have made to downtown Newhall; invited residents to the SCV Dodger Day on April 27 at Dodger Stadium to watch Mayor Kellar throw out a pitch to City Manager Ken. Striplin; and invited residents to the 2013 Emergency Expo on April 27 — April 28 at the Valencia Hyatt. Councilmember Boydston commented on the City's Citizen Satisfaction results and encouraged residents to complete the survey; commented on the 2009 "Mayor Dude" youth outreach effort, called Mr. Huntsman from the District Attorney's Office to verify if any laws were broken. Mr. Huntsman advised him that the District Attorney's Office concluded the matter with no action taken and suggested that he speak with the City Attorney for further clarification. City Attorney Joe Montes commented on the "Mayor Dude" program and explained why it did not violate the mass mailing prohibition. Councilmember Boydston requested Council Meeting Minutes 3 March 26, 2013 concurrence to agendize an item to consider a rule to restrict any programs featuring any 1 Councilmember within a year of elections. There was no Council concurrence. Councilmember Ferry commented on the "Mayor Dude" campaign as a fictitious character which was developed as an interesting and creative way to get the youth involved in their City. Mayor Kellar reported that the City is making every effort to fight the chloride issue and met with Ester Feldman, President of non-profit Community Conservation Solutions (CCS), who solves environmental issues through analysis, aide, and collaboration. Mayor Kellar reported on purchase orders with CCS and Mayor Pro Tem Weste's abstention from voting on any issues as a Sanitation Board member involving CCS due to her position on the board of CCS. Mayor Kellar will also distribute a Sanitation District Board report on goals and accomplishments developed with CCS to each member of Council. Councilmember Boydston commented on the chloride issue and requested Council's approval to create a resolution or other official document to request help from Assemblyman Scott Wilk and State Senator Steve Knight. Mayor Kellar stated that the request for assistance is already in process and that the City and Sanitation Board are following the law and fighting this issue. Council concurred to direct staff to prepare a letter to Assemblyman Wilk and State Senator Knight to request a formal meeting. [TEM 1 , CONSENT CALENDAR APPROVAL OF MEETING MINUTES - The minutes of the previous Joint City Council and Board of Library Trustees meeting are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the March 12, 2013, regular meeting. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determines that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 CONSENT CALENDAR TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATIONS 1036 AND 1058 - The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. City Council adopt the Sanitation District's Resolution Nos. 13-11 and 13-12 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexations 1036 and 1058. , Meeting Minutes 4 March 26, 2013 ' ITEM 4 CONSENT CALENDAR INTERMODAL ACCESS AT HENRY MAYO NEWHALL MEMORIAL HOSPITAL, PROJECT C1006 - APPROVE THE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT — This project will construct a dedicated bus turnout along the west side of McBean Parkway south of Avenida Navarre and an extension of the McBean Parkway northbound left -tum pocket at Avenida Navarre. The project will improve the overall safety and traffic flow along McBean Parkway. City Council approve the plans and specifications for the Intermodal Access at Henry Mayo Newhall Memorial Hospital, Project C1006; award the construction contract to R.C. Becker & Son, Inc., in the amount of $174,123 and authorize a contingency in the amount of $34,823 for a total contract amount not to exceed $208,946; reduce expenditure account C1006302-5161.001 by $119,560; appropriate $89,381 from Valencia Bridge and Thoroughfare fund balance (Fund 303) to expenditure account C1006303-5161.001; appropriate $49,125 from Developer Fee fund balance (Fund 306) to expenditure account C1006306-5161.001; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. ITEM 5 CONSENT CALENDAR SIERRA HIGHWAY MEDIAN REFURBISHMENT, PROJECT B3005 - AWARD CONSTRUCTION CONTRACT- This project will install landscape, hardscape, and irrigation in the existing medians along Sierra Highway, between Friendly Valley Parkway and Via