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Home My WebLink About2014-05-13 - AGENDA REPORTS - CMSN/PANEL VACANCIES (2)Agenda Item: 4 CITY OF SANTA CLARITA AGENDA REPORT ' CONSENT CALENDAR City Manager Approval: Item to be presented by: Annind Chaparyan DATE: May 13, 2014 SUBJECT: COMMISSION/PANEL VACANCIES DEPARTMENT: City Manager's Office RECOMMENDED ACTION City Council declare vacancies on the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel (FAAP), and approve the recruitment process. BACKGROUND Pursuant to applicable resolutions and/or ordinances, members of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel (FAAP) serve at the will of the Council for appointed terms of four years, unless a term is being filled due to an unscheduled vacancy. Terms of various Planning Commissioners, Parks, Recreation and Community Services Commissioners, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panelmembers (FAAP) will expire on July 31, 2014. The various appointees, their appointment dates, the dates those appointments expire, and names of the Councilmembers who made the appointments are provided in the attached list. For reference, those appointments that are vacant or expire in July 2014 are italicized. Pursuant to procedures adopted by the City Council by Resolution 91-194, below is a recommended schedule to complete the appointment process: May 13 Council declares vacancies (regular meeting). May 17 & June 6 City Clerk publishes and posts Notice of Vacancies. Applicants may obtain an application from the City Clerk's Office or from the City's website. (Publish twice and post in Clerk's Office and Santa Clarita Library.) May 17 - June 13 City Clerk receives applications. June 16 - July 8 Council reviews applications. July 8 Councilmembers with vacancies submit nominations for ratification by the full City Council (regular meeting). It is anticipated that the City Clerk will administer the oath of office to the newly appointed members at their next regularly scheduled meeting after July 31, 2014, respectively. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT Costs of publishing the Notice of Vacancies have been budgeted in FY 2013-14. ATTACHMENTS Current Local Appointments 2- CURRENT LOCAL APPOINTMENTS as of April 22, 2014 Planning Commission Parks, Recreation and Community Services Commission Arts Commission Opens Space Preservation District Financial Accountability and Audit Panel Name Charles Heffernan Diane Trautman Lisa Biehman Dennie Ostrom 7fmothyBurkhart PLANNING COMMISSION Appointment Date Expiration Date Nominated by Nominated by July 10, 2012 July 31, 2016 Bob Kellar July 10, 2012 July 31, 2016 TimBen Boydston August 24, 2010 July 31, 2014 Marsha McLean August 24, 2010 July 31, 2014 Lauren Weste August 24, 2010 July 31, 2014 Frank Ferry Duties: The Planning Commission shall have the power and duty, except as otherwise provide by law, to: investigate and make recommendations to the City Council regarding review of proposals for major public works projects; review proposals for acquisition of property for street, park or other public purposes; make recommendations to the City Council with respect to a specific plan or regulation or amendment; hold public hearings on proposed zoning; hear and decide applications for conditional uses or other permits; hear and decide applications for exceptions or variances; consider tentative maps of proposed subdivisions; have and exercise all of the powers, duties, rights, privileges and authorities of a City Planning Commission, as provided for by the State of California. Qualifications: Each of the five (5) Commissioners shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council. Name Appointment Date Expiration Date Nominated by Duane Harte July 10, 2012 July 31, 2016 Bob Kellar Michael Cruz August 28, 2012 July 31, 2016 TimBen Boydston Dianna Boone August 24, 2010 July 31, 2014 Maraha McLean Ruthann Levison August 24, 2010 July 31, 2014 Lauren Weste Chris Fall August 24, 2010 July 31, 2014 Frank Ferry Duties: The Parks, Recreation and Community Services Commission shall have the power and duty, except as otherwise provide by law, to advise the City Council in all matters pertaining to parks, public recreation, and community services and to cooperate with other governmental agencies and civic groups in the advancement of sound park, recreation and community services planning and programming, and have and exercise all of the powers, duties, rights, privileges and authorities of a City Parks, Recreation and Community Services Commission, as provided for by the State of California. Qualifications: Each of the five (5) Commissioners shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council. CURRENT LOCAL APPOINTMENTS as of April 22, 2014 Planning Commission Parks, Recreation and Community Services Commission Arts Commission Opens Space Preservation District Financial Accountability and Audit Panel Name John Dow Gary Choppe Dr. Michael Millar Patti Rasmussen Susan Shapiro ARTS COMMSSION Anointment Date Expiration Date Nominated by July 10, 2012 July 31, 2016 Bob Kellar August 28, 2012 July 31, 2016 TimBen Boydston August 24, 2010 July 31, 2014 Marsha McLean June 11, 2013 July 31, 2014 Lauren Weste June 14, 2011 July 31, 2014 Frank Ferry Duties: The Arts Commission shall have the power and duty, except as otherwise provided by law to advise the City Council and the Director of Parks, Recreation, and Community Services, or City Manager, in all matters pertaining to arts programming and public art, and to cooperate with other governmental agencies and civic groups in the advancement of sound arts development and arts planning and programming, and have and exercise all of the powers, duties, rights, privileges and authorities of a City Arts Commission, as provided for by the State of California. Qualifications: Each of the five (5) Commissioners shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council. Name Spence Leafdale James Farley Henry 9chultz Susan Orloff Wendy Langhans Appointment Date July 10, 2012 July 10, 2012 August 24, 2010 July 10, 2012 August 24, 2010 Expiration Date July 31, 2016 July 31, 2016 July 31, 2014 July 31, 2014 July 31, 2014 Nominated by Bob Kellar Tim Ben Boydston Marsha McLean Lauren Waste Frank Ferry Duties: The Financial Accountability and Audit Panel reviews and recommends approval of the annual work program to City Council to ensure land acquisition priorities are adhered to; reviews the accounting of the funds generated by the Open Space Preservation District; works in conjunction with the City's independent auditor to ensure the Preservation District funds were spent properly and good fiscal management of the funds is occurring; makes determinations as to whether the expenditures are consistent with the criteria and the requirements established in the Engineer's Report; and approves an annual written report for the public, summarizing these actions. Qualifications: Each of the five (5) Panel Members shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council. /-