HomeMy WebLinkAbout2013-08-27 - MINUTES - JOINT SPECIAL REGULAR (2)' CITY OF SANTA CLARITA
MINUTES OF CITY COUNCIL
SPECIAL MEETING
3:30 P.M.
CITY OF SANTA CLARITA
JOINT CITY COUNCILBOARD OF LIBRARY TRUSTEES
AND CITY COUNCIL ACTING AS THE GOVERNING BOARD
OF THE SUCCESSOR AGENCY TO THE FORMER
SANTA CLARITA REDEVELOPMENT AGENCY
REGULAR MEETING
6:00 P.M.
AUGUST 27 2013
CALL TO ORDER
Mayor Kellar called to order the special meeting at 3:31 p.m.
ROLL CALL
All Councilmembers were present with the exception of Councilmember Ferry who arrived at
3:33 p.m.
1 PUBLIC PARTICIPATION
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose
of holding a:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Government Code 54956.9(d)(1)
Scope (Santa Clarita Organization for Planning and the Environment); Friends of the Santa Clara
River, Homeowners for Neighborhood Preservation vs. City of Santa Clarita,
Santa Clarita City Council, et al.; Vista Canyon Ranch, LLC, et al.
Los Angeles County Superior Court Case No. BS 132487
CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION
Government Code Section 54956.9 (d)(4) — one matter
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Jim Soliz and Rosemarie Sanchez -Fraser v. City of Santa Clarita;
and DOEI I-100, inclusive
Los Angeles County Superior Court- Central District Case No.: BC 512735
Meeting Minutes 1 August 27, 2013
RECESS AND RECONVENE I Mayor Kellar recessed the meeting to Closed Session at 3:32 p.m. and reconvened the meeting at
6:15 p.m.
CITY ATTORNEY ANNOUNCEMENT
Joseph Montes, City Attorney, announced that in Closed Session the Council voted four to one
with Councilmember Boydston voting against to appeal Scope (Santa Clarita Organization for
Planning and the Environment), Friends of the Santa Clara River, Homeowners for
Neighborhood Preservation vs. City of Santa Clarita matter.
ADJOURN
Mayor Kellar adjourned the meeting at 6:20 p.m.
INVOCATION
Mayor Kellar delivered the invocation.
CALL TO ORDER
Mayor/President/Chair Kellar called to order the regular joint meeting of the City Council/ Board
of Library Trustees and City Council Acting as the Governing Board of the Successor Agency to
the former Santa Clarita Redevelopment Agency at 6:20 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Mayor Kellar led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by McLean, to approve the agenda pulling items 5, 6, and
7 for comment.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Councilmember Weste and Council recognized the Wykoff Family and the Greater SCV
Optimists for their work on the July 4th Parade.
Meeting Minutes 2 August 27, 2013
Councilmember Ferry and Council recognized Ashley Choi for being named the grand prize
winner in the Young Authors and Artists Showcase Sister Cities International competition for
her essay, "The Powerful Exchange of Love."
Councilmember McLean presented a certificate to Melissa Null, outgoing President of the SCV
Council PTA.
PRESENTATIONS
None scheduled.
PUBLIC PARTICIPATION
Addressing the Council was David Huffaker representing the Castaic Union School District,
expressing gratitude to the City's Building & Safety Division for issuing a stop order for
construction of the Einstein Academy on Rye Canyon Road, Jim Lissner regarding Red Light
Cameras, Duane Harte regarding the Newhall Roundabout art piece; Alan Ferdman representing
Canyon Country Advisory Committee, regarding the chloride issue and Sanitation District
Meetings; Valerie Thomas representing Placerita Canyon Property Owner's Association
(PCPOA), regarding a scoping meeting for the Lyons Avenue extension; Cam Noltemeyer
regarding Whitaker/Bermite contamination plume in ground water; Ray Henry representing Sand
Canyon Mobile Home Park regarding the self -nomination of John Lang for the Mobilehome
Park Panel; Lynne Plambeck representing SCOPE, regarding trash in the river bed by the
t McBean bridge and River trail, concrete around oak trees at the Senior Center, and the new
Disney Ranch project; Dante Acosta regarding the Newhall Roundabout artwork and the Disney
Ranch project; and Greg Aprahamian requesting that the City Council draft a letter to
Congressman McKeon regarding holding a Town Hall meeting.
