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HomeMy WebLinkAbout2013-06-11 - MINUTES - REGULAR (2)' CITY OF SANTA CLARITA JOINT CITY COUNCIL AND CITY COUNCIL ACTING AS THE GOVERNING BOARD OF THE SUCCESSOR AGENCY TO THE FORMER SANTA CLARITA REDEVELOPMENT AGENCY/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. JUNE 11, 2013 INVOCATION Councilmember Boydston delivered the invocation. CALL TO ORDER Mayor/President Kellar called to order the regular joint meeting of the City Council/City Council Acting as the Governing Board of the Successor Agency to the Former Santa Clarita Redevelopment Agency/Board of Library Trustees at 6:05 p.m. ROLL CALL . All Councilmembers were present with the exception of Councilmember Ferry. ' FLAG SALUTE Councilmember Boydston led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Boydston, second by McLean, to approve the agenda pulling items 6 and 9 for comment and items 3 and 11 for a separate vote. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor Kellar and Council presented Eagle Scout, Justin Reust with an award for managing a project that created park benches and a kiosk at the entrance of Wildwood Canyon Open Space area. Meeting Minutes I June 11. 2013 PUBLIC PARTICIPATION ' Addressing the Council was Alan Ferdman regarding the chloride issue and Ray Henry representing Sand Canyon Mobile Home Park residents requesting a meeting with the Mobilehome Panel. City Manager Ken Striplin commented regarding the chloride issue and Mr. Ferdman's comments and stated that Mr. Henry's request will be given to the Mobilehome Panel. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean commented regarding her attendance at the Southland Realtors Government Affairs Breakfast where a presentation on chloride was given; commented on attendance at the Southern California Association of Governments (SCAG) Transportation Policy meeting and SCAG Regional Council meeting; commented regarding attending an art reception at the Canyon Theater Guild; commented regarding the new Newhall Refinery pub opening in Old Town Newhall; commented regarding the upcoming San Fernando Valley Council' of Governments meeting to select a new Executive Director; commented that the Governor's May Revise Budget has been released and stated that no Cap and Trade funds will be deferred back to local governments; commented that on June 21 there will be a groundbreaking event at the Bob Hope Airport for the Antelope Valley Metrolink Line Station; and invited all to attend the "Touch a Truck" Senior Center fundraising event taking place on June 15 at Central Park. Mayor Pro Tem Weste congratulated the Soroptimists for the success of the "Gentlemen for a ' Cause" fundraiser to benefit Bridge to Home; commented that that those wishing to sign up for the 4h of July parade can sign up online at www.SCVTV.com/parade; commented regarding meeting with agencies and elected officials regarding Cemex, Bureau of Land Management (BLM) and SB 771; commented on the Out West shop expansion in Old Town Newhall; and requested that the meeting be adjourned in the memory of Ron Rollins and Jacob Howard Sellers. Councilmember Boydston congratulated Chris Fall for Chairing the SCV Boys and Girls Club auction and meeting their fundraising goal; announced the two productions now running at the Canyon Theater Guild in Old Town Newhall — Little Mermaid and The Fox on the Fairway; and commented regarding attending the Southland Realtors Government Affairs Breakfast along with Councilmember McLean. Mayor Kellar announced that the Vietnam Wall will be visiting Santa Clarita beginning on September 26; and requested that the meeting be adjourned in memory of William Carl Corbett. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES - The minutes of the previous Joint City Council and Board of Library Trustees meeting are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the May 28, 2013, special and regular meetings. ' ITEM 2 Meeting Minutes 2 lune 11, 2013 ' CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determines that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 CONSENT CALENDAR BUS STOP IMPROVEMENTS, PROJECT T0040 - AWARD DESIGN CONTRACT This project will improve 25 existing bus stops throughout the City of Santa Clarita and will create a new bus stop location. Mayor Kellar recused himself from participating on the item due to a possible conflict of interest. Motion by Weste, second by Boydston, to award the design contract for the Bus Stop Improvements, Project T0040, to Tetra Tech, Inc., in the amount of $116,354 and authorize a contingency in the amount of $17,453 for a total amount not to exceed $133,807; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by ' the City Council in the annual budget for such fiscal year. On roll call vote: Ayes: McLean, Weste, Boydston Noes: None Recuse: Kellar Absent: Ferry, Motion carried. ITEM 4 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE CITY'S CURRENT HIGH FIRE ZONE MAP AND ADOPTING THE NEW STATE FIRE ZONE MAP AS REQUIRED BY STATE LAW This is the second reading of an ordinance amending the City's current High Fire Zone Map and adopting the California Department of Forestry and Fire Prevention (CAL FIRE) map. Government Code Section 51179 requires local jurisdictions adopt the CAL FIRE map by ordinance. City Council conduct a second reading and adopt Ordinance No. 13-07 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 18.02 OF TITLE 18 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING FIRE HAZARD ZONES AND CONSTRUCTION REQUIREMENTS." 