HomeMy WebLinkAbout2014-03-25 - AGENDA REPORTS - BUS SVC FOR REC/COMM SRVCS PRG (2)Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval: �" wlwi��J
Item to be presented by: Rick Gould
DATE: March 25, 2014
SUBJECT: AWARD CONTRACT FOR BUS SERVICES FOR RECREATION
AND COMMUNITY SERVICES PROGRAMS
DEPARTMENT: Parks, Recreation, and Community Services
RECOMMENDED ACTION
City Council:
1. Award a contract to Student Transportation of America for bus services for Recreation and
Community Services programs in the amount of $71,400, plus a contingency of $7,140, for a
total annual amount not to exceed $78,540.
2. Authorize the City Manager, or designee, to execute up to two annual renewal options for the
contract with Student Transportation of America, not to exceed $78,540 each, plus Consumer
Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in
the annual budget for such Fiscal Year.
3. Authorize the City Manager, or designee, to execute all contracts and associated documents,
or modify the awards in the event that issues of impossibility of performance arise, and execute
renewals, in accordance with the terms provided herein, subject to City Attorney approval.
BACKGROUND
The Recreation and Community Services Divisions provide annual programs for City of Santa
Clarita residents. Some of these programs require charter bus services for the purpose of
transporting program participants.
In December 2013, the Purchasing Division solicited bids for bus charter services incorporating
both the Community Services Division and Recreation Division needs. Included in the bid
F r�G3�ED
documents was basic transportation services for Camp Clarita, Junior Lifeguards, Visions in
Progress, Canyon Country and Newhall Community Centers, and Neighborhood Empowerment
Safety Team.
The invitation to bid was posted on the City's solicitation website, Planet Bids, on December 20,
2013. The bid notice was sent to 475 vendors. A total of 28 vendors downloaded the bid, and
three electronic responses were received, as noted below:
Company Location Amount
Student Transportation of America North Hollywood, CA $71,400
Town Ride, Inc. Los Angeles, CA $101,290
Silverado Stages, Inc. San Luis Obispo, CA $160,035.95
After reviewing vendor qualifications and the amount of bid responses, staff determined Student
Transportation of America's bid is the most responsive and the lowest bidder for all.
Staff recommends that the contract is awarded to Student Transportation of America.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds have been appropriated as part of the Fiscal Year 2013-14 budget and are available in
accounts 15104-5161.002, 15113-5161.002, 15315-5161.002, 15312-5161.002, 15310-5161.002,
and 16003-5161.001. Funds for Fiscal Year 2014-15 are contingent upon the appropriation of
funds by City Council.