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HomeMy WebLinkAbout2013-11-12 - MINUTES - SPECIAL/JOINT REGULAR (2)' CITY OF SANTA CLARITA MINUTES OF CITY COUNCIL SPECIAL MEETING 4:30P.M. CITY OF SANTA CLARITA JOINT CITY COUNCILBOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. NOVEMBER 12, 2013 CALL TO ORDER Mayor Kellar called to order the special meeting at 4:35 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmember Ferry and Mayor Pro Tem Weste. Mayor Pro Tem Weste arrived at 5:00 p.m. PUBLIC PARTICIPATION No requests to speak were received. CLOSED SESSION Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9(d)(1) Alexandria Lucas v. City of Santa Clarita; Los Angeles County Superior Court Case No.: BC524643 CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2) — one matter CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 Agency Negotiator: City Manager or designee Unrepresented Employees: All positions not represented by SEIU Local 721 Government Code Section 54957.6 Agency Negotiator: City Manager or designee Represented Employees: All positions represented by SEIU Local 721 Meeting Minutes I November 12, 2013 CONFERENCE WITH PROPERTY REAL NEGOTIATOR Government Code Section 54956.8 ' Assessor's Parcel Nos. APN 2866-007-907, APN 2840-001-271 and an additional site Within the Remsen Street right-of-way approximately 1000 feet southeast of Sierra Highway (adjacent to APN 2827-010-012) Negotiating Parties: Metro and Edwards Outdoor Advertising, Inc. City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms of Payment CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Assessor's Parcel Nos. 2836-012-012, 2836-012-019, 2836-012-032, 2836-067-002 Negotiating Parties: Steadfast Santa Clarita Holdings, LLC, Lewis Operating Corporation, Remediation Financial Inc., and Porta Bella Lenders City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms of Payment RECESS AND RECONVENE Mayor Kellar recessed the meeting to Closed Session at 4:36 p.m. and reconvened the meeting at 6:10 p.m. CITY ATTORNEY ANNOUNCEMENT ' Joseph Montes, City Attorney, announced that in Closed Session, Council voted 4-0 to authorize the defense of the City in the Lucas v. Santa Clarita matter by the City Attorney and Burke, Williams & Sorensen and with regard to the claim submitted by Councilmember Boydston, the Council voted 3-0 with Councilmember Boydston not participating to reject the claim. ADJOURN Mayor Kellar adjourned the meeting at 6:11 p.m. INVOCATION Mayor Kellar delivered the invocation. CALL TO ORDER Mayor/President Kellar called to order the regular joint meeting of the City Council/ Board of Library Trustees at 6:15 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmember Ferry. FLAG SALUTE Mayor Kellar led the flag salute. Meeting Minutes 2 November 12, 2013 EXECUTIVE MEETING ' This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste, second by McLean, to approve the agenda pulling items 3 and 5 for clarification and possible separate votes. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor Kellar and Council along with Jennifer Quan of the League of California Cities presented the League of California Cities 2013 Helen Putnam Award of Excellence to the City's Human Services staff for their work with the Granada Villa Neighborhood Committee in contributing over 5,700 volunteer hours and helping over 130 families. Mayor Kellar and Council presented the Certificate of Achievement for Excellence in Financial Reporting awarded by the Government Finance Officers Association of the United States and Canada and the Certificate of Excellence Award for the City's Investment Policy awarded by the Association of Public Treasurers of the United States and Canada to the City's Finance Division. PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman regarding the October 22 Council meeting; Dr. Gene Dorio regarding elder services; Berta Gonzalez -Harper regarding the Habitat for Heroes groundbreaking, the tree lighting ceremony, the Veteran's Day ceremony, and the claim filed by Councilmember Boydston; Cam Noltemeyer regarding the October 22 Council meeting and the SCV Sanitation District; Joan Dunn regarding public speaking at Council meetings and Cam Noltemeyer; Ed Dunn regarding the October 22 Council meeting and the Sanitation District; Lori Rivas regarding the behavior displayed at the October 22 Council meeting; Lary McClemments regarding Councilmember Ferry; Dante Acosta regarding the Habitat for Heroes groundbreaking; and Lynne Plambeck regarding the behavior displayed at the October 22 Council meeting and regarding reimbursement of appeal fees paid in 2006 to Santa Clarita Organization for Planning and the Environment (SCOPE). CITY MANAGER COMMENTS City Manager Ken Striplin commented regarding the reimbursement of appeal fees to SCOPE. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean commented regarding the October 29 Mobility 21 Transportation Coalition symposium, where she met with Michelle Bain, Regional Director for the High Speed Rail, and received encouraging news regarding the planned high speed rail EIR/EIS either ' bypassing Santa Clarita or extending the tunnel through Sand Canyon; commented on the Southern California Association of Governments (SCAG) meeting where the two alternative rail options were also discussed; commented on the Habitat for Heroes groundbreaking; Meeting Minutes 3 November 12, 2013 congratulated all on the holiday lights and open house event in Old Town Newhall on November 9 including an OutWest art exhibit and the SCV concert band; commented regarding ' the Veteran's Day ceremony; and invited residents to the Soup for the Soul event benefitting the Bridge to Home program taking place on November 14 @ 3:00 p.m. Councilmember Boydston confirmed with City Attorney Joseph Montes that he is not able to respond from the dais to comments by Ms. GonzAlez-Harper regarding the claim he filed with the City; commented on the senior services issue and requested Council concurrence to agendize the item, Council requested that staff inquire with the Senior Center and Los Angeles County Supervisor Antonovich regarding current senior services; questioned the City Manager regarding the solid waste item agendized at the last Council meeting and when it will return to Council; congratulated the ARTree organization that created a mural on Railroad Avenue; commented on his speaking engagement at the West Ranch Town Council regarding the chloride issue; and commented on the Council Norms and Procedures and requested that Council send a letter of apology to Cam Noltemeyer. Mayor Pro Tem Weste requested that the council meeting be adjourned in memory of Hal Needham; commented on all the events that honored Veterans this week and the Habitat for Heroes program; commented on the Community Garden expansion; and commented on the tree lighting ceremony in Old Town Newhall. Mayor Kellar commented on the Slocum family Poker night at Robinson Ranch to benefit the military and requested that the meeting be adjourned in memory of Cobey Kawasaki, and ' Sherman Lacy; commented on Tony Marincola; and commented on the October 22 Council meeting apologizing as the Mayor to Cam Noltemeyer. mm1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the October 22, 2013, special and regular meetings. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. California that accepts municipal solid waste; by motion determine that the aforementioned actions are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to section 15061 of the CEQA guidelines; and authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Meeting Minutes 4 November 12, 2013 ITEM 3 ' CONSENT CALENDAR GENERAL MUNICIPAL ELECTION - APRIL 8, 2014 The City of Santa Clarita will hold a general municipal election on April 8, 2014, to elect three members of the City Council for seats currently held by Councilmembers Frank Ferry, Marsha McLean, and Laurene Weste. Adopt a resolution calling and giving notice of the General Municipal Election to be held April 8, 2014; adopt a resolution requesting the County of Los Angeles to render specified services to the City; adopt a resolution adopting regulations for candidates for elective office; and authorize the City Manager or designee to execute a contract with Martin & Chapman Company to provide election services in the amount of $162,000, subject to City Attorney approval. Addressing the Council on this item was Steve Petzold Councilmember Boydston requested 24-hour camera surveillance on the ballots as an added security measure. City Manager Ken Striplin commented on the security measures currently in place for the ballots. Council directed staff to prepare a report on the costs of temporary security cameras on the ballots. ' ITEM 4 CONSENT CALENDAR PEDESTRIAN OVER CROSSING DEL MONTE DRIVE, PROJECT 51040 - AWARD CONSTRUCTION CONTRACT This project will replace the existing pedestrian timber bridge crossing at Del Monte Drive in the Valencia North Valley vicinity with a new prefabricated steel truss bridge. City Council approve the plans and specifications for the Pedestrian Over Crossing Del Monte Drive, Project S 1040; award the construction contract to John Burgeson Contractors, Inc., in the amount of $365,431 and authorize a contingency in the amount of $36,543 for a total contract amount not to exceed $401,974; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. ITEM 5 CONSENT CALENDAR ADOPTION OF 2012 STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION AND SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION These Standard Plans and Specifications are frequently used for the design and construction of Public Works projects such as streets, storm drains, and sewers. City Council adopt the 2012 edition of the Standard Plans for Public Works Construction and the Standard Specifications for ' Public Works Construction; and grant authority to the City Manager or designee to adopt future editions of the Standard Plans for