1 ITEM 5 Meeting Minutes June 11. 2013 CONSENT CALENDAR ' AWARD CONTRACT FOR CITYWIDE STREET SWEEPING Award the citywide street sweeping contract to Clean Sweep Environmental. City Council award a citywide street sweeping contract to Clean Sweep Environmental, based on Option B, in an amount not to exceed $688,648 annually. The maintenance agreement is for a four-year term with a possible one-year extension; effective fiscal year 2013-14, appropriate stormwater funds in the amount of $126,424 to account 14600-5141.003 to increase the ongoing base budget to $688,648; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval and, execute up to four annual renewal options not to exceed the annual amount, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year and execute all documents, subject to City Attorney approval. ITEM 6 CONSENT CALENDAR SIERRA HIGHWAY STREET IMPROVEMENTS AND PEDESTRIAN BRIDGE, PROJECT S3031 — AWARD DESIGN CONTRACT This project will provide a right turn pocket from southbound Sierra Highway to westbound Golden Valley Road, extend the existing median south on Sierra Highway from its existing terminus to the Golden Valley Road intersection, upgrade the signals at both the Sierra Highway/Golden Valley Road intersection and the Sierra Highway/Rainbow Glen intersection, add landscaping on the northwest side of Sierra Highway, provide a bus stop including a bus , shelter on Sierra Highway, and provide a pedestrian bridge over Sierra Highway. City Council award the design contract for the Sierra Highway Street Improvements and Pedestrian Bridge, Project S3031, to Dokken Engineering, in the amount of $259,672; authorize a contingency in the amount of $25,900. for a total contract amount of $285,572; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. Curtis Nay, Assistant City Engineer, and City Attorney Joe Montes responded to questions from Councilmember Boydston regarding bankruptcy of the previous property developer. Mayor Pro Tem Weste commented that this project will interconnect Golden Valley Road with City trails, parks, and open space. ITEM 7 CONSENT CALENDAR APPROVAL OF PIONEER OIL REFINERY REVISED MASTER PLAN The developer is proposing a boundary adjustment that will deed Lot 18A, which contains the Gas Company easement and a portion of another lot contiguous to the City's property, for inclusion into the refinery property in exchange for a piece of the refinery property on the west edge of the site. City Council approve the Revised Master Plan for the Pioneer Oil Refinery. ' Meeting Minutes 4 June 11, 2013 ' ITEM 8 CONSENT CALENDAR RENEWAL OF CONTRACT FOR STAGE, SOUND, LIGHTING, AND TRUSS FOR 2013 AND 2014 CONCERTS IN THE PARK SERIES Renew the contract to provide essential services needed to produce the Concerts in the Park series for 2013 and 2014. City Council approve the renewal of contract #12-00247 with SOS Entertainment for the 2013 and 2014 Concerts in the Park Series for an amount not to exceed $110,000 over two fiscal years; and authorize the City Manager or designee to execute all documents or modify the contract in the event other issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents, subject to City Attorney approval. ITEM 9 CONSENT CALENDAR AWARD MAINTENANCE CONTRACT FOR LMD ZONE T-51 VALENCIA HIGH SCHOOL NEWHALL RANCH ROAD SLOPES (LMD-12-13-28) City staff facilitated a competitive bid process to secure a new landscape maintenance service contract for Landscape Maintenance District No. T51 (Valencia High School/Newhall Ranch Road Slopes). Through this process, staff has determined Oakridge's bid to be the lowest and responsive, and as such recommends award of contract by the City Council. City Council award a two-year maintenance service contact to Oakridge Landscape Inc., to provide contractual ' landscape maintenance for Landscape Maintenance District (LMD) Zone T-51 (Valencia High School/Newhall Ranch Road Slopes) in the annual amount of $34,500, and $3,450 for non- routine repairs and maintenance not inclusive of the base scope of services, for a two-year contract in an amount not to exceed $75,900; authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and direct staff to return to the Council prior to the conclusion of the two- year contract to consider authorizing the City Manager or designee to execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments. City Manager Ken Striplin responded to questions from Councilmember Boydston regarding the high variance in the bid amounts. ITEM 10 CONSENT CALENDAR AMENDMENT OF INFRASTRUCTURE REIMBURSEMENT AGREEMENT Consideration of approval of an amendment to the Infrastructure Reimbursement Agreement with Newhall Land for the installation of landscape and irrigation improvements median improvements along Soledad Canyon Road adjacent to and not conditioned by the City as part of the original entitlement of the Villa Metro residential development project. City Council amend ' an Infrastructure Reimbursement Agreement