CITY MANAGER COMMENTS
City Manager Ken Striplin commented regarding the red light camera timing; commented
regarding Ms. Noltemeyer's comments on the City pumping wells and clarified that the City has
not taken a position on any alternative for the chloride issue; deferred to the City Attorney for
interpretation of the ordinance regarding the Mobilehome Park Panel election; and commented
regarding Ms. Plambeck's concerns about the river, the Senior Center, and Disney Ranch.
.Toe Montes, City Attorney commented regarding the eligibility requirements for the candidacy of
John Lang to the Manufactured Home Rental Adjustment Panel.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston commented regarding requesting that the Sanitation District Board -
hold meetings in Santa Clarita; commented regarding support for asking Congressman McKeon
to hold Town Hall meetings; requested confirmation that the Dockweiler residents were notified
of the Open House Meeting for the Lyons Avenue extension held at City Hall; and commented
regarding the overall dissatisfaction of the choices for the art piece for the Newhall Roundabout.
1 Council concurred to agendize a new Roundabout art solicitation process for further review.
Meeting Minutcs 3 August 27. 2013
Mayor Pro Tem Weste requested that the meeting be adjourned in memory of Mary Agnes ,
Becker, Darlene J. Fink, Jerry Sauer, and Susan Brown; requested that the City create a special
website with a record of Councilmember's adjournments; and requested that staff ascertain if
there might be opportunities to place a children's museum in Newhall.
Councilmember McLean extended her condolences to Councilmember Boydston on the loss of
his mother, Doris May Boydston; commented regarding her appointment to the 2013 Annual
Conference General Resolutions Committee for the League of California Cities where a
proposed resolution was introduced calling for the Governor and other stakeholders involved
requiring funding sources for water issue mandates; announced additional services of Metrolink
trains on Sundays; and commented that the published letter from the Mayor to Sam Unger was a
consensus of the Council and would like for the entire Council to sign these types of letters.
City Manager Ken Striplin and City Attorney Joe Montes clarified that potential Brown Act
violations may occur if all five Councilmembers signed a letter that was not already discussed in
an open meeting.
Councilmember Boydston inquired regarding a letter sent to Sacramento by Mayor Keller
regarding transportation legs and asked if it should have gone through the legislative
subcommittee.
Mayor Kellar commented regarding attending the Los Angeles County Board of Supervisor's
meeting to support the Disney Ranch; announced the arrival of the Traveling Vietnam Memorial
Wall on September 26 through September 29, 2013, located at Citrus and Magic Mountain
streets; and requested that the meeting be adjourned in the memory of Genevieve Margaret
Marincola.
ITEM 1
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES
The minutes of the Joint City Council and Board of Library Trustees are submitted for approval.
City Council and Board of Library Trustees approve the minutes of the July 9, 2013, special and
regular meetings as amended.
ITEM 2
CONSENT CALENDAR
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may
determine that the title has been read. City Council determines that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
ITEM 3
CONSENT CALENDAR '
PUBLIC SAFETY BUDGET -MOBILE COMMAND UNIT PURCHASE AND DRUG
FORFEITURE FUND ALLOCATION
Meeting Minutes 4 August 27, 2013
This command center will serve as the Santa Clarita Valley Sheriffs Department headquarters
whenever there is any type of natural disaster cutting power to the Sheriffs station or when the
base of operations for the Sheriffs Department needs to be transported to a different location. As
part of the Comprehensive Crime Control Act of 1984 Federal officials were authorized to
implement a national asset forfeiture program. Asset forfeiture is the authorization to share
Federal forfeiture proceeds with cooperating state and local law enforcement agencies. City
Council approve an expenditure of $100,000 from Public Safety account 16000-5161.050 to
acquire a mobile command center for the SCV Sheriff s Department; and approve the
appropriation of $38,763.99 in drug forfeiture funds to the City's designated State Drug
Forfeiture expenditure account 16151-5161.001, and the appropriation of revenue of $38,763.99
to the State Drug Forfeiture revenue account 259-4201.002.