Princessa. The project is part of the City's adopted Capital Improvement Program and will help the City accomplish its beautification efforts on all major roadways. City Council approve the plans and specifications for the Sierra Highway Median Refurbishment, Project B3005; reject the nonresponsive bid from Oakridge Landscape, Inc; award the construction contract to KASA Construction Inc. in the amount of $484,341; authorize a contingency in the amount of $72,652 for a total contract amount not to exceed $556,993; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. Councilmember Boydston inquired regarding the disqualification of Oakridge Landscape. Robert Newman, Director of Public Works, clarified the reasons for the rejection of the Oakridge Landscape bid. ITEM 6 CONSENT CALENDAR RAILROAD AVENUE BEAUTIFICATION, PROJECT B2014 — APPROVE DESIGN CONCEPT AND AWARD DESIGN CONTRACT - This project will provide a landscaped median on Railroad Avenue from 550 feet north of the Via Princessa overcrossing to 13th Street. City Council approve the median design concept; award the design contract for the Railroad Avenue Beautification, Project B2014, to Penfield & Smith, in the amount of $181,545; Meeting Minutes 5 March 26. 2013 authorize a contingency in the amount of $18,200, for a total contract amount of $199,745; and ' authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. Addressing the Council on this item was Asa Shaw. ITEM 7 CONSENT CALENDAR APPROVE THE USE OF A 'PIGGYBACK" CONTRACT FOR THE PURCHASE OF SIGNAL MODULES, LIGHT EMITTING DIODES - The City of Santa Clarita established a seven-year maintenance program for replacing LED modules at 183 signalized intersections based on manufacturer specifications and historical performance. The second phase of the program for LED modules installed in 2008, has reached its life expectancy and needs to be replaced. This contract only procures the equipment, and staff anticipates hiring a contractor for the installation of the LED modules. City Council approve the use of a 'Piggyback" contract for the purchase of Signal Modules, Light Emitting Diodes using City of Los Angeles Request for Quote #EV00002810 in an amount not to exceed $115,302; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City ' Attorney approval. . ITEM 8 CONSENT CALENDAR RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROL FOR THE INTERSECTION OF ISABELLA PARKWAY AND AURORA LANE - At the September 11 and December 11, 2012, City Council meetings and September 6 and 27, 2012, outreach meetings for the Via Princessa extension project, Isabella Parkway residents expressed concerns regarding vehicle speeds, traffic volumes, and collision history in their neighborhood. In addition, the City received a petition from 52 residents of the Pacific Grove Homeowners Association requesting the City to address traffic issues along Isabella Parkway. Councilmember Boydston recused himself from participating on this item due to the proximity of his home to the subject area. Addressing the Council on this item was John Cassidy representing Pacific Grove and Monterey Homeowners and James Kurz. Meeting Minutes 6 March 26, 2013 ' Motion by Ferry, second by Weste to adopt Resolution No. 13-13 authorizing the installation of multiway stop control for the intersection of Isabella Parkway and Aurora Lane. On roll call vote: Ayes: McLean, Ferry, Weste, Kellar Noes: None Absent: None Recused: Boydston ITEM 9 CONSENT CALENDAR RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROL FOR THE INTERSECTION OF ISABELLA PARKWAY AND GRATLAND DRIVE - At the September 11 and December 11, 2012, City Council meetings and September 6 and 27, 2012 outreach meetings for the Via Princessa extension project, Isabella Parkway residents expressed concerns regarding vehicle speeds, traffic volumes, and collision history in their neighborhood. In addition, the City received a petition from 52 residents of the Pacific Grove Homeowners Association requesting multiway stop control at the intersection of Isabella Parkway and Gratland Drive. City Council adopt Resolution No. 13-14 authorizing the installation of multiway stop control for the intersection of Isabella Parkway and Gratland Drive. ' Addressing the Council on this item was John Cassidy representing Pacific Grove and Monterey Homeowners and James Kurz. ITEM 10 CONSENT CALENDAR APPROVAL OF FINAL MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND ABANDONMENT OF EXISTING EASEMENTS FOR TRACT NO. 62322 (VILLA METRO) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve the final map for Villa Metro. City Council approve Tract No. 62322; accept on behalf of the public, the easements, sanitary sewers, and appurtenant structures; and accept the right to restrict direct vehicular ingress and egress to Soledad Canyon Road; abandon the existing easements; make certain findings; instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of Tract No. 62322; instruct the City Clerk to endorse the Statement on the face of Tract No. 62322; and instruct the City Engineer to endorse the Statement on the face of Tract No. 62322. ITEM 11 CONSENT CALENDAR APPROVAL OF PARCEL MAP NO. 71384 - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map No. 71384. City Council approve Parcel Map No. 71384; make certain findings; instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of Parcel Map No. 71384; instruct the City Clerk to endorse the Statement on the face of Parcel Map No. 71384; and instruct the City Engineer to endorse the Statement on the face of Parcel Map No. 71384. Meeting Minutes 7 March 26, 2013 ITEM 12 ' CONSENT CALENDAR RIVER VILLAGE QUIMBY AGREEMENT WITH NEW14ALL LAND COMPANY- Newhall Land Company has requested a change to the terms of an agreement approved by City Council on July 10, 2012. City Council authorize the City Manager to enter into an escrow agreement to hold $1,000,000 as security for the net value Villa Metro Project Quimby obligations; and authorize staff to request distribution of escrow proceeds if River Village Park improvements are not completed in a manner consistent with the City's agreement with the Newhall Land Company made and entered into January 2008. ITEM 13 CONSENT CALENDAR CHECK REGISTER NO. 5 Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 5. . Motion by Weste, second by McLean, to approve the Consent Calendar with the exception of Item 8 which was voted on separately. On roll call vote: Ayes: Ferry, Weste, Boydston, McLean, Kellar Noes: None Absent: None ' Motion carried. Mayor Kellar recessed the meeting at 7:25 p.m. and reconvened at 7:35 p.m. ITEM 14 PUBLIC HEARING MASTER CASE 12-132: HABITAT FOR HEROES Director of Community Development Tom Cole introduced the item and David Peterson, Assistant Planner II, presented the project to Council advising that the applicant, Habitat for Humanity, has proposed an 87 -unit residential project. Units would be sold at below market rate to veterans of the United States military and their families. Jack Shine, Donna Deutchman, Carl Goldman representing KHTS, and Richard Doss addressed the Council on behalf of the applicant Habitat for Humanity. Addressing the Council on this item was Alan Ferdman representing Canyon Country Advisory Committee, Judy Umeck representing Saugus Union School District, Dante Acosta, Joe Messina representing William S. Hart School District, and Glo Donnelly. Councilmember McLean requested that enhanced mature landscaping and landscaping that I promotes natural wildlife be added to the conditions of approval. Meeting Minutes 8 March 26, 2013 ' Mayor Pro Tem Weste requested that the City plant natural landscaping in the Open Space and possibly create trails through the open space. Motion by Boydston, second by Weste, to adopt Resolution No. 13-15 adopting a Mitigated Negative Declaration and approving Master Case 12-132 (General Plan Amendment 12-001, Tentative Tract Map 072039, Ridgeline Alteration Permit 12- 001, Hillside Review 12-001, Conditional Use Permit 12-009, Initial Study 12-006) to change the General Plan land use designation from Business Park (BP) to a General Plan Land Use Designation of Urban Residential 3 (UR3) to allow for the construction of 87 affordable housing units located at Assessor's Parcel Number 2836-015-029, just south of the intersection of Centre Point Parkway and Golden Triangle Road, in the City of Santa Clarita, with the Zone Change, General Plan Amendment, and Conditions of Approval as amended; and introduce and pass to a second reading on April 9, 2013, an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING ZONE CHANGE 12-001 (MASTER CASE 12-132), TO AMEND THE ZONING MAP AND CHANGE THE ZONING OF ASSESSOR'S PARCEL NUMBER 2836- 015-029 FROM BUSINESS PARK (BP) TO RESIDENTIAL MODERATE (RM) ON THE PROJECT SITE LOCATED JUST SOUTH OF THE INTERSECTION