with Newhall Land, and authorize additional expenditures 1n the amount of $150,777, plus a 20 percent contingency on the landscape improvements, design, and utilities of $29,277, for a total not to exceed the amount of $180,054 Meeting Minutes 5 June 1 I, 2013 for the installation of landscape and irrigation median improvements; appropriate funds in the ' amount of $180,054 from Landscape Maintenance District Fund (357) Balance to Account 12541-5161.013; and authorize the City Manager or designee to execute this Agreement, subject to City Attorney approval. ITEM 11 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE FOR THE COMPREHENSIVE UPDATE OF THE UNIFIED DEVELOPMENT CODE (MASTER CASE NO. 13-009) The City Council is conducting a second reading of an ordinance to amend the Unified Development Code and zoning map. On May 28, 2013, the City Council conducted a public hearing and introduced an ordinance on this matter. Mayor Pro Tem Weste recused herself from participating on this item due to a possible conflict of interest regarding the location of her property. Motion by Boydston, second by McLean to adopt the Negative Declaration prepared for the project; and conduct a second reading and adopt Ordinance No. 13-08 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE NO. 13-009 (UNIFIED DEVELOPMENT CODE 13-001, ZONE CHANGE 13-001) AND AMENDING THE SANTA CLARITA UNIFIED DEVELOPMENT CODE (UDC) AND ZONING MAP.". , On roll call vote: Ayes: Boydston, McLean, Kellar Noes: None Recuse: Weste Absent: Ferry Motion carried. ITEM 12 CONSENT CALENDAR CHECK REGISTER NOS. 10 AND 1 I Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register Nos. 10 and 11. Motion by Weste, second by Boydston, to approve the Consent Calendar with the exception of items 3 and 11. On roll call vote: Ayes: McLean, Weste, Boydston, Kellar Noes: None Absent: Ferry Motion carried. ' Meeting Minutes 6 June 11, 2013 ITEM 13 PUBLIC HEARING FISCAL YEAR 2013-2014 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENTPROGRAM Mayor Kellar opened the public hearing. Deputy City Clerk Susan Caputo reported that all notices required by law have been provided. Ken Striplin; City Manager, explained that the Fiscal Year 2013-2014 budget process is a six month effort that began in January 2013. The City Council Budget Subcommittee, comprised of Mayor Kellar and Mayor Pro Tem Weste, has been involved in the budget process and played a significant role in the development of the recommended budget. The Fiscal Year 2013-2014 Budget totals $180.6 million. This includes funding for the Capital Improvement Program, the Redevelopment Successor Agency, operations and maintenance, personnel, and debt services. Addressing the Council on this item was Berta Gonzalez -Harper. City Manager Ken Striplin responded to questions by Councilmember Boydston regarding certain budget line items. Mayor Kellar closed the public hearing. 1 Motion by Weste, second by McLean, for City Council and City Council acting as Successor Agency for the former Redevelopment Agency of the City of Santa Clarita to schedule the budget for adoption at the June 25, 2013, City Council meeting. On roll call vote: Ayes: Weste, Boydston, McLean, Kellar Noes: None Absent: Ferry Motion carried. ITEM 14 PUBLIC HEARING ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS Mayor Pro Tem Weste recused herself from participating on this item due to possible conflict of interest. Mayor Kellar opened the public hearing. I Deputy City Clerk Susan Caputo reported that all notices required by law have been provided. Meeting Minutes 7 June I I, 2013 Kevin Tonoian, Administrative Services and Information Technology Manager, advised that as 1 an annual required procedure, staff presents for City Council's consideration the Final Engineer's Reports for the various special districts and requests approval to provide the Los Angeles County Auditor Controller necessary data for the assessments to appear on the Fiscal Year 2013/14 Property Tax Rolls. Kevin Tonoian, Administrative Services and Information Technology Manager, answered questions of Councilmember Boydston regarding rate raises. Mayor Kellar closed the public hearing. Motion by Boydston, second by McLean, for City Council to adopt the Resolution Nos. 13-37, 13-38, 13-39, 13-40, 13-41 approving the Engineer's Reports for the Fiscal Year 2013-14 annual levy of assessments for the continuation of maintenance for the following special districts: Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, the Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District. On roll call vote: Ayes: Boydston, McLean, Kellar Noes: None Recuse: Weste Absent: Ferry Motion carried. ITEM 15 PUBLIC HEARING ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT Mayor Kellar opened the public hearing. Deputy City Clerk Susan Caputo reported that all notices required by law have been provided. In report, Darren Hernandez, Deputy City Manager, advised that as an annual requirement procedure, staff presents for City Council's consideration the Final Engineer's Report for the Open Space Preservation District and request approval to provide the Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year 2013-14 Property Tax Rolls. Mayor Kellar closed the public hearing. Motion