ITEM 4
CONSENT CALENDAR
APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE PURCHASE OF A T-
870 BOBCAT COMPACT TRACK LOADER AND TRAILER
The City Council approved the purchase of a Bobcat compact track loader and trailer during the
Fiscal Year 2013-14 budget process. The Bobcat compact track loader will be used by the
Stormwater Field Operations to allow staff access to smaller locations, such as out -falls and
basins in areas difficult to navigate with larger equipment. City Council approve the purchase of
a T-870 Bobcat compact track loader and trailer using National Joint Powers Alliance (NJPA)
' Contract #060311-CEC RFP 9060311 in an amount not to exceed $130,000; and authorize the
City Manager or designee to modify all documents to contract with the next lowest and/or
qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform,
subject to City Attorney final document approval, contingent upon the appropriation of funds by
the City Council in the annual budget for such fiscal year.
ITEM 5
CONSENT CALENDAR
INCREASE EXPENDITURE LIMITS FOR CONTRACTS FOR PLAN REVIEW, BUILDING
INSPECTION, AND PERMIT -RELATED PROFESSIONAL SERVICES
The Building & Safety Division uses contractual services on an as -needed basis to supplement
staff efforts to reduce plan check turn -around time, manage the inspection workload, and provide
a timely response for permit -related services. The workload has increased significantly since
2012, and the expenditure limits set at that time are precluding the division from hiring sufficient
contract staff to address the demand. City Council authorize an increase in expenditure limits for
contracts to California Code Check and West Coast Code Consultants, Inc., for plan review,
building inspection, and.permit-related professional services from $175,000 to an annual amount
not to exceed $630,000 for California Code Check and $420,000 for West Coast Code
Consultants, Inc.; authorize an increase to Building & Safety Plan Check revenue account 100-
4111.007 by $75,000; increase Miscellaneous Building & Safety Services and Fees revenue
account 100-4521.001 by $60,000; and appropriate $135,000 from the General Fund (Fund 100)
to expenditure account Professional Services 14100-5161.002; and authorize the City Manager
or designee to modify all documents, or modify the awards in the event issues of impossibility of
performance arise, and execute up to two annual renewal options not to exceed the limits stated
above, plus Consumer Price Index adjustments, subject to City Attorney final document
Meeting Minutes 5 August 27, 2013
approval, contingent upon the appropriation of funds by the City Council in the annual budget
for such fiscal year.
In response to an inquiry from Councilmember McLean, City Manager Ken Striplin provided
additional information.
ITEM 6
CONSENT CALENDAR
CENTRAL PARK SPORTS FIELDS, PHASE III, PROJECT P4012 - AWARD
CONSTRUCTION CONTRACT
The Central Park Phase III project area includes development of approximately 11 acres of
undeveloped land on the west edge of the park site between the basketball courts and the
Community Gardens. City Council approve the plans and specifications for Central Park Phase
III, Project P4012; award the construction contract to R.C. Becker & Son, Inc., in the amount of
$1,588,602, plus additive alternates IA -2 in the amount of $75,415, and authorize a contingency
in the amount of $332,803, for a total contract amount not to exceed $1,996,820; authorize
expenditures for utility fees and construction support contracts with 15 percent contingency not
to exceed $446,463 as follows: Castaic Lake Water Agency for water connection fees in the
amount of $255,797, Santa Clarita Water Company for water meter installation in the amount of
$50,400, Leighton Associates, Inc., for geological design, testing, and observation services in
the amount of $18,532, RIM Design Group for Storm Water Pollution Prevention Plan design
and construction support services in the amount of $40,000, labor compliance, environmental
permits, and staff support services in the amount of $23,500, contingency in the amount of 1
$58,234 to pay for unanticipated expenses associated with construction support contracts; and
authorize the City Manager or designee to modify all documents to contract with the next lowest
and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or
perform, subject to City Attorney final document approval, contingent upon the appropriation of
funds by the City Council in the annual budget for such fiscal year.
In response to inquiries from Councilmember McLean, City Manager Ken Striplin provided
additional information.
ITEM 7
CONSENT CALENDAR
APPROVAL OF THE TRANSFER OF $5,056,509 IN HOUSING BOND PROCEEDS FROM
THE SUCCESSOR AGENCY TO THE CITY AS THE HOUSING SUCCESSOR
The most recent Redevelopment Agency dissolution legislation set forth a process by which
bond proceeds issued by the former Redevelopment Agency to create affordable housing can be
recaptured by the City to continue affordable housing activities. All steps in the required process
have been completed, and the City may now enter into a Transfer Agreement moving the funds
to the City. City Council, acting as the Governing Board of the Successor Agency to the former
Santa Clarita Redevelopment Agency, approve the Transfer Agreement, and direct Successor
Agency staff to include the $5,056,509 in housing bond proceeds as a line item on the next
Recognized Obligation Payment Schedule. ,
Meeting Minutes 6 August 27, 2013
1 Councilmember McLean requested the possibility of the City partnering with Habitat for
Humanity.