OF CENTRE POINTE PARKWAY AND GOLDEN TRIANGLE ROAD, IN THE CITY OF SANTA CLARITA. ITEM 15 PUBLIC HEARING MASTER CASE 12-110 FOR THE ANNEXATION (ANX 12-001), AND PREZONE (PRZ 12- 001), AND SPHERE OF INFLUENCE AMENDMENT (SO] 12-001) FOR THE NORTH SAUGUS ANNEXATION .teff Hogan, Planning Manager, advised that this is a request to Prezone 827 acres of land in the unincorporated Los Angeles County area and amend the City's Sphere of Influence to allow for the annexation of 827 acres of land known as the North Saugus Annexation. One written comment was received on this item. Motion by Weste, second by Ferry, to introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, APPROVING PREZONE 12-001 (MASTER CASE 12-110) FOR THE NORTH SAUGUS ANNEXATION, AND ADOPTING THE NEGATIVE DECLARATION PREPARED FOR THE PROJECT"; and adopt Resolution No. 13-16 requesting that the Local Agency Formation Commission of Meeting Minutes 9 March 26, 2013 On roll call vote: Ayes: Weste, Boydston, McLean, Ferry, Kellar Noes: None Absent: None Motion carried. ITEM 15 PUBLIC HEARING MASTER CASE 12-110 FOR THE ANNEXATION (ANX 12-001), AND PREZONE (PRZ 12- 001), AND SPHERE OF INFLUENCE AMENDMENT (SO] 12-001) FOR THE NORTH SAUGUS ANNEXATION .teff Hogan, Planning Manager, advised that this is a request to Prezone 827 acres of land in the unincorporated Los Angeles County area and amend the City's Sphere of Influence to allow for the annexation of 827 acres of land known as the North Saugus Annexation. One written comment was received on this item. Motion by Weste, second by Ferry, to introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, APPROVING PREZONE 12-001 (MASTER CASE 12-110) FOR THE NORTH SAUGUS ANNEXATION, AND ADOPTING THE NEGATIVE DECLARATION PREPARED FOR THE PROJECT"; and adopt Resolution No. 13-16 requesting that the Local Agency Formation Commission of Meeting Minutes 9 March 26, 2013 Los Angeles County (LAFCO) initiate proceedings to amend the City's Sphere of ' Influence and annex the uninhabited North Saugus Annexation Area (Master Case 12-110). On roll call vote: Ayes: Boydston, McLean, Ferry, Weste, Kellar Noes: None Absent: None Motion carried. ITEM 16 NEW BUSINESS SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS DISTRICT 67 REGIONAL COUNCIL REPRESENTATIVE Michael Murphy, Intergovernmental Relations Officer, reported that in April 2008, Southern California Association of Governments Regional Council District 67 was created, comprised of Santa Clarita and San Fernando. City Councilmembers within each Regional Council district comprised of two or more cities select one Councilmember to represent that district on SCAG's Regional Council. The 84 member Regional Council is the governing board for Southern California Association of Governments; the federally recognized Metropolitan Planning Organization for the six county Southern California region consisting of the counties of Imperial, Los Angeles, Orange, Riverside; San Bernardino, and Ventura and the 191 cities within those ' counties. Pursuant to the informal agreement between the City of Santa Clarita and City of San Fernando, a Councilmember from the City of Santa Clarita should represent District 67 for the period of May 2013 to May 2015. Motion by Kellar, second by Boydston, to approve appointment of Councilmember McLean to serve as the Southern California Association of Governments (SCAG) District 67 Regional Council Member for a two-year term commencing in May 2013 and concluding in May 2015. Direct the City Clerk to update Report of Public Official Appointments, Fair Political Practices Commission Form 806. On roll call vote: Ayes: McLean, Ferry, Weste, Boydston, Kellar Noes: None Absent: None Motion carried. PUBLIC PARTICIPATION CONTINUED Addressing the Council was Glo Donnelly regarding remarks about Mayor Dude program; Allan Cameron regarding including State Senator Fran Pavley to solicit help on fighting the chloride issue; and Gloria Mercado-Fortine representing William S Hart School District regarding a possible bus turnout in the Bowman High area. I ADJOURNMENT Meeting Minutes 10 March 26, 2013 ' Mayor Kellar adjourned the meeting at 8:24 p.m. FUTURE, MEETINGS 1 The next regular meeting of the City Council will be held Tuesday, April 9, 2013, at 6:00 p.m. in the Council Chamber, Ist floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. AYOR ATTEST: (A- - OA CI CLE Meeting Minutes I I March 26, 2013