by, Weste second by McLean, for City Council to adopt Resolution No. 13-42 approving the Engineer's Report for the Fiscal Year 2013-14 annual levy of assessments for the continuation of maintenance for the Open Space I Preservation District. Meeting Minutes 8 lune 11, 2013 ' On roll call vote: Ayes: Boydston, McLean, Weste, Kellar Noes: None Absent: Ferry Motion carried. ITEM 16 PUBLIC HEARING ANNUAL PUBLIC HEARING REGARDING THE STORMWATER POLLUTION PREVENTION FEE AND INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2013-14 Mayor Kellar opened the public hearing. Deputy City Clerk Susan Caputo reported that all notices required by law have been provided. In report, Travis Lange, Environmental Services Manager, explained the determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2013-14. Mayor Pro Tern Weste commented on the City's stormwater pollution prevention program and ' encouraged residents to remain out of the Los Angeles County Clean Water Clean Beaches initiative. Travis Lange, Environmental Services Manager, answered questions from Councilmember Boydston regarding permit expenditures and regional quality devices. Mayor Kellar closed the public hearing. Motion by Weste, second by McLean, for City Council to introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2013-14." On roll call vote: Ayes: McLean, Weste, Boydston, Kellar Noes: None Absent: Ferry Motion carried. Meeting Minutes 9 lune 11. 2013 ITEM 17 ' PUBLIC HEARING ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE Mayor Kellar opened the public hearing. Deputy City Clerk Susan Caputo reported that all notices required by law have been provided. In report, Carmen Magana, Finance Manager, advised that for Fiscal Year 2013-14, staff recommends Citywide fees and charges be increased by the December year-end Consumer Price Index (CPI) - all urban consumers for the Los Angeles, Riverside, and Orange County area. That percentage increase, as reported by the United States Department of Labor is 1.9 percent. Mayor Kellar closed the public hearing. Motion by Boydston, second by Weste for City Council to adopt Resolution No. 13-43 establishing a schedule of fees and charges for City services. On roll call vote: Ayes: Weste, Boydston, McLean, Kellar Noes: None Absent: Ferry Motion carried. ITEM 18 NEW BUSINESS NOMINATION AND APPOINTMENT OF COMMISSIONER TO THE ARTS COMMISSION In report, Councilmember Weste advised that on May 1, 2013, Commissioner Paul Strickland resigned his position on the Arts Commission creating an unscheduled vacancy. Pursuant to the Maddy Act, on May 7, 2013, the City Clerk prepared and posted a formal Notice of Unscheduled Vacancy with a deadline of 5:00 p.m. on May 24, 2013 for interested residents to submit their application for consideration. Four applications were received from interested residents by the deadline. The individual appointed will fill the Arts Commission seat vacated by Paul Strickland for the remaining term through July 31, 2014. Motion by Weste, second by Boydston, to nominate Patti Rasmussen to the Arts Commission. On roll call vote: Ayes: Weste, Boydston, McLean, Kellar Noes: None Absent: Ferry Motion carried. ' Meeting Minutes 10 June 11. 2013 ' ITEM 19 NEW BUSINESS CONSIDERATION OF COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE 36516 Ken Striplin, City Manager; advised that the Government Code Section 36516(c) sets forth basic provisions which allow regular adjustments to the City Council compensation. Government Code Section 36516.5 requires that City Council compensation adjustments be adopted by the present City Council, to be effective for future City Councils, and provides for Councilmember compensation to be increased up to 5% for each calendar year from the operative date of the last adjustment to salary. Addressing the Council on this item was Alan Ferdman and Cam Noltemeyer. City Manager Ken Striplin responded to comments made by Alan Ferdman and Cam Noltemeyer. Motion by Boydston that no increase in salary be considered by the City Council. Motion failed due to lack of second. Motion by McLean, second by Weste, for staff to draft the necessary ordinance to increase Council compensation 3% for each calendar year, for a total of two years ' effective in July 1, 2014. On roll call vote: Ayes: McLean, Weste, Kellar Noes: Boydston Absent: Ferry Motion carried. PUBLIC PARTICIPATION CONTINUED Addressing the Council was Cam Noltemeyer regarding Mayor Pro Tem Weste recusing herself from representing the City on the Sanitation District on all chloride issue meetings due to her position on the board of Community Conservation Solutions (CCS). Mayor Pro Tem Weste explained that she has recused herself from voting on CCS issues on the Sanitation District board and also has not attended a meeting in a year and has resigned subsequently from her volunteer position on the board of CCS due to time constraints. ADJOURNMENT Mayor Kellar adjourned the meeting at 7:51 p.m. in memory of Ron Rollins, Jacob Howard Sellers, and William Carl Corbett. Meeting Minutes I I June 11. 2013 FUTURE MEETINGS I The next regular meeting of the City Council will be held Tuesday, June 25, 2013, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 1YAYOR ATTEST: C CLE Meeting Minutes 12 June 11, 2013