ITEM 8
CONSENT CALENDAR
AWARD CONTRACT FOR BID NUMBER LMD-12-13-31 FOR CITYWIDE TREE
MAINTENANCE PROGRAM
City staff facilitated a competitive bid process to secure a new tree maintenance service contract
for the annual maintenance of City-wide public trees. Through this process, staff has determined
Stay Green, Inc.'s bid to be the lowest and responsive for annual maintenance, and as such
recommends award of contract by the City Council. City Council award a three-year contract to
Stay Green, Inc., for the re occurring pre -scheduled maintenance of Santa Clarita's Urban
Forestry in an annual amount not to exceed $853,550; reject all bids for the service request crew;
authorize the City Manager or designee to modify all documents to contract with the next lowest
and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or
perform, subject to City Attorney final document approval, contingent upon the appropriation of
funds by the City Council in the annual budget for such fiscal year; and direct staff to return to
the Council prior to the conclusion of the three-year contract to consider authorizing the City
Manager or designee to execute up to two annual renewal options not to exceed the annual bid
amounts, plus Consumer Price Index (CPI) adjustments.
ITEM 9
' CONSENT CALENDAR
AWARD CONTRACT FOR BID NUMBERS LMD-L3-14-01 AND LMD-13-14-02 FOR
LANDSCAPE MAINTENANCE SERVICES IN LMD ZONES T-20 (EL DORADO
VILLAGE), T-44 (BOUQUET CANYON), T-48 (SHADOW HILLS), T-62 (CANYON
HEIGHTS), T-67 (MIRAMONTES), T-71 (HASKELL CANYON RANCH), AND T-72
(COPPER HILL 22)
Consideration of contract award to Venco Western to for landscape maintenance services. City
Council award a two-year maintenance service contract to Venco Western to provide base
contractual landscape maintenance for Landscape Maintenance District (LMD) Zones T-20, T-
44, T-48, T-62, T-67, T-71, and T-72 in the annual amount of $263,148, plus a 20 percent
contingency of $52,629 for unforeseen landscape replacement, maintenance; and service requests
for two-year contract costs of $631,554; authorize an additional one-time expenditure authority
as part of the contract with Venco Western in the amount of $23,000 to address priority
irrigation -related repairs identified by staff during their evaluation of these newly annexed LMD
Zones; authorize a total contract to Venco Western in an amount not to exceed $654,554, which
is inclusive of the two-year costs for base -level contractual landscape maintenance, contingency
for unforeseen landscape replacements, and one-time monies to address priority irrigation
repairs; authorize the City Manager or designee to execute all contracts and associated
documents, or modify the awards in the event issues of impossibility of performance arise, and
execute all documents subject to City Attorney approval; and direct staff to return to the Council
prior to the conclusion of the two-year contract to consider authorizing the City Manager or
designee to execute up to three (3) annual renewal options not to exceed the annual bid amounts,
plus Consumer Price Index (CPI) adjustments.
Meeting Minutes 7 Augusr27, 2013
ITEM 10
CONSENT CALENDAR
CHECK REGISTER NOS. 14, 15, AND 16
Approval of the Check Register. City Council approve and ratify for payment the demands
presented in Check Register Nos. 14, 15, and 16.
Motion by Boydston, second by Weste, to approve the Consent Calendar.
On roll call vote:
Ayes: McLean, Ferry, Weste, Boydston, Kellar
Noes: None
Motion carried.
ITEM 11
PUBLIC HEARING
ANNEXATION OF PARCELS INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1
(ANNEXATION NO. L-93)
Mayor Kellar opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
In report, Kevin Tonoian, Administrative Services/Information Technology Manager, presented 1
to Council the consideration of annexing 14 parcels receiving benefit into Streetlight
Maintenance District No. 1.
No requests to speak were received on this item.
Mayor Kellar closed the public hearing.