Public Works Construction and the Standard Specifications for Public Works Construction as new editions are published. Meeting Minutes 5 November 12, 2013 Councilmember McLean requested clarification regarding granting the City Manager authority to I adopt future editions of the Standard Plans and Specifications. City Manager Striplin clarified that the item is routine in nature and is an administration function. Councilmember Boydston commented that the adoption authority should remain with the Council. Council concurred to amend the recommended action retaining adoption authority with the City Council. ITEM 6 CONSENT CALENDAR AWARD CONTRACT FOR BID NUMBER 13-14-23 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONE 27 (CIRCLE J RANCH) Consideration of contract award to Valley Crest Landscape Maintenance for landscape maintenance services. Award a two-year maintenance service contract to ValleyCrest Landscape Maintenance, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zone 27 (Circle J Ranch) in the annual amount of $73,080 and $24,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $194,160; authorize the City Manager or designee to execute , all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of the two-year contract to consider authorizing the City Manager or designee to execute up to three annual renewal options not to exceed the annual bid amounts, plus Consumer Price Index (CPI) adjustments. ITEM 7 CONSENT CALENDAR CHECK REGISTER NO. 21 Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 21. Motion by Weste, second by Boydston, to approve the Consent Calendar as amended. On roll call vote: Ayes: McLean, Weste, Boydston, Kellar Noes: None Absent: Ferry Motion carried. Meeting Minutes 6 November 12, 2013 ITEM 8 ' NEW BUSINESS FIRST READING OF AN ORDINANCE TO ADOPT THE 2013 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS, AMENDING TITLES 18, 19, 20, 21, 22, 24, AND 25 OF THE SANTA CLARITA MUNICIPAL CODE Damon Letz, City Building Official, commented that this ordinance adopts the 2013 California Building Standards Codes with an effective date of January 1, 2014, as required by State law and also adopts local amendments to the State codes establishing higher standards for structural and fire protection in new buildings based on local climatic, geologic, and topographical conditions, as well as administrative provisions for enforcement of the codes at the local level. Councilmember Boydston stated that he would abstain from voting on this item due to the fact that he had not had the opportunity to review the Historical Code prior to the vote. Motion by McLean, second by Weste, to introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22, AND TITLES 24 AND 25 OF THE SANTA CLARITA MUNICIPAL CODE AND ADOPTING BY REFERENCE THE 2013 CALIFORNIA ADMINISTRATIVE, BUILDING, RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, EXISTING BUILDING, HISTORICAL BUILDING, FIRE, GREEN BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL AMENDMENTS," and set the public ' hearing for November 26, 2013. On roll call vote: Ayes: Weste, McLean, Kellar Noes: None Absent: Ferry Abstain: Boydston Motion carried. ITEM 9 NEW BUSINESS PUBLIC ART ARTIST SELECTION FOR THREE PROJECTS Ingrid Hardy, Community Services Superintendent, advised that the Arts Commission selected artists and their concepts for three public art projects at their October 10, 2013, Commission meeting. This item is to offer the City Council the opportunity to review the process to select art as well as the three selections. Council comments included: a possible Study Session with the Arts Commission to clarify the type of art that is characteristic to Santa Clarita; giving the Arts Commission tools and a format to choose art for the community; and agreed on the choices made by the Arts Commission and requested Council to accept the Commission's recommendation ' Arts Commissioner Chair Susan Shapiro responded to questions of the Council regarding the direction and process that the commission used to select the art pieces. Meeting Minutes 7 November 12, 2013 Mayor Kellar suggested that the item be tabled and that a subcommittee be formed. Council concurred to schedule a Study Session with the Arts Commission to discuss direction. PUBLIC PARTICIPATION CONTINUED Addressing the Council was Joseph Jasik representing Art Tree, regarding the old Newhall library building, the creation of a Children's Art Center as well as consulting with the local art community on public art; and Patty Sulpizio who read a letter from Carole Lutness regarding the October 22 City Council meeting. Ken Striplin commented on the planned use of the old Newhall library space. ADJOURNMENT Mayor Kellar adjourned the meeting at 8:15 p.m. in memory of Sherman Lacy, Cobey Kawasaki, and Hal Needham. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, November 26, 2013, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. A O ,ATTEST: - J/1 -",, � A CLW CLE Meeting Minutes 8 November 12, 2013