Mayor Kellar directed the City Clerk to tabulate the ballots.
Deputy City Clerk Susan Caputo announced that 93 percent of the ballots are in favor of the
annexations and seven percent are opposed. Therefore, no majority protest exists.
Motion by Ferry, second by McLean, to adopt Resolution No. 13-60 ordering said
annexation, and authorize the annual levy and collection of assessments within the
District.
On roll call vote:
Ayes: Ferry, Weste, Boydston, McLean, Kellar
Noes: None
Motion carried.
Meeting Minutes 8 August 27, 2013
1 ITEM 12
PUBLIC HEARING
ANNEXATION OF PARCELS WITHIN TRACT 62322 (VILLA METRO) INTO
LANDSCAPE MAINTENANCE DISTRICT NO, 1
Mayor Kellar opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
In report, Kevin Tonoian, Administrative Services/Information Technology Manager, advised
the City Council that the annexation of parcels located in Tract 62322 into the City of Santa
Clarita Landscape Maintenance District No. 1, Zone 29 (Villa Metro) will fund costs associated
with the on-going maintenance and improvements of landscaping and future paseo bridge.
Addressing the Council on this item was Cam Noltemeyer.
Mayor Kellar closed the public hearing.
By request of Mayor Pro Tem Weste, City Manager Ken Striplin explained the purpose of
Landscape Maintenance Districts (LMD) and how they work for the public.
' Mayor Kellar directed the City Clerk to tabulate the ballots.
Deputy City Clerk Susan Caputo announced that 100 percent of the ballots are in favor of the
annexations and zero are opposed. Therefore, no majority protest exists.
Motion by Ferry, second by Boydston, to adopt Resolution No. 13-61 approving the
Engineer's Report for annexing parcels in Tract 62322 into the City of Santa Clarita
Landscape Maintenance District No. 1, Zone 29 (Villa Metro), and ordering levies
beginning Fiscal Year 2014-15.
On roll call vote:
Ayes: Westc, Boydston, McLean, Ferry, Kellar
Noes: None
Motion carried.
ITEM 13
PUBLIC HEARING
FORMATION OF DRAINAGE BENEFIT ASSESSMENT AREA (DBAA) NO. 2013-1
(VILLA METRO)
Mayor Kellar opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
Meeting Minutes 9 August 27, 2013
In report, Kevin Tonoian, Administrative Services/Information Technology Manager, informed '
Council of the formation of a special assessment district to pay for the ongoing maintenance'of a
storm drain boxed culvert installed at the development site as a condition of the developments
approval.
Addressing the Council on this item was Cam Noltemeyer.
City Manager Ken Striplin commented regarding the development policy pertaining to the
formation of Assessment Districts; commented on the creation of the new Villa Metro channel;
and commented on the amount of contamination at the Whitaker/Bermite site.
Mayor Kellar closed the public hearing.
City Manager Ken Striplin clarified inquiries from Councilmember Boydston regarding the
LMD fees, how they work and the impact to future homebuyers; and regarding the DBAA
permitting process and who pays the cost of water testing.
Mayor Kellar directed the City Clerk to tabulate the ballots.
Deputy City Clerk Susan Caputo announced that 100 percent of the ballots are in favor of the
annexations and zero are opposed. Therefore, no majority protest exists.
Motion by Boydston, second by Ferry, to adopt Resolution No. 13-62 approving the '
Engineer's Report for DBAA 2013-1, and authorize the annual levy and collection of
the assessments within the District, beginning Fiscal Year 2014-15.
On roll call vote:
Ayes: Boydston, McLean, Ferry, Weste, Kellar
Noes: None
Motion carried.
PUBLIC PARTICIPATION CONTINUED
Addressing the Council was Doug Fraser representing the Manufactured Home Rate Adjustment
Panel regarding the self -nomination of John Lang.
ADJOURNMENT
Mayor Kellar adjourned the meeting at 8:09 p.m. in memory of Jerry Sauer, Darlene J. Fink,
Mary Agnes Becker, Genevieve Margaret Marincola, and Susan Brown.
Meeting Minutes 10 August 27, 2013
' FUTURE MEETINGS
The next regular meeting of the City Council will be held Tuesday, September 10, 2013, at
6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd.,
Santa Clarita, CA.
Meeting Minutes I I August 